punjab bio energy compnay limited
TRANSCRIPT
PUNJAB BIO ENERGY COMPNAY LIMITED
Standard Bidding Document
Date:0 3 -11-2016
Title: PBECL/Pro-PCGT/2016
Punjab Bio Energy Company (Pvt.) Ltd
34-A-1 New Muslim Town Lahore
Phone: (+ 92) (42) (35948867)
Website: www.pbe.com.pk
PROCUREMENT OF PHOTOCOPIER MACHINE AND
15 KVA POWER GENERATOR WITH CANOPY
TERMS &CONDITIONS
Purchase of Photocopier Machine and Power Generator
1. This tender document is being issued under the PPRA Rules 2014. All rules, clauses, sub
clauses and amendment issued in PPRA rules 2014 shall be applied on this procurement.
2. Single stage single envelope under PPRA Rule 2014 clause 38
3. The price of this tender documents is Rs.1000/-
4. The Tender complete in all respect along with CDR of Rs. 22,000/- in the shape of pay
order/bank draft in favor of Punjab Bio Energy Company (Pvt.) Ltd, Lahore should
reach in the Office of Chief Executive Officer, Punjab Bio Energy Company Pvt. Ltd
by 18-11-2016 at 11:00 A.M
5. Financial bid (including of all taxes) must be produced on the prescribed
format/proforma given in the tender document and must be signed and stamped by the
bidder or his authorized representative.
6. Tenders will be opened in the committee room of Punjab Bio Energy Company Pvt. Ltd
in the presence of the authorized representatives of the contesting bidders on same day
i.e.18-11-2016at 11:30 A.M
7. The offered price should be inclusive of all applicable taxes.
8. The bidder must have valid NTN and GST registration number certificate.
9. Quoted rates must be valid for 90 days.
10. Quantity of items can be increased or decreased as per availability of funds.
11. No offer shall be considered if it is:
a) Submitted without earnest money.
b) Received after the date and time fixed for the receipt of tenders.
c) Is ambiguous/non responsive
d) Is given by the firm black listed, suspended or removed from the approved list by
any Government, Semi Government, Autonomous Bodies or other firm.
j) Not registered with Sales Tax Department
12. Any applicable taxes will be deducted from the bill.
13. Where goods are found to be defective, damaged or altered in any respect:
i. replacement of goods within delivery schedule and imposition of penalty of 10%
of contract value.
ii. In addition to that, Performance Security amount will be forfeited and the
supplier will not be allowed to participate in future tenders as well.
iii. The firm may also be blacklisted.
14. Where specifications of goods supplied do not conform to Tender Document:
i. Rejection of goods and forfeiture of Performance Guarantee
ii. Blacklisting of firm following
iii. Cancellation of contract;
15. Bid must be received by the Purchaser/PBECL at its address and no later than the date
and time indicated in the SBD
16. The Purchase/PBECL reserves the right to accept or reject any bid, and to annul the
bidding process at any time prior to contract award, without thereby incurring any
liability on PBECL as per PPRA Rules 2014.
17. Successful Supplier/ Bidder will furnish the Performance Security @10% of total value of
work in shape of demand draft/pay order in favor of Punjab Bio Energy Company Pvt.
Ltd, Lahore after the award of work.
18. The Bidder shall execute an agreement on stamp paper in accordance with stamp duty
act.
19. It shall be the bidder responsibility to provide the legal (non-Judicial) stamp papers for
the contract/agreement with the purchaser.
20. Work will be awarded to the lowest responsive bidder against each item.
21. In case of any tax levied by Government is changed during the currency of the agreement,
such instructions shall be deemed to be a part of this agreement.
22. PBECL reserves the right to accept or reject any or all tenders as per PPRA Rule 35;
23. Bidder/Firm will arrange all necessary equipment/items (tools, wiring, breaker, switch)
etc. at his own for the installation of generator/photocopier, Procuring Agency shall not
provide any item/equipment and bear and expense during the installation of the
equipment/machinery.
24. Payment
24.1 The contractor shall provide all necessary supporting documents along with invoice.
24.2 The contractor shall submit an application for payment, to the purchaser. The application
for payment shall: be accompanied by such invoices, receipts or other documentary
evidence as the purchaser may require; state the amount claimed; and set forth in detail,
in the order of the Price Schedule, particulars of the Goods supplied, the Services
provided and the Works done, up to the date of the Application for Payment and
subsequent to the period covered by the last preceding payment, if any.
24.3 The purchaser shall get verified the details of goods/equipment delivered against the
invoice from the concerned Technical Team of PBECL and payment shall be made on
complete delivery of Goods/equipment/Machinery after issuance of satisfactory
certificate by concerned technical team
24.4 The supplier shall be responsible to provide the legal stamp paper for the
contract/agreement with the purchaser.
24.5 The Purchaser shall pay the amount verified within thirty (30) days. Payment shall not
be made in advance and against partial deliveries. The Purchaser shall make payment for
the Goods/equipment/Machinery supplied, provided to the Contractor, as per
Government policy, in Pak Rupees, through Cheque.
24.6 Failure to furnish performance guarantee shall lead to cancellation of work order.
24.7 All payments shall be subject to any and all taxes, duties and levies applicable under the
laws of Pakistan, for the whole period starting from issuance of Acceptance Letter till
termination of the signed contract in this regard.
25. Dispute
In case of any dispute the decision of Procurement Committee of PBECL shall be final
and binding on both parties.
We, M/s. hereby certify that we have read
and agreed with all terms and conditions mentioned above.
Signature:
Designation:
Dated:
Stamp: ____________________________________
Brief Introduction of the Organization
Sr. Particulars Description
1. Name of the Organization /
Contractor
:
2. Date/Years of Business
Establishment
:
3 Corporate Status (Proprietor
Partnership / Pvt. Ltd. / Ltd.)
:
4 Owner / Partner / MD / CEO Name :
5 CNIC No. (Owner / Partner)
:
6 Mailing Address
:
:
7 Contact / Cell No(s)
:
8 Fax No(s)
:
9 Email Address
:
10 National Tax Number
:
11 Sales Tax Registration No.
: ____
12 Proof of Previous Work of
Supplying of Office
Stationery items
: ____
Organization’s Stamp Authorized Signature
BID SECURITY FORM
The Total Bid Security amounting to Rs. in the form of “Call Deposit Receipt”
of theBank(Name) is attached herewith for the supply of following
Items / Equipment.
Item
No
Item / Description
Bid Security
Amount
(Rs.) CDR No.
CDR
Date
The Tender complete in all respect along with CDR of Rs. 22,000/- as bid security in
the shape of pay order/bank draft in favor of Punjab Bio Energy Company (Pvt.) Ltd,
must be attached with the financial bid.
* Failure to provide Bid Security according to the bid documents will be declared as Non-
Responsive / Disqualified.
Signature and Stamp of Bidder
FINANCIAL BID PERFORMA Procurement of Photocopier
1. Name of Bidder: _________________________________
2. Address: ___________________________________________
3. Phone No.: __________Fax No. ____________Cell No._______________
Rate (inclusive of installation, electrical wiring, fixing and all applicable taxes) is offered as under:- Item No. 1
Sr.No.
Item Description
Qty.
Brand/Model Unit Price
Incl. applicable
Taxes (PKR)
1 Photocopier Machine 1
TOTAL
Total value in words: Rupees ________________________________________________________________
NOTE:
(i) Machine/Equipment must be legally imported in Pakistan after paying all taxes.
(ii) The Purchaser reserves exclusive rights to increase/decrease the quantities of the
machine/equipment mentioned vide this tender document.
(iii) Standard Warranty for three (02) years after purchase of equipment (for each item).
Signature of authorized person Name:
Note: No cutting or overwriting is allowed. Any cutting or overwriting will lead to rejection of the
financial bid
FINANCIAL BID PERFORMA Procurement of Generator
1. Name of Bidder: _________________________________
2. Address: ___________________________________________
3. Phone No.: __________Fax No. ____________Cell No._______________
Rate (inclusive of installation, electrical wiring, fixing and all applicable taxes) is offered as under:-
Item No. 2
Sr.No.
Item Description
Qty.
Brand/Model Unit Price
Incl. applicable
Taxes (PKR)
Total Price Incl.
applicable Taxes (PKR)
1 15 KVA Generator with canopy
& Installation
2
TOTAL
Total value in words: Rupees ________________________________________________________________
NOTE:
(iv) Machine/Equipment must be legally imported in Pakistan after paying all taxes.
(v) The Purchaser reserves exclusive rights to increase/decrease the quantities of the
machine/equipment mentioned vide this tender document.
(vi) Standard Warranty for three (02) years after purchase of equipment (for each item).
Signature of authorized person Name:
Note: No cutting or overwriting is allowed. Any cutting or overwriting will lead to rejection of the
financial bid
SPECIFICATION OF PRODUCTS/ITEMS
ITEM# 1: PHOTOCOPIER MACHINE WITH MOVING TROLLEY QTY.(01)
Brand: Richo, Minolta, Zarox, Kyocera or Equivalent
Sr. # ITEM DESCRIPTION (Minimum Specifications)
1 CPU Power PC464 800 MHz
2 Print Speed (A4/Letter ), Simplex
25 cpm
3 Print Speed (A4/Letter ), Duplex
25 cpm
4 First Print Time 8.0 seconds or less
5 Warm up time Recovery from sleep 20 seconds or less
6 Resolution Fast 1200/600 dpi
7 Control Panel 4.3"Color Touch Panel
8 PDL Prescribe
9 Main Memory 1.0 GB Standard (Max 1.5 GB)
10 Interfaces
USB 2.0 High Speed x 1; 1000 BASE-T/100 BASE-TX/10-BASE-T; USB Host
11 Paper weight Standard Tray: 60 to 163 g/m2; MP Tray: 45 to 256 g/m2
12 Paper Capacity, Standard
2x500 sheets + 50 sheets (MP Tray)
13 Paper Capacity, Maximum
1600 sheets (with PF-471)
14 Paper Size Cassette: A3 to A5R; MPT: A3 to A6R
15 Media Type Plain, Rough; Vellum, Recycled; Preprinted; Bond; Color; Pre-Punched; Letter head; Thick; High Quality; Custom 1-8, (MP Tray; Transparency; Cardstock; envelope)
16 Document Processor 50 sheets RADF Type
17 Toner Capacity 15,000 pages ISO 19752
18 PM Cycle 300,000
19 Supported Protocol TCP/IP (IPv4/IPv6); NetBEUI; LPD; RAW; SMTP; POP3; FTP; SMB LDAP; SNMP(v1/v3); HTTP(S); IPP; IPP over SSL; WSD (Print/Scan)
Print Function
1 Supported OS(Driver & Software) Standard PCL 5e, PCL 6, XPS Driver, PCL/KPDL/XPS Mini Driver, Status monitor
Window 10, Windows Server 2003, Window Server 2008, Windows Vista, Windows 7, Windows XP
KPrint; Windows Server 2003, 2008 Windows Server 2008 R2, Windows XP
PPD Driver; Apple Macintosh OS x Version 10.2 or higher
2 Duplex Print Function Standard
3 Printing Emulation PCL6 (5e, XL), KPDL3 (Post Script3 Equivalent), XPS
Copy Function
1 Resolution 600x600 dpi
2 Continuous Copy Speed (A4/Letter)
25 Cpm
3 First Copy Speet 7.8 seconds or less
Scan Function
1 Scan Mode Color
2 Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200x100 dpi, 200x400 dpi
3 File Format PDF/JPEG/TIFF/XPS
4 Continuous Scan Speed, Mono 40 ipm (300/200 dpi), 20 ipm (600/400 dpi)
5 Continuous Scan Speed, Color 20 ipm (300/200 dpi), 10 ipm (600/400 dpi)
6 Transmission Type Scan to Email; Scan to FTP; Scan to SMB; WSD Scan; USB Memory
NOTE: Bidder shall provide the movable trolley along with the photocopier
1- 2 Year Parts and Labor warranty for all components onsite
NOTE: Bidder/Firm will arrange all necessary equipment/items (tools, wiring, breaker, switch) etc at his own for the installation of photocopier machine, Procuring Agency shall not provide any item/equipment during the installation and operations of the photocopier
ITEM# 2: 15 KVA DIESLE GENERATOR WITH CANOPY QTY.(02)
Brand: Original Cumin, Caterpillar, Perkin or Equivalent
Sr. # Detail DESCRIPTION (Minimum Specifications)
1 Generator Type
Heavy duty fabricated steel skid type based frame with anti-vibration mounting / isolators. Skid mounted radiator engine drive blower type fan &
protecting guards. Diesel day fuel tank for minimum 8 hours of
continuous run. Earthling & Neutral connections up to first water
level.
2 Engine
• Prime Power Rating in KVA • 4 Stroke Diesel Engine • Water Cooled • Direct coupled with Alternator • Self Ventilated / Regulated
3 Alternator
• Brushless • Self excited • Automatic Voltage Regulated • Automatic Frequency Regulated • 230V /115 Volt • F/H Type Insulated
4 Speed 1500 RPM
5 No of Cylinder • Inline 3 to 4
6 Aspiration • Natural / Turbo Charged
7 Ambient Temperature • 45 degree Centigrade
8 Cooling System • Water Cooled • Tropical Radiator with water level switch / indicator
9 Exhaust System • Heavy duty Residential Grade Silencer with Flexible Exhaust Pipe
10 Governor • Mechanical
11 Protection
• Overload Shutdown • Short Circuit Shutdown • Low Oil Pressure Shut down • High Water Temperature Shut down • Under - Speed Shut down • Under - Voltage Shut down • Over - Winding Temperature Shut down • Over - Voltage Monitoring and Tripping • Low - Voltage Monitoring and Tripping • Phase Sequence Monitoring and Tripping • Phase Failure Monitoring and Tripping
12 Monitoring /' Control Panel
• Automatic Alarm Monitor • Under / Over Voltage • Emergency Stop Switch • Low Oil Pressure • High Coolant Temperature • Fail to Start • Low / High Battery Voltage Meter
13 Metering
• Voltmeter • Frequency Meter • Ampere Meter • Hour Meter
14 Run Time – Hours 10
15 Fuel Capacity - Litres 45 Litre Plus
16 Batteries
• Maintenance Free • Heavy Duty Lead Acid Batteries • Battery Rack and Cable • Auto Battery Charger
17
Moveable Trolley Moveable Trolley for Generator, Easily portable and capable to carry with Vehicle.
18 Standard Accessories • Standard Tool kit • One Set of Air Fuel and Lubricating Oil, Filters • Technical and Operation Manual (Two Sets)
19 Items (Indenting Officer to specify)
• Local / Imported according to Manufacturers standards
• Weather and Sound Proof and Acoustic Canopy with matching Silencer of approved makes 85 db (A) (Residential Grading)
• ATS Panel System with 100 Meter Wire • Manual Changeover Panel System
20 Noise Level db(A) @ 7m 65
21 Warranty • 3 Year Parts and Labor warranty for all components onsite from the date of Testing and Commissioning / 1200 hours what is earlier
NOTE: Bidder/Firm will arrange all necessary equipment/items (tools, wiring, breaker, switch) etc at his own for the installation of generator, Procuring Agency shall not provide any item/equipment during the installation and operations of the generator
65
Delivery Schedule
1. The firm shall provide the above mentioned items within 10 days from the date of award of work/Job Order.
Contract Agreement
This agreement is made on this ________day of _______ Year ______ by
and between Mr. _______________________
Owner/Director/Representative of M/s_____________________________
address ____________________________ hereinafter referred to as the
bidder, which term shall include his successors executors, administrators and
assignees, etc. of the one part and the CHIEF EXECUTIVE OFFCIER OF
THE PUNJAB BIO ENERGY COMPANY PVT LTD, Lahore hereinafter
referred to PBEC shall include his / her successors in the office, assignees
etc. WHEREAS THE PUNJAB BIO ENERGY COMPANY PVT LTD requires
that Item No. , to be delivered
in the Punjab Bio Energy Company Pvt Ltd Office. The Bidder has agreed to
deliver the Item No as per the rate give below.
Serial #
Item No Item Name Rate Per Lot (Inclusive of all
applicable taxes)
Total Amount in Pak
Rupees
.
NOW THIS AGREEMENT WITNESSES ASFOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Contract Agreement ,viz.:
(a) The Purchaser’s Notification to the Supplier of award of Contract; (b) The Bid Submission, Bidders information Sheet and the Contract Price
submitted by the Supplier; (c) Delivery Schedule.
This Contract shall prevail over all other Contract documents. In the event of any discrepancy or inconsistency within the Contract documents, then the documents shall prevail in the order listed above.
3. In consideration of the payments to be made by the Purchaser/PBECL to the Supplier as indicated in this Agreement, the Supplier hereby covenants with the Purchaser/PBECL to provide the Generator/Photocopier and to remedy defects therein in conformity in all respects with the provisions of the Contract.
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Generator/Photocopier and /or the remedying of defects therein, the
Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
5. This agreement shall take effect from and expire on_________.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Pakistan and Punjab on the day, month and year indicated above.
Signature of the Supplier With full name and address
Name:
Complete Address:
Witness–I Witness –II
Name: Name:
Signature: Signature:
Address:___________________ Address:
Signature of the Purchaser
Chief Executive Officer Punjab Bio Energy Company Pvt. Limited
32-A New Muslim Town Lahore
