public summary 1st rspo surveillance … · 1978/1979 2,115.07 2,115.07 2° 23' 33" n...
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PUBLIC SUMMARY 1ST RSPO SURVEILLANCE ASSESSMENT
AUDIT DATE: 25th – 27th MAY 2015
FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA) SDN BHD, FELDA NITAR PALM OIL MILL COMPLEX CERTIFICATION UNIT
MERSING, JOHOR DARUL TAKZIM MALAYSIA
Prepared by:
Food, Agriculture and Forestry Section SIRIM QAS INTERNATIONAL SDN BHD
Building 4, SIRIM Complex, No. 1, Persiaran Dato’ Menteri, Section 2, P.O. Box 7035, 40700 Shah Alam, Selangor,
MALAYSIA Tel : 603-5544 6440 Fax : 603-5544 6763
Website: www.sirim-qas.com.my
Page 2 of 83
SIRIM QAS INTERNATIONAL SDN. BHD. Building 4, SIRIM Complex, No. 1 ,Persiaran Dato’
Menteri, Section 2, P.O. Box 7035, 40911 Shah Alam, Selangor, Malaysia.
File Ref. :EF 03060001
RSPO PRINCIPLES & CRITERIA MY-NI
ANNUAL SURVEILLANCE ASSESSMENT (ASA1) REPORT
CLIENT : FELDA GLOBAL VENTURES PLANTATIONS (MALAYSIA) SDN BHD, FELDA NITAR PALM OIL MILL COMPLEX CERTIFICATION UNIT CERTIFICATION UNIT (MILL AND SUPPLY BASE INCLUDING SMALLHOLDER (if applicable)
1) NITAR PALM OIL MILL 2) FELDA NITAR 1 3) FELDA NITAR 2 4) FGVPM NITAR TIMUR
AUDIT DATE : 25-27 MAY 2015
DURATION : 9 auditor days
STANDARD : RSPO P&C MYNI 2014 SCOPE OF REGISTRATION (specify sites, tonnages and/or approved processes and model(s) : PRODUCTION OF CRUDE PALM OIL AND PALM KERNEL USING MASS BALANCE MODEL
NO OF EMPLOYEES (Applicable to the scope of activities audited) : 471
The following attachments form part of this report:
Non-conformity Report(s) List of additional site(s)
√
Page 3 of 83
Table of contents
List of Abbreviations 4
1.0 Scope of Surveillance Assessment Report
1.1 Introduction…………………………………………………………………………………. 6
1.2 Location of Mill and Supply Base………………………………………………………… 7
1.3 Production Volume of All Certified Products……………………………………………. 7
1.4 Certification Details………………………………………………………………………… 9
1.5 Description of Fruit Supply Base…………………………………………………………. 9
1.6 Organisational Information / Contact Person(s)………………………………………… 10
2.0 Assessment Process
2.1 Certification Body…………………………………………………………………………... 10
2.2 Assessment Team Members……………………………………………………………… 11
2.3 Assessment Methodology and Programme……………………………………………... 12
3.0 Assessment Findings
3.1 Summary of Findings………………………………………………………………………. 13
3.2 Identified Non-conformities………………………………………………………………... 63
3.3 Status of Non-conformities Previously Identified……………………………………….. 63
3.4 Issues Raised by Stakeholders…………………………………………………………… 63
3.5 Noteworthy Positive and Negative Observation………………………………………… 63
4.0 Assessment Recommendation and Date of Closing Non-conformities………………………. 63
5.0 Date of Next Surveillance Assessment…………………………………………………………... 64
List of Appendix
Attachment 1 : Location map of FELDA Nitar Certification Unit………………………………. 65
Attachment 2 Location map of FELDA estates in the Nitar Certification Unit……………… 66
Attachment 3 Location map of FGVPM Nitar Timur…………..………………………………. 67
Attachment 4 Location map of FELDA Nitar 1…………………………………………………. 68
Attachment 5 Location map of FELDA Nitar 2…………………………………………………. 69
Attachment 6 : Assessment Programme………………………………………………………… 70
Attachment 7 : Detail of Non-conformities and Corrective Actions Taken…………………… 74
Attachment 8 : Verification Of Previous Audit Findings………………………………………… 80
Page 4 of 83
List of Abbreviations
BOD Biochemical Oxygen Demand
B.Sc. Bachelor of Science
CA Collective Agreement
CHRA Chemical Health Risk Assessment
COD Chemical Oxygen Demand
CPO Crude Palm Oil
CU Certification Units
DID Drainage and Irrigation Department, Malaysia
DOE Department of Environment
DOSH Department of Occupational Safety and Health
EAI Environmental Aspect Identification
EB Executive Board
EFB Empty Fruit Bunch
EIA Environmental Impact Assessment
EIE Environmental Impact Evaluation
EMP Environmental Management Plan
EPD Environmental Protection Department (Sabah)
EPF Employees Provident Fund
EQA Environmental Quality Act
ERT Endangered, Rare and Threatened Species
FFB Fresh Fruit Bunch
FMA Factory and Machinery Act
FSC Forest Stewardship Council
GAP Good Agricultural Practice
GPS Global Positioning System
Ha Hectares
HCV High Conservation Value
HIRARC Hazard Identification, Risk Assessment and Risk Control
IPM Integrated Pest Management
ISO International Organization for Standardization
JCC Joint Consultative Committee
MSDS Material Safety Data Sheet
MPOA Malaysian Palm Oil Association
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MPOB Malaysia Palm Oil Board
MYNI Malaysia National Interpretation
MYNI – WG Malaysia National Interpretation – Working Group
NADOOPOD Notification of Accident, Dangerous Occurrence, Occupational Poisoning and Occupational
Disease
NCR Non-Conformity Report
NGO Non-Governmental Organisation
OER Oil Extraction Rate
OG Oil & Grease
OSH Occupational Safety and Health
OSHA Occupational Safety and Health Act
OHSAS Occupational Health and Safety Assessment Series
Ph.D. Doctor of Philosophy
PIC Person-In-Charge
PK Palm Kernel
PMM Proposal of Mitigation Measure
PIR Public Information Request
POM Palm Oil Mill
POME Palm Oil Mill Effluent
PPE Personal Protective Equipment
PTW Permit To Work
QMS Quality Management System
RSPO Roundtable on Sustainable Palm Oil
SIA Social Impact Assessment
SOCSO Social Security Organization
SOP Standard Operating Procedure
UKAS United Kingdom Accreditation Services
USECHH Use and Standards of Exposure of Chemicals Hazardous to Health
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1.0 Scope of Surveillance Assessment Report
1.1 Introduction
The certification unit (CU) of Felda Global Ventures Plantations (Malaysia) Sdn Bhd, Nitar Palm
Oil Mill Complex (FGVPM-NCU), was assessed for certification against the RSPO Principles
and Criteria for Sustainable Palm Oil Production, including smallholder, Malaysia National
Interpretation Working Group (RSPO MYNI) and RSPO Supply Chain Certification System
(SCCS) Requirements. The smallholder schemes were assessed against the national guidance
for scheme smallholders.
The CU comprised the Nitar POM, FELDA Nitar 1, FELDA Nitar 2 and FGVPM Nitar Timur. This
certification assessment covered FELDA Nitar Palm Oil Mill and its supply bases, that is, two
smallholders’ schemes land owned by settlers and one estate like manner belonging to FELDA.
It did not include the third party FFB suppliers. The main assessment was conducted on 17th to
19th December 2012.
With the exception of some smallholders tending their own farm, the rest of them farm-out their land to FELDA who arranged it be managed by FELDA Technoplant Sdn Bhd (FTPSB). The plantation like estate is managed directly by FELDA Plantation Sdn Bhd (FPSB). These companies (FTPSB and FPSB) are managed by FELDA. FTPSB is formed to undertake the individual work that were supposed to be done by settlers (from planting to harvesting of FFB and maintenance of farm) but now done collectively in an estate like manner to capitalize on economies of scale to conform to Good Agricultural Practices. On the other hand, FPSB is formed to manage areas (that was not given to settlers) in a commercial manner belonging to FHB. The difference between settler’s scheme and FELDA Plantation is that each scheme has two managers. One FELDA Manager is primarily tasked to oversee the socio-economic aspect and welfare of the settlers whereas on the field operational support he is assisted by one FTPSB Manager. Unlike the smallholder schemes the estate is solely managed by a Plantation Manager of FPSB who oversees overall aspect of plantation management and welfare of his employees. There is a subsidiary company of FGVH, FELDA Agriculture Services Sdn Bhd (FASSB) whose
core business is research of palm oil seeds, producing and selling seedlings, rat baits and the
provision of foliar and soil analysis, whom FGV-NCU can call upon to assist on a need basis.
At FGVPM-NCU each settler was assigned to a particular settlement, and was given 10 acres (4.0 ha.) of land to cultivate oil palms. All of them planted oil palm trees as their first crop and continue to do so with replanting. At FPSB Nitar Timur its first crop too was oil palm. As a scheme participant, all settlers were required to reside at the settlement itself, and were allotted an additional 0.25 acres (0.10 ha) each in a planned village, where their home - built by FELDA - is located. About 20 houses made up a block and each block chose its own representatives who voice their concerns to their Scheme Development Committee (JKKR) and FELDA Management. All basic infrastructures, such as piped water, electricity, schools, clinics, and places of worship were provided either by FELDA or through government agencies. The costs of acquiring, developing and allocating the land were borne by loans made to FELDA settlers. These loans were to be repaid in monthly installments deducted from the settlers' income over a 15-year period. At Nitar CU, 881 of 884 settlers had made full settlement and 884 had already obtained their land title. Although settlers were supposed to focus on agricultural activities, they also were encourage
by the government to participate in non-farm activities, such as entrepreneurship in SAWARI
Program (food and craft industry) Agro-based industry, Business, Services and Related
activities, etc, as side income to help alleviate their financial needs.
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FGVPM-NCU commenced its operations in 1978 with a processing capacity of forty (40) metric
tonnes of FFBs per hour. The total combined land area of the three estates is 6,819.32 hectares
(Ha) of which 6,304.11 Ha had been planted with oil palm.
1.2 Location of Mill and Supply Base
FGVPM - NCU covers one palm oil mill and three oil palm estates, all located at Mersing, Johor,
Malaysia. The locations and area details of the mill and estates are shown in Table 1.
Table 1: Location Coordinates and Area of FGVPM - NCU (Mill and Estates)
Mill/Estate
Year of
establishm
ent
Area (Ha) GPS Location (Office)
Titled Planted Latitude Longitude
Nitar Palm Oil
Mill 1983 NA NA 2° 40.5' 04" N 103° 65' 15" E
FELDA Nitar
1 1979/1980 2,444.74 2,294.15 2° 23' 04" N 103° 42' 34" E
FELDA Nitar
2 1978/1979 2,115.07 2,115.07 2° 23' 33" N 103˚ 40’ 30’’E
FGVPM Nitar
Timur 1988/1989 2,259.51 1,894.89 2˚ 22’ 38’’N 103˚ 46’ 09’’ E
Total 6,819.32 6,304.11
The location map of the CU is shown as in Attachment 1, 2, 3, 4 and 5.
1.3 Production Volume of All Certified Products
Table 2: Actual plus projection of FFB contribution by each estates and other sources to Nitar POM of the last reporting period (June 2014 to May 2015)
Operating Unit FFB Contribution
MT %
Nitar Palm Oil Mill 0 0
FELDA Nitar 1 32,681 17
FELDA Nitar 2 23,915 13
FGVPM Nitar Timur 33,658 18
Outsiders (non-certified) 96,511 52
Total 186,765 100
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Table 3: Projected FFB Contribution by each Estate and other sources to Nitar POM for the next reporting period (June 2015 to May 2016)
Operating Unit FFB Contribution
MT %
FELDA Nitar 1 46,247 22%
FELDA Nitar 2 28,757 13%
FGVPM Nitar Timur 35,529 16%
Outsiders (non-certified) 106,800 49%
Total 217,333 100%
Table 4: Actual FFB received and CPO & PK dispatch by Nitar POM of the last reporting period (June 2014 – May 2015)
Total (MT)
FFB Received 186,765
FFB Processed 186,765
CPO Produced 17,924
PK Produced 5,415
Certified CPO sold as Mass Balance 0
Certified PK sold Mass Balance 4,343.92
CPO sold as non-certified 34,313.17
PK sold as non-certified 5,638.65
Table 5: Projected FFB received and CPO & PK dispatch by SKPOM for the next reporting (June 2015 – May 2016)
Total (MT)
FFB Received 217,333
FFB Processed 217,333
CPO Production 21,952
PK Production 6,632
Certified CPO to be sold as Mass Balance 0
Certified PK to be sold Mass Balance 5,378
CPO to be sold as non-certified 43,466
PK to be sold as non-certified 6,574
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1.4 Certification Details
Parent company : Felda Global Ventures Plantations (Malaysia) Sdn Bhd
RSPO Membership Number : 1-0013-04-000-00
Member since : 2010
Certificate Number : RSPO 0023
Date of previous assessment : 17th to 19th December 2012
Date of certification : 13th June 2014
1.5 Description of Fruit Supply Base
The planting profiles of all the directly managed supply bases are stated in Table 6 to Table 8.
Table 6: FELDA Nitar 1
Plot Year of Planting Planting Cycle
Maturity Status Planted Area (ha)
Percentage of Planted Area
01 2008 2nd generation Mature 978.78 43%
02 2008 2nd generation Mature 1,315.37 57%
Total 2,294.15 100%
Table 7: FELDA Nitar 2
Plot Year of Planting Planting Cycle
Maturity Status Planted Area (ha)
Percentage of Planted Area
01 2008 2nd generation Mature 1,060.26 50%
02 2009 2nd generation Mature 744.97 35%
1F 2008 2nd generation Mature 49.90 2%
2P 2012 2nd generation Mature 160.47 8%
2F 2012 2nd generation Mature 99.47 5%
Total 2,115.07 100%
Table 8: FGVPM Nitar Timur
Plot Year of Planting Planting Cycle
Maturity Status Planted Area (ha)
Percentage of Planted Area
PM98B 1988/1989 1st generation Mature 1,543.88 81%
PM00C 1991/1992 1st generation Mature 67.44 4%
PM08D 2008/2009 1st generation Mature 283.57 15%
Total 1,894.89 100%
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1.6 Organisational Information / Contact Person(s)
Felda Global Ventures Plantation (Malaysia) Sdn Bhd through its Headquarter in Kuala Lumpur
is responsible for overseeing Nitar CU and other management units. The correspondence
address and contact persons are as detailed below:
Address:
Felda Global Ventures Plantation (Malaysia) Sdn Bhd,
Tingkat 8, Balai FELDA,
Jalan Gurney 1,
54000 Kuala Lumpur,
Malaysia.
Contact person:
Norazam Abdul Hameed
Head, Plantations Sustainability & Quality Management
Phone: +603 2698 7772
Fax: +603 2691 1378
E-mail: [email protected]
2.0 Assessment Process
2.1 Certification Body
SIRIM QAS International Sdn. Bhd. is the oldest and leading certification, inspection and testing
body in Malaysia. SIRIM QAS International provides a comprehensive range of certification,
inspection and testing services which are carried out in accordance with internationally
recognised standards. Attestation of this fact is the accreditation of the various certification and
testing services by leading national and international accreditation and recognition bodies such
as the Department of Standards Malaysia (STANDARDS MALAYSIA), the United Kingdom
Accreditation Services (UKAS), the International Automotive Task Force (IATF), and the
Secretariat of the United Nations Framework Convention for Climate Change (UNFCC). SIRIM
QAS International is a partner of IQNet, a network currently comprising of 36 leading certification
bodies in Europe, North and South America, East Asia and Australia.
SIRIM QAS International has vast experience in conducting assessment related to RSPO
assessment. We have certified more than a hundred palm oil mills and several estates to ISO
14001 & OHSAS 18001. We have also conducted pre assessment against RSPO Principle and
Criteria.
SIRIM QAS International was approved as a RSPO certification body on 21st March 2008.
Page 11 of 83
2.2 Assessment Team Members
The assessment team consisted of five assessors and one trainee assessor. The details of the
assessors and their qualification are detailed below:
Member of the Assessment Team
Role/area of RSPO requirements
Qualifications
Mohd Razman Salim Assessment Team Leader / Workers & community issues, HCV
Auditing various schemes i.e. OHSAS 18001,
RSPO P&C and MC&I
6 years’ experience in Forest Management,
HCVF and ecology
Successfully completed Lead Assessor Course for ISO 9001, ISO 14001, OHSAS 18001 and RSPO P&C
B.Sc.Forestry - Universiti Putra Malaysia
Zulkarnain Abdullah Assessor / Supply Chain
Seventeenth years working experience related to wood related product
Successfully completed Lead Assessor training for OHSAS 18001 in 2009
Successfully completed Lead Assessor training for ISO 9001 in 2009.
Successfully completed accredited Lead Assessor training for RSPO SC in 2014 and 2015 B. Sc. Forestry
Selvasingam T Kandiah
Assessor / Good
Agricultural Practices
(GAP), environmental
issues
B. Sc. (Hons) Agriculture – University of Agricultural Sciences, Hebbal, Banglore, India (1969-1973)
A Planter with Kumpulan Guthrie Berhad (1995-2002 – retired)
Inclusive of One year in Liberia and 2 years in Estate Department in Guthrie head quarters
Experience in Managing:
Nursery : Rubber and Cocoa
Immature Area : Cocoa Replant, Rubber Replant, Oil Palm Replant & Oil Palm New Clearing
Mature Area: Cocoa, Rubber & Oil Palm.
Jagathesan A/L Suppiah
Assessor,
environmental and safety
issues related to mill and
plantation
More than 25 years working experience in Manufacturing concerns at various Managerial position, Managing Operation, Quality Assurance & Regulatory Affairs and Quality & Process Control Disciplines.
Collected more than 50 auditor days in auditing ISO RSPO P&C and RSPO Supply Chain Schemes
Experience of carrying out audits on more than 700 companies around Malaysia for the past 15 years for various schemes i.e. ISO 9001, ISO 13485, ISO 14001, OSHAS 18001 and GMP/FDA regulations
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Successfully completed Lead Assessor training for :
i) ISO 9001, ii) ISO 14001 iii) OSHAS 18001 iv) RSPO P& C v) RSPO Supply Chain vi) ISO 13485 vii) Medical Device – Good Distribution
Process
Bachelor of Chemical Science & Minoring in Management (Hons)
Diploma in Statistical Process Control
2.3 Assessment Methodology and Programme
The surveillance assessment was guided by the sampling formula of 0.8 √y. Nonetheless, all
the estates were visited in this assessment but were assessed with different elements of the
standard. The mill is assessed in every assessment.
The assessment team carried out field and office assessments for conformance against the
RSPO-MY principles and criteria. The visits also covered HCV habitats, labour lines, storage
areas and other workplaces.
Common systems were identified and specific evidences were recorded for individual estates.
Interviews, particularly those with employees, local communities and suppliers were conducted
formally as well as informally, without the presence of company management personnel. In
addition to that, records as well as other related documentation were also reviewed.
It is important to note that the finding from this assessment is based on samples taken from the
organization activities, procedures, records etc. Statistically, there is always a possibility that
one or more problematic issues/areas will remain unidentified during the course of this audit.
The absence of non-compliance in any area or activity does not necessarily imply that no lapses
or non-compliance exist.
The assessment programme is in Attachment 6.
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3.0 Assessment Findings
3.1 Summary of Findings
The findings of the first Annual Surveillance Assessment were presented during the on-site closing meeting. There were twelve major and thirteen minor
nonconformity reports (NCR) being raised on the FGVPM - NCU compliance against the requirements of the RSPO MY-NI. The details of the NCR and the
corrective actions taken are as in Attachment 7.
The detailed findings of the assessment on the CU’s compliance with the requirements of the RPSO MYNI are as follows:
Principle 1: COMMITMENT TO TRANSPARENCY
Clause Indicators Comply
Yes/No Findings
C 1.1
Growers and millers
provide adequate
information to
relevant
stakeholders on
environmental,
social and legal
issues relevant to
RSPO Criteria, in
appropriate
languages and
forms to allow for
effective
participation in
decision making.
1.1.1 There shall be evidence that
growers and millers provide
adequate information upon
request for information on
(environmental, social and/or
legal) issues relevant to
RSPO Criteria to relevant
stakeholders for effective
participation in decision
making.
Yes
The CU has continued to implement communication procedure and maintain records on
requests for information and documents that were related to the RSPO Criteria as
described in the established procedures for estates. Settlers at FELDA Nitar 2 has
received all information/requirements with reference to RSPO titled “Surat Akuan” dated
14 April 2015. However, there was no request for information from government agencies
and stakeholders for Nitar POM, FELDA Nitar 2 and FGVPM Nitar Timur.
The estate also has established mechanism to channel such queries through regular
meetings with stakeholders.. Various issues and complaints were heard by the
management and decisions made for subsequent action
The following visits by the regulators verified :
i) DOSH visit monitoring Log maintained – last visit : 14th April, 2015 – to carry out periodic Boiler & machinery Inspection - recommendation has been taken into consideration.
ii) DOE visit monitoring Log maintained – last visit – 2nd March, 2015 – Inspection of Schedule Waste Management -mitigating actions taken for matters identified.
iii) Fire Department - Correspondence to obtain ‘Fire Cert’ – verified correspondence dated 20th January, 2015
iv) MPOB – Inspection visit d/d : 29th Oct, 2014 – Positive Recommendation
1.1.2 Records of requests for
information and responses
Yes
FELDA Nitar 2 has continued to maintain records of requests and responses for settlers
in “Buku Rekod Aduan Peneroka” while in FGVPM Nitar Timur they were maintained in a
“Buku Aduan”. However, both record only received complaints from settlers and workers.
Page 14 of 83
shall be maintained. Major
Compliance
C 1.2
Management
documents are
publicly available,
except where this is
prevented by
commercial
confidentiality or
where disclosure of
information would
result in negative
environmental or
social outcomes.
1.2.1 Land titles/user rights
(Criterion 2.2);
Yes
FGVPM-NCU has made publicly available the related management document as required
by this Criterion through a letter sent to stakeholders dated 7th September 2012. Land
titles of FGVPM Nitar Timur and FELDA Nitar 2 were kept in their office.
Occupational health and
safety plans (Criterion 4.7);
Yes Occupational Health & Safety Plan has been established eff : 1st Jan, 2015 – Indicators set in the plan are being monitored – verified the progress monitoring of the programs identified. Cross refer to C 4.7.
Plans and impact
assessments relating to
environmental and social
impacts (Criteria 5.1, 6.1, 7.1
and 7.8)
No
Environmental Impact Plan has been established and are currently being monitored –
latest performance monitoring carried out on 1st Feb, 2015.
The Environmental Impact Indicators have been established :
The following sampled for verification :
a) 100% compliance to DOE licensing Requirements b) BOD final Discharge ≤ 100 ppm c) No open burning d) Reduce Water Consumption ≤ 1.00 MT of water / MT of BTS processed. e) Reduce Electricity consumption ≤ 20 Kwh / MT of BTS processed.
Plans and impact assessments for social impacts were not made available to public at FGVPM Nitar Timur. Thus, a Minor NCR MRS 01 2015 was raised by auditor.
HCV documentation
summary (Criteria 5.2 and
7.3);
No
During audit, auditor did not found any evidence that Nitar POM, FGVPM Nitar Timur and
FELDA Nitar 2 have informed their stakeholders that all management documents
including HCV documentation summary, as required in Indicator 1.2.1 were made
available to public. Thus, a Minor NCR MRS 01 2015 was raised by auditor.
Pollution prevention and
reduction plans (Criterion
5.6);
Yes Pollution Prevention Plan has been incorporated in the Environmental Impact Plan - has
been established.
Details of complaints and
grievances (Criterion 6.3);
Yes
Details of complaints and grievances were recorded in the grievances book (Buku Aduan
Peneroka and Buku Aduan RSPO), suggestion box, verbally and through stakeholders
meeting between Nitar CU with internal (workers, staffs and settlers) and external
stakeholders (suppliers, contractors and third party FFB supplier) such Joint Committee
Consultation Meeting (JCC) as viewed and verified by auditor at FGVPM Nitar Timur,
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FELDA Nitar 2 and Nitar POM. The estate has maintained records of requests and
responses especially on repairs/maintenance of workers quarters. The complaints and
requests were recorded in “Buku Aduan & Rungutan” which stated date of complaint and
dates attended to and by whom.
Negotiation procedures
(Criterion 6.4);
Yes
Specific procedure titled ‘Prosedur Mengenalpasti Hak Perundingan dan Adat (ML-1A/L2-
PR12(0))’ and ‘Prosedur Penghitungan dan Pengagihan Pampasan (ML-1A/L2-PR13(0))’
were made available at the visited sites; Nitar POM, FGVPM Nitar Timur and FELDA Nitar
2.
Continual improvement plans
(Criterion 8.1);
No
CU has established continual improvement plans with regards to Environmental and
Occupational Safety & Health and the corresponding ‘Policies’ endorsed by the Top
management. The concerned policy on the followings are also available at the website. In
addition to the website, the policies were also displayed at various locations including the
main notice boards of the estates, mill offices and muster ground notice boards for
employees and visitors to view.
FELDA Nitar 2 and FGVPM Nitar Timur have established social continuous improvement
plans for 2015 titled ‘Penambahbaikan Berterusan Impak Sosial’. The estates also have
listed out their future plan for their staffs, workers and settlers community as explained in
Indicator 8.1. However, continual improvement plan for social was not available at Nitar
POM. Thus, a Minor NCR MRS 01 2015 was raised by auditor.
Public summary of
certification assessment
report;
Yes
Public summary of certification assessment report for Stage 2 was made publicly
available. The report could be assess through this link:
http://www.sirim-qas.com.my/attachments/article/364/PS%20-
%20Nitar%20Stage%202%20rev1.pdf
Human Rights Policy
(Criterion 6.13).
Yes
Human Rights Policy was made available and displayed at noticeboard at the Nitar POM,
FGVPM Nitar Timur and FELDA Nitar 2 with endorsement from President & CEO FGV
dated 1 June 2014.
C 1.3
Growers and millers
commit to ethical
conduct in all
1.3.1 There shall be a written policy
committing to a code of
ethical conduct and integrity
in all operations and
Yes
Code of ethical conduct and integrity was made available at the Nitar POM, FGVPM Nitar
Timur and FELDA Nitar 2. Briefing to all level of the workforce has been conducted during
morning musters by manager or assistant manager. The effectiveness of the briefing was
verified by auditor through interview with field workers during site visit.
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business operations
and transactions.
transactions, which shall be
documented and
communicated to all levels of
the workforce and operations.
Minor Compliance
Principle 2: COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
Clause Indicators Comply
Yes/No Findings
C 2.1
There is compliance
with all applicable
local, national and
ratified international
laws and
regulations.
2.1.1 Evidence of compliance with
relevant legal requirements
shall be available.
Major Compliance
No
Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 were complied with all applicable
local, national and ratified international laws and regulations. For Minimum Wage Order,
2012, all employees received minimum wages. Samples of the wages statement were
sampled and in compliance refer copies of the pay slip. The deduction for EPF and
SOCSO were made evident in the details of the pay slip. Children & Young (Employment)
Act, 1966, no employee below 18 years old are engaged in the employment of the mill.
Relevant licences and permits such as Foreign Workers Permits & Passports, MPOB
license, Energy Commission, Domestic Trade Ministry for diesel and Road tax for
Vehicles were valid.
To cite some:
i. MPOB licence No. 500913102000 was valid till 31 March 2016 in FELDA Nitar 2 and No. 558878002000 till 29 February 2016 in FGVPM Nitar Timur.
ii. Permit Diesel No. J005594 for 16,380 litres was valid until 29 February 2016
iii. Permit Potongan Daripada Gaji Pekerja effective from 15 September 2000
iv. Lesen Melencong atau Mengabstrak Air Sungai no. 07/A/Mg/010 was valid for 2015.
CU has continued to comply with legal requirements as per indicator. Guided by the
established procedure, the annual evaluation of compliance has been carried out
concurrently with the review of legal register updated by PSQM eff April, 2015. The list of
applicable legal and other requirement was made available during the assessment. The
following legal requirements sampled for review :
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a) Factories and Machinery Act 1967 (Notification, Certificate of Fitness and Inspection Regulation 1970, Steam Boiler & Unfired Pressure Vessel Regulation 1970, Safety Health and Welfare 1970, Noise Exposure Regulation 1989, Person In Charge Regulation 1970 etc.
b) Occupational Safety and Health Act 1994 (NADOOPOD Regulation 2004, Safety Health Committee Regulation 1996, USECHH Regulation 2004) etc.
c) Environment Quality Act 1974 (Prescribed Premise (CPO) Regulations 1977, Clean Air Regulation 1978, Scheduled Waste Regulation 2005 etc.
d) Fire Services ( Fire Service Act 1984 & Fire Certificate Regulation 2001)
e) Housing and Amenities (Worker’s Minimum Standard of Housing and Amenities Act 1990)
f) Labour, EPF and SOCSO (Employment Act 1955, Employee Provident Fund Act 1991, Employees Social Security Act 1969
CU has obtained and renewed license and permits as required by the law. Amongst the licences or permit viewed were :
a) MPOB license: 508430204000 (validity period 1/3/13 - 28/2/14)
b) DOE Licence/ Jadual Pematuhan : JPKKS/14/004801 for 45 MT/hr and method of land application ( validity : 1st July, 2014 to 30th June, 2015 ) – Submission of Quarterly Reports – the following reports dated 4th April, 2015, 7th Jan, 2015, 8th Oct, 2014, 7th July, 2014.
The following Parameters Monitored : pH, BOD, COD, TS, SS, O&Grease, Ammonical Nitrogen & Total Nitrogen.
c) The following Pressure vessel inspection carried out by DOSH d/d : 14th April, 2015
i) Licenses for Steam Boiler No 3 – Registration No – JH PMD 1334 – validity 14th July, 2015
ii) Air Compressor – Registration No – JH PMT 12780 – validity 14th July, 2015.
iii) Condensate Seperator – registration No – JH PMT 18555 – Validity 14th July, 2015
d) ‘Smoke Density Indicator’ – Calibration by Mesra Alam Sekitar Cal Cert : SST/SA/R/2015A/1167 Cal date : 20th Dec, 2014 Exp date : 20th June, 2014
The following Discrepancy noted :
Page 18 of 83
For the following use of highly toxic pesticides – records using Form I, II & III, as as
required by Pesticides Act 1974 ( Act 149) & Regulations, Rules and Order – Highly Toxic
Pesticides Regulations 1996 – Second Schedule. Was not being adhered to. Major NC
JS – 2015 -01 raised.
i. Noted at Nitar Timur - the use of Monocrotophos ( highly toxic pesticides) and periodic spraying with Paraquat ( highly toxic pesticides ) and its mixture.
ii. Noted at Nitar 2 - the periodic spraying with Paraquat ( highly toxic pesticides ) and its mixture.
2.1.2
A documented system, which
includes written information
on legal requirements shall
be maintained
Minor Compliance
Yes
Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 have identified, documented and
maintained their legal register with written information on legal requirements which related
to their operation in their legal register titled ‘Register of Legal and Other Requirements’
(FGVPMI/L4/QOSHE-2.1 Pind. 0). FELDA Global Ventures headquarters were
responsible to track changes and the information was disseminated to all its plantations.
The applicable laws identified and recorded in the legal register included Pesticides Act
1974 and Regulations, Environmental Quality Act and Regulations, 1974, Factories and
Machinery Act and Regulations, 1967, Occupational Safety and Health Act 1994,
Employment Act 1955, Aboriginal Peoples Act 1954, Industrial Relations Act 1967 and
Children and Young Persons (Employment) Act 1966. The acts and its regulations were
evaluated for compliance annually.
CU maintains a comprehensive Legal register of all applicable Act, Regulations and relevant sections of these Act. The latest legal register update by PSQM eff April, 2015.
2.1.3 A mechanism for ensuring
compliance shall be
implemented.
Minor Compliance
Yes
There was evidence of continued compliance to legal requirements which had been
evaluated on an annual basis The mechanism of ensuring implementation was by :
i. Periodic reporting from operating units to headquarters ii. On site visits, inspections and discussions with relevant personnel iii. Assessments and audits like Internal Audits, PA visits (only for FGVPM Nitar
Timur) and by RSPO Audits iv. Consultation with RSPO team & management.
Some of the records made available and sighted in FGVPM Nitar Timur were PA’s reports
on visits made on 12 April 2014, Internal RSPO Audit made on 14 March 2015, Agronomic
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Reports on 18 August 2014. While in FELDA Nitar 2, FELDA Techno Plant SB and Internal
RSPO audits made in March 2015.
Monitoring of the validity of licenses/permits/certificate of fitness (CF) and Compliance to
the Legal requirements and applicable acts through Mill Compliance Exercise –
i. Nitar POM - Assessment done by Asst Mill Manager : En. Mustafa & Approved by Mill
Manager : d/d : 02/05/2015 – Evidence verified.
ii. Nitar Timur - Assessment done by Mohd Sani bin Ahmad : En. Mustafa & Approved
by Mill Manager : d/d : 16/03/2015 – Evidence verified.
2.1.4 A system for tracking any
changes in the law shall be
implemented.
Minor Compliance
Yes
The organisation monitor tracking of changes of applicable laws is fall under the
responsibility of FELDA’s PSQM Department at HQ level When there is any applicable
changes, the department will directly update the legal register and communicate with the
operating units.
FELDA Global Ventures headquarters continued to be responsible for tracking changes
and the information was disseminated to all its plantations. When there is any applicable
change, the department will then update the legal register and communicate to the
operating units.
Changes to Law and regulation are monitored by the Plantation sustainable Quality
Management (PSQM ) dept The latest changes to the Acts, has been updated in the
Legal register – verified.
C 2.2
The right to use the
land is
demonstrated, and
is not legitimately
contested by local
people who can
demonstrate that
they have
legal,customary or
user rights
2.2.1 Documents showing legal
ownership or lease, history of
land tenure (confirmation
from community leaders
based on history of customary
land tenure, recognised
Native Customary Right
(NCR) land) and the actual
legal use of the land shall be
available.
Major Compliance
Yes
The assessor sighted that there were clear land ownership documents for FGVPM Nitar
Timur and the smallholders at FELDA Nitar 2. Auditor has verified land title for FGVPM
Nitar Timur. The land title was made available at estate office. So, previous Major NCR#
NAJ-1 was satisfactorily closed. Sample of land title at FGVPM Nitar Timur as listed below:
1. No. HSD 4231 Borang 11AK, 99 years leased until 5 January 2103, 93.75 ha,
Agriculture - Oil Palm
2. No. HSD 4229, Borang 11AK, 99 years leased until 5 January 2103, 887.41 ha,
Agriculture - Oil Palm
The total area of FGVPM Nitar Timur was reduced from 2,592.61 ha in 2012 to 2,259.51
ha in 2014 (reduced about 333.10 ha). The changes due to re-measurement conducted
by the plantation to get the actual area dated 24 January 2014.
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While at FELDA Nitar 2, each smallholder was given two separate grants with attached
terms and conditions, one for oil palm cultivation and the other for housing. There were a
total of 450 smallholder’s grants at FELDA Nitar 2. All 450 settlers at FELDA Nitar 2 have
been given the individual land title. Records sighted showed that the land titles for settlers
at FELDA Nitar 2 were presented to them by the Johor’s Chief Minister on 17th May 2012.
The settlers and FGVPM Nitar Timur plantation management complied with the terms of
the land titles including conditions for agricultural cultivation as stated in Form 5EK of
Kanun Tanah Negara.
2.2.2 There is evidence that
physical markers are located
and visibly maintained along
the legal boundaries
particularly adjacent to state
land, NCR land and reserves.
Minor Compliance
Yes
During site visit at FGVPM Nitar Timur and FELDA Nitar 2, auditor has verified that the
estates have maintained their boundary stones along the perimeter adjacent to Gunung
Arong Tambahan PRF, Mersing PRF and Felcra Melikai.
2.2.3 Where there are or have been
disputes, additional proof of
legal acquisition of title and
evidence that fair
compensation has been
made to previous owners and
occupants shall be available,
and that these have been
accepted with free, prior and
informed consent
(FGVPMIC).
Minor Compliance
Yes
Based on interview with settlers and Head of Orang Asli Kg. Tuba, there was no conflict raised on land disputes in the Nitar CU. Auditor also has checked through minutes meeting of Joint Consultative Committee (JCC) and Jawatan Kuasa Kemajuan Rancangan (JKKR), there was no conflict on land disputes in the Nitar CU minuted in the meeting minutes. Settlers at FELDA Nitar 2 and manager of FGVPM Nitar Timur have maintained boundary stones or marking to avoid any issue raised on land disputes.
2.2.4 There shall be an absence of
significant land conflict,
unless requirements for
acceptable conflict resolution
processes (see Criteria 6.3
and 6.4) are implemented and
Yes
There was no significant land conflict raised in the Nitar CU as explained in indicator 2.2.3.
Page 21 of 83
accepted by the parties
involved.
Major Compliance
2.2.5 For any conflict or dispute
over the land, the extent of the
disputed area shall be
mapped out in a participatory
way with involvement of
affected parties (including
neighbouring communities
and relevant authorities
where applicable).
Minor Compliance
Yes
Since there was no conflict or dispute over land ownership in the Nitar CU, this indicator
was not applicable to them.
2.2.6 To avoid escalation of
conflict, there shall be no
evidence that oil palm
operations have instigated
violence in maintaining peace
and order in their current and
planned operations.
Major Compliance
Yes
Auditor has verified through JCC and JKKR Meetings and interview with settlers and other
oil palm plantation companies that there was no violence action taken by Nitar POM,
FGVPM Nitar Timur and FELDA Nitar 2 to maintaining peace and order in their current
and planned operations. Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 only
employed watchmen in order to guard their workers, staffs and childrens life, their
belongings and company properties.
C 2.3
Use of the land for
oil palm does not
diminish the
legal,customary or
user rights of other
users
without their
free,prior and
informed consent.
2.3.1 Maps of an appropriate scale
showing the extent of
recognised legal, customary
or user rights (Criteria 2.2, 7.5
and 7.6) shall be developed
through participatory mapping
involving affected parties
(including neighbouring
communities where
applicable, and relevant
authorities).
Major Compliance
Yes
Since there was no conflict or dispute over land ownership in the Nitar CU, this indicator
was not applicable to them.
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2.3.2 Copies of negotiated
agreements detailing the
process of free, prior and
informed consent (FGVPMIC)
(Criteria 2.2, 7.5 and 7.6)
shall be available and shall
include:
a) Evidence that a plan has
been developed through
consultation and discussion
with all affected groups in the
communities, and that
information has been
provided to all affected
groups, including information
on the steps that shall be
taken to involve them in
decision making;
b) Evidence that the company
has respected communities’
decisions to give or withhold
their consent to the operation
at the time that this decision
was taken;
c) Evidence that the legal,
economic, environmental and
social implications for
permitting operations on their
land have been understood
and accepted by affected
communities, including the
implications for the legal
status of their land at the
expiry of the company’s title,
concession or lease on the
land.
Yes
Since there was no conflict or dispute over land ownership in the Nitar CU, this indicator
was not applicable to them.
Page 23 of 83
Minor Compliance
2.3.3 All relevant information shall
be available in appropriate
forms and languages,
including assessments of
impacts, proposed benefit
sharing, and legal
arrangements.
Minor Compliance
Yes
Since there was no conflict or dispute over land ownership in the Nitar CU, this indicator
was not applicable to them.
2.3.4 Evidence shall be available to
show that communities are
represented through
institutions or representatives
of their own choosing,
including legal counsel.
Major Compliance
Yes
Since there was no conflict or dispute over land ownership in the Nitar CU, this indicator
was not applicable to them.
Page 24 of 83
Principle 3: COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
Clause Indicators Comply
Yes/No Findings
C 3.1
There is an
implemented
management plan
that aims to
achieve long-term
economic and
financial viability.
3.1.1 A business or management
plan (minimum three years)
shall be documented that
includes, where appropriate,
a business case for scheme
smallholders.
Major Compliance
Yes
Nitar CU continued to be committed to long-term economic and financial viability. Budgets
for financial year 2015 and a projection budgets for 2016 to 2018 were available. The
Administrative and plantation budgets included capital and operating expenditures with
attention given to crop projection, cost of production, cost per tonne and per hectare
indicators to monitor the performance of each operating unit. The cost of production was
reviewed and compared against expenditure each year with projections in place for future
years. The crop projected per ha for years 2016, 2017 & 2018 for FELDA Nitar 2 were 23,
24 and 24 tonnes while in FGVPM Nitar Timur it were 20.41, 20.57, 20.49 tonnes.
3.1.2 An annual replanting
programme projected for a
minimum of five years (but
longer where necessary to
reflect the management of
fragile soils, see Criterion
4.3), with yearly review, shall
be available.
Minor Compliance
Yes
The second generation of Palms in FELDA Nitar 2 was only planted in 2008 and 2009
and would not be required to be replanted at the least till the year 2033. FELDA Global
Ventures Plantations Malaysia Sdn. Bhd headquarters which makes the final decision on
replanting had postponed the 2016 replanting scheduled in FGVPM Nitar Timur. The
replanting had been scheduled as follows:
YEAR Hectare (Ha)
2016 Nil
2017 299.49
2018 414.88
2019 232.57
2020 433.97
2021 494.18
Page 25 of 83
Principle 4: USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS
Clause Indicators Comply
Yes/No Findings
C 4.1
Operating
procedures are
appropriately
documented,consis
tently implemented
and monitored
4.1.1 Standard Operating
Procedures (SOPs) for
estates and mills shall be
documented.
Major Compliance
Yes
Both FELDA Nitar 2 and FGVPM Nitar Timur were continued to use documented SOPs
from FELDA Global Ventures. The agriculture manuals were:
i. Manual Ladang Sawit Lestari – Pengurusan Tapak Semaian Sawit ii. Manual Ladang Sawit Lestari – Pembangunan Tanam Semula Sawit iii. Manual Ladang Sawit Lestari – Sawit Pra Matang iv. Manual Ladang Sawit Lestari – Sawit Matang v. Manual Ladang Sawit Lestari – Pembajaan Sawit
The agriculture manuals provided guidance on Pre-Development Survey, Assessment
and planting, oil palm nursery, oil palm replanting practices, land clearing, establishment
and maintenance of legume covers, oil palm planting, upkeep of both mature and
immature areas, FFB harvesting and etc.
In addition manuals used were :
i. Manual Keselamatan, Kesihatan Pekerjaan dan Alam Sekitar ii. Manual Pengurusan Rancangan iii. Prosedur Kerja Selamat.
Agricultural upkeep in both FELDA Nitar 2 and FGVPM Nitar Timur were well implemented
as per the SOPs. The pruning of palms, stacking of cut fronds and recovery of loose fruits,
which had been raised as a non-conformance in the previous audit, had been improved
and managed well.
Nitar – POM
Mill Capacity – 45 mt/ hr
i) OER Target 2015 – 20.50% to date Average – 20.32% ii) KER Target 2015 – 6% to date Average – 5.95%
The POM is certified to
a) ISO 19001 : 2008, ISO 14001 : 2009, ISO 18001 : 2007, certification eff date – 3rd March, 2015 to 2nd March, 2018 by SIRIM QAS
83 SOPs revised effective 23rd Jan, 2015 in place governing Mill Quality System and
Safe operating practices are in place revised effective : 23rd Jan, 2015
Page 26 of 83
Sample the following Procedures / Practices :
i) Reception Station ii) Sterilization Operating Station iii) Kernel Recovery Station iv) Chemical Handling Procedure v) Effluent Treatment Operation vi) First Aid Procedure.
i) Safe operating Method on Pesticide Application has been established in Manual
Keselamatan dan Alam Sekitar – Safety Management & Handling of Dangerous
Chemicals d/d : 1 st July, 2009.
ii) Manual Ladang Sawit Lestari – Sawit Matang – MLSL ( Ed. 2 ) – e/d : 1st June, 2012
iii) Manual Ladang Sawit Lestari – Pembajaan Sawit – MLSL ( Ed. 2 ) – e/d : 1st June, 2012.
4.1.2 A mechanism to check
consistent implementation of
procedures shall be in place.
Minor Compliance
Yes
Some of the records made available and sighted were PA’s reports, Internal Audit reports,
Agronomic Reports and FELDA Agricultural Officer’s report.
i) QOSHE Audit carried out with 11 NCRs raised – cause investigation carried out, corrective action initiated and verified closed.
ii) Joint Consultative Council Meeting – verified minutes of 18th May, 2015 & 28th Jan, 2015
iii) RSPO internal Audit at Nitar Timur estate carried out on En. Azwan Muhammad of PQSM 4th March, 2015
iv) RSPO internal Audit at Nitar 2 estate carried out on En. Azwan Muhammad of PQSM 3rd March, 2015
4.1.3 Records of monitoring and
any actions taken shall be
maintained and available, as
appropriate.
Minor Compliance
No
Both FELDA Nitar 2 & FGVPM Nitar Timur continued to maintain and kept records of monitoring and the actions taken for a minimum of 12 month. Monthly Progress, Monthly Costing and Annual Reports on monitoring of all activities were made available. Other records sighted included Work Program Sheets, Record Kerja Integrasi Sawit for harvesting, weeding, etc, and Surat Pengeluaran Baja/racun, Bin cards, Report Account, rainfall data, etc.
i) RSPO internal Audit at Nitar Timur estate carried out on En. Azwan Muhammad of
PQSM 4th March, 2015
Page 27 of 83
ii) RSPO internal Audit at Nitar 2 estate carried out on En. Azwan Muhammad of PQSM 3rd March, 2015
However, the records of the follow-up action from the mentioned RSPO Internal Audits
are not available. Minor NCR JS – 2015 – 02 – raised.
4.1.4 The mill shall record the
origins of all third-party
sourced Fresh Fruit Bunches
(FFB).
Major Compliance
Yes Nitar POM received its third party crops from various sources mainly surrounding oil palm
plantation company and smallholders. The third parties have consistently contributed
around 50.33% of the mill input. The mill has a mechanism to records the origin and
quantity of all the crop from third parties starting from FFB chits until the production report.
C 4.2
Practices maintain
soil fertility at, or
where possible
improve soil fertility
to, a level that
ensures optimal
and sustained yield.
4.2.1 There shall be evidence that
good agriculture practices, as
contained in Standard
Operating Procedures
(SOPs), are followed to
manage soil fertility to a level
that ensures optimal and
sustained yield, where
possible.
Minor Compliance
Yes
Both FELDA Nitar 2 and FGVPM Nitar Timur continued to practise the maintenance of
long-term soil fertility by annual application of fertilisers based on periodic foliar and soil
anal?.ysis, biomass retention (pruned fronds left to decompose in the fields) and some
EFB application.
Fertiliser application, which was of paramount importance for maintenance of soil fertility,
was carried based on the recommendation made by FASSB agronomist. Annual Fertiliser
recommendations were made based on annual foliar sampling and soil sampling. The
main fertilisers recommended for 2015 were NK and FELDA ll and the rate of fertilisers
per palm recommended varied between 2.25 to 2.75 kg per palm per application. Fertiliser
application program was monitored using records like program sheets, “Surat
pengeluaran baja”, “Buku Kerja”, etc.
Self-managed settlers interviewed demonstrated understanding of the techniques
required to maintain soil fertility and that they are being implemented. They too had
applied fertilisers in their plot.
4.2.2 Records of fertiliser inputs
shall be maintained.
Minor Compliance
Yes
Records of programs and applications of fertilisers were made available to auditors.
Records sighted showed that actual applied in 2014 was in line with program. FELDA
Nitar 2 and FGVPM Nitar Timur had applied 1,629.60 tonnes and 1,348.60 tonnes of
fertilisers in 2014. The 2015 application was on going.
4.2.3 There shall be evidence of
periodic tissue and soil
sampling to monitor changes
in nutrient status.
Yes
From the Agronomist reports it was established that both FELDA Nitar 2 and FGVPM Nitar
Timur have continued to carry out periodic foliar and soil sampling to monitor changes in
nutrient status. Annual foliar sampling for the nutrients N, P, K, Mg, Ca & B had been
carried out and the results formed the basis for the fertiliser recommendations to maintain
Page 28 of 83
Minor Compliance and to improve soil fertility. The latest foliar sampling in FELDA Nitar 2 was carried out in
March 2015 and for FGVPM Nitar Timur it had been scheduled in June 2015. These
formed the basis for formulation of the fertiliser recommendation for 2016. Soil maps were
made available to the auditors. Analysis for soil T-N, Av-P, Ex-K, Ex-Ca and Ex-Mg was
carried along with foliar analysis annually.
4.2.4 A nutrient recycling strategy
shall be in place, and may
include use of Empty Fruit
Bunches (EFB), Palm Oil Mill
Effluent (POME), and palm
residues. Minor Compliance
Yes
Both FELDA Nitar 2 and FGVPM Nitar Timur have continued to apply EFB at a rate of 40
tonnes per ha. In 2014 FELDA Nitar 2 had applied 2,000 tonnes while FGVPM Nitar Timur
had applied 3,717 tonnes. In 2015, 988 tonnes had been applied in FGVPM Nitar Timur
while at FELDA Nitar 2 it had been scheduled to commence in June.
C 4.3
Practices minimize
and control erosion
and degradation of
soils.
4.3.1 Maps of any fragile/marginal
soils shall be available.
Major Compliance
Yes
There were no fragile/marginal soils in both FELDA Nitar 2 & FGVPM Nitar Timur
4.3.2 A management strategy shall
be in place for plantings on
slopes between 9 and 25
degrees unless specified
otherwise by the company’s
SOP. Minor Compliance
Yes
Both FELDA Nitar 2 & FGVPM Nitar Timur continued the strategy of terracing for slopes
between 6 and 25 degrees. This was as per FELDA’s policy “PolisI Perlindungan Tanah
Curam Dan Rezab Sungai” and as per Manual Ladang Sawit Lestari – Pembangunan
Tanam Semula Sawit chapter MLSL (Ed.2) – Sec.2 (11), Item 11.3.1. It was observed that
this policy was adhered to and areas that were undulating and hilly had been terraced. No
bare grounds were sighted in both FELDA Nitar 2 & FGVPM Nitar Timur during the visit.
4.3.3 A road maintenance
programme shall be in place.
Minor Compliance
Yes
During the field visit, it was noted road conditions were satisfactory and accessibility were made possible by regular maintenance guided by its road maintenance programmes. The program for use of back-hoe, rolling, resurfacing and grading had been supported by provisions in the budgets. Surface run off water from roads were well directed into fields and drains with well cambered roads, road sided drains and silt pits. On FELDA Nitar 2 roads works/maintenance were contracted out. In FGVPM Nitar Timur there were a rear mounted multi grader, a back hoe and a tractor drawn roller for such work. The back hoe was hired on contract.
4.3.4 Subsidence of peat soils shall
be minimised and monitored.
A documented water and
ground cover management
Yes
There were no peat soils in both FELDA Nitar 2 and FGVPM Nitar Timur
Page 29 of 83
programme shall be in place.
Major Compliance
4.3.5 Drainability assessments
where necessary will be
conducted prior to replanting
on peat to determine the long-
term viability of the necessary
drainage for oil palm growing.
Minor Compliance
Yes
There were no peat soils in both FELDA Nitar 2 and FGVPM Nitar Timur
4.3.6 A management strategy shall
be in place for other fragile
and problem soils (e.g.
podzols and acid sulphate
soils).
Minor Compliance
Yes
There were no other fragile and problem soils in both FELDA Nitar 2 and FGVPM Nitar
Timur.
C 4.4
Practices maintain
the quality and
availability of
surface and ground
water.
4.4.1 An implemented water
management plan shall be in
place.
Minor Compliance
Yes Both FELDA Nitar 2 and FGVPM Nitar Timur continued have in place the water
management plan ‘Pelan Pengurusan Air”. It covered action to be taken during droughts,
floods and during a fire. There were no rivers in FELDA Nitar 2 & FGVPM Nitar Timur.
4.4.2 Protection of water courses
and wetlands, including
maintaining and restoring
appropriate riparian and other
buffer zones (refer to national
best practice and national
guidelines) shall be
demonstrated
Major Compliance
Yes
During site visit and verification through topography map, there was no river flow in the
FELDA itar 2 and FGVPM Nitar Timur. So this indicator was not applicable to both estates.
4.4.3 Appropriate treatment of mill
effluent to required levels and
regular monitoring of
discharge quality, shall be in
compliance with national
regulations (Criteria 2.1 and
5.6).
Minor Compliance
Yes
Mill records of water monitoring for DOE submission in the ‘Borang Penyata Suku
Tahunan’. 1st quarter report until 3rd quarter reports were available for viewing. Nitar mill
DOE licence is for land application and the requirement is for the BOD to be less than
5000 mg/l. The latest quarter report from was sampled and reviewed.
Outgoing water into natural waterways is being closely monitored. Water sampling
analysis on quarterly basis as stipulated in the procedure. Parameters tested in the
analysis are as follows : pH, BOD,COD, Suspended Solids(SS), Ammonical Nitrogen
Page 30 of 83
(AN), Total Nitrogen and Oil & Grease. The BOD results was below than the stipulated
limit of 5000 mg/l.
4.4.4 Mill water use per tonne of
Fresh Fruit Bunches (FFB)
(see Criterion 5.6) shall be
monitored.
Minor Compliance
Yes
Monitoring of Water usage in mills being monitored. A general stable trend noted. The following sampled :
Month 2014 Jan 2015 Feb 2015 March 2015 April 2015
Consumption Water (Lit) / FFB Processed
1.07 1.18 1.04 1.03 0.92
C 4.5
Pests,
diseases,weeds
and invasive
introduced species
are effectively
managed using
appropriate
Integrated Pest
Management
techniques.
4.5.1 Implementation of Integrated
Pest Management (IPM)
plans shall be monitored.
Major Compliance
Yes
Both FELDA Nitar 2 and FGVPM Nitar Timur have carried out monthly detection and
observation of leaf eating pests, rat damage and diseases like Ganoderma. These
detection and observations were carried by staff. When damaged was observed, proper
census were then carried out.
Records showed that 10,000 and 1240 points of beneficial plants were planted in FELDA
Nitar 2 and FGVPM Nitar Timur in 2014. Large numbers of beneficial plants in the fields
and a well-established nursery of was sighted at FELDA Nitar 2. As indicated in record no
bagworm attack was sighted and the NCR STK 02 issued during the last audit remains
closed.
Barn owl boxes, 15 in FELDA Nitar 2 and 58 in FGVPM Nitar Timur had been established
and census records were sighted. The latest census showed that occupancy of the boxes
was almost a 100% in both FELDA Nitar 2 and FGVPM Nitar Timur.
4.5.2 Training of those involved in
IPM implementation shall be
demonstrated.
Minor Compliance
No
Training records for those involved in IPM implementation was not available in both
FELDA Nitar 2 and FGVPM Nitar Timur and as such the Minor NCR STK 01 2015 was
issued.
C 4.6
Pesticides are used
in ways that do not
endanger health or
the environment
4.6.1 Justification of all pesticides
used shall be demonstrated.
The use of selective products
that are specific to the target
pest, weed or disease and
which have minimal effect on
Yes
Justification of all pesticides used had been demonstrated. The use of selective products
that are specific to the target weed had been demonstrated in:
i. Doc. No. MLSL (Ed.2)-Sec 3 (5.0) in Manual Ladang Sawit Lestari –Sawit Pra Matang
ii. Doc. No. MLSL (Ed.2)-Sec 4 (2.0) Manual Ladang Sawit Lestari –Sawit Matang
Page 31 of 83
non-target species shall be
used where available.
Major Compliance
iii. Doc. No. MLSL (Ed.2)-Sec 2 (5.0) Manual Ladang Sawit Lestari –Pembangunan Taman Semula Sawit.
4.6.2 Records of pesticides use
(including active ingredients
used and their LD50, area
treated, amount of active
ingredients applied per ha
and number of applications)
shall be provided.
Major Compliance
Yes
Both FELDA Nitar 2 and FGVPM Nitar Timur had record to show where pesticides had
been used, the total quantity, and Ai/Ha. Pesticides are used only when justified and areas
used are recorded in Surat Pengeluaran Baja/racun, bin cards, program sheets and
progress reports.
4.6.3 Any use of pesticides shall be
minimised as part of a plan,
and in accordance with
Integrated Pest Management
(IPM) plans. There shall be no
prophylactic use of
pesticides, except in specific
situations identified in
industry’s Best Practice.
Major Compliance
Yes
There was no evidence to show that both FELDA Nitar 2 and FGVPM Nitar Timur had
carried any prophylactic spraying. Both units have now introduced strip spraying, instead
of circle and path, where possible thus reducing chemical used for spraying. In order to
reduce the use of rat baits to control rats, barn owls were encouraged. Barn owl boxes
had been sighted in the fields. FELDA Nitar 2 was also aggressively planting beneficial
palm as part of IPM.
4.6.4 Pesticides that are
categorised as World Health
Organisation Class 1A or 1B,
or that are listed by the
Stockholm or Rotterdam
Conventions, and paraquat,
are not used, except in
specific situations identified in
industry’s Best Practice. The
use of such pesticides shall
be minimised and/or
eliminated as part of a plan,
and shall only be used in
exceptional circumstances.
No
Chemical register reviewed in Nitar Timur and Nitar 2 estate, Pesticides used in a way
that does not endanger health or the environment. There is no prophylactic use of
pesticides, except in specific situations identified in national Best Practice guidelines.
Where agrochemicals are used that are categorized as World Health Organization Type
1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively
seeking to identify alternatives, and this is documented.of class III and IV.
Pesticides used
No Name Class
1 Juru IV
2 Ecomax III
3 Garlon 250 III
4 Paraquat Ib
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Pesticides selected for use
are those officially registered
under the Pesticides Act 1974
(Act 149) and the relevant
provision (Section 53A); and
in accordance with USECHH
Regulations (2000).
Minor Compliance
The use of Paraquat a (class 1b chemical) noted, how this were in exceptional cases as
identified in industry’s best practices. Effort noted by the CU to reduce the use of Paraquat.
Policy to reduce the use of Paraquat endorsed by the CU’s President d/d : 1st June, 2014
noted
In FGVPM Nitar Timur the usage of paraquat had not been minimised. Records indicate
that 1530, 2320, 1640, 2575, 980 liters of paraquat had been used in 2011, 2012, 2013,
2014 and 2015 (until April) respectively. This issued had been raised as a Minor NCR in
2012 and as such the NCR was upgraded to Major NCR STK 02 2015.
4.6.5 Pesticides shall only be
handled, used or applied by
persons who have completed
the necessary training and
shall always be applied in
accordance with the product
label. Appropriate safety and
application equipment shall
be provided and used. All
precautions attached to the
products shall be properly
observed, applied, and
understood by workers (see
Criterion 4.7).
Major Compliance
Yes
Pesticides handlers, mixers and sprayers were adequately trained on the handling of the
pesticides (chemicals). Appropriate safety and application equipment is being provided
and used. Precautions attached to the pesticides are being explained to the workers.
Pesticide handling workers are trained based on the CU’s
Chemical Handling Procedure , Safe Pesticide spraying procedure and PPE handling
procedure.
4.6.6 Storage of all pesticides shall
be according to recognised
best practices. All pesticide
containers shall be properly
disposed of and not used for
other purposes (see Criterion
5.3). Pesticides shall be
stored in accordance to the
Occupational Safety and
Health Act 1994 (Act 514) and
Regulations and Orders,
Yes All pesticides were stored in accordance with the legal requirement as well as recommendation by manufacturer as per applicable MSDS. The stores are equipped with showers, wash area and a PPE storage area.
Adequate ‘Safety Signage’ have been placed in the store.
Triple rinsing activities was continually implemented for Empty Pesticide container. Triple rinsed container has to be pierced and stored prior disposing.
All information regarding the chemicals and its usage, hazards, trade and generic names were available in both English & in most cases, Bahasa Malaysia and understood by workers. The MSDS / SDMS for concerned pesticides used including were available in both English and in most cases, Bahasa Malaysia.
Page 33 of 83
Pesticides Act 1974 (Act 149)
and Regulations.
Major Compliance
Relevant information of the agrochemical used by estate workers, largely via morning
muster and the use of Safety Pictorial poster, were conveyed and understood by all
interviewed during the spraying activities and fertilizer application. It was also verified in
the training records that training in chemical handling especially to the sprayers, had been
conducted with the aim of disseminating the correct information and ensuring
understanding regarding the usage and hazards of the agrochemicals.
4.6.7 Application of pesticides shall
be by proven methods that
minimise risk and impacts.
Minor Compliance
Yes
Handling Agriculture Chemical – Standard and Safe Operating procedure. – described.
SOP for safe agrochemicals usage have been established, the safety aspects and the
precaution that needs to be practiced are incorporated in the respective SOPs, Safe
operating Method on Pesticide Application has been established in Manual Keselamatan
dan Alam Sekitar – Safety Management & Handling of Dangerous Chemicals d/d : 1st
July, 2009.
4.6.8 Pesticides shall be applied
aerially only where there is
documented justification.
Communities shall be
informed of impending aerial
pesticide applications with all
relevant information within
reasonable time prior to
application.
Major Compliance
Yes
Nitar Timur and Nitar 2 – There was no aerial pesticide application carried out
4.6.9 Evidence of continual training
to enhance knowledge and
skills of employees and
associated smallholders on
pesticide handling shall be
demonstrated or made
available. (see Criterion 4.8).
Minor Compliance
Yes a) Chemical hazards communication had been given through awareness and training
program to all workers involved in handling of dangerous chemicals. The objective was to ensure all workers involved have been adequately trained in understanding MSDS, safe working practices and the correct use of PPE. Those trained included sprayers, manure spreaders, laboratory personnel, boiler-man and store clerk. Field inspection and observation of spraying tasks confirmed chemicals being applied were in accordance with the product safety precautions. MSDS were made available at point of use – for example, at mill’s water each estate treatment plant, boiler chemical dosing area and chemical mixing area and at the chemical store.
b) Suitable PPE has been given to the workers appropriate for their daily routine task.
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The PPE includes safety boots, safety harness, helmets, goggles, ear plugs, rubber and cotton gloves, aprons and breathing masks (dusk mask and cartridge type respirator). Records of PPE issuance were maintained and were presented to assessor during the assessment. During the site tour, it was observed that signage (to remind workers to wear appropriate PPE) was posted at the appropriate places. Workers interviewed understood the reasons and importance why they were required to wear the PPE.
4.6.10 Proper disposal of waste
material, according to
procedures that are fully
understood by workers and
managers shall be
demonstrated (see Criterion
5.3).
Minor Compliance
Yes
Disposal of waste material related to Pesticide containers are being carried out as per
established procedures. Triple rinsing activities was continually implemented for Empty
Pesticide container. Triple rinsed container has to be pierced and stored prior disposing.
4.6.11 Specific annual medical
surveillance for pesticide
operators, and documented
action to treat related health
conditions, shall be
demonstrated.
Major Compliance
No Annual medical surveillance was carried out for workers for the Nitar POM by Poliklinik
Intan Dr. Zainudin Muid ( JKKP HQ/08/POC/00/468 ) .
At Nitar 2 Estate - The pesticide handling operators of the following contractors, who are carrying out pesticide spraying activities are not being subjected to medical surveillance. Major NCR – JS – 2015 -03, raised. i) Syarikat Azmi Usaha Jaya & Syatrikat Perniagaan Nur Utama Koperasi Peneroka – Peneroka Felda Nitar Satu berhad
4.6.12 No work with pesticides shall
be undertaken by pregnant
or breast-feeding women
Major Compliance
Yes There was no evidence of pregnant women sprayers being used in the CU.
C 4.7
An occupational
health and safety
plan is
documented,
effectively
communicated and
implemented.
4.7.1 An occupational health and
safety policy shall be in
place. An occupational health
and safety plan covering all
activities shall be
documented and
implemented, and its
effectiveness monitored.
Major Compliance
Yes Occupational health and safety Policy has been established endorsed by Dato Ir Jamlus
Hj. Aziz – rev 8 e/d : 1st Dec, 2014. The policy has been communicated to all levels of the
organization through briefings and also being displayed prominently in Bahasa Malaysia
and English on notice boards at mill and estate office and Muster Ground. Random
interviewed with employees showed that they generally understood the basic
requirements of the policy.
Occupational health and safety (OHS) management plan e/d : 1st Jan, 2015 for each operating unit had been established. The OHS management plan sighted addressed
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The occupational
health and safety
plan shall cover the
following:
issues related to hazards and risks, legal register and its requirements for compliance, OSH awareness and training program, accident and emergency procedures, treatment of illness/injury during the job, use of PPE, OSH Committee meetings, etc. Generally, the OSH plans were acceptable.
The OHS has been established with the following Indicators :
i) Achieving ‘0’ Accident
ii) No notices and fines from DOSH.
4.7.2 All operations where health
and safety is an issue shall be
risk assessed, and
procedures and actions shall
be documented and
implemented to address the
identified issues. All
precautions attached to
products shall be properly
observed and applied to the
workers.
Major Compliance
No
Risk Assessment has been carried out via ‘Hazard identification, Risk Assessment and
Risk Control’ matrix. The HIRARC has been revised on the 15th Dec, 2014. No significant
changes or additional risks noted. However, the following discrepancy noted.
At Nitar Timur Water treatment plant ( used for drinking ). The water treatment has not been risk assessed to determine the potential associated risks. No clear operating procedures, for the treatment plant has been established. Major NCR – JS – 2015 -04, raised.
4.7.3 All workers involved in the
operation shall be adequately
trained in safe working
practices (see Criterion 4.8).
Adequate and appropriate
protective equipment shall be
available to all workers at the
place of work to cover all
potentially hazardous
operations,such as pesticide
application, machine
operations, and land
preparation, harvesting and, if
it is used, burning.
Major Compliance
Yes c) Chemical hazards communication had been given through awareness and training
program to all workers involved in handling of dangerous chemicals. The objective was to ensure all workers involved have been adequately trained in understanding MSDS, safe working practices and the correct use of PPE. Those trained included sprayers, manure spreaders, laboratory personnel, boiler-man and store clerk. Field inspection and observation of spraying tasks confirmed chemicals being applied were in accordance with the product safety precautions. MSDS were made available at point of use – for example, at mill’s water each estate treatment plant, boiler chemical dosing area and chemical mixing area and at the chemical store.
d) Suitable PPE has been given to the workers appropriate for their daily routine task. The PPE includes safety boots, safety harness, helmets, goggles, ear plugs, rubber and cotton gloves, aprons and breathing masks (dusk mask and cartridge type respirator). Records of PPE issuance were maintained and were presented to assessor during the assessment. During the site tour, it was observed that signage (to remind workers to wear appropriate PPE) was posted at the appropriate places.
Page 36 of 83
Workers interviewed understood the reasons and importance why they were required to wear the PPE.
4.7.4 The responsible
person/persons shall be
identified. There shall be
records of regular meetings
between the responsible
person/s and workers.
Concerns of all parties about
health, safety and welfare
shall be discussed at these
meetings, and any issues
raised shall be recorded.
Major Compliance
Yes
Safety & Health Committee has been established, verified the QOHSE safety committee
org chart for 2015. Periodic Meeting related to Health and Safety are being carried out,
relevant records related to Health and Safety are being maintained.
The following Safety & Health Meeting minutes reviewed :
Meeting Index Date Status
01/2015 11th Feb, 2015 Satisfactory
06/2014 30th Dec, 2014 Satisfactory
05/2014 21st Oct, 2014 Satisfactory
4/2014 28th Oct, 2014 Satisfactory
3/2014 23rd June, 2014 Satisfactory
4.7.5 Accident and emergency
procedures shall exist and
instructions shall be clearly
understood by all workers.
Accident procedures shall be
available in the appropriate
language of the workforce.
Assigned operatives trained
in First Aid should be present
in both field and other
operations, and first aid
equipment shall be available
at worksites. Records of all
accidents shall be kept and
periodically reviewed.
Minor Compliance
No
Accident and Emergency procedures have been established and assigned operatives in
First Aid have been trained. The following training verified and the respective training
records verified. First Aid Training & CPR conducted by Management in FGVM Wilayah
Mersing on 22nd & 23rd April, 2015
No. Participant Station
1 Zainal bin Warnoh Chargeman Letrik Junior
2 Nordin bin Ithnni Kerani Pv40
3 Othman bin Yacob Pem. Juruanalisa makmal
4 Hamid bin Ibrahim Fitter Letrik
However the following discrepancy noted
At the Nitar POM the Emergency handling procedures and Emergency response plan related to the operation of the Biogas plant is yet to be established. Minor NCR – JS – 2015 -05, raised. At the Nitar 2 Estate - Unable to sight evidence of Trained First Aiders in the field operation. Minor NCR – JS – 2015 -06, raised. Accident statistics are maintained in the CU – Accidents are recorded, cause investigation carried out and corresponding mitigation action taken. The use of JKKP 6,
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7 & 9 Forms are used in a satisfactory manner. Submission of JKKP 8 form is carried out in a timely manner.
4.7.6 All workers shall be provided
with medical care, and
covered by accident
insurance.
Minor Compliance
Yes
SU has continued to provide a group insurance for all workers as required under the
Workmen Compensation Act 1992. Sighting of records and cross check with workers
showed that they were covered with valid insurance policy. Local Workers – covered by
SOCSO. Verified through ‘Jadual Caruman Bulanan’ Oct, Nov & Dec 2014 for Mill
Workers. Foreign Workers – covered by Workmen Compensation provided as per
Compensation Act 1952.
4.7.7 Occupational injuries shall be
recorded using Lost Time
Accident (LTA) metrics.
Minor Compliance
No
Monitoring and Maintaining Occupational injuries using Lost Time Accident (LTA) metrics
is still at the infant ( beginning )stage. At the Nitar POM & Nitar Timur Estate – the method
of using Lost Time Accident Metrics for recording Occupational Injuries has not been
implemented. Minor NCR – JS – 2015 -07, raised.
C 4.8
All staff, workers,
smallholders and
contract workers
are appropriately
trained.
4.8.1 A formal training programme
shall be in place that covers
all aspects of the RSPO
Principles and Criteria, and
that includes regular
assessments of training
needs and documentation of
the programme.
Major Compliance
Yes
Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 had conducted awareness training on
RSPO for stakeholders (such as contractors Antero and YPJ Plantations), their
executives, staff and all workers dated 3 March 2015. Issues relevant to RSPO criteria
was communicated to workers in both FELDA Nitar 2 and FGVPM Nitar Timur at roll calls
and through trainings.
A training need identification matrix has been established with target dates for the training
identified. The training program includes:
Foreign Workers Induction Training
Chemical Awareness
Environmental aspect impact
RSPO supply chain certification standard
Refresher Workshop
Chemical & Spraying Safety Training
Emergency Respond Plan Training
First Aid Training
Chemical Handling Training
Scheduled waste management
Harvesting Safety
HIRARD
Training has been conducted, the following sampled for review :
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Date Training Title Trainer(s) Participants
22 & 23 April,
2015
First Aid Training &
CPR
Management (
conducted in FGVM
Wilayah Mersing )
Selected Mill
Workers
24th May,
2015
QOSHE Safety
Training Management
QOHSE
members
12th March,
2015
Safe handling of
Chemicals Lab Supervisor
Lab
Operators
14th March,
2015
Explanation on
Safety Manual Management
Estate
Workers
14th march,
2015
Workers – Health &
Safety Management
Nitar Timur
Estate
Workers
Training ‘ Evaluation Monitoring’ records used to gauge the ‘Training. Post Mortem record
used to monitor the Fire Drill.
Based on interviews held with staff and workers at Nitar SU, it was evident that their
understanding and appreciation of Safety, Health & Environmental management of
identified areas were generally found insufficient, however it can be further enhanced
4.8.2 Records of training for each
employee shall be
maintained.
Minor Compliance
No Auditor had verified training record and attendance list for RSPO awareness training
where all staffs had attended the training. Training records with attendance lists were
made available to the auditors.
However the following discrepancy noted :
At Nitar 2 unable to sight records for the following Trainings carried out : i) Safe method of Handling Pesticides – Provided by supplier ‘Round- Up’ – 13th
March, 2015 ii) Fire hazard – Emergency handling – Provided by Felda Manager – February, 2015 . Minor NCR – JS – 2015 -08, raised.
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Principle 5: ENVIRONMENTAL RESPONSIBILITY AND CONSERVATION OF NATURAL RESOURCES AND BIODIVERSITY
Clause Indicators Comply
Yes/No Findings
C 5.1
Aspects of
plantation and mill
management,
including replanting,
that have
environmental
impacts are
identified, and plans
to mitigate the
negative impacts
and promote the
positive ones are
made, implemented
and monitored, to
demonstrate
continual
improvement.
5.1.1 An environmental impact
assessment (EIA) shall be
documented.
Major Compliance
Yes
CU has established its environmental aspects/impacts register associated with their
activities. Environmental aspect and impact (EAI) which covers form upstream activities
such as FFB reception until downstream processes was sighted during assessment.
Identification and evaluation of environmental impact was done for all activities and
processes related to the mill operation. Among the most significant environmental
receptors are the boiler stack emission which associated with air emission, palm oil mill
effluent (POME) discharge (water) and land contamination which related to managing the
schedule waste and also general waste. For the estate operation, all activities from
harvesting, pest and disease, upkeep programme until delivery to mill has been identified.
As for the Nitar POM, the last review was on 1st Feb, 2015.
5.1.2 Where the identification of
impacts requires changes in
current practices, in order to
mitigate negative effects, a
timetable for change shall be
developed and implemented
within a comprehensive
action plan. The action plan
shall identify the responsible
person/persons.
Minor Compliance
Yes Significant environmental aspect and impact was derived from the environmental impact evaluation (EIE) and captured in the ‘Pollution Identification Environmental improvement action Plan’. Those activities evaluated as significant were then monitored using the mitigation measure established for each significant activities. Sighted waste water management plan and waste management plan developed for CU. The management is periodically reviewed to assess the implementation and
effectiveness of the established program. For example the waste water management
program for Nitar Mill as been updated accordingly.
5.1.3 This plan shall incorporate a
monitoring protocol, adaptive
to operational changes, which
shall be implemented to
monitor the effectiveness of
the mitigation measures. The
plan shall be reviewed as a
minimum every two years to
reflect the results of
monitoring and where there
Yes
Pollution Identification Environmental improvement action plan’ to monitor the
effectiveness of the mitigation measures taken, are in place.
The following indexes are being monitored :
i) BOD final Discharge ≤ 100 ppm ii) Reduce Water Consumption ≤ 1.00 MT of water / MT of BTS processed. iii) Reduce Electricity consumption ≤ 20 Kwh / MT of BTS processed.
Y2014 Performance verified – 100% achieved.
Page 40 of 83
are operational changes that
may have positive and
negative environmental
impacts.
Minor Compliance
C 5.2
The status of rare,
threatened or
endangered
species other High
Conservation Value
habitats, if any, that
exist in the
plantation or that
could be affected by
plantation or mill
management,shall
be identified and
operations
managed to best
ensure that they are
maintained and/or
enhanced.
5.2.1 Information shall be collated
in a High Conservation Value
(HCV) assessment that
includes both the planted
area itself and relevant wider
landscape-level
considerations (such as
wildlife corridors).
Major Compliance
Yes
The Sustainability Department, FGVPM had compiled information into a report titled “HCV
Assessment & Management Plan of FELDA Nitar Complex Certification Unit, FELDA
Wilayah Segamat” dated 26th September 2012, about the status of High Conservation
Value (HCV) for forest area that adjacent to the FGVPM-NCU land schemes. The forest
area were Gunung Arong Tamabahan and Mersing Forest Reserve. Both forests were
located outside of plantations area. Although the forest reserve located outside of
plantations area, Nitar CU still conducting HCV assessment in order to know any presence
of wildlife species inside or outside the CU. For HCV area within the CU, there were HCV1
(1.36 ha) and HCV4 (0.2 ha) for FGVPM Nitar Timur, HCV1 (6.7 ha) for FELDA Nitar 1,
and for FELDA Nitar 2, there were HCV1 (3.0 ha), HCV2 (0.8 ha), HCV4 (1.5 ha) and
HCV6 (0.6 ha). Total HCV area for Nitar CU was 14.16 ha.
There was evident of stakeholders’ communications in preparing the HCV Assessment
Report. Notification on the presence of the ERTs with Forestry Department (including 3
district forest office; Johor Timur at Mersing, Johor Tengah at Kluang and Johor Selatan
at Johor Bharu) and Wildlife Department was conducted on 3rd October 2012 and 20th
September 2012 respectively.
The results of the HCV assessment showed that there were evidence of freely roaming
ERTs between plantations, near border of the Forest Reserves, for example, pangolin
(Manis javanica), elephant (Elephas maximus) and malayan tiger (Panthera tigris).
Pangolin, elephant and malayan tiger were listed as totally protected in Wildlife
Conservation Act 2010 and listed as endangered species under IUCN Red List.
Also, there were more regular (almost monthly) communication with Wildlife department
during monitoring on wildlife activities, the latest being 10th December 2012 informing the
encroachment of elephant along the forest border.
5.2.2 Where rare, threatened or
endangered (RTE) species,
or HCVs, are present or are
No
FGVPM Nitar Timur had identified and maintained the presence of significant HCV which
is Gunung Arong Tambahan Forest Reserve and Mersing Forest Reserve that are
Page 41 of 83
affected by plantation or mill
operations, appropriate
measures that are expected
to maintain and/or enhance
them shall be implemented
through an action plan.
Major Compliance
adjacent to FGVPM Nitar Timur. While FELDA Nitar 2 had identified Mersing Forest
Reserve as their HCV.
From the assessment findings including consultations with related stakeholders a
Management Plan and Action Plan had been developed. The action plan, represented in
tabular format, contained general descriptions of HCV, action steps and monitoring
activities done on quarterly basis. FELDA Nitar CU Complex’s also showed their
commitment to the conservation of the wildlife habitat by erect signages prohibiting illegal
hunting of wildlife within the plantations.
However FGVPM Nitar Timur did not addressed elephant and HCV area (Gunung Arong
Tambahan Forest Reserve and Mersing Forest Reserve) in their action plan. While,
FELDA Nitar 2 also did not addressed elephant and HCV area; Mersing Forest Reserve.
Thus a Major NCR MRS 02 2015 was raised by auditor.
5.2.3 There shall be a programme
to regularly educate the
workforce about the status of
these RTE species, and
appropriate disciplinary
measures shall be instituted
in accordance with company
rules and national law if any
individual working for the
company is found to capture,
harm, collect or kill these
species.
Minor Compliance
No
In term of training programme on RTE, FELDA Nitar 2 has planned training on RTE for
2015. However, there was no evidence to show FGVPM Nitar Timur has a programme for
RTE training. For disciplinary measures, both estates did not have any method for any
individual working with FELDA or settlers if found to capture, harm, collect or kill the RTE
species. Thus a Minor NCR MRS 03 2015 was raised by auditor.
5.2.4 Where an action plan has
been created there shall be
ongoing monitoring:
The status of HCV and
RTE species that are
affected by plantation or
mill operations shall be
No
Auditor did not found any evidence of monitoring on status of HCV areas (Mersing and
Gunung Arong Tambahan Forest Reserves) and RTE species (elephant) at FGVPM Nitar
Timur. While, FELDA Nitar 2 has established HCV monitoring for RTE species (elephant).
However the monitoring plan did not included HCV area; Mersing Forest Reserve. Thus
a Minor NCR MRS 04 2015 was raised by auditor.
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documented and
reported;
Outcomes of monitoring
shall be fed back into the
action plan.
Minor Compliance
5.2.5 Where HCV set-asides with
existing rights of local
communities have been
identified, there shall be
evidence of a negotiated
agreement that optimally
safeguards both the HCVs
and these rights.
Minor Compliance
Yes
HCV area, Gunung Arong Tambahan Forest Reserve and Mersing Forest Reserve, are
located outside of FGVPM Nitar Timur. There was no conflict between Orang Asli Sg Tuba
and FGVPM Nitar Timur where the forest reserve was not within FGVPM Nitar Timur area.
The forest was under management of Johor Forestry Department and Wildlife Department
(PERHILITAN).
C 5.3
Waste is
reduced,recycled,
re-used and
disposed of in an
environmentally
and socially
responsible
manner.
5.3.1 All waste products and
sources of pollution shall be
identified and documented.
Major Compliance
Yes CU has documented identification of all waste product and sources of pollution. The environmental management plan were then established to mitigate applicable identified waste product and source of pollution.
The most significant environmental receptors for the estates and mill operations were:
Air – Source from boiler stack (smoke and particulate), vehicle & generator (smoke and gases), anaerobic processes (ETP, EFB dumping – biogas emission) ,
Water – Cleaning water/run-off/process station waters (hydrocyclone/claybath/sterilizer condensate/clarification waste) & boiler quenching water and blowdown.
Land – Scheduled waste, domestic waste and industrial/process waste.
5.3.2 All chemicals and their
containers shall be disposed
of responsibly.
Major Compliance
No
Disposal of Chemical containers can be further improved as stated below ( pls refer to
Minor NCR – JS – 2015 -09, raised )
5.3.3 A waste management and
disposal plan to avoid or
reduce pollution shall be
documented and
implemented
Minor Compliance
No For the identified waste and pollutants, there were SOP and guideline established as to guide the waste disposal activities and to reduce pollution on the routine operation. Domestic waste was totally removed to landfills managed by the estates.. Industrial @
mill process wastes had been disposed as follows; EFB were sent for mulching in the
field, while crop residue/biomass i.e. fibre and shell were used as fuel in the boiler.
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On the monitoring of water and effluent discharge, monthly and quarterly report for final
discharge were submitted in timely manner as stipulated in the written approval. Effluent
quality monitoring was also done on the monthly basis. Sample taken at final discharge
point was sent for analysis.
Result of analysis was found satisfactorily and below the stipulated limit.
On the scheduled waste management, the established SOP - Handling of Scheduled Waste. Schedule Waste were disposed through licensed Schedule Waste disposers. The storage, management and disposal of the following Schedule waste were reviewed, noted to be satisfactory
SW 305 – Spent Lubricant Oil
SW 306 – Spent Hydraulic Oil
SW 410 – Mixed Schedule waste.
A documented Waste management and disposal plan is in place to identify and reduce pollution has been established. However the following discrepancy noted. At the Nitar Timur Estate Workshop Store – Noted old tyres and containers containing unidentified contents. The disposal plans for these items have not been established. Minor NCR – JS – 2015 -09, raised.
C 5.4
Efficiency of fossil
fuel use and the
use of renewable
energy is
optimised.
5.4.1 A plan for improving
efficiency of the use of fossil
fuels and to optimise
renewable energy shall be in
place and monitored.
Minor Compliance
Yes The Diesel usage is being monitored. A Biogas plant has been constructed in Nitar POM
and is currently in the commission stage. Methane captured in the Biogas plant shall be
used to run electrical generator which will significantly reduce the use of Fossil fuel.
C 5.5
Use of fire for
preparing land or
replanting is
avoided,except in
specific situations
as identified in the
ASEAN guidelines
or other regional
best practice
5.5.1 There shall be no land
preparation by burning, other
than in specific situations as
identified in the ‘Guidelines
for the Implementation of the
ASEAN Policy on Zero
Burning’ 2003.
Major Compliance
Yes
The CU adhered to FGVs policy “Polisi Larangan Pembakaran Terbuka” which advocated
zero open burning and the policy of palm are felled, chipped, windrowed and left to
decompose as in the Manual Ladang Sawit Lestari – Pembangunan Tanam Semula
Sawit.
There was no evidence of open burning in all the replants visited on CU. No fire was used
for waste disposal . All domestic waste are being removed landfills located in the Estates
which is managed accordingly the signage at the landfill can be further improved by
including landfill starting date and completed date.
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5.5.2 Where fire has been used for
preparing land for replanting,
there shall be evidence of
prior approval of the
controlled burning as
specified in ‘Guidelines for
the Implementation of the
ASEAN Policy on Zero
Burning’ 2003.
Minor Compliance
Yes
The was no evidence that fire had been used to prepare land for replanting in both FELDA
Nitar 2 and FGVPM Nitar Timur. There was no evidence of open burning in all the replants
visited on CU. No fire was used for waste disposal
C 5.6
Preamble
Growers and
millers commit to
reporting on
operational
greenhouse gas
emissions.
However, it is
recognised that
these significant
emissions cannot
be monitored
completely or
measured
accurately with
current knowledge
and methodology. It
is also recognized
that it is not always
feasible or practical
to reduce or
minimise these
emissions.
5.6.1 An assessment of all
polluting activities shall be
conducted, including
gaseous
emissions, particulate/soot
emissions and effluent (see
Criterion 4.4).
Yes
‘Pollution Identification Environmental improvement action plan’ – is used to identify the
waste products and sources of pollution – is in place and is being reviewed accordingly
Page 45 of 83
Growers and
millers commit to
an implementation
period until the end
of December 2016
for promoting best
practices in
reporting to the
RSPO, and
thereafter to public
reporting.Growers
and millers make
this commitment
with the support of
all other
stakeholder groups
of the RSPO.
Plans to reduce
pollution and
emissions,
including
greenhouse
gases,are
developed,
implemented and
monitored.
5.6.2 Significant pollutants and
greenhouse gas (GHG)
emissions shall be identified,
and plans to reduce or
minimise them implemented.
Major Compliance
Yes
‘Pollution Identification Environmental improvement action plan’ – is used to identify the
waste products and sources of pollution – is in place and is being reviewed accordingly
Green House Gaseous – Potential sources are in the identification stage.
5.6.3 A monitoring system shall be
in place, with regular
reporting on progress for
these significant pollutants
No
Pollution Identification Environmental improvement action plan – although in place to
identify the waste products and sources of pollution, the following discrepancy was
noted :
Page 46 of 83
and emissions from estate
and mill operations, using
appropriate tools.
Minor Compliance
At the Nitar POM - Unable to sight and verify a monitoring mechanism for the identified significant pollutants and greenhouse gases, with regular reporting on progress for these significant pollutants and emissions from estate and mill operations, using appropriate tools. Minor NCR – JS – 2015 -09, raised.
Principle 6: RESPONSIBLE CONSIDERATION OF EMPLOYEES AND OF INDIVIDUALS AND COMMUNITIES BY GROWERS AND MILLERS
Clause Indicators Comply
Yes/No Findings
C 6.1
Aspects of
plantation and mill
management that
have social
impacts, including
replanting, are
identified in a
participatory way,
and plans to
mitigate the
negative impacts
and promote the
positive ones are
made, implemented
and monitored, to
demonstrate
continual
improvement.
6.1.1 A social impact assessment
(SIA) including records of
meetings shall be
documented.
Major Compliance
No
The Social Impact Assessment (SIA) report titled ‘Laporan Penilaian Impak Sosial
Kompleks Nitar’ was conducted based on a questionnaire formulated by FELDA HQ. They
covered impacts of plantation and oil mill activities on internal (scheme participants,
workers/employees) and external (neighbouring) community infrastructures, livelihood,
cultural/religious values and other community values.
A briefing for and discussion with stakeholders was held on 14th September 2012 at Hotel
Seri Malaysia, Mersing as evidenced by the signed list of attendance. Only 8 stakeholders
turned up. From the above records, it was evident that the company had committed to be
transparent in its dealings with internal and external stakeholders.
In addition to the above, it was also seen there were regular communications (almost
monthly) with Wildlife Department Johor, the latest being on 10th December 2012 as
sighted in “Buku Rekod Serangan Gajah (PM98B)” and with the Johor State Forest
Department by FGVPM Nitar Timur on 6th November 2012.
There was also evidence that Scheme Managers had assisted in ensuring compliance to
RSPO P&C by providing adequate information to their scheme smallholders (settlers).
The participants were given copies of contract between FELDA and them, up-to-date
records of debts and repayments, charges and fees. Others include demonstration
training on the safe use of agro-chemical, information on integrated pest management,
health and safety plans, social and environmental impact / aspect assessments and plans,
pollution prevention programs, procedure for complaints and grievances and procedure
for calculating FFB prices, and for FFB grading.
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During this 3rd Surveillance Audit, the SIA report was only available at Nitar POM. The
report was not evident at FGVPM Nitar Timur and FELDA Nitar 2. Thus a Major NCR
MRS 05 2015 was raised by auditor.
6.1.2 There shall be evidence that
the assessment has been
done with the participation of
affected parties.
Major Compliance
No
During the assessment, it was observed that FGVPM-NCU had compiled a list of 32 local
stakeholders that may be relevant to its operation. The letters to stakeholders and the
records of request were examined in the scheme inspected. During this 3rd Surveillance
Audit, auditor cannot verify the participation of stakeholders in social assessment.
Evidence that the assessment had been done with the participation of affected parties
was not available at the FGVPM Nitar Timur and Nitar POM. Thus a Major NCR MRS 06
2015 was raised by auditor.
6.1.3 Plans for avoidance or
mitigation of negative impacts
and promotion of the positive
ones, and monitoring of
impacts identified, shall be
developed in consultation
with the affected parties,
documented and timetabled,
including responsibilities for
implementation.
Major Compliance
No
Social action plan was made available at FELDA Nitar 2. The action plan has addressed
issues that had been discussed during JCC Meeting with stakeholders. However, auditor
did not found social action plan at FGVPM Nitar Timur. While for Nitar POM, most of the
issues highlighted in the action plan were more on estate issues and less on mill issues
although the mill has reviewed their social action plan dated 1 April 2014. Thus a Major
NCR MRS 07 2015 was raised by auditor.
.
6.1.4 The plans shall be reviewed
as a minimum once every
two years and updated as
necessary, in those cases
where the review has
concluded that changes
should be made to current
practices. There shall be
evidence that the review
includes the participation of
affected parties
Minor Compliance
No
Nitar POM and FELDA Nitar 2 had reviewed their social action plan dated 1 April 2014.
However, FGPVM Nitar Timur did not reviewed their social action plan from Stage 2 Audit
in 2012 until Surveillance 1 Audit in 2015. Thus a Minor NCR MRS 08 2015 was raised
by auditor.
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6.1.5 Particular attention shall be
paid to the impacts of
smallholder schemes (where
the plantation includes such a
scheme).
Minor Compliance
Yes There were no smallholder schemes at the Nitar CU. However, there was third party FFB
supplier (no agreement) who send their FFB to Nitar POM. The CU had invited them to
JCC meeting and training on awareness on RSPO. The training also had explained on
the attention of impacts especially on social.
C 6.2
There are open and
transparent
methods for
communication and
consultation
between growers
and/or millers, local
communities and
other affected or
interested parties
6.2.1 Consultation and
communication procedures
shall be documented.
Major Compliance
Yes
There was available procedure of communication FGVPMI/L2/QOHSE-6.0 titled ‘Manual
Prosedur, Komunikasi, Penglibatan dan Rundingan’ (Communication, Participation and
Consultation). It included internal and external consultation.
6.2.2 A management official
responsible for these issues
shall be nominated.
Minor Compliance
Yes
A management official at the operating unit level had been assigned to be in charge on
communication and consultation with stakeholders was Mr Mohd Saari Ahmad dated 12
March 2015 for FGVPM Nitar Timur and Hishamuddin Jasmani for FELDA Nitar 2 since
2013. Wan Mohamad Shukri was nominated by management to responsible for any
issues related with Nitar POM.
6.2.3 A list of stakeholders,
records of all communication,
including confirmation of
receipt and that efforts are
made to ensure
understanding by affected
parties, and records of
actions taken in response to
input from stakeholders, shall
be maintained.
Minor Compliance
Yes
There was a list of stakeholders, internal and external, produced by the CU. There were
document to show consultations and communication between CU and stakeholders, for
example, Joint Consultative Committee (JCC), Minit Mesyuarat Jawatankuasa Wanita
(minutes of Gender Committee meetings) and Minit Mesyuarat JKKR (minutes of the
Scheme Development and Safety Committee meetings). All issues raised were given due
attention and actions had been taken to resolve the issues raised.
Nitar POM had updated their stakeholders in January 2015 with their new contractors
which were Powerview Eng SB (contractor), Antero Teknik SB (electrical supplier) and
YPJ Plantation (3rd party FFB supplier). The mill also had communicated with their
stakeholders (contractors Antero and YPJ Plantations) on 3 March 2015.
Page 49 of 83
While for FELDA Nitar 2, list of stakeholders was updated with addition of Orang Asli Sg.
Tuba, YPJ Holding, Mados Corp. Holding, D’Mart, Mersing District Forestry Department
and Wildlife Department (PERHILITAN). And there was evidence of communication
record to show that the Orang Asli Sg, Tuba had been consulted by management. The
management had communicated with Ranger from PERHILITAN on 5 May 2015 on the
issue of elephant attack.
Record list of stakeholders and record of all communication including actions taken were
made available at FGVPM Nitar Timur. Example of their stakeholders as listed below:
1. YPJ Oil Palm Estate 2. Felcra Sg Melikai 3. Sejati Teguh – contractor for road maintenance and piping 4. Abd Rasid Daud – contractor for transportation 5. Forest District Office Mersing 6. Orang Asli Sg. Tuba
C 6.3
There is a mutually
agreed and
documented
system for dealing
with complaints and
grievances, which
is implemented and
accepted by all
affected parties
6.3.1 The system, open to all
affected parties, shall resolve
disputes in an effective, timely
and appropriate manner,
ensuring anonymity of
complainants and
whistleblowers, where
requested.
Major Compliance
No
A procedure titled ‘Prosedur Menangani Aduan dan Rungutan’ was sighted at Nitar POM.
There was also additional procedure ‘Ekstrak Polisi & Prosedur Pemberian Maklumat
(FGVHB/GIA/WB (2015))’ that addressed on ensuring anonymity of complainants and
whistleblowers.
The system was open to everyone, external as well as internal (scheme participants,
workers/employees) communities. There was no evidence indicating the system was
limited to certain parties (e.g. workers/employees and scheme participants only).
However, the procedure especially on the protection of complainants and whistleblowers
was not available at FGVPM Nitar Timur and FELDA Nitar 2. Thus a Major NCR MRS 09
2015 was raised by auditor.
6.3.2 Documentation of both the
process by which a dispute
was resolved and the
outcome shall be available.
Major Compliance
Yes
Since the procedure and system has been put in place only recently there were hardly
any complaints recorded through the channels stated above. There was no disputes
issues occurred in FGVPM Nitar Timur and FELDA Nitar 2.
Nonetheless, the few complaints recorded were dealt with in a timely manner as the
records in the Complaint Book demonstrated. Detail of complaints or grievances (Buku
Aduan) were made available at FGVPM Nitar Timur.
Page 50 of 83
A foreign worker has made a complaint on pipe leakage at his quarters dated 10 May
2015. Management has fixed the piping dated 11 May 2015. While at FELDA Nitar 2,
settlers, Mahadi Mukri has made a complaint on Volunteer Oil Palm Seedlings (VOP) was
not sprayed and pruning was not finished dated 3 April 2015. The action had been taken
by management on the same day.
While, Nitar POM has prepared ‘Buku Aduan dan Permohonan’ for their stakeholders such as staffs, lorry driver, authorities and settlers. The complaints book was open to everybody. Example: On 3 April 2015, Rahmat Sobri Razali, mill workers has made a complaint on deduction of cooperative (KOGUNA) by FELDA’s Finance Department without permission. FELDA HQ has stopped the deduction started from 25 April 2015.
C 6.4
Any negotiations
concerning
compensation for
loss of legal,
customary or user
rights are dealt with
through a
documented
system that enables
indigenous peoples,
local communities
and other
stakeholders to
express their views
through their own
representative
institutions.
6.4.1 A procedure for identifying
legal, customary or user
rights, and a procedure for
identifying people titled to
compensation, shall be in
place.
Major Compliance
Yes
There was a specific procedure in place for identifying legal and customary rights and for
identifying people titled ‘Prosedur Mengenalpasti Hak Perundingan dan Adat’ (ML-1A/L2-
PR12(0)) (Procedure for identifying legal, customary or user rights) and ‘Prosedur
Penghitungan dan Pengagihan Pampasan’ (ML-1A/L2-PR13(0)) (Procedure for
identifying people titled to compensation). Thus, previous NCR ZE04 was satisfactorily
closed.
6.4.2 A procedure for calculating
and distributing fair
compensation (monetary or
otherwise) shall be
established and
implemented, monitored and
evaluated in a participatory
way, and corrective actions
taken as a result of this
evaluation.
This procedure shall take into
account: gender differences
in the power to claim rights,
Yes
There was a specific procedure in place for calculating and distributing fair compensation
(monetary or otherwise) titled ‘Prosedur Penghitungan dan Pengagihan Pampasan (ML-
1A/L2-PR13(0))’ (Procedure for calculating and distributing fair compensation).
Page 51 of 83
ownership and access to
land; differences of
transmigrants and long-
established communities;
and differences in ethnic
groups’ proof of legal versus
communal ownership of land.
Minor Compliance
6.4.3 The process and outcome of
any negotiated agreements
and compensation claims
shall be documented, with
evidence of the participation
of affected parties, and made
publicly available.
Major Compliance
Yes
There was no issue raised on compensation for FGVPM Nitar Timur and FELDA Nitar 2.
C 6.5
Pay and conditions
for employees and
for contract workers
always meet at
least legal or
industry minimum
standards and are
sufficient to provide
decent living wages
6.5.1 Documentation of pay and
conditions shall be available.
Major Compliance
Yes
The agreement between the Tementi CU and the workers’ unions, namely Perjanjian
Bersama Di Antara FELDA Palm Industries Sdn Bhd dan Kesatuan Pekerja-pekerja
FELDA Palm Industries Sdn Bhd (Semenanjung) were signed between the staff unions
and the Company to adopt the pay and conditions for their staff.
Contracts of pay and conditions were documented and in compliance with the law. Pay
and conditions and contracts were verified through interview and record verification at
Nitar POM, FGVPM Nitar Timur dan FELDA Nitar 2. Sample of payslip of workers were
verified by auditor such as 5 foreign workers at FGVPM Nitar Timur from Bangladesh (AR
100763, BB 0587606 & BB 0190713) and Indonesia (AS 652689 & AR 663716) March
and April 2015. The wages for all foreign workers were above than minimum wages. Thus,
previous Major NCR ZE 04 was satisfactorily closed.
6.5.2 Labour laws, union
agreements or direct
contracts of employment
detailing payments and
conditions of employment
(e.g. working hours,
Yes
FGVPM Nitar Timur had kept work agreement of Indonesian (AS652689) and Bangladesh workers. While FELDA Nitar 2 had kept the work agreement of Indonesian and Indian foreign workers; Zainal Abidin (AR984001) and Indian worker (J7598778). Thus, previous NCR ZE 05 was satisfactorily closed.
Page 52 of 83
deductions, overtime,
sickness, holiday entitlement,
maternity leave, reasons for
dismissal, period of notice,
etc.)
shall be available in the
languages understood by the
workers or explained
carefully to them by a
management official.
Major Compliance
6.5.3 Growers and millers shall
provide adequate housing,
water supplies,
medical,educational and
welfare amenities to national
standards or above, in
accordance with Workers’
Minimum Standard of
Housing and Amenities Act
1990 (Act 446) or above,
where no such public
facilities are available or
accessible (not applicable to
smallholders).
Minor Compliance
Yes
During site visit at FGVPM Nitar Timur, the cabin was not used and has been replaced
with new quarters for foreign workers. While FELDA Nitar 2 has provided new quarters
for foreign workers and weekly monitoring has been conducted by Assistant Manager.
Nitar POM also has provided quarters for their workers. They have planned that the old
quarters will be upgraded this year. Thus, previous Minor NCR ZE 08 was satisfactorily
closed.
6.5.4 Growers and millers shall
make demonstrable efforts to
monitor and where able,
improve workers’ access to
adequate, sufficient and
affordable food.
Minor Compliance
Yes
D’Mart grocery shop was available at FELDA Nitar 2 for settlers and foreign workers.
Based on interview with settlers and foreign workers, goods prices at D’Mart was
affordable and they were satisfied with the services.
Page 53 of 83
C 6.6
The employer
respects the rights
of all personnel to
form and join trade
unions of their
choice and to
bargain collectively.
Where the right to
freedom of
association and
collective
bargaining are
restricted under
law, the employer
facilitates parallel
means of
independent and
free association
and bargaining for
all such personnel.
6.6.1 A published statement in
local languages recognising
freedom of association shall
be available.
Major Compliance
Yes
An official published statement titled ‘Polisi Kebebasan Menganggotai Khidmat Sukarela’
(Freedom of Association Policy) was available and maintained. It was endorsed by
President & CEO FGV on 1 June 2014. It was displayed at administration office notice
board at the Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2. Interviews with FELDA
staffs, they were encouraged by management to become members of Kesatuan Pekerja-
pekerja FELDA (Staff Association).
6.6.2 Minutes of meetings with
main trade unions or workers
representatives shall be
documented.
Minor Compliance
Yes
Union meeting has been conducted by union’s Exco on 9 April 2015. However, minutes
meeting with main trade unions or workers representatives was not available at FGVPM
Nitar Timur. The meeting minute was declared as confidential by the Union’s President
and only send to Exco only. RSPO auditor also was not allowed to review the document
due to confidentiality.
C 6.7
Children are not
employed or
exploited.
6.7.1 There shall be documentary
evidence that minimum age
requirements are met.
Major Compliance
Yes
The statement policy on no employment of children below 17 years old was made
available and posted in public places. There was a clear evidence that the minimum age
requirement had been met. There was no record of persons under the age of eighteen,
the minimum working age under Malaysian Labor Laws (Am. Act A1238) being hired by
the CU. In the case of participants who used family labour to work their lot/land, child
labour was not used. This was confirmed through interviews with the participants as well
Page 54 of 83
as the Scheme Manager.
Nitar CU has continued to comply with policy statement titled 'Polisi Pekerja-pekerja
Kanak-kanak' (Policy on Employment of Children) prohibiting employment of children
below 17 years old. The assessment team had verified employment card and copies of
passports at Nitar POM, FGVPM Nitar Timur and FELDA Nitar have confirmed that there
were no records of persons under age of eighteen, the minimum working age under
Malaysian Labor Laws (Am. Act A238). Based on list of workers at FGVPM Nitar Timur
and FELDA Nitar 2, the youngest workers were 19 and 20 years old from Indonesia
(A6737440 & AT201976).
C 6.8
Any form of
discrimination
based on race,
caste, national
origin, religion,
disability, gender,
sexual orientation,
union membership,
political affiliation,
or age, is
prohibited.
6.8.1 A publicly available equal
opportunities policy including
identification of
relevant/affected groups in
the local environment shall
be documented.
Major Compliance
Yes
The policy of equal opportunities policy titled 'Polisi Kesetaraan Peluang' was displayed
at the Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 office noticeboard. The policy
stated clearly the equal rights to all employees irrespective of race, caste, nationality,
religion, gender, union member and disability. It was also explained to foreign workers
and found understood by them.
6.8.2 Evidence shall be provided
that employees and groups
including local communities,
women, and migrant workers
have not been discriminated
against.
Major Compliance
Yes
An interview with Indonesian, Bangladesh and Indian foreign workers at the FGVPM Nitar
Timur and FELDA Nitar 2, there was no evidence of discrimination. Workers were treated
equally and they also satisfied with the job opportunities.
6.8.3 It shall be demonstrated that
recruitment selection, hiring
and promotion where
relevant are based on skills,
capabilities, qualities, and
medical fitness necessary for
the jobs available.
Minor Compliance
Yes
Recruitment of new workers has been announced publicly at FELDA Nitar 2. The interview
was conducted on 21 August 2014. The selection was based on skills, capabilities,
qualities and medical fitness. Nitar POM also has established procedure on recruitment
of workers based on skills, capabilities, qualities and medical fitness – ‘Garis Panduan
Pengambilan Pekerja’ – Arahan Pengurusan Bil. 6 (2011). The mill has announced to
public by displaying the announcement at all FELDA’s mill and estates. The interview were
conducted on 11 June 2015.
C 6.9
There is no
harassment or
6.9.1 A policy to prevent sexual
and all other forms of
harassment and violence
Yes
Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 have maintained sexual harassment
policy titled 'Polisi gangguan seksual, keganasan serta hak kebebasan reproduksi (Policy
of sexual harassment, violence and reproductive rights)'. It was made available to
Page 55 of 83
abuse in the work
place, and
reproductive rights
are protected.
shall be implemented and
communicated to all levels of
the workforce.
Major Compliance
employees in language they understand i.e. written in Malay language. FGVPM Nitar
Timur, FELDA Nitar 2 and Nitar POM have communicated the policy to all level of
workforce during morning muster, Gerakan Pembangunan Wanita (GPW) and Kelab
Keluarga Dayabudi (KKD) on 16 March 2015.
6.9.2 A policy to protect the
reproductive rights of all,
especially of women, shall be
implemented and
communicated to all levels of
the workforce.
Major Compliance
Yes
FGVPM Nitar Timur, FELDA Nitar 2 and Nitar POM have communicated the policy to all
level of workforce during morning muster, Gerakan Pembangunan Wanita (GPW) and
Kelab Keluarga Dayabudi (KKD) on 16 March 2015.
6.9.3 A specific grievance
mechanism which respects
anonymity and protects
complainants where
requested shall be
established, implemented,
and communicated to all
levels of the workforce.
Minor Compliance
No
Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 have established specific procedure
on sexual harassment, implemented and communicated to all levels of the workforce on
grievance mechanism. There were an additional procedures available at Nitar POM –
‘Ekstrak Polisi & Prosedur Pemberian Maklumat (FGVHB/GIA/WB (2015)) in order to
protect complainants including ‘Prosedur Aduan Gangguan Seksual 2011’. However, the
additional procedures were not available at FGVPM Nitar Timur and FELDA Nitar 2. Thus
a Minor NCR MRS 10 2015 was raised by auditor.
C 6.10
Growers and
millers deal fairly
and transparently
with smallholders
and other local
businesses.
6.10.1 Current and past prices paid
for Fresh Fruit Bunches
(FFB) shall be publicly
available.
Minor Compliance
Yes
Daily current and past prices paid for FFB were displayed at the notice board at the Nitar
POM (entrance gate). Based on interviews held with settlers and third party FFB supplier
reveal that they were happy on their FFB prices paid by the mill. The prices offered by the
CU had followed the MPOB’s guidelines.
6.10.2 Evidence shall be available
that growers/millers have
explained FFB pricing, and
pricing mechanisms for FFB
and inputs/services shall be
documented (where these
are under the control of the
mill or plantation).
Major Compliance
Yes
The purchase of FFB was found to be conducted in a fair and transparent manner with
smallholders as evident from the statement on how FFB price was calculated, issuance
of monthly details on net weight and price per tonne for smallholders by FELDA Palm
Industries Sdn Bhd and written acknowledgement on the receiving of FFB from each
smallholder. FELDA Nitar 2 also has displayed the FFB price followed from MPOB rate at
the office notice board. Nitar POM has briefed their FFB calculation to settlers and 3rd
party FFB suppliers including contractors, suppliers. Based on interview with settlers at
FELDA Nitar 2, setters admit that manager and representative from MPOB has briefed
the FFB price to them.
Page 56 of 83
Price mechanism for FFB was stated in the FELDA Manual Procedure - 'FGVPMI/L2/19-
01 - Pembelian BTS'. Generally, FELDA was referring the FFB prices at the MPOB
website. (http://bepi.mpob.gov.my/index.php/statistics/price/daily.html).
6.10.3 Evidence shall be available
that all parties understand
the contractual agreements
they enter into, and that
contracts are fair, legal and
transparent.
Minor Compliance
Yes
An interviews with contractors i.e. Powerview Eng. Sdn Bhd (maintenance of turbine) and
Antero Teknik Sdn Bhd (supllier) at Nitar POM, the mill has offered a contract in 2015.
The agreement were understood and agreed by both parties. Both contractors agreed that
the contract are fair, legal and transparent.
While for third party FFB supplier such as YPJ Plantation, the company’s representatives
was understand and agreed that the contract was fair, legal and transparent. However,
auditor was not allowed to verify the agreement due to confidentiality.
6.10.4 Agreed payments shall be
made in a timely manner.
Minor Compliance
Yes
All payments were made in a timely manner. Payment to contractors were made by
cheque, which was issued before seventh of the month. Auditor has verified an invoice
issued dated 20 May 2015 to Antero Teknik Sdn Bhd. The payment was made by cheque,
Invoice No: 350787828.
C 6.11
Growers and
millers contribute to
local Sustainable
development where
appropriate.
6.11.1 Contributions to local
development that are based
on the results of consultation
with local communities shall
be demonstrated.
Minor Compliance
Yes
It was noted that the CU has initiated consultations with settlers. This was evident from
the records kept on SIA. There was no local communities lived nearby to the Nitar POM,
FGVPM Nitar Timur and FELDA Nitar 2. Nitar CU was surrounded by others FELDA’s
settlers communities.
Example of contributions to local development by Nitar CU as listed below:
FGVPM Nitar Timur
1. Provide bus for children to go to school without any charge 2. Provide vehicle for emergency cases to hospital for settlers
FELDA Nitar 2
1. Scheme on small and medium business development for settlers
6.11.2 Where there are scheme
smallholders, there shall be
evidence that efforts and/or
resources have been
Yes
There was third party FFB supplier at the Nitar CU. However, there was no scheme
smallholder at Nitar CU. However, the CU still invited third party supplier to JCC meeting
and training in order to improve their FFB quality, supply chain and awareness on RSPO.
Nitar POM also has transported their empty fruit bunch (EFB) and bunch ash to all settlers’
Page 57 of 83
allocated to improve
smallholder productivity.
Minor Compliance
plantation area. Example: Wahid Maafol (FELDA Nitar 2-settler) has requested 5 tonnes
of bunch ash from Nitar POM on 19 April 2015.
C 6.12
No forms of forced
or trafficked labour
are used.
6.12.1 There shall be evidence that
no forms of forced or
trafficked labour are used.
Major Compliance
Yes
Based on interview with foreign workers from Indonesia, India and Bangladesh, they had
informed that they were not forced to work at the FGVPM Nitar Timur and FELDA Nitar
2.
6.12.2 Where applicable, it shall be
demonstrated that no
contract substitution has
occurred.
Minor Compliance
Yes
Based on interview with foreign workers from Indonesia, India and Bangladesh, they were
informed that there was no evidence of contract substitution has occurred at the FGVPM
Nitar Timur and FELDA Nitar 2
6.12.3 Where temporary or foreign
workers are employed, a
special labour policy and
procedures shall be
established and
implemented.
Major Compliance
No
Policy of foreign workers labour policy was made available at the Nitar POM and FGVPM
Nitar Timur and FELDA Nitar 2. However, procedure on employment of foreign workers
was not available at FGVPM Nitar Timur and FELDA Nitar 2. Thus a Major NCR 11 2015
was raised by auditor.
C 6.13
Growers and
millers respect
human rights
6.13.1 A policy to respect human
rights shall be documented
and communicated to all
levels of the workforce and
operations (see Criteria 1.2
and 2.1).
Major Compliance
Yes
Policy on human rights was made available at the Nitar POM, FGVPM Nitar Timur and
FELDA Nitar 2. Briefing to all level of the workforce has been conducted during morning
musters by manager or assistant manager. The effectiveness of the briefing was verified
by auditor through interview with field workers during site visit.
6.13.2 As long as children of foreign
workers in Sabah and
Sarawak are ineligible to
attend government school,
the plantation companies
should engage in a process
to secure these children
access to education as a
moral obligation.
Minor Compliance
Yes
The audited sites were located at the Peninsular Malaysia. Due to these sites were not
in Sabah and Sarawak, this indicator was not applicable to the CU.
Page 58 of 83
Principle 7: RESPONSIBLE DEVELOPMENT OF NEW PLANTINGS FGVPM-NCU has no plan for any new planting and no new development of area was observed during the visit. Therefore, Principle 7 is not applicable. Principle 8: COMMITMENT TO CONTINUOUS IMPROVEMENT IN KEY AREAS OF ACTIVITY
Clause Indicators Comply
Yes/No Findings
C 8.1
Growers and millers
regularly monitor
and review their
activities, and
develop and
implement action
plans that allow
demonstrable
continual
improvement in key
operations.
8.1.1 The action plan for continual
improvement shall be
implemented, based on a
consideration of the main
social and environmental
impacts and opportunities of
the grower/mill, and shall
include a range of Indicators
covered by these Principles
and Criteria.
As a minimum, these shall
include, but are not
necessarily be limited to:
Major Compliance
a) Reduction in use of
pesticides(Criterion 4.6);
Yes
Both FELDA Nitar 2 and FGVPM Nitar Timur have now introduced strip spraying where
possible, instead of circle and path, thus reducing chemical used for spraying. A program
to introduce cattle in future was also sighted. In order to reduce the use of rat baits to
control rats, Barn Owls were encouraged. Barn Owl boxes had been sighted in the fields.
Page 59 of 83
b) Environmental impacts
(Criteria 4.3, 5.1 and 5.2);
Yes
An Aspect and Impact assessment has been carried out , latest performance monitoring
carried out on d/d : 1st Feb, 2015, identifying the significant Environmental Impacts.
Pollution Identification Environmental improvement action plan’ has been established
and is being monitored.
It consist of a general Time table with the identification of the necessary function
responsible.
c) Waste reduction (Criterion
5.3);
Yes
Waste products and source of pollution has been identified. ‘Pollution Identification
Environmental improvement action plan’ – is used to identify the waste products and
sources of pollution – is in place and is being reviewed accordingly.
d) Pollution and greenhouse gas
(GHG) emissions (Criteria 5.6
and 7.8);
No
‘Pollution Identification Environmental improvement action plan’ – is used to identify the
waste products and sources of pollution – is in place and is being reviewed accordingly.
Green House Gaseous – Potential sources are in the identification stage.
( pls refer to NCR JS – 2015 – 10 raised above)
e) Social impacts (Criterion 6.1);
No
As sighted in the social continual action plan, FELDA Nitar 2 and FGVPM Nitar Timur
have planned to provide a badminton court for their staffs and workers, maintenance of
workers quarters, tuition for staffs’ children without any fee (sponsored by FGVPM), labour
day program, Eid Fitri and Qurban celebrations.
While Nitar POM has implemented continual improvement plan such as upgrade of worker
quarters, build new quarters for staffs and maintenance of road condition for FFB
transporter. However, there was no social continual action plan available. Thus a Minor
NCR MRS 01 2015 was raised by auditor.
f) Encourage optimising the
yield of the supply base
Yes
Settlers were offered incentives cash payments and encouraged to apply EFB in the lots
to encourage them to increase FFB production while harvesters were paid production
incentives on a monthly basis.
Page 60 of 83
RSPO Supply Chain at the palm oil mill – Mass Balance Model –Module E
Item
No Requirement NOV 2014(PAGE 27 )
Findings STAGE 2 2015
Standard Nov 2014
E.1
E.1.1
Defination
To verify :
a) the volume of certified and uncertified FFB entering the mill
b) the volume sales of RSPO certified
The claim only the volume of oil palm products produced
from processing of the certified FFB as MB
Actual FFB received July 2014 to May 2015
FFB (Mt) %
RSPO Certified
FFB
72,025.59 49.67
Non-Certified FFB 72,991.90 50.33
TOTAL 145,017.49 100.00
Actual Volume despatch RSPO products July 2014 to May 2015
(Mt)
RSPO Certified
CPO
Nil
RSPO Certified PK 3,915.53
E 2
E..2.1
Explanation
Estimate total tonnage of CPO and PK potentially produce
in a year
Based on “Kilang Sawit Nitar Baget 2015”, approximation total tonnage potential to be
produced:
CPO – 15,500 Mt
PK – 4,500Mt
E 3
E 3.1
Documented procedures
Refer to NCR # Z9 01
Page 61 of 83
The site shall have written procedures and/or work
instructions to ensure the implementation of all the
elements specified in these requirements. This shall
include at minimum the following:
a) Complete and up to date procedures covering the
implementation of all the elements in these
requirements
b) The name of the person having overall responsibility
for and authority over the implementation of these
requirements and compliance with all applicable
requirements. This person shall be able to
demonstrate awareness of the facilities procedures for
the implementation of this standard.
The facility shall have documented procedures for
receiving and processing certified and non-certified FFBs.
E 3.2 The facility shall have documented procedures for
receiving and processing certified and non-certified FFBs.
Receiving of certified and non-certified FFB procedure is stated in the FGVPM-RSPO SCCS
dated 1/2/2015.
E.4
E.4.1
Purchasing and goods in
The site shall verify and document the volumes of certified
and non-certified FFBs received.
All certified FFB came from Nitar CU’s estates and non-certified FFB come from independent
FFB suppliers. All delivery documents of certified FFB were verified to ensure the certified status
of the FFB. Volumes of certified and non-certified FFBs received by the mill had been properly
recorded and monitored. Refer to table attached.
E 4.2 The site shall inform the CB immediately if there is a
projected overproduction.
There was no overproduction observed.
E.5
E.5.1
Record keeping
a) The site shall record and balance all receipts of RSPO
certified FFB and deliveries of RSPO certified CPO
and PK on a three-monthly basis.
b) All volumes of palm oil and palm kernel oil that are
delivered are deducted from the material accounting
system according to conversion ratios stated by
RSPO.
a) Nitar POM monitored their incoming and outgoing certified product in “Laporan Daily
Figures ISCC\RSPO (BTS, CPO, Kernel” on daily basis. This records contain information
about certified FFB received, process, CPO & PK production and todate balance stock.
b) Accounting records were found to be tally – based on “Laporan Tahunan CPO”.
c) All sales were from positive stock and no short sales observed.
Page 62 of 83
c) The site can only deliver Mass Balance sales from a
positive stock can include product ordered for delivery
within three months. However, a site is allowed to sell
short (i.e. product was sold before it is in stock).
E 5.2 In cases where a mill outsources activities to an
independent (not owned by the same organization) palm
kernel crush, the crush still falls under the responsibility of
the mill and does not need to be separately certified. The
mill has to ensure that the crush is covered through a
signed and enforceable agreement.
Not applicable – no out sources activity.
E.4
E.4.1
Sales and good out
The facility shall ensure that all sales invoices issued for
RSPO certified products delivered include the following
information:
a) The name and address of the buyer;
b) The date on which the invoice was issued;
c) A description of the product, including the applicable
supply chain model (Segregated or Mass Balance)
d) The quantity of the products delivered;
e) Reference to related transport documentation.
Product transaction happened only internaly within the upstream and downstream facilities of
FELDA Group. Hence, comercial invoice is not necessary. Relevant documents during
transportation are:
Delivery order
Weighbridge ticket
Borang MPOB
E.5
E.5.1
Training
The facility shall provide the training for all staff as
required to implement the requirements of the Supply
Chain Certification Systems.
Training was conducted on June 19-20, 2014 by unit SPO , PSQM department , FVGPM on the
RSPO Supply chain standard 2014, e-trace and procedure.
The taining was attended by 2 staff consist of lab assistant & QC.
E.6
E.6.1
Claims
The facility shall only make claims regarding the use of or
support of RSPO certified oil palm products that are in
compliance with the RSPO Rules for Communications and
Claims.
Refer to NCR # Z9 02
Page 63 of 83
3.2 Identified Non-conformities
Details of the non-conformities, corrective actions taken by FGVPM-NCU and assessors’
verification of the corrective actions taken are in Attachment 7. All nonconformities have been
closed out.
3.3 Status of Non-conformities Previously Identified
All previous nonconformities were verified for the corrective actions effectiveness. Corrective
action has been taken and verified by the assessor. Details of the verified nonconformities are
in Attachment 8.
3.4 Issues Raised by Stakeholders
There were various stakeholders interviewed during this assessment comprising of workers,
surrounding villagers and contractors. Generally, all of the stakeholders had given positive
feedback towards FGVPM-NCU.
3.5 Noteworthy Positive and Negative Observation
The level of awareness among the workers on the RSPO implementation was found to be
improving. They are able to explain not only the operating procedure related to their work but
also the impact of its deviation, the consequence for not following them and the importance in
achieving conformity to the RSPO requirements. The workers housing are kept clean and
conducive. It was noted at the line-sites that the CU has also made an effort to encourage the
reuse of old tyres as flower pots.
4.0 Assessment Recommendation and Date of Closing Non-conformities
No NCR recorded. Recommended to continue certification.
Minor NCR(s) recorded. Recommended to continue certification conditional upon
acceptance of corrective action plans within 1 month of the date of this audit.
Note: Minor NCRs raised in the audit which are not addressed in the subsequent
assessment shall be upgraded to major NCRs
Major NCR(s) recorded. Proposed corrective action and evidence of implementation
within 2 months of the date of this audit to be submitted to SIRIM QAS International
Verification on major NCRs is required:
On-site audit of the following areas is recommended within 2 months (if applicable)
On-site audit not required. Records of implementation of corrective action to be
submitted for verification
Page 64 of 83
Note: The major NCRs raised during surveillance audit shall be addressed within
60 days or certificate shall be suspended. Major NCRs which are not addressed
within a further 60 days shall result in the certificate being withdrawn.
IT IS CONFIRMED THAT ALL CORRECTIVE ACTIONS TAKEN ON MAJOR NON CONFORMITIES
HAVE BEEN SATISFACTORILY REVIEWED, ACCEPTED AND VERIFIED AND ALL CORRECTIVE
ACTIONS PLANS PROVIDED ON MINOR NON CONFORMITIES HAVE BEEN SATISFACTORILY
REVIEWED AND ACCEPTED. RECOMMENDED FOR CONTINUATION OF RSPO P & C
CERTIFICATION.
Audit Team Leader:
MOHD RAZMAN SALIM 14/08/2015
___________________
(Name) (Signature) (Date)
5.0 Date of Next Surveillance Visit
The next surveillance visit will be conducted within 12 months but not sooner than 9 months
after this audit.
Page 65 of 83
Attachment 1
Location map of Nitar Certification Unit, Kluang, Johor, Malaysia
FELDA Nitar Complex
Page 66 of 83
Attachment 2
Location Map of FELDA estates in the Nitar Certification Unit
FELDA Nitar Complex
Certification Unit
Page 70 of 83
Attachment 6
Assessment Programme
Day 1: 25 May 2015 (Monday)
Time Activities / areas to be visited
9.00 – 9.30 am
Opening meeting at Nitar Palm Oil Mill Lead Auditor to introduce audit team member, brief on audit objectives, scope, methodology, criteria and programmes Organization Representative to brief on the following :
1) RSPO implementation at Nitar Certification Unit (i.e. mill & supply base) including changes 2) Time bound plan for Felda Global Ventures 3) Significant changes on organization activities, machinery, supply bases capacity etc. 4) No. of settlers (managed by Felda Techno Plant or self-farming by settlers)
Top mgmt
& Committee
Member
Razman
Jagathesan Selvasingam
9:30 – 1:00 pm
Felda Plantation Nitar Timur
Coverage of assessment:
P1, P2, P4, P5, P6, P8
Laws and regulations
Land titles user rights
Social Impact Assessment (SIA), management plan & implementation
Complaints and grievances
Consultation with relevant government agencies
Interview workers, GPW, local communities and stakeholders
Inspection of protected sites with HCV attributes
Forested area, plantation boundary, adjacent and neighbouring land use
Nitar Palm Oil Mill
Coverage of assessment:
P1, P2, P4, P5, P8
Laws and regulations
Occupational safety & health practice – witness activities at site
Environmental management – witness activities at site
Waste & chemical management
Interview with workers , safety committee and contractors
Facilities at workplace
Training and skill development programmes
Continuous improvement
FELDA Nitar 2
Coverage of assessment:
P1, P2, P3, P4, P7, P8
Laws and regulations
Commitment to long-term economic and financial viability
Good Agricultural Practice- witness activities at site (weeding/ spraying, etc)
EFB mulching, POME application
Nursery (if any)
Chemical store/fertilizer
Plantation on hilly/swampy area
IPM implementation, training and safe use of agro-chemicals.
New planting Continuous improvement
Guide(s) for
each assessor
Page 71 of 83
Riparian zone
Continuous improvement
1.00 – 2.00 pm Break
2.00 – 5.00 pm
Continue assessment
Guide(s) for each
assessor
Day 2: 26 May 2015 (Tuesday)
Activities /areas to be visited
Razman
Jagathesan
Selvasingam
8.00 – 1.00 pm
FELDA Nitar 2
Coverage of assessment:
P1, P2, P4, P5, P6, P8
Laws and regulations
Land titles user rights
Social Impact Assessment (SIA), management plan & implementation
Complaints and grievances
Consultation with relevant government agencies
Interview workers, GPW, local communities and stakeholders
Inspection of protected sites with HCV attributes
Forested area, plantation boundary, adjacent and neighbouring land use
Riparian zone
Felda Plantation Nitar Timur
Coverage of assessment:
P1, P2, P4, P5, P8
Laws and regulations
Occupational safety & health practice – witness activities at site
Environmental management – witness activities at site
Waste & chemical management
Interview with workers , safety committee and contractors
Facilities at workplace
Training and skill development programmes
Continuous improvement
Felda Plantation Nitar Timur
Coverage of assessment:
P1, P2, P3, P4, P7, P8
Laws and regulations
Commitment to long-term economic and financial viability
Good Agricultural Practice- witness activities at site (weeding/ spraying, etc)
EFB mulching, POME application
Chemical store/fertilizer
Plantation on hilly/swampy area
IPM implementation, training and safe use of agro-chemicals.
New planting
Continuous improvement
Guide(s) for each
assessor
Page 72 of 83
Continuous improvement
1.00 – 2.00 pm Break
2.00 – 5.00 pm
Continue assessment
Guide(s) for
each assessor
Day 3: 27 May 2015 (Wednesday)
Activities /areas to be visited
Razman
Jagathesan
Selvasingam
Zulkarnain
8.00 – 1.00 pm
Nitar Palm Oil Mill
Coverage of assessment:
P1, P2, P4, P5, P6, P8
Laws and regulations
Land titles user rights
Social Impact Assessment (SIA), management plan & implementation
Complaints and grievances
Consultation with relevant government agencies
Interview workers, GPW, local communities and stakeholders
Inspection of protected sites with HCV attributes
FELDA Nitar 2
Coverage of assessment:
P1, P2, P4, P5, P8
Laws and regulations
Occupational safety & health practice – witness activities at site
Environmental management – witness activities at site
Waste & chemical management
Interview with workers , safety committee and contractors
Training and skill development programmes
Felda Plantation Nitar
Timur
Coverage of assessment:
P1, P2, P3, P4, P7, P8
Laws and regulations
Commitment to long-term economic and financial viability
Good Agricultural Practice- witness activities at site (weeding/ spraying, etc)
Chemical store/fertilizer
Plantation on hilly/swampy area
Nitar Palm Oil Mill
RSPO Supply Chain
implementation including
the model used
General Chain of Custody System Requirements for the supply chain
Supply chain model
Conversion model
Training
Complaint
Management Review Meeting
Supply Chain Model (Moduler requirement)
Documented procedures
Purchasing and goods in
Outsourcing activity
Guide(s) for
each assessor
Page 73 of 83
Forested area, plantation boundary, adjacent and neighbouring land use
Riparian zone
Continuous improvement
Continuous improvement IPM implementation, training and safe use of agro-chemicals.
Sales and goods out
Processing
Records keeping
Registration
Claims
1.00–2.00 pm Break
2.00 – 4.00 pm
Continue assessment on unfinished area
Verification on outstanding issues
Audit Team discussion, preparation on audit findings and issuance of NCR (if any)
Guide(s) for
each assessor
4.00 – 6.00 pm
Closing meeting
Top management & Committee
member
Page 74 of 83
Attachment 7
Detail of Non-conformities and Corrective Actions Taken
P & C Indicator
Specification
Major/Minor
Detail Non-conformances Corrective Action Taken by the CU and
Verification by Assessors
Requirement
E 3.1
Major
NCR #: Z9 01 2015
The company’s procedure entitled “SOP Perkilangan untuk pematuhan system
pensijilan RSPO SCCS (Mass Balance)” does not address all elements as stated
in Module E to comply with RSPO Standard, 21 November 2014. The company
procedures was sighted and found some elements was not stated accordingly.
Management has revised their SOP dated 1 March 2015.
The procedure has addressed all elements related with
Module E to comply with RSPO Standard.
Status: Closed
Requirement
E 2.2
Major
NCR #: Z9 02 2015
The mill has dispatched 3,915.53 MT of RSPO certified PK MB for the period of July
2014 to May 2015. However, the mill has yet to register their transaction in the
RSPO IT platform at the time of physical shipment/delivery as required
by the rules set by RSPO. No e-trace record was made available during the audit.
Auditor has received e-trace record for dispatched of
certified PK MB from the CU.
Status: Closed
Indicator: 1.2.1
Minor
NCR #: MRS 01 2015
1. There was no evidence to show Nitar POM, FGVPM Nitar Timur and FELDA Nitar 2 had informed their stakeholders that all management documents as required in Indicator 1.2.1 were made available to public
2. HCV documentation summary was not available at FGVPM Nitar Timur and FELDA Nitar 2.
3. Continual improvement plan for social was not available at Nitar POM
iii.
Management will held management review meeting in
order to review and revise the related procedure. The CU
also will be prepare HCV documentation summary and
social continual improvement plan.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Page 75 of 83
Indicator: 2.1.1
Major
NCR #: JS-2015-01
For the following use of highly toxic pesticides – records using Form I, II & III, as
required by Pesticides Act 1974 ( Act 149) & Regulations, Rules and Order –
Highly Toxic Pesticides Regulations 1996 – Second Schedule. The mechanism for
complying with the above stated sub sections of the concerned acts are not effective.
iv. i) Noted at Nitar Timur - the use of Monocrotophos (highly toxic pesticides) and periodic spraying with Paraquat (highly toxic pesticides) and its mixture.
v. ii) Noted at Nitar 2 - the periodic spraying with Paraquat (highly toxic pesticides) and its mixture.
Auditor has received Form I, II and III from FELDA Nitar
2 and FGVPM Nitar Timur for the use of Monocrotophos
and Paraquat.
Status: Closed
Indicator: 4.1.3
Minor
NCR #: JS-2015-02
The mechanism for taking appropriate mitigating actions and maintenance of
records for follow up activities resulting from the findings raised during the RSPO
internal audit is not effective. The follow – up evidence records from the following
RSPO internal Audit exercises are not available.
iii) RSPO internal Audit at Nitar Timur estate – 4th March, 2015 iv) RSPO internal Audit at Nitar 2 estate – 3rd March, 2015
PSQM will improve on the follow-up for findings raised
during internal audit. The CU need to give a respond for
findings raised within the allocated time frame.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator: 4.5.2
Minor
NCR #: STK 01 2015
In both FELDA Nitar 2 and Felda Nitar Timur there were no records to indicate that
this training was carried out.
Training on IPM will be conducted by management. And
attendance list will be kept in the training file.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator: 4.6.4
Major
NCR #: STK 02 2015
In Felda Nitar Timur records indicate that 1530, 2320, 1640, 2575, 980 liters had
been used in 2011, 2012, 2013, 2014 and 2015 (until April) respectively
*(Upgraded to Major NCR).
Management of FGVPM Nitar Timur has officially
informed through letter dated 12 June 2015 titled ‘Arahan
Pengurangan Penggunaan Racun Paraquat’ to their
staffs and workers to replace paraquat with other
pesticides or reduce usage of paraquat or applying
manual technique.
Status : Closed
Page 76 of 83
Indicator: 4.6.11
Major
NCR #: JS-2015-03
At Nitar 2 Estate - The pesticide handling operators of the following contractors, who
are carrying out pesticide spraying activities are not being subjected to medical
surveillance.
i) Syarikat Azmi Usaha Jaya & Syarikat Perniagaan Nur Utama ii) Koperasi Peneroka – Peneroka Felda Nitar Satu berhad
Auditor has received medical report for Syarikat Azmi
Usaha Jaya & Syarikat Perniagaan Nur Utama, Koperasi
Peneroka – Peneroka Felda Nitar Satu Berhad dated 14
& 15 July 2015 by registered OHD JKKP
HQ/08/DOC/00/488.
Status: Closed
Indicator: 4.7.2
Major
NCR #: JS-2015-04
At Nitar Timur Water treatment plant ( used for drinking )
i) The water treatment has not been risk assessed to determine the potential associated risks.
ii) No clear operating procedures, for the treatment plant has been established.
Auditor has received HIRARC for water treatment plant
and Manual Operasi Bekalan Air dated 1 June 2015 and
15 October 2011.
Status: Closed.
Indicator: 4.7.5
Minor
NCR #: JS-2015-05
At the Nitar POM the Emergency handling procedures and Emergency response
plan related to the operation of the Biogas plant is yet to be established.
Nitar POM will prepare Emergency Response Plan and
procedure for Biogas plant
Status: The implementation and effectiveness of
corrective action will be verified during next audit
Indicator: 4.7.5
Minor
NCR #: JS-2015-06
At the Nitar 2 - Unable to sight evidence of Trained First Aiders in the field operation.
Certificate for trained first aiders will be filed at the estate
office.
Status: The implementation and effectiveness of
corrective action will be verified during next audit
Indicator: 4.7.7
Minor
NCR #: JS-2015-07
At the Nitar POM & Nitar Timur Estate – the method of using Lost Time Accident
Metrics for recording Occupational Injuries has not been implemented.
Management will be using new method for recording
Occupational Injuries; Lost Time Accident Metrics.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Page 77 of 83
Indicator: 4.8.2
Minor
NCR #: JS-2015-08
At Nitar 2 unable to sight records for the following Trainings carried out :
i) Safe method of Handling Pesticides – Provided by supplier ‘Round- Up’ – 13th March, 2015
ii) Fire hazard – Emergency handling – Provided by Felda Manager – February, 2015.
Management will be kept the trainings record in the
training file.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 5.2.2
Major
NCR #: MRS 02 2015
1. Action plan for RTE species (elephant) and HCV area (Mersing Forest Reserve and Gunung Arong Tambahan Forest Reserve) was not available at FGVPM Nitar Timur.
2. FELDA Nitar 2 had reviewed their HCV action plan for 2015. However, the action plan did not addressed on RTE species (elephant) and HCV area (Mersing Forest Reserve)
Auditor has received action plan for RTE and HCV area
for FGVPM Nitar Timur and FELDA Nitar 2 for 2015.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 5.2.3
Minor
NCR #: MRS 03 2015
1. Training programme on RTE species and appropriate disciplinary measures were not available at FGVPM Nitar Timur.
2. FELDA Nitar 2 had planned on RTE training for 2015. However, there was no appropriate disciplinary measures established by the estates.
Management will be carried out a training programme on
RTE species and establish an appropriate disciplinary
measures for both estates. The CU also will get an
advise from PERHILITAN for appropriate disciplinary
measures.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 5.2.4
Minor
NCR #: MRS 04 2015
1. Auditor did not found any evidence of monitoring on status of HCV (Mersing Forest Reserve and Gunung Arong Tambahan Forest Reserve) and RTE species (elephant) at FGVPM Nitar Timur.
2. FELDA Nitar 2 has established HCV monitoring for RTE species (elephant). However the monitoring plan did not included HCV area; Mersing Forest Reserve.
Management will give a log book/ monitoring form to the
CU to monitor RTE species and HCV area.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Page 78 of 83
Indicator 5.3.3
Minor
NCR #: JS-2015-09
At the Nitar Timur Estate Workshop Store – Noted old tyres and containers
containing unidentified contents. The disposal plan for these items have not been
established.
Management will develop waste disposal plan for old
tyres and containers.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 5.6.3
Minor
NCR #: JS-2015-10
At the Nitar POM - Unable to sight and verify a monitoring mechanism for the
identified significant pollutants and greenhouse gases, with regular reporting on
progress for these significant pollutants and emissions from estate and mill
operations, using appropriate tools.
Management will prepare monitoring record for the
identified significant pollutants and using PalmGHG
calculator for reporting method.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 6.1.1
Major
NCR #: MRS 05 2015
Social impact assessment (SIA) was not available at FGVPM Nitar Timur and
FELDA Nitar 2.
Auditor has received a Social impact assessement (SIA)
titled ‘Laporan Penilaian Impak Sosial Kompleks Nitar’
dated 24 Mei 2015 for FGVPM Nitar Timur and FELDA
Nitar 2.
Status : Closed
Indicator 6.1.2
Major
NCR #: MRS 06 2015
Auditor cannot verify participation of stakeholders (attendance list) for Social
Assessment Report entitled ‘Laporan Penilaian Impak Sosial Kompleks Nitar’ at the
FGVPM Nitar Timur and Nitar POM.
Auditor has received attendance list for Social
Assessment Report for FGVPM Nitar Timur and Nitar
POM.
Status: Closed
Indicator 6.1.3
Major
NCR #: MRS 07 2015
1. Social action plan was not available at FGVPM Nitar Timur 2. Most of issues highlighted in Social Action Plan (1 April 2014) for Nitar POM
were more on estate issues and less on mill
Auditor has received Social action plan 2015 for FGVPM
Nitar Timur and Nitar POM.
Status: Closed.
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Indicator 6.1.4
Minor
NCR #: MRS 08 2015
FGPVM Nitar Timur did not reviewed their social action plan from Stage 2 Audit in
2012 until Surveillance 1 Audit in 2015.
Management will reviewed its social action plan for 2015.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 6.3.1
Major
NCR #: MRS 09 2015
FGVPM Nitar Timur and FELDA Nitar 2 has established a manual entitled ‘Manual
RSPO Kumpulan Felda: Rungutan, Keingkaran, Siasatan Insiden dan Tindakan
Pembetulan’. However, the procedure did not addressed on the protection of
complainants and whistleblowers
The CU have revised a ‘3.5 Prosedur Menangani Aduan
dan Rungutan – 7.0 Perlindungan dan Kerahsiaan’ and
revised a ‘Polisi & Prosedur Pemberian Maklumat – 5.0
Perlindungan’ dated 22 Mei 2015 and 24 February 2015
which have addressed on the protection of complainants
and whistleblowers.
Status: Closed.
Indicator 6.9.3
Minor
NCR #: MRS 10 2015
FGVPM Nitar Timur and FELDA Nitar 2 have established specific procedure on
sexual harassment (ML-1A/L2-PR10 (0)). However, the procedure did not
addressed on the protection of complainants and respects anonymity where
requested.
Management will review the procedure by address on
the protection of complainants and anonymity.
Status: The implementation and effectiveness of
corrective action will be verified during next audit.
Indicator 6.12.3
Major
NCR #: MRS 11 2015
Labour policy for foreign workers was made available at FGVPM Nitar Timur and
FELDA Nitar 2. However, procedure on employment of foreign workers was not
available.
Auditor has reviewed a procedure on employment of
foreign workers ‘Seksyen 3 – Kemasukan Pekerja Asing
Ke Ladang’ and ‘Seksyen 9 – Penempatan Pekerja
Ladang’ dated 1 April 2015.
Status : Closed
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Attachment 8
Verification of Previous Audit Findings
Indicator Specification Major/Minor
Detail Non-conformances Corrective Action Submitted Verification by Assessor
Indicator 2.1.1 (MM01)
Major 1. Pesticides were not stored in accordance to the Occupational Health and Safety Health Act 1994 and Pesticides Act 1974 as sighted at store belonging to Azmi Usaha Jaya Enterprise 2. CHRA had not been conducted for contractor workers (extended employees) of Ladang Jaya and Wira Bina Perdana at Nitar 2, Pkt 2and workers of Azmi Usaha Jaya Enterprise at Pkt 01as required by Use and Standards of Exposure of Chemicals Hazardous to Health Regulations 2000 3. Except at Nitar POM, functions and responsibility of OSH Committee were not made known to Committee members of the FGVPM NitarTImur and FELDA Nitar 2.
1. The store had been cleaned-up, materials segregated, rearranged and labeled accordingly. Training had also been conducted. 2. A CHRA was undertaken for FELDA Technoplant but not contractor. 3. Action plan to explain function and responsibility of OSH Committee had been submitted.
1. Materials segregated, rearranged and labelled accordingly. 2. CHRA for the Contractor Company and its employees had been carried out. 3. The functions and responsibility as per OSHA (Safety and Health Committee) Regulations 1996 had been made. The Action Plan together with supporting documents were verified. Status: Closed
Indicator 2.2.1 (NAJ-1)
Major Area/Location: FELDA Plantation Nitar Timur (Peringkat 3)
The legal ownership of the land including history of land tenure was not available at FELDA Plantation Nitar Timur (Peringkat 3)
Follow-up by FELDA Plantation Nitar Timur to FELDA HQ has been conducted on 11th January 2013, 4th February 2013, 21 February 2013 and 25 February 2013. However the legal ownership was not found. FELDA Plantation Nitar Timur has contacted the Mersing Land Department. However it was informed the progress was still in preparation of map for ownership. A letter dated 15 March 2013 from Mersing Land Department was evident.
The legal ownership for FELDA Nitar 1 and FELDA Plantation Nitar Timur (Peringkat 3) and terms of land title were made available at estate office.
Status: Closed
Indicator 4.1.1 (STK01)
Major Operating procedures not consistently implemented and monitored. 1. Palms were over pruned.
Training was carried out on GAP inclusive of
Agricultural upkeep in both FELDA Nitar 2 and FGVPM
Nitar Timur were well implemented as per the SOPs. The
pruning of palms, stacking of cut fronds and recovery of
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2. Oil Palm Loose fruits not collected. 3. Cut fronds not stacked. 4. Cut fronds not fully cut down
1. Pruning on 3 Jan. 2013 for Nitar 2 harvesters and on 17th January for Nitar Timur harvesters. 2. Loose fruit picking on 17th January for Nitar Timur. Addition 10 workers were allocated in Block 3 to collect all loose fruits. 3. Stacking of fronds on 17th January for Nitar Timur harvesters. Circle raking was carried out at Blok PM98B and PM08D to have the palm circles clear of fronds and debris.
loose fruits, which had been raised as a non-conformance
in the previous audit, had been improved and managed
well.
Status: Closed
Indicator 4.5.2 (STK02)
Minor There were no records of pest census available for year 2012 even though there were Bagworm attacks.
In 2013 Bagworm census had been carried out and programmed to carry out bi monthly census. Treatment would be carried if Bagworm attack is above threshold levels. Program to plant Beneficial Plants from Jan 2013 will be implemented.
Records of Bagworm census carried out for 2014 in Nitar Timur and FELDA Nitar 2 were verified. Status: Closed
Indicator 4.6.7 (STK03)
Minor Records, in Nitar Timur, indicate paraquart dichloride 13% used in 2011 was 1530 litres and in 2012 usage had increase by 51.63% to 2320 litres.
Wild Oil Palm Seedling or VOPs will be manually removed thus reducing amount of Paraquat to be used. Nitar timur has targeted to use only 1300 litres and 1040 litres in 2013 & 2014 respectively.
In FGVPM Nitar Timur the usage of paraquat had not been
minimised. Records indicate that 1530, 2320, 1640, 2575,
980 liters of paraquat had been used in 2011, 2012, 2013,
2014 and 2015 (until April) respectively. This issued had
been raised as a Minor NCR in 2012.
Status: Upgraded to Major NCR STK 02 2015.
Indicator 4.7.1 (MM02)
Major 1. The application of fertilizer by contract workers of Ladang Jaya standing on moving tractor at FELDA Nitar 2 Pkt2, Block 5B was not risk assessed. 2. The FELDA Nitar 2 and Nitar Timur had not conducted any emergency response drill to date
To conduct HIRADC and assessed the risk. Also informed workers of the risk assessed. To conduct Emergency drill and report the conduct of drill.
The updated HIRARC Register dated 15 December 2014 that include assessment for manual manuring by workers on moving vehicle and records of Emergency Drill Training including photographs had been sighted by assessor and found acceptable. Status: Closed.
Indicator 4.8.1 (MM03)
Major 1. The mill personnel had not been trained on the RSPO Supply Chain Certification Standard 2. Training of Environmental aspect and impact identification / assessment, Hazard Identification, Risk Assessment and Determining
To conduct the named training raised in the NCR.
Records of raining and training matrix were verified by assessor as explained in Indicator 4.8.1 and Indicator 4.8.2. Status: Closed.
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Control and Legal Awareness and Compliance not being fully implemented for operational staff and settlers at the estates and FGV Plantation Nitar Timur.. 3. RSPO Awareness training given was not fully understood by staff of FELDA (Proper, FTP and FGV Plantation) 4. RSPO Awareness training not given to contractors.
SCCS Indicator 5.2 (MM04)
Major The Nitar Palm Oil Mill has not established the required written procedures and/or work instructions for Module E – CPO Mill: Mass Balance
To established the required procedure for Module E – CPO Mill Mass Balance.
The assessor had sighted the newly established procedure and found acceptable. Status of NCR: Closed
Indicator 6.4.1 (ZE )
Major The procedure was not sighted in NitarTimur, Nitar 2 and KKS Nitar.
The required procedure had been developed by HQ.
There was a specific procedure in place for identifying
legal and customary rights and for identifying people titled
‘Prosedur Mengenalpasti Hak Perundingan dan Adat’ (ML-
1A/L2-PR12(0)) (Procedure for identifying legal,
customary or user rights) and ‘Prosedur Penghitungan dan
Pengagihan Pampasan’ (ML-1A/L2-PR13(0)) (Procedure
for identifying people titled to compensation) sighted at
Nitar POM, FELDA Nitar 1 and FGVPM Nitar Timur.
Status : Closed
Indicator 6.4.2 (ZE )
Minor The procedure was not sighted in NitarTimur, Nitar 2 and KKS Nitar.
The required procedure had been developed HQ.
There was a specific procedure in place for identifying
legal and customary rights and for identifying people titled
‘Prosedur Mengenalpasti Hak Perundingan dan Adat’ (ML-
1A/L2-PR12(0)) (Procedure for identifying legal,
customary or user rights) and ‘Prosedur Penghitungan dan
Pengagihan Pampasan’ (ML-1A/L2-PR13(0)) (Procedure
for identifying people titled to compensation) sighted at
Nitar POM, FELDA Nitar 1 and FGVPM Nitar Timur.
Status : Closed
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Indicator 6.4.3 (ZE )
Minor Records of the process and outcome of compensation claims were not available in Nitar Timur, Nitar 2 and KKS Nitar.
The process and outcome of any compensation claims had been documented.
There was no issue raised on compensation for FGVPM Nitar Timur and FELDA Nitar 2. Status : Closed
Indicator 6.5.1 (ZE )
Major Letter of job offer detailing payments and conditions of employment for local workers are available at FGVPM Nitar Timur, Nitar 2 and KKS Nitar but no records of contract of employment for foreign workers are sighted in FGVPM Nitar Timur and Nitar 2.
Nitar Timur and Nitar 2 to obtain records of employment for foreign workers.
Pay and conditions and contracts were verified through
interview and record verification at Nitar POM, FGVPM
Nitar Timur dan FELDA Nitar 2. Sample of payslip of
workers were verified by auditor such as 5 foreign workers
at FGVPM Nitar Timur from Bangladesh (AR 100763, BB
0587606 & BB 0190713) and Indonesia (AS 652689 & AR
663716) March and April 2015.
Status : Closed
Indicator 6.5.2 (ZE )
Minor Letter of job offer for local workers are available at FGVPM Nitar Timur , Nitar 2 and KKS Nitar but no records of contract of employment for foreign workers are sighted in FGVPM Nitar Timur and Nitar 2.
Nitar Timur and Nitar 2 to obtain records of employment for foreign workers. In the meantime, plans had been made to construct workers’ housing that meet the Workers’ Minimum Standard of Housing and Amenities Act 1990 (Act 446).
FGVPM Nitar Timur had kept work agreement of Indonesian (AS652689) and Bangladesh workers. While FELDA Nitar 2 had kept the work agreement of Indonesian and Indian foreign workers; Zainal Abidin (AR984001) and Indian worker (J7598778). Status : Closed
Indicator 6.5.3 (ZE )
Minor All local workers and most foreign workers in Nitar Timur are provided with houses and hostels, however some foreign workers are housed in two cabins while two hostel blocks are being built for them.
A letter had been sent to the Labour Department regarding the temporary use of the cabins.
During site visit at FGVPM Nitar Timur, the cabin was not used and has been replaced with new quarters for foreign workers. While FELDA Nitar 2 has provided new quarters for foreign workers and weekly monitoring has been conducted by Assistant Manager. Nitar POM also has provided quarters for their workers. They have planned that the old quarters will be upgraded this year. Status : Closed