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Pure Awards management Module (AMM)

Craig Bryce

Research & Enterprise

Pure Awards Management Module

In 2014/15 the new ‘Awards Management Module’ of Pure will be launched, it has two principal functions;

• as a repository for storing all research grant applications

• to manage the internal approvals process for all grant applications

This presentation will look at how to;

• Add a new grant application to Pure

• How to get RHUL internal approval for a grant application prior to submitting to a funder

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To Add a new application log on to Pure using your normal IT login ‐https://pure.rhul.ac.uk/admin

Adding a Grant application to Pure

3 Source: Research Finance, Nov 2013

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Source: Research Finance, Nov 2013

1. New applications can be added by clicking + or Add New


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2. Select the relevant funder type and application type


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3. PI’s are asked to add basic data regarding the application and R&E will assist with this as required. The minimum information required in Pure is marked with *, without which the data cannot be saved;

1. “Title” – the application title.2. “Applicants” –The name of the PI (automatically added) and any RHUL Co‐Is.3. “Managing Organisation Unit” –The Department which will be approving the

application (automatically defaults to PI’s dept).4. “Fundings” – the funding body to whom the application is being submitted.5. “Life cycle” – planned start and end date of the project6. “Documents” –A copy/draft of the proposal.

PIs can enter further details if they wish however all other fields can be completed by R&E. Please contact your relevant RSO in R&E for any assistance with Pure AMM.


1. *Application title

2. *Applicant –check this is correct and add any Co‐Is

3. *Applicant managed by – this is the PI’s Dept(not Research group)

Data not required


4. *“Fundings” Search for & add the funding body.

Enter Financial Summary details or R&E can do this on your behalf

Click “Create” to save

Adding a Grant Application in Pure

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5. Life cycle –Add start and end dates

6. Documents –Add a copy of the application (draft is ok). R&E will add other docs, e.g. pFACTcosting. Data can be added

but isn’t essential

Adding a Grant Application in Pure

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The ‘visibility’ of the application data defaults to Restricted which means the data will not appear on PI’s external website profile.

Please do not amend this from Restricted.

Data can be added but isn’t essential



Once the essential* information has been added; 1. Title*2. Applicants*3. Department*4. Basic funding information5. Life cycle 6. Relevant documents

…the application can be saved or entered straight into the College’s approval workflow.

Saving an application in Pure


A proposal can be saved at any time to be worked on later.

However if the proposal information is complete the application can now be submitted for internal approval ‐ next page

Application approvals process

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The “application approval route” window opens when the cursor hovers over the dark area at the bottom of the application.

To submit for approval click on the blue button. This also saves the application data


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PIs are requested to confirm that College procedures have been followed prior to sending to internal approval.

Once ‘sent to Internal approval’ R&E are automatically informed and R&E will guide the approvals process from there.


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Approval workflow –What happens when a PI submits into the approvals workflow

Pure ApprovalStatus

1. Draft 2. Checking ‐University

3. Approving – Department

4. Approving – University*

5. Approved/ Submit

6. Reply from Funder

Person Responsible

PI Research & Enterprise

Head of Department

Vice Principal PI/R&E R&E

Purpose Add basic details of theapplication to Pure with a copy of the proposal

Check all the financial & administrative aspects of the application, add financial and any other missing details. Ensure data in Pure correct and consistent

HoD reviews application in terms of resource implications (e.g. PI time, space, impact on teaching provision etc) and fit with Dept strategy

VP reviews resources and strategic fit from College perspective

*VP only approves applications that meet criteria inCollege regulations

PI notified that proposal can be submitted.

PI submits application to funder

R&E update Pure, i.e. application recorded as submitted

R&E update Pure record whenoutcome received from funder

Pure Research Grant – Support & contacts

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Additional contacts• Craig Bryce, Head of Research Services, x3844, [email protected]• Dace Rozenberga, Research Information Manager, x3398, [email protected]

Department RSO Extension email

Faculty of ASS, Faculty of M&E

Richard Gough 01784 41(4317) [email protected]

Comp SciGeographyISGMathematicsPhysics

Hanna Barclay 01784 41(4924) [email protected]

Earth SciHPRUPsychologySBS

Jane Haycocks 01784 27(6226) [email protected]