punjab information technology board · punjab information technology board ... computers at fcs or...

PUNJAB INFORMATION TECHNOLOGY BOARD

BISE Admission Portal TRAINING MANUAL Volume 2.0 January 2012

contents

PUNJAB INFORMATION TECHNOLOGY BOARD

1. Hardware Requirements for Facilitation Centers & Institutes

2. Security Requirements

3. Skillset Required for Deputed Staff of Facilitation Centers & Institutions

4. Layout of Facilitation Centers & Institutions

5. Standard Operating Procedures

6. Cases to be referred to Respective BISE

7. Categories of Candidates Visiting Facilitation Centers

8. Screenshots

9. Annexure A

10. Annexure B

02

02

03

03

03

04

05

07

11

12


Requirements

RequirementsSecurity

for Facilitation Centers & Institutes

Hardware/Software

PUNJAB INFORMATION TECHNOLOGY BOARDPUNJAB INFORMATION TECHNOLOGY BOARD

Computers

Computers at FCs or Institute must have Adobe Reader installed on it.

Printer (Network or Shared)

Scanner (Shared)

Internet Connection having bandwidth at least 01 to 02 MBPS.

Local Area Network or WIFI.

UPS (Uninterrupted Power Supply)

A user name and password would be assigned to each manager of Facilitation Center

and institute

Reference to security measures for BISE online admission system. It is requested that the

technical staff of each BISE will provide, the list of physical (Media Access Control)

addresses of concern computers that will be used in online admission system in each BISE.

BISE Admission Portal shall only access on speci�c machine that get registered by giving

MAC address.

MAC address guideline is available at Annexure A.

Recommended ratio is one printer and scanner for three computers.


Required

Operation ProceduresStandard

for Deputed Staff of Facilitation Centers & Institutions

Skillset

Required for Deputed Staff of Facilitation Centers & Institutions

Layout


Basic knowledge of Computer usage, experience in picture scanning is preferred.

Familiarity with �lling of online forms over the Internet

Private Candidates will obtain Paper Form onsite at Facilitation Centers, �ll it (specifying

personal/contact information, father CNIC, preferred exam Zone, and previous exam infor-

mation etc.), and attach paid fee challan form, relevant documents and picture, and submit

to onsite of�cials for review.

After review of documents by on-duty staff, candidate photograph will be scanned onsite,

and relevant data will be entered into the online Admission Form by Onsite duty of�cers.

The Online System will also have preloaded Candidate information provided by BISEs) for

review, veri�cation, and update on selected data �elds.

Exam zone selection for the candidate will be done by on-site of�cer, based on candidate

address.

Two printouts (of data entered into the Online System) will be taken, and provided to Private

Candidates for veri�cation and signature.

Recommended layout of Facilitation Center and Institution is available at Annexure B



After a candidate has veri�ed and signed the printouts, the onsite of�cial will counter-sign

the printouts. One copy will be given to the candidate for his/her record, and the other will

be sent to the BISE.

BISE carries out further veri�cation of each candidate application if required, and report

issues (if any) back to Candidate-before close of Inter exam admission, and allocation of

Roll Numbers.

For cases that are not catered by the Online Portal, the candidate will deposit his/her

manually �lled form along with passport size picture, challan form and other required

documents at the Facilitation Center. The student will be given a receipt and asked to

come again to sign and collect his copy of the �nal admission form.

All Facilitation Centers will maintain a register to record all cases that were reported to

Board.


OF CANDIDATES VISITING FACILITATION CENTERSCategories


Sr. No.

01

Required DocumentsCategory

First Year (Fresh)(private candidate can’t adopt a subject having practical

SSC Pass result card, Father’s CNIC No, bay form No., recent photograph

02 Part I & Part II Full after Matric (Fresh/composite) (Private candidate can’t adopt a subject having practical)

SSC Pass result card, Father’s CNIC No, Bay-form No., recent photograph

03 Part I & Part II Full (already appeared in Inter Exam P-2 with same subjects.

Inter Part 2 result card, SSC Pass result card, Father’s CNIC No, bay form No., recent photograph

04

The candidates of the following categories may visit the facilitation centers for the submission of online admission form

Part I & Part II Full (already appeared in Inter Exam P-2 with new subjects.(Private candidate cannot adopt a subject having practical if he/she has not already appeared in that subject as per previous result card)

Inter Part 2 result card, SSC Pass result card, Father’s CNIC No, bay form No., recent photograph

05 Part I & Part II Full (already appeared in Inter Exam P-1 only) with same subjects.(Private candidate can’t adopt a subject having practical)

Inter Part 1 result card, SSC Pass result card, father’s CNIC No, bay form No., recent photograph

06 Part I & Part II Full (already appeared in Inter Exam P-1 only) with new subjects.(Private candidate can’t adopt a subject having practical)

Inter Part 1 result card, SSC Pass result card, father’s CNIC No, bay form No., recent photograph

07 Part I or Part II Reappear (Compartment Case) (Only in the compartment subjects)

Inter Part 2 result card, SSC Pass result card, father’s CNIC, bay form No., recent photograph

08 Part I (Reappear/less than 33% marks in Part 1 papers) & Part 2 Full. (Only Private candidate)(with the same combination of subjects are mentioned on Part 1 result card but having no subject of practical)

Inter Part 1 result card, SSC pass result card, father’s CNIC No, bay form No., recent photograph


Part I passed and Part II full.(with the same combination of subjects as mentioned on Part 1 result card)

Inter Part 1 result card, SSC Pass result card, father’s CNIC no, bay form No., recent photograph

Sr. No.

09

Marks improve in Part 1 only(with the same combination of subjects)

Inter Part 2 passed result card, SSC Pass result card, father’s CNIC No, bay form No., recent photograph

10

Marks improve in Part 2 only(with the same combination of subject)

Inter part 2 passed result card, SSC Pass result card, father’s CNIC No, bay form No., recent photograph

11

Marks improve in Part 1 and Part 2 (with the same combination of subjects)


12

Marks improve in selected subjects (the candidate will also have to appear in both parts of the subject/s. Further he will also have to appear in the subject/s in which he/she may have obtained grace marks if any.


13

Additional (The candidate cannot appear in a subject having practical and have not appeared in BA/BSC or equivalent.


14

Required DocumentsCategory


Step 1: Login at secured “BISE Admission Portal”

Step 2: Selection of Admission Category

Screenshots


Step 3: Retrieval of data on admission form

For part 1, matric data will be retrieved by giving BISE, matric roll #, passing year and session

For part 2, intermediate data will be retrieved by giving BISE, intermediate roll #, passing year and session

Manager & Data-entry operator of Boys School/College cannot retrieve information of Girls’ Historical records and vice versa

For part 1 and composite admission, if candidate pass in matric, personal info will be retrieved on admission form and if candidate info (name, father name and date of birth) is incorrect then for correction candidate will be referred to respective BISE.

For part 2 admission, candidate’s information including personal and exam information will be retrieved. If candidate info (name, father name and date of birth) and exam info (pass/fail status, compartment, group/subject) are incorrect then for correction candidate will be referred to respective BISE.


Step 4: If data is correct then data entry operator will upload scanned photograph of candidate

Step 5: Data entry operator will update and add personal info


Step 9: Data entry operator can opt for Preview, Proof Read Print, Final Printor move to the Next Student


MAC /Physical Address

Annexure AStep 1: Click the Window button from keyboard and write the cmdon Run Box

Step 2: Write the command “ipcon�g/all” and then press Enter

Step 3: Required MAC/Physical Address of the Computer

MAC ADDRESS


Annexure B

Private Candidate

Manual FormFilling Reception

Picture Scanningand Saving it onHard Disk

Network

Data Entry

Manager Ver�cation Processand Printing

LAYOUTInstitute/Facilitation

Centre


Step 6: Data entry operator will add contact info

Data entry operator will add bank info (Bank name, branch name, challan #, date and amount) in case of private candidate

Step 7: Data entry operator will add exam info