COMPUTER ACCOUNTING WITH

QUICKBOOKS 2013CHAPTER 1

Donna Kay

Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved

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WHY CHOOSE QUICKBOOKS?

4 million users

95% of small business accounting software sales

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TRANSACTIONS

Two ways to enter transactions in QuickBooks:

1. Onscreen journal

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TRANSACTIONS

Two ways to enter transactions in QuickBooks:

2. Onscreen forms

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CREATE AN ACCOUNTING SYSTEM USING QUICKBOOKS

1-6 CREATE AN ACCOUNTING SYSTEM USING QUICKBOOKS

Step 4: Enter transactions using an onscreen journal or onscreen form.

1-7 CREATE AN ACCOUNTING SYSTEM USING QUICKBOOKS

Input Data Output Reports QuickBooks

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QUICKBOOKS NAVIGATION

My Shortcuts Icon bar

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QUICKBOOKS NAVIGATION

Menu bar

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QUICKBOOKS NAVIGATIONHome page

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HOME PAGECUSTOMERS

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HOME PAGEVENDORS

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HOME PAGEEMPLOYEES

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HOME PAGEBANKING

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HOME PAGECOMPANY

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COMPANY CALENDAR

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COMPANY SNAPSHOT

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CUSTOMER CENTER

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VENDOR CENTER

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EMPLOYEE CENTER

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DOCS CENTER

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REPORT CENTER

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GO PAPERLESS

Two types of QuickBooks templates available at www.myquickbooks.me:

1.REPORTS Excel templates QB reports exported to Excel Example: Trial Balance

2.DOCS Excel templates QB Documents exported to Excel Example: Invoice, Check

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GO PAPERLESS

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GO PAPERLESS

Export QuickBooks Reports to Excel: Display Trial Balance on QB screen. Select Excel > Update Existing Workbook.

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GO PAPERLESS

Export QuickBooks Reports to Excel: Select Replace an existing worksheet. Select workbook and sheet. Select Advanced

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GO PAPERLESS

Export QuickBooks Reports to Excel (continued):

Uncheck Space between columns

Uncheck Include QuickBooks Export Guide worksheet with helpful advice

OK. Select Export.

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GO PAPERLESS

For step-by-step instructions to Export QuickBooks Reports to Excel: See INSTRUCTIONS sheet in the Reports

Excel template See Chapter 1

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APP CENTER

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QUICKBOOKS HELP

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QUICKBOOKS TROUBLESHOOTING

See Appendix C:

QuickBooks Troubleshooting

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QUICKBOOKS FILES

.QBW = QuickBooks Working File

.QBB = QuickBooks Backup File

.QBM = QuickBooks Mobile (Portable) File

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QUICKBOOKS BACKUPS

See Chapter 1 or Appendix B

for step-by-step instructions on how

to back up your QuickBooks files.

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TWO WAYS TO DO YOUR QUICKBOOKS ASSIGNMENTS

1. Workflow If you are using the same computer And you have no errors Keep using the same .QBW file.

2. Restart & Restore If you are changing computers Or if you have an error Use the text .QBB data files to

restore.