Strategic Projects – Q1 Report

MC-LC Cooperation Customization

Term Shift Management

Term Shift Mgmt Report Q1 2014

Goals of the project

Optimizing timeline of organizational general processes towards external,

internal & network realities to boost ELD long term performance while

maintaining members’ high quality AIESEC experience.

Milestones of the project •  Presentation of the idea during SumCo, gaining trust of AIESEC in Poland

towards possible change

•  Data collection and preperations

•  ST work

•  Gathering BOA feedback

•  Compendium correction preperation – I + II

•  Voting for the change on General Assembly - I

•  Presentation of the proposal to the LCPs with gathering topics to work on

•  Voting for the change on General Assembly - II

•  Providing education towards change management

•  Monitoring Implementation

•  Timeline revision during Re-planning

•  Discussion about correction with LCP current & LCP elect

•  Discussion about correction in EBs

•  Voting on GA

I – term shift 13.14

II – term shift 2015

III – term shift 14.15

Overall Factors

•  Replanning with MC Team – P

•  NPM - P

Term Shift Mgmt in Q3 2013

Key Achievements:

•  Timeline review with MC Team during re-planning and common understanding around correction

•  Building understanding among LCPs Currects

•  Building understanding among LCPs Elects

•  Building understaning in Local Committees

•  GA preperation for voting

Key Non-Achievements

•  Need for correction after 1st timeline suggestion

Term Shift Mgmt in upcoming time

Priorities for April:

•  Voting for change during GA

Priorities for Q4:

•  Voting for change during GA

MC-LC Cooperation Customization Report

Q1 2014

Goals of the project

Designing & providing strategic organizational initiatives connecting MC

and LC in a way to:

•  enable LCs’ short-term growth

•  enable LCs’ capitalization on own potential

•  address diversity of LC realities

•  maximize on the limited limeline & resources

Piliars of the project

Coaching  Na+onal  

Conference  Cycle  

LC  Planning  

Milestones of the Coaching sub-project

•  Current state analysis •  Desired state envisioning •  Coaching strategy creation •  Feedback gathering & correction •  Coaching application releasment •  LC Coaches allocation •  LC Coaches announcement •  Creation of coaching tools •  Coaches education •  Coaches and coaching timeline management •  Coaching round feedback gathering & evaluation •  Coaching strategy improvement

Overall Factors

•  Lack of response from the LC level – EBs where not answering at the end of their term.

•  Overpack MC calendar which will limit our delivery.

•  OD NST creation & launch

•  Coaching Strategy Part 2 done – launch and assignation

Coaching sub-project in Q1 2014

Key Achievements:

•  Closure of 1st part of the strategy with final LC touchpoint.

•  Analysis of the strategy with great results

•  Launch 2nd part of coaching

•  New assignation of coachees

•  LC touchpoint at NFS.

Key Non-Achievements

•  Calendar is overpack and due to this LC visits will be limited (less than for the 1st part of the strategy)

Coaching sub-project in upcoming time

Priorities for April:

•  Coaching Visits

•  OD Task force with NST

•  OD NST follow up about GDC framework and delivery.

Priorities for Q1:

•  Deliver 2nd part of coaching visits.

•  GDC framework with NST to be deliver in transition.

Coaching sub-project: Contribution Needed (who & what)

•  All MC members that have LC assigned to deliver the coaching.

Milestones of the National Conference Cycle sub-project

•  Current state analysis

•  Desired state envisioning

•  National Conference Cycle creation

•  Feedback gathering & correction

•  Conference Cycle I + application releasment

•  SumCo preperations & delivery management

•  SumCo evaluation

•  Organizing LCs allocation

Milestones of the National Conference Cycle sub-project

•  Summits preperations & delivery management •  Conference Cycle II + application releasment •  Summits preperations & delivery management •  Summits evaluation •  Winco preperations & delivery management •  Winco evaluation •  NPM preperations & delivery management •  NPM evaluation •  MultiTo preperations & delivery management •  Multito evaluation •  LeadCo Host LC selection •  LeadCo preperations & delivery management •  LeadCo evaluation •  Further platforms preperations & delivery management •  Further platforms evaluation

Overall Factors

•  High ammount of conferences in a short period of

time - N

•  Lack of LCPs responsibility for common good lack of

hosting LC – N

•  Lack of Conference Manager role assignment for

LeadCo at the beginning of the term – N

•  Lack of proper internet connection for online

evaluations - N

National Conference Cycle in Q3 2013

Key Achievements:

•  NPM Delivery

•  MultiTo Delivery

•  NFS Delivery

Key Non-Achievements:

•  Lack of host LC for LeadCo

•  Lack of virtual evaluations from NFS

National Conference Cycle in upcoming time

Priorities for April:

•  LeadCo Agenda & Conference Management

•  LeadCo delivery

Priorities for Q1:

•  Revision of Conference Cycle for the whole 14.15 term and ahead

•  Transition about Conference Management for L&D

•  SumCo BID releasment

Milestones of the LC Planning sub-project

•  Planning 2013 evaluation [MCVP OD, BOA, ST] •  Desired state envisioning •  Planning process creation •  Feedback gathering & correction •  Planning process elements delegating •  Providing feedback & correction •  Planning process consolidation •  Planning process educating [NMP] •  Planning process implementation monitoring •  LC plans gathering •  Feedback towards LC plans by MC team •  LC plans correction •  Final consolidation of LC plans •  Sending plans to Market Place

Overall Factors

•  Absence of VP OD and IM Manager – N

•  Need for changes after IMP – N (for pace of the process)

•  Physical touchpoint during NFS – P

LC Planning in Q1 2014

Key Achievements:

•  2014 January plans consolidation

•  Feedback and recommendations delivery for LCPs Elects and Currents during NFS

Key Non-Achievements

•  Not all of the LCs making corrections

Key priorities in April:

•  LC Planning consolidation

•  LC Plans realization Q1 Sum up

Key priorities in Q2:

•  Planning 2014 final consolidation

•  Planning 2015 preperations for SumCo

LC Planning in upcoming time