purco sa purchasing consortium southern africa. company profile-11/03/2014 2 vision statement the...
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Company Profile-11/03/2014 2
VISION STATEMENTThe Purchasing Consortium Southern Africa (PURCO SA) shall strive to be a leading centre of excellence in procurement, using best practices in an ethical, open and transparent manner to support Higher Education in Southern Africa.
MISSION STATEMENTThe Purchasing Consortium Southern Africa (PURCO SA) is committed to the principles of collaboration with its members to save time and money through professional and focused collaborative procurement whilst strengthening partnerships with all stakeholders in the Higher Education Sector in Southern Africa.
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14 Associate Members
>R1B (2014)
90 Contract Types
250 Active Suppliers
26 South African Public Universities3 Non-South African Universities
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Non Profit Organisation (NPC) World first ISO 9001:2008 HE purchasing consortium Created by our members to serve our members Our members are our shareholders Operating since 1978 PURCO SA subscribes to the BBBEE Act of February
2007 PURCO SA is a level 2 contributor Procurement co-operation Top Management support and co-operation for improved
savings and efficiencies
PURCO SA FACTS
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PURCO SA FACTS
43 Members- target to reach100 Full and Associate Members >R1B collaborative spend Strategy built on 3 pillars
Quality- ISO 9001:2008 listed Technology- E-procurement platform for HE Professional training and development – Training Academy / CIPS
3 Categories of Contracts Collective Individual Negotiated
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Achieving competitive upfront prices and back-end rebates
Creating an opportunity for experts to contribute. Creating an environment for interchange of ideas,
sharing new developments and benchmarking of activities.
Focusing on and specialising in specific contracts that are commonly used by our members.
Neutral party in tender adjudication process on tenders specific to members.
Saving time for buyers, allowing them to attend to strategic matters.
Spreading procurement costs over a greater spend.
PURCO SA ADDS VALUE BY:
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WORKING PROCESS
Board meeting: Executive management meetings x 4
JPPF: forum for procurement managers to plan, discuss issues of common interest and formulate action plans x 2 Annually:
Conference: involve all stakeholders, new industry developments, new procurement practices, professional development, etc.
AGM: Annual General meeting for members, to report back and elections of board representatives.
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Ongoing: Contract negotiations: tender or RFP
process -2-3 months Rebates: to PURCO SA from suppliers at
minimum of 2% of total turnover Incentives: to members, best prices
upfront and annual rebate disbursements to members.
Independent Benchmarking Savings reporting Member visits
WORKING PROCESS
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Public Transparent Open Objective Aligned with Member procurement policies Independent Benchmarks
PURCO SA TENDER PROCESS
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PURCO SA TENDER PROCESS
Invitation from Member Meeting with Specification Committee Draft and finalise tender document / project plan Public tender/advertise Receive tenders Evaluate tenders Produce draft report & present to Evaluation Committee Finalise recommendations & present to Award Committee Award Committee-approves &/or send to EMC depending on
value of tenders Appointment made /sign contract and SLA Assist with annual escalations/performance management of
suppliers Contract cycle begins after 3 years
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PURCO SA TENDER PROCESS
Mandatory Documents Income tax / VAT / BBBEE / WCA /
Fin.statements / lndustry specific licences Non-compliant tenders rejected
Functionality Evaluation References/ Experience /Quality
/Maintenance & Support / Training / Locality Threshold is 70% Rejected if < 70%
Price and BBBEE Evaluation Tender <1Rm 80:20 Tender >1Rm 90:10
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MEMBER BENEFITS
Upfront in terms of low prices, significant savings
Back- end rebates Staff & admin cost reduction Single point of contact for 100’s of goods Single channel of communication No duplication of activities Eliminates request for 3 quotations by using
PURCO SA contract Aligned to members’ financial policy Members are shareholders in the company
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WHY ITS GOOD FOR SUPPLIERS?
1 Point of contact to reach a vast Membership Increase of volumes due to the aggregate
spend of the Membership Long term partnerships Higher profits, reduced time and reduced
costs Central point for promotions and marketing Access to PURCO SA website and newsletter Access to National forums – JPPF, User
groups, Regional meetings; Annual Conference
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SCOPE OF OPERATION
INSTITUTION PROVINCE PURCO SA REGION
Council for Scientific and Industrial Research GP CENTRAL
Council on Higher Education GP CENTRAL
Engineering Council of South Africa GP CENTRAL
MINTEK GP CENTRAL
Monash University GP CENTRAL
National Research Foundation GP CENTRAL
North West University NW CENTRAL
Polytechnic of Namibia NAM CENTRAL
Quality Council on Trade and Occupation GP CENTRAL
Sol Plaatje University NC CENTRAL
South African Bureau of Standards GP CENTRAL
Tshwane University of Technology GP CENTRAL
UMALUSI Council for Quality Assurance in General and Further Education and Training GP CENTRAL
University of Johannesburg GP CENTRAL
University of Limpopo – Medunsa GP CENTRAL
University of Limpopo – Turfloop GP CENTRAL
University of Mpumalanga MP CENTRAL
University of Namibia NAM CENTRAL
University of Pretoria GP CENTRAL
University of South Africa GP CENTRAL
University of the Witwatersrand GP CENTRAL
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SCOPE OF OPERATION
INSTITUTION PROVINCEPURCO SA
REGION
University of Venda GP CENTRAL
Vaal University of Technology GP CENTRAL
Nelson Mandela Metropolitan University EC EC
Rhodes University EC EC
University of Fort Hare EC EC
Walter Sisulu University EC EC
Central University of Technology FS FS
University of the Free State FS FS
Centre for the AIDS Programme of Research in South Africa - CAPRISA KZN KZN
Durban University of Technology KZN KZN
K-RITH KwaZulu-Natal Research Institute for Tuberculosis and HIV KZN KZN
Mangosuthu University of Technology KZN KZN
SANTRUST KZN KZN
University of KwaZulu-Natal KZN KZN
University of Zululand KZN KZN
Boland College WC WC
Cape Peninsula University of Technology WC WC
Milpark Education WC WC
Stellenbosch University WC WC
University of Cape Town WC WC
University of the Western Cape WC WC
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CONTROL & REPORTING
MEMBERS
BOARD OF DIRECTORS
CHIEF EXECUTIVE OFFICER
PERSONALASSISTANTOperations Manager
FINANCIAL CONTROLLER
CONTRACTS ADMINISTRATOR
CONTRACTS ADMINISTRATOR
CONTRACTS ADMINISTRATOR
CONTRACTS ADMINISTRATOR
FINANCIAL ADMINISTRATOR
CONTRACTS MANAGER
CONTRACTS MANAGER
CONTRACTS MANAGER
CONTRACTS MANAGER
CONTRACTS MANAGER
PROJECTS CO-ORDINATOR
CONTRACTS ADMINISTRATOR
Company Profile-11/03/2014 17S.GOVENDER
BOARD MEMBERS
Vuyo Memani-SedileUnisaVice-Chairperson
Riaan BassonStellenbosch University
Chris LiebenbergUniversity of Free State Chairman
Buggy PillayUniversity of Johannesburg
Johan WassermanNelson Mandela Metropolitan University
Morgan Thambiran Durban University of Technology
David TsieaneVaal University of Technology
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BOARD MEMBERS
Gladman JamesUniversity of Fort Hare
Trevor AdamsUniversity of Cape Town
Naeem MoollaUniversity of Pretoria
Joel NkhunaUniversity of Limpopo
Errol EarlNorth-West University
Precious DubeUniversity of Kwa Zulu Natal
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Trevor Adams Western Cape Region University of Cape Town
Jakes Jacobs Eastern Cape Region Nelson Mandela Metropolitan University
Eschell BoshoffCentral Region University of South Africa
Morgan ThambiranKwaZulu Natal Region Durban University of Technology
REGIONAL CHAIRPERSONS