INFO 3231-001

5/8/2014

Professor: Dr. Monica Johar

User Manual

A Complete Guide to the QCAVA Application

1

Use

r M

an

ua

l | 5

/8

/2

01

4

User Manual

A Complete Guide to the QCAVA Application

Retail:

This is the initial log in screen. Enter a valid username and password in the

corresponding boxes. Then, click the “Login” button. Depending on your credentials,

you will be directed to the appropriate part of the application (Retail, Administrative,

or Corporate).

2

Use

r M

an

ua

l | [

Pic

k t

he

da

te]

If you are a retail employee, you will be directed to this screen. You have the option

to create a new order, check inventory, check existing orders, or update customer

information.

3

Use

r M

an

ua

l | 5

/8

/2

01

4

The “New Order” button will bring you to the “Create New Order” form. Here you

will enter the customer information and the product details of the new order. While

you are entering information, you can start a new order with the “New” button,

delete the current information with the “Delete” button, print out the form with the

“Print” button, calculate the total with the “Calculate Unit Total” button, and finally

click the “Add to Cart” button to add the order to the shopping cart.

4

Use

r M

an

ua

l | [

Pic

k t

he

da

te]

The “Check Inventory” button will bring you to the “View Inventory” form. In this

form you can search by item model, brand, or type. The form will then display all of

the available inventory matching that item description as well as additional

information about the item.

5

Use

r M

an

ua

l | 5

/8

/2

01

4

The “Check Existing Orders” button will bring you to the “View Existing Orders”

form. This form displays all existing orders for customers and lets you scroll through

and select them using the scroll bar on the right-hand side. When selected additional

information about the order is displayed.

6

Use

r M

an

ua

l | [

Pic

k t

he

da

te]

The “Update Customer Information” button will bring you to the “Update

Customers” form. In this form you may search a customer by zip code, city, or last

name. Customers who match the search criteria are displayed in the form and can be

scrolled through and selected using the scroll bar on the right-hand side. Once

selected additional information about that specific customer will be displayed at the

top and can be edited. You can then save the changes by clicking the blue “save”

symbol.

7

Use

r M

an

ua

l | 5

/8

/2

01

4

Administrative:

If you are an administrative employee, you will be directed to this screen.

Administrative employees will only use the application for editing payroll

information.

8

Use

r M

an

ua

l | [

Pic

k t

he

da

te]

After clicking the “Payroll” button you will be directed to this screen. Here you will

enter the payroll details and can click the “Calculate” button to view the gross pay

before adding the payroll information with the “Add to Payroll” button. You may also

print a copy of the form with the “Print” button.

9

Use

r M

an

ua

l | 5

/8

/2

01

4

Corporate:

If you are a corporate employee, you will be directed to this screen. You have access

to all features of the program offered to retail and administrative employees as well as

other exclusive features. The “Retail Form” and “Administrative Form” buttons will

direct you to the corresponding view for that type of employee. The two exclusive

features available to corporate users are accessed by clicking the “Update Inventory”

and “Update Employees” buttons.

10

Use

r M

an

ua

l | [

Pic

k t

he

da

te]

The “Update Inventory” button will bring you to the “Update Inventory” form. Here

you can search items at the bottom by their brand, model, or type. After selecting the

appropriate item from the search results in the form, you can edit the item

information in the fields at the top. You can then save the changes by clicking the blue

“save” symbol.

11

Use

r M

an

ua

l | 5

/8

/2

01

4

The “Update Employees” button will bring you to the “Update Employees” form.

Here you can search employees at the bottom by their username, access level, or last

name. After selecting the appropriate employee from the search results in the form,

you can edit the employee’s information in the fields at the top. You can then save the

changes by clicking the blue “save” symbol.

12

Use

r M

an

ua

l | [

Pic

k t

he

da

te]

Throughout the application you will see the “Back” button and “Log Out” button.

These buttons are meant to help you navigate the multiple forms in the application.

The “Back” button will take you back to the previous screen whereas the “Log Out”

button will cause a message box to pop up asking if you want to close the application.

Answering yes will log you out and close the application. Answering no will close the

message box and send you back to the “Login Form”.