PUBLIC NOTICE

There will be a meeting of the Board of Trustees of the L. E. Phillips Memorial Public Library on March 20, 2014 at 5:00 p.m. in the

Board Room of the Library at 400 Eau Claire Street, Eau Claire, Wisconsin

AGENDA

1) Member Roll Call

2) Citizen Comments (limited to 5 minutes per citizen)

3) Approval of Previous Minutes of the Library Board (Page 3)

4) Communications

5) Report of the Library Director (Page 7)

6) Report of the Library Board President

7) Committee Reports

a. Distinguished Service Award—Presentation of 2014 award (Page 16)

8) Friends of the Library Report

9) IFLS Board Report

10) Financial Reports (Page 18)

11) Action on Bills and Claims (Page 28)

12) Statistical Report (Page 45)

13) Consideration of New Business

a. Calendar for the 2015 budget process (Page 47)

b. Discussion and action on policy reviews for the month (changes recommended): (Page 48)

1. Use of Tobacco Products

14) Directives from the Library Board of Trustees to the Library Director

15) Adjournment

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In order to accommodate the participation of individuals with special needs at this meeting, the Library will provide the services of a sign language interpreter or make other reasonable accommodations on request. To make such a request, please notify the Library at 715/833.5318 at least two days prior to the meeting.

Trustees: If you are unable to attend this meeting, please notify the Library’s

Administrative Office by calling 715/833.5318

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L.E. PHILLIPS MEMORIAL PUBLIC LIBRARY Minutes of a Meeting of the Board of Trustees

A meeting of the Board of Trustees of the L.E. Phillips Memorial Public Library was held on Tuesday, February 25, 2014 at 10:15 a.m. in the Board Room of the Library. Board members present: Bruce, France, Fraser, Hardebeck, Harless, Hauser, Lee, Pagonis and Wisner. Board members absent: Klinkhammer. Staff present: Depa, Kriese, Stoneberg and Troendle. Guests present: None. CITIZEN COMMENTS None. CLOSED SESSION On a motion made by Robert Hauser and seconded by Bob Fraser the vote was unanimous to approve convening in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility which is permitted in accordance with Section 19.85(1)(c) of the Wisconsin Statutes (Library Board Vice-President Susan Bruce and Assistant City Attorney Steve Bohrer) and to consider the annual evaluation of work performance of the Library Director, which is permitted in accordance with Section 19.85(1)(c) of the Wisconsin Statutes as well. MOTION TO RECONVENE IN OPEN SESSION On a motion made by Bob Fraser and seconded by Penny France the vote was unanimous to approve reconvening in open session. DISCUSSION AND ACTION ON THE STATUS OF THE LIBRARY’S UNION LOCAL 284-A AND 2014 COMPENSATION AND BENEFITS FOR ITS MEMBERS On a motion made by Susan Bruce and seconded by Sarah Harless to discontinue the equalization of the WRS payments and give all Library employees the same 2 percent pay raise as of January 1, 2014. APPROVAL OF PREVIOUS MEETING MINUTES The Board Minutes of the January 16, 2014 Board meeting stand as they are. COMMUNICATIONS John Stoneberg shared the following article: An overview of libraries as tremendous resources. REPORT OF THE LIBRARY DIRECTOR Included:

• John mentioned that Isa Small is our new Programming and Communications Services Manager.

• Project WIN (Wisconsin Valley Library Service. Indianhead Federated Library System and Northern Waters Library Service) was created to explore the feasibility and desirability of creating a new three-system share ILS (integrated library system)

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(online catalog). Committees were created and online meetings have begun to take place.

• Library Legislative Day was held on February 11, for 2014 and 27 participants took the bus which was arranged by Indianhead Federated Library System.

• The Eau Claire Community Foundation Statements for 2013 were shared. • The 2013 Library major accomplishments report to the City was completed and

shared. • Other highlights and management staff reports.

REPORT OF THE LIBRARY BOARD PRESIDENT

• The Planning Committee met in February and talked with Bill Wilson of Himmel & Wilson who was the library consultant along with Ethel Himmel that assisted the library in its 2011-2105 strategic plan. John Thompson, Indianhead Federated Library System Director, would also be a good resource to help us with the next strategic planning process.

• The Committee is recommending that $15,000 be put in the 2015 library budget for strategic planning purposes.

COMMITTEE REPORTS

• On a motion made by Penny France and seconded by Robert Hauser the vote was unanimous to approve awarding Susan Bruce the 2014 Distinguished Service Award.

REPORT FROM THE FRIENDS OF THE LIBRARY • The Friends will be starting an online book sales operation this year in addition to

their regular sales. REPORT OF THE REPRESENTATIVE TO THE IFLS BOARD

• The next IFLS Board meeting will be held on February 26.

FINANCIAL REPORTS The January financial reports were reviewed. ACTION ON BILLS & CLAIMS On a motion made by Bob Fraser and seconded by Mary Ann Hardebeck, the Board unanimously approved the Bills & Claims of January 8-January 31, 2014 as well as the Supplemental Bills & Claims for January. STATISTICAL REPORTS The Board reviewed the January statistical reports. CONSIDERATION OF NEW BUSINESS

• On a motion made Robert Hauser and seconded by Bob Fraser, the Board unanimously agreed to approve the Statement Concerning Public Library System Effectiveness.

• On a motion made Bob Fraser and seconded by Sarah Harless, the Board unanimously agreed to approve the 2013 Library Annual Report to the State of

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Wisconsin and the Public Library Assurance of Compliance with System Membership Requirements.

• On a motion made Stella Pagonis and seconded by Don Wisner, the Board unanimously agreed on the 2014 requests for funding to be made to the Friends of the L.E. Phillips Memorial Public Library.

• On a motion made Stella Pagonis and seconded by Don Wisner, the Board agreed to a resolution in support of the Confluence Project. The motion passed on a vote of 8 yes, 1 no.

• On a motion made Bob Fraser and seconded by Sarah Harless, the Board unanimously agreed to allow an Eau Claire Jazz program at the library.

• On a motion made Bob Fraser and seconded by Robert Lee, the Board unanimously agreed to the recommended changes to the Using Other People’s Cards for Check Out policy.

• On a motion made by Bob Fraser and seconded by Don Wisner the Board unanimously agreed to the recommended changes to the Emergency Closing policy.

DIRECTIVES

• Make preparations for the presentation of the 2014 Distinguished Service Award at the March 2014 Library Board meeting.

• Work with Penny France on a news release on the 2014 Distinguished Service Award honoree.

• Create a new release for the Confluence Support Resolution. ADJOURNMENT On a motion made by Sarah Harless seconded by Don Wisner, the Board unanimously adjourned at 11:42 a.m. Respectfully submitted, Jackie Depa, Purchasing Associate II

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Two Friends groups win National Friends of Libraries Week Awards

For Immediate Release Tue, 02/25/2014

Contact: Jillian Kalonick Marketing/Public Relations Specialist United for Libraries jkalonick@ala.org

PHILADELPHIA — The Friends of the L.E. Phillips Memorial Public Library (Eau Claire, Wis.) and the Friends of the Grand Rapids (Minn.) Area Library were winners of United for Libraries’ 2013 National Friends of Libraries Week Awards. Each won $250, received a certificate, and were recognized at the Gala Author Tea, sponsored by ReferenceUSA, at the ALA Midwinter Meeting in Philadelphia.

To mark National Friends of Libraries Week, the Friends of the L.E. Phillips Memorial Public Library implemented a new program called Riddle Me Readers. The youth services department offered a different riddle to solve every day of the week. Children had to figure out the title of the book that was associated with the riddle and find it on the shelf, where there was an envelope with a slip that said “Congratulations, you solved the riddle!” Every child that solved the riddle received a piece of candy or a sticker, and was entered to win the prize of the day. The program was initiated to help increase awareness of the Friends of the Library among younger families in the community. Each day’s riddle and prize was shared on the Friends’ Facebook page, resulting in triple the amount of Facebook traffic. About 150 children participated in the program, creating a positive image for the Friends, and resulting in new Friends memberships.

The Friends of the Grand Rapids Area Library had a theme for National Friends of Libraries Week – “Want a Friend? Be a Friend! Join the Friends of the Library.” Mayor Dale Adams proclaimed Oct. 20-26 as Friends of the Library Week in Grand Rapids. The Friends increased their membership by nearly 25 percent through Friends of the Library Bookstore giveaways, a raffle for book baskets for new members, a library display and a celebration with the Friends board serving cake to library patrons, library Foundation members and library staff.

United for Libraries: The Association of Library Trustees, Advocates, Friends and Foundations, is a division of the American Library Association that supports those who govern, promote, advocate, and fundraise for libraries. United for Libraries brings together library Trustees, advocates, Friends, and Foundations into a partnership that creates a powerful force for libraries in the 21st century. For more information or to join United for Libraries, visit the United for Libraries website or contact Jillian Kalonick at (312) 280-2161 or jkalonick@ala.org.

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TO: The Library Board of Trustees FROM: John Stoneberg, Library Director DATE: March 14, 2014 SUBJECT: Report of the Library Director __________________________________________________________________________ Administration Library Director (John Stoneberg)

• Kevin Miller, Executive Director at the performing arts center in Fond du Lac spoke at Downtown Eau Claire Inc.’s Annual Awards Dinner that I attended on February 26 as well as the Confluence Live Lunch at Volume One on February 27 that I also attended. For many years, Miller said, what residents and guests to downtown Fond du Lac noticed most was not a beautiful park or thriving stores. It was vacant buildings and 'for sale' signs that lined the streets. But with the purchase of the 90-year-old former Masonic Temple in 1995, the newly-formed Fond du Lac Arts Council, without knowing its scope, was about to change the landscape and economic future of the city in a big way. The group renovated the Masonic Temple, turning it into The Fond du Lac Arts Center. "The impetus for creating an arts and entertainment district in Fond du Lac started with the premise that the Art Center was completely surrounded by vacant and for-sale property," Miller explained how the arts have become the engine for economic revitalization in downtown Fond du Lac. He said if you look at the city today, you'll find that all of the once-vacant properties have been either redeveloped or removed in order to facilitate the expansion of the Art Center. "Our block is now home to an affordable artist housing project, an upscale destination dining facility, a new parking lot and the expanded Art Center. Immediately across the street from the now-named Thelma Sadoff Center for the Arts, a vacant building has been purchased and will become a high-end steak restaurant." Miller said one block to the west, the entire block is blighted due to an abandoned movie theater. "This block will now be redeveloped into a boutique hotel catering to corporate business clients." Miller said there has been more than $15 million worth of projects injected into downtown Fond du Lac in the last year, and more are on the way. He said those who didn't necessarily like change still may have their opinion, but reaction from business and civic leaders, members, donors, and artists has been tremendous. Center membership is up from about 250 members, to now nearly 1,300 in one year. Schools and arts organizations are getting involved and playing large roles at the Center. Miller said his Center is now considered one of the key factors in the city's economic development plan. He said there's a direct correlation between a state that creates jobs and a state that invests in the arts. "Take it a step further, communities with significant companies need to be able to attract and retain top talent. Without a vibrant art center

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and other arts related activities, not only will it be tough to recruit individuals to live in your community, but what is there to attract visitors?" These issues, Miller said, become critical for a community to be vibrant, relevant, and healthy-economically and culturally. Another key area to consider is the rapidly increasing workforce of educated Millennials, Miller said, which are 20 and early 30-somethings. "The job is not the most-important factor in recruiting Millennials, but the vibe of the community they are considering relocating to. If nothing is happening, they're not coming."

• City Council President Kerry Kincaid and City Manager Russ Van Gompel updated the audience on the City’s 2014 priorities at the Chamber’s annual “State of the City” breakfast on February 27. Kerry emphasized the collaborative relationships including those of the library that the City is involved in.

• Assistant Director Mark Troendle, Programming Communications Services Manager Isa Small and I continued to work on a Transforming Communities Public Innovators Cohort grant application which I submitted on March 6. If you remember, the Cohort grant is an 18-month, team-based professional development opportunity for public libraries developed by ALA and the Harwood Institute for Public Innovation and funded by the Gates Foundation. We should know which libraries got grants on April 4.

• The Public Library Association (PLA) has been offering a great way to participate in and enjoy the PLA Conference, even if you can’t be there in person. The PLA 2014 Virtual Conference consisted of live programming on March 13 and 14 including five hour-long programs each day plus author interviews and poster sessions. Programs are chosen from among the highest rated in PLA’s session preference survey. The library offered it to both LEPMPL and MORE staff and it was held in the Library Board Room. A number of MORE library directors joined LEPMPL staff.

• Other meetings attended included: Library Board Planning Committee (February 18); Chippewa Valley Post (February 24, 26; March 5, 12); Friends of the Library Board (February 24); Library Board (February 25); Project WIN Governance and Budget Committee (February 25); ArtsWest Reception (February 27); IFLS Advisory Council of Librarians (March 3); Clear Vision Board (March 4, 10); DECI Board (March 5); MORE Executive Committee (March 7); Visit Eau Claire’s Cultural Tourism Committee Strategic Planning Update and Meeting (March 7); Chamber 100th Anniversary Committee (March 13); and MORE Directors Council (March 13)

• With the retirement of Bess Arneson, I am adding back the music CD selection and maintenance responsibilities that I used to have.

Assistant Director/Human Resources (Mark Troendle)

• Isa Small began the transition to her new role as Programming and Communications Services Manager on March 3 after the retirement of her predecessor, Bess Arneson. As part of the transition, Mark has added Book Marks Remembrances and high-demand holds to his list of selection responsibilities.

• The Joint Safety Team met for its first quarterly meeting of 2014. Among other topics, injury data from the previous year was reviewed.

• Coordinated and attended an Outlook Full Client training session for staff.

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• Selected to serve on the Wisconsin Public Library Consortium (WPLC) Steering Committee as a representative. This committee will participate in making WPLC Digital Library program policy and budget recommendations to the WPLC Board for formal approval; make all decisions, with advisement from the project managers and oversight by the board, relating to the day‐to‐day operation of the Digital Library; and, again with advisement and oversight, create and manage any committees needed for the operation of the Digital Library including the Selection Committee. The first meeting was conducted online in late February.

• Due to the promotion of Jennifer Cook to Associate II, a search process was initiated to fill a vacant, part-time Assistant I position in Reference Services.

Business Manager Teresa Kriese • Attended the annual Public Library Association Conference in Indianapolis March

11-15 with Teen Coordinator Ashley Bieber and Reference Associate Peter Rudrud. • Quiet Reading Areas Update: Work completed so far includes the removal of the

plants and dirt and cutting the openings in the brick knee walls in both areas one and two. Orders have been placed for the new shelving and bench seating with Duncan Creek, the solid surface in all areas and for the electrical work that will include 21 new outlets throughout all three areas. Each outlet will contain USB slots for customers to use for charging various devices. Purchasing Associate Jackie Depa and Teresa continue to meet on a weekly basis. Final options for furniture and fabric choices, table styles and surfaces have been made and will be ordered shortly. Flooring estimates are next on the list and quotes from various vendors are expected soon. Final flooring plans for patterns, colors and vendor will be made by the end of the month. John Stoneberg and Peter Rudrud have narrowed the artwork choices down and will be ready to place the order shortly for the artwork panels for all areas.

• Administrative Associate Jackie Hagenbucher has been working with a representative to update our donor board and will be completing the update in the near future. Discussions regarding various options for future donor board updates will be held over the next couple years in preparation for the time when our current donor board is full and is in need of a new option.

Youth Services (YS) Youth Services spent the month of February firming up performers and programs for the 2014 summer library program. There will be some really interesting and fun program offerings for all ages this summer to go along with the science theme. Staff is particularly excited about a new drop-in science lab that we will offer on Tuesday afternoons for five consecutive weeks. This will be a very hands-on and likely messy program for school-age children. Another thing staff is very excited about for summer is the second year of the Charity Challenge. Associate Alisha Green has been talking with Michelle Harris at Charter Bank about choosing a charity for the Charity Challenge and the Weekend Kids Meals program from Feed My People Food Bank has been selected as the recipient of the funds. Kids of all ages can complete various activities throughout the summer to help meet our goal. If the goal is met by August 15, Charter Bank will again give $500 to the charity.

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Youth Services offered a Valentine crafts drop-in program on February 8 so kids could make a card or a craft to give to their parents or their special Valentine. As always, craft programs are very well-attended. Teen Coordinator Ashley Bieber and Associates Alisha Green, Jill Patchin and Jessi Peterson all attended the IFLS Summer Library Program workshop in Menomonie on February 13. They all came back with some great ideas for summer as well as ideas for year-round programming. One idea from the workshop that Jessi is particularly excited about which she’s hoping to use for the first teen/tween Makerspace program is to make a working telegraph between the YA lounge and YS so kids can send secret Morse code messages back and forth to each other all summer! (NOTE: A makerspace (or hackerspace) is a community-operated workspace where people with common interests, often in computers, technology, science, digital art or electronic art, can meet, socialize and/or collaborate.) Ashley offered an “anti” Valentine’s tween/teen program called Stupid Cupid on February 13. Participants had an opportunity to play video games, take shots at a heart piñata and participate in an anti-romance cookie decorating contest! On February 19, Youth Services was fortunate to have the Weather Academy presented by WQOW meteorologists. This is a science-based, weather-driven presentation that included various weather experiments and gave upper elementary children an opportunity to learn about various types of weather conditions. About 140 people attended, many of whom were homeschoolers from Eau Claire and surrounding communities. It was also an afternoon off of school for ECASD, so several public school students attended as well. Reference Services (RS) Reference Services Manager Renee Ponzio:

• Attended several webinars including How to present a Webinar, Merchandizing eBooks, training on WisCat and Social Media marketing.

• Entered a cake in the library’s edible book festival contest choosing the Chocolate War by Robert Cormier. Jennifer Cook also entered with her family and received an honorable mention. They chose the book Hoot by Carl Hiaasen.

• Met several times online with Project WIN Cataloging and Collections Committee looking at what merging shared catalogs with other consortiums would entail.

Reference Associate Isa Small:

• Accepted the position of Programming and Communications Services Manager and her last day in Reference was February 28. Isa used February to clear up tasks, write down procedures and show other staff how to do her former responsibilities.

Reference Associate Peter Rudrud:

• Attended the training session for the new SHAREit implementation and has begun using it and providing feedback to HRS staff.

• Continued his work on the Eau Claire Chamber of Commerce’s 100th Anniversary committee including attending their monthly meeting and preparing for another planning session early in March.

• Proctored two student’s exams throughout the month.

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• Attended the “Beyond Recycling--Sustainability Projects to Engage the Community” webinar.

• Attended the “Back to the Future iPad” meeting that involved other divisions and provided input from the Reference Departments perspective.

• After researching and finally selecting a vendor, the USB flash drives were ordered and have arrived and are now for sale to customers.

• Continues to work with the Director in selecting photographs to be displayed in the new Adult Reading Areas planned in the library.

• Working with Renée and Isa to help with the transition of new Reference Associate II Jennifer Cook.

Reference Assistant Jennifer Cook:

• Completed regular reference task duties as well as keeping the business resource file up to date. She has updated 42 records this month.

• Completed several training webinars including Extreme Customer Service and the ILL training for the new WisCat catalog along with Reference Assistant Melissa Ida.

• Continued work on the “Curl Up and Read” winter reading program. Registered 46 users for the program and posted 57 book reviews around the reference desk for other library customers to enjoy.

Reference Assistant Melissa Ida:

• Continued to help Associate Kathy Herfel in updating Community Information Database records that are two years or older, checked DVD inventory statistics for John Stoneberg and checked inventory for Volume One, Second Opinion, 5ive for Women and Queen of the Castle.

• Worked on creating the A-Z Databases workshop she will present on March 5. • Selected materials for two Home Delivery Service (HDS) customers in March and

printed off HDS reports on a weekly basis for Kathy. Reference Assistant Michaela Walters:

• Assisted Associate Kathy Herfel double check that Home Delivery Service customers were opted into the reading history function under “my account” in the MORE catalog.

• Assisted Programming and Communications Services Manager Bess Arneson with a biography project.

• Added 8 foreign films into the in-house database. • Became a selector for Heritage Court Memory Care for Home Delivery Service.

During week 3 she selected the items that matched the criteria for Heritage Court Memory Care customers.

• Assisted Bess by going through a list of items that were at billed status to see how many copies were left in not only in the MORE system but also currently available at LEPMPL.

Home Delivery Service (HDS) (Associate Kathy Herfel) The Home Delivery customer total for February was 193. Four customers either passed away or moved. One new man was added to the program.

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Kathy held monthly Reminisce with the Library at Heatherwood Assisted Living. Five women attended and talked about Easter Island and other unusual places. Community Information database (CID) in February saw 1 record added, 5 deleted and 88 edited. Kathy created the Reference Reader’s Advisory table for the last two weeks in January. The topic was the Winter Olympics, past and present. Kathy coordinated a Genealogy Open Lab in February. Six researchers attended. Holds and Resource Sharing (HRS) HRS Assistant Amy Marsh continued to attend Project WIN web meetings for the Resource Sharing and Delivery Committee. She wrote the draft recommendations for the Resource Sharing section. The Committee approved the recommendations with only a few minor changes. The Committee Chair then formatted the recommendations and submitted them to the Leadership Committee. The Committee will meet again at the end of March to review the survey results and finalize their recommendations. HRS and Reference staff attended a webinar on discovery and searching in the new WisCat SHAREit product. Amy also attended a second webinar on requesting and managing requests in the product. IFLS libraries have been asked to begin using SHAREit by March 10. A new book drop was delivered to Just Local Foods by custodial staff. Van Driver Bob Reider helped prepare the site by removing ice from around the old box. HRS staff was very flexible in working around the weather related closing of the library on February 20 and 21. Some staff stayed for a short time after closing on the February 20 to finish the remaining work. Several staff came as soon as they were able on February 21. Renee wants to thank HRS Page Kathy Weldon who worked long after her scheduled time to get paging slips (searching and processing) done, offsite checked in, courier checked in and packing done after the snowstorm when several people were out or unable to get in. She went above and beyond her usual tasks to help out in the emergency. Programming and Communications Services (PCS) Library customers were invited to experience the world of “Bachata,” one of the most popular Caribbean rhythms and dances of the 21st century. Teresa and Fabio Valenzuela, natives of the Dominican Republic, presented a historical overview of Bachata and discussed its cultural impact. Attendees were able to listen to some of the most popular Bachata music and also see a few of the dance steps. ArtsWest 35 unveiled 64 remarkable works by 48 area artists, 12 of which received prizes and special mention by this year's juror, Elizabeth Tanenbaum.

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Highlights of activities and projects included: Associate Larry Nickel

• Created and printed the ArtsWest 35 program and exhibit catalog. • Video recorded the ArtsWest reception presentation. • Assisted with the installation of the ArtsWest exhibit and reception set up. • Initiated the design and layout of the annual report brochure. • Designed a registration form for the first-annual Curl Up and Read winter reading

program for adults. • Worked with IT staff and Mid-American Business Systems on the installation and

setup of a new microfilm scanner.

Associate Melany Bartig • Created flyers for Writers Read: Open Mic for Students, Robert Frost: The Need for

Being Versed in Country Things, and Design Secrets to a Beautiful Yard and Garden. • Worked with Badgerland on printing of “John, Paul & Art” postcards and posters. • Assisted with ArtsWest installation & worked at the opening reception. Created prize

certificates and “the winner is” envelopes. • Worked at “Edible Book Festival” program. • Began work on Summer Library Program brochures.

Assistant Kris Jarocki

• Worked at the registration table for the “Edible Book Festival.” • ArtsWest 35: helped with installation; also prepared labels, price lists, assembled

programs and produced the slide show. • ArtsWest 35 reception: set-up, took pictures, prepared and posted award labels. • E-mailed news releases and added links to them on the library website. • Printed, mailed and posted flyers for upcoming library programs.

Circulation Circulation Services Manager Laura Miller began the annual 7-year delete project which helps clean out old non-return items and patrons who have had no contact with any MORE library in 7 years. Circulation desk staff are now selling flash drives for customer use. Reference researched and purchased a basic drive for those patrons using the internet/word stations to save any work they have completed. The Circulation desk staff intrepidly braved the cold and wintery weather in February. The desk was covered to continue to provide for customer needs and the pages maintained a quick turnaround for returned items back on the shelves for customers to browse.

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Technical Services (TS) • Technical Services Staff held their annual planning meeting on February 5. They

reviewed last year’s goals, evaluated effectiveness of special projects, ergonomic updates, training sessions and set new goals for 2014.

• Acquisitions Associate Mary Blakewell continues work on creating a new process for calculating turnover rates for various collections using data from Sierra statistical reports.

• There was an extremely fast turnaround time for the ordering and receipt of supplies this year. On February 10, Acquisitions Assistant Teri Oestreich placed the annual supplies order working with MORE Project Coordinator Kathy Setter. Within two weeks all supplies had arrived at the MORE/IFLS office. Some of our order was delivered to LEPMPL via courier, but the majority was either too heavy or fragile for courier, so Teri and Processing Page Kristine Vinopal picked them up using the library van. Teri completed the inspection, counting and shelving of all supplies for the year. LEPMPL received at least a 10% discount plus free shipping on this bulk order.

• Teri and Technical Services Manager Sharon Price began work on the 7-year delete project with Circulation Services Manager Laura Miller. There is an electronic file of over 2,000 records that will need to be scrutinized for deletion.

• For consistency of wording, Cataloger Donna Swenson changed location codes on 495 3-week check-out DVD items.

• Catalogers performed original cataloging on 6 books, 8 kits and 1 DVD spending a total of 237 minutes.

• For MORE: Catalogers downloaded 238 authority records into the MORE database from OCLC, 19 authority records from INNVIEW and deleted 260 blind references.

Information Technology (IT) In January, Jeff Burns and Kris Nickel responded to and resolved 46 help requests from staff on a variety of IT-related issues. Other highlights include: Kris Nickel (Network Manager)

• Completed building and deployment of four staff laptops • Re-imaged three replaced laptops with MS Windows 7 and all updates for use by the

Friends • Received 21 2014 replacement PCs and created images for the YS Discovery area

and the public Internet PCs • Upgraded OCLC Connexion software for TS staff • Built, configured and installed a PC for the Barland Room for use with the new

ScanPro Microfilm reader • Performed troubleshooting of the network backup system, ultimately replaced SCSI

card in server • Completed installation of images and configuration of 11 new Discovery PCs;

deployed in Youth Services • Rebuilt the replaced Discovery PCs with Windows 7, configured, tested and deployed

as five YS Catalog PCs, one CS public catalog PC, and three YA Internet PCs

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Jeff Burns (Webmaster/Electronic Resources Facilitator) • Continued migrating and installing content from LEPMPL, Kids, Clear Vision and

Genealogical Research Society of Eau Claire websites into the new website framework

• Edited and sent March newsletter to web subscribers • Created online registration forms for book discussion series • Published GRSEC newsletters to the GRSEC website • Began creating/testing indoor atlas app for materials location--integrated into online

catalog search (Basically this will allows Jeff to internally map the material shelves. When someone looks up an item they will be able to enter the call number or take a picture of a QR code with their smartphone which will then show them the general location of the item in the library. As the customer walks in the library it will show the actual location as they walk while also showing the general location of the item.)

• Published new materials videos and popular lists out to mobile website • Generated genealogy/local history usage reports for reference

Safety and Security (Associate Larry Nickel)

• Worked with PerMar to schedule and complete license renewal for door access software.

• Inventoried vendor and contractor fob use and continued to work on a project to reduce and simplify the number of door access clearances for staff, volunteers and contractors.

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Distinguished Service Award 2014

WHEREAS, Susan Bruce has served with distinction on the Library Board of Trustees since 2009, served as President for one year and is currently the Library Board Vice-President, and

WHEREAS, she currently chairs the Library Board’s Development and

Endowment Committee which is concerned with building a library endowment, through donations, to assure long-term financial assistance, and

WHEREAS, she was one of the founding members of Friends of the L.E. Phillips Memorial Public Library in 1987 and, as a member of the Friends, she volunteered for the Home Delivery Service which serves people confined at home or in a health-care facility due to illness, physical handicap, disability or lack of transportation; assisted with book sales and ArtsWest receptions; helped prepare newsletters for mailing and worked on securing book bags while encouraging friends and acquaintances to join the organization, and

WHEREAS, she initiated independently-raised funds for and contributed to

the purchase and acquisition of the “Circle of Friends” sculpture installed outside the library on the corner of Dewey and Eau Claire Streets. Her efforts and success inspired another group to raise money to purchase the “Jack’s Story Time” sculpture located inside the library at the entrance to Youth Services the following year, and

WHEREAS, she also works with the University of Wisconsin–Eau Claire Foundation Board and the Eau Claire Community Foundation, among other organizations, and is a member of the women’s charitable group with the Eau Claire Community Foundation, the Circle of Friends, and

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WHEREAS, she has been and continues to be a long-time library user and ardent supporter of the library community and everything to do with libraries, and NOW, THEREFORE BE IT RESOLVED: That the Board of Trustees presents to Susan Bruce the Distinguished Service Award in recognition of her passionate efforts on behalf of library service in Eau Claire and in particular for the L. E. Phillips Memorial Public Library.

March, 2014

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LE PHILLIPS MEMORIAL PUBLIC LIBRARY2013 YTD BUDGET REPORT - Operating

For the Period Ended December 31, 2013

2013 ACTUALOBJ ESTIMATED YTD RE- REMAINING %

# ACCOUNT NAME REVENUE REVENUE CEIVABLE UNCOLLECTED COLLECTEDPUBLIC LIBRARY REVENUE

4002 General Property Tax-City 2,851,400.00$ 2,851,400.00$ -$ -$ 100.0%4009 Prop Tax-Post 2005 Debt 39,600.00 39,600.00 - - 100.0%4330 Library Fines & Miscellaneous Revenue 109,300.00 103,299.70 - 6,000.30 94.5%4398 Other Penalties (Collection Agency) 2,600.00 3,024.00 - (424.00) 116.3%4451 Electronic Copy Revenue 2,500.00 2,683.87 - (183.87) 107.4%4452 Copier Revenue 3,000.00 2,478.46 - 521.54 82.6%4562 Vending Commission - 546.66 - (546.66) N/A4569 Miscellaneous Leases - 48.97 - (48.97) N/A4602 Service to Eau Claire County 531,300.00 531,332.00 - (32.00) 100.0%4608 Indianhead Library System 30,200.00 28,999.00 - 1,201.00 96.0%4608 IFLS - MORE DVDS - 15,000.00 - (15,000.00) N/A4798 Misc Service Revenues (Act 150) 245,300.00 245,331.55 - (31.55) 100.0%4802 Interest Allocation - 350.00 - (350.00) N/A4834 Misc Library Sales - Taxable 500.00 762.18 - (262.18) 152.4%4836 Misc Grant Revenue - - - - N/A4850 Gift Revenue 27,300.00 70,304.35 - (43,004.35) 257.5%4852 Misc Reimbursements-Lost Items 15,000.00 16,324.62 - (1,324.62) 108.8%4854 Payment for Shared Expenses - 981.35 - (981.35) N/A4898 Miscellaneous Revenue 5,800.00 3,906.85 - 1,893.15 67.4%5152 Sale of Capital Assets 100.00 - - 100.00 N/A

3,863,900.00$ 3,916,373.56$ -$ (52,473.56)$ 101.4%5590 Fund Balance Used for CIP 64,500.00 - - 64,500.00 0.0%5580 Working Capital Applied 120,900.00 - - 120,900.00 N/A

TOTAL REVENUE 4,049,300.00$ 3,916,373.56$ -$ 132,926.44$ 96.7%

2013 YEAR-END FINANCIALS

18

ACTUALOBJ 2013 YTD ENCUM- AVAIL. %

# ACCOUNT NAME APPROP. EXPENDED BRANCES BUDGET USEDPUBLIC LIBRARY EXPENDITURE

6010 Payroll Wages 1,814,800.00$ 1,769,626.57$ -$ 45,173.43$ 97.5%6020 P/R Overtime - 14.68 (14.68) n/a6030 Special Pays 36,400.00 26,274.14 - 10,125.86 72.2%6040 Employer Paid Benefits 267,500.00 247,613.09 - 19,886.91 92.6%6043 Health insurance-Employer 330,700.00 304,459.82 - 26,240.18 92.1%6047 Health insurance Deductible 23,600.00 23,600.00 - - 100.0%6051 Retiree Health Insurance 22,400.00 20,921.49 - 1,478.51 93.4%6052 Retiree Health Care Deductible 1,500.00 1,300.00 200.00 0.0%6096 Auto Allowance 2,500.00 134.57 - 2,365.43 5.4%6099 Misc. Reimbursements 500.00 75.00 - 425.00 15.0%6108 Unemployment Compensation 4,600.00 - - 4,600.00 0.0%6110 Postage & Shipping 20,000.00 18,384.35 - 1,615.65 91.9%6112 Computer Service Charges 138,800.00 133,800.67 - 4,999.33 96.4%6116 Binding 1,000.00 865.00 - 135.00 86.5%6120 Auditing 2,500.00 1,994.75 - 505.25 79.8%6122 Cataloging 2,100.00 - - 2,100.00 0.0%6126 Repairs & Maintenance to Auto 1,500.00 1,622.03 - (122.03) 108.1%6128 Repairs to Tools & Equip 6,000.00 4,635.58 - 1,364.42 77.3%6134 Lab/Medical Testing 700.00 682.00 - 18.00 97.4%6138 Equipment Rental 2,000.00 1,439.08 - 560.92 72.0%6142 Other Rental 4,200.00 - - 4,200.00 0.0%6150 Special Services 34,500.00 13,570.24 - 20,929.76 39.3%6156 Professional Services 12,600.00 11,371.76 - 1,228.24 90.3%6160 Staff Training/Conference 22,500.00 17,564.81 - 4,935.19 78.1%6162 Membership Dues 2,700.00 2,819.00 - (119.00) 104.4%6166 Recruitment Expenses 500.00 51.47 - 448.53 10.3%6198 Miscellaneous Contractual 12,800.00 8,175.14 - 4,624.86 63.9%6210 Telephones 10,500.00 6,983.92 - 3,516.08 66.5%6216 Cable TV Services 500.00 457.29 - 42.71 91.5%6306 License & Permits - - - - n/a6308 Special Assessments 700.00 694.81 - 5.19 99.3%6350 Liability & Property Insurance 31,000.00 31,000.00 - - 100.0%6398 Insurance Claims Reimbursement - (1,015.50) - 1,015.50 n/a6402 Office, AV, Library Supplies 70,300.00 63,807.70 - 6,492.30 90.8%6409 Library Materials 427,400.00 445,415.23 - (18,015.23) 104.2%

19

6415 Lost/Damaged Collection Materials 15,000.00 16,420.80 - (1,420.80) 109.5%6450 Gasoline 2,500.00 2,155.95 - 344.05 86.2%6490 Equipment Purchases < $5000 71,100.00 68,745.72 - 2,354.28 96.7%6496 Gift Expenditures 183,000.00 47,207.74 - 135,792.26 25.8%6498 Other Materials & Supplies 2,000.00 - - 2,000.00 0.0%6802 Capital Purchases 8,000.00 6,179.54 - 1,820.46 77.2%7020 Transfer to Debt Service 39,700.00 39,681.64 - 18.36 100.0%7044 Transfer to Library Capital Projects 106,000.00 106,000.00 - - 100.0%

3,736,600.00$ 3,444,730.08$ -$ 291,869.92$ 92.2%

OBJ 2013 YTD ENCUM- AVAIL. %

# ACCOUNT NAME APPROP. APPROP. APPROP. APPROP. APPROP.LIB BLDG MAINTENANCE EXPENDITURE

6010 Payroll Wages 108,700.00$ 108,755.77$ -$ (55.77)$ 100.1%6020 Payroll Overtime 12,700.00 6,351.54 - 6,348.46 50.0%6030 Special Pays 900.00 226.87 - 673.13 25.2%6040 Employer Paid Benefits 17,900.00 16,432.33 - 1,467.67 91.8%6043 Health Ins (ER) 35,800.00 39,359.59 - (3,559.59) 109.9%6047 Health Insurance Deductible 2,600.00 2,600.00 - - 100.0%6108 Unemployment Compensation - - - - n/a6128 Repairs to Tools & Equipment 300.00 159.90 - 140.10 53.3%6130 Repairs to Buildings 29,400.00 26,878.65 - 2,521.35 91.4%6138 Equipment Rental 300.00 26.76 - 273.24 8.9%6144 Laundry & Dry Cleaning 200.00 - - 200.00 0.0%6150 Special Services 16,000.00 6,297.37 - 9,702.63 39.4%6202 Electricity 73,500.00 60,960.71 - 12,539.29 82.9%6208 Gas Service 21,000.00 15,652.46 - 5,347.54 74.5%6214 Garbage Service 4,700.00 4,721.95 - (21.95) 100.5%6252 Water Service 2,300.00 1,489.85 - 810.15 64.8%6254 Sewer Service 2,600.00 1,194.46 - 1,405.54 45.9%6256 Storm water Charges 1,000.00 1,031.40 - (31.40) 103.1%6340 Implementation Reserves 400.00 - - 400.00 0.0%6460 Repair Part & Supplies 2,200.00 946.18 - 1,253.82 43.0%6464 Building Materials & Janitorial Supplies 15,000.00 15,015.95 - (15.95) 100.1%6490 Equipment Purchases - - - - n/a

347,500.00$ 308,101.74$ -$ 39,398.26$ 88.7%

TOTAL EXPENSES 4,084,100.00$ 3,752,831.82$ -$ 331,268.18$ 91.9%

20

LE PHILLIPS MEMORIAL PUBLIC LIBRARYLTD CAPITAL IMPROVEMENT BUDGET REPORT Projects that are complete and close have been hidden from view but remain in the totalsFor the Period Ended December 31, 2013 for each CIP account.

ACTUALOBJ CURRENT SINCE INCEPTION ENCUM- AVAILABLE %

# ACCOUNT NAME APPROP. EXPENDED BRANCES BUDGET USEDLIBRARY CIP FUND - REVENUE

4802 Interest-Pooled Investments -$ 224,440.00$ -$ (224,440.00)$ 5114 Tsf from Library -$ 2,596,900.00$ -$ (2,596,900.00)$

-$ 2,821,340.00$ -$ (2,821,340.00)$ 490.4392 LIBRARY BUILDING EXPANSION 2006

4178 State Aid-Bldg Commission Grant 125,000.00$ 125,000.00$ -$ -$ 4818 Other Interest 23,600.00$ 46,317.43$ -$ (22,717.43)$ 4850 Gifts & Donation 1,020,700.00$ 1,023,617.58$ -$ (2,917.58)$ 4852 Misc Reimbursements & Refund 1,200.00$ 35,177.00$ -$ (33,977.00)$ 5590 Fund Balance Used for CIP 700,000.00$ -$ -$ 700,000.00$

Total Revenue 1,870,500.00$ 1,230,112.01$ -$ 640,387.99$

6010 P/R Wages -$ 31,963.98$ -$ (31,963.98)$ 6040 Benefits -$ 4,068.88$ -$ (4,068.88)$ 6810 Capital Costs 1,870,500.00$ 1,825,693.93$ -$ 44,806.07$

Total Expense 1,870,500.00$ 1,861,726.79$ -$ 8,773.21$ 99.5%

490.4438 LIBRARY BLDG IMPROVEMENT4853 Energy Improvement Rebates -$ 27,121.40$ -$ (27,121.40)$ 5590 Fund Balance Used for CIP 1,731,900.00$ -$ -$ 1,731,900.00$

Total Revenue 1,731,900.00$ 27,121.40$ -$ 1,704,778.60$

6810 Capital Costs 566,700.00$ 523,821.90$ -$ 42,878.10$ 6810.59006 Capital Costs - Parking Lot/Driveway 14,500.00$ 2,330.00$ -$ 12,170.00$ 6810.59009 Capital Costs - 2011 Security System 26,500.00$ 26,475.41$ -$ 24.59$ 6810.59010 Capital Costs - 2011 Av Projects 1,700.00$ 594.26$ -$ 1,105.74$ 6810.59011 Capital Costs - Concrete Walk/Lighting 70,000.00$ -$ -$ 70,000.00$ 6810.59014 Capital Costs - 2012 Av Projects 1,500.00$ 1,215.97$ -$ 284.03$ 6810.59015 Capital Costs - 2012 Security System 4,500.00$ 2,305.00$ -$ 2,195.00$ 6810.59017 Capital Costs - Window Replacement 315,000.00$ 215,879.94$ -$ 99,120.06$ 6810.59020 Capital Costs - Generator Replacment 3,200.00$ 2,700.00$ -$ 500.00$ 6810.59021 Capital Costs - AHU Valve Upgrade 20,100.00$ 19,334.87$ -$ 765.13$

Total Expense 1,731,900.00$ 1,502,462.11$ -$ 229,437.89$ 92.4%

21

ACTUALOBJ CURRENT SINCE INCEPTION ENCUM- AVAILABLE %

# ACCOUNT NAME APPROP. EXPENDED BRANCES BUDGET USED

490.4613 LIB TECHNOLOGY UPGRADES 20115590 Fund Balance Used for CIP 96,700.00$ -$ -$ 96,700.00$

Total Revenue 96,700.00$ -$ -$ 96,700.00$

6810 Capital Costs 45,000.00$ 2,823.87$ -$ 42,176.13$ 6810.59013 Capital Costs - 2011 Av Equip Replacement -$ -$ -$ -$ 6810.59014 Capital Costs - 2013 Av Equip Replacement 16,500.00$ 11,431.47$ -$ 5,068.53$ 6810.59015 Capital Costs - Security System Upgrade 7,000.00$ 575.00$ -$ 6,425.00$ 6810.59018 Capital Costs - Application Software Server 6,000.00$ 4,806.75$ -$ 1,193.25$

96,700.00$ 41,787.34$ -$ 54,912.66$ 43.2%

TOTAL CAPITAL IMPROVEMENT PLAN EXPENSE 5,395,200.00$ 5,101,950.72$ -$ 293,249.28$ 94.6%

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22

LE PHILLIPS MEMORIAL PUBLIC LIBRARY2014 YTD BUDGET REPORT - OperatingFor the Period Ended February 28, 2014

2014 ACTUALOBJ ESTIMATED YTD RE- REMAINING %

# ACCOUNT NAME REVENUE REVENUE CEIVABLE UNCOLLECTED COLLECTEDPUBLIC LIBRARY REVENUE

4002 General Property Tax-City 2,861,000.00$ -$ -$ 2,861,000.00$ 0.0%4009 Prop Tax-Post 2005 Debt 39,700.00 - - 39,700.00 0.0%4330 Library Fines & Miscellaneous Revenue 107,800.00 16,278.89 - 91,521.11 15.1%4398 Other Penalties (Collection Agency) 2,800.00 440.00 - 2,360.00 15.7%4450 Meeting Room Revenue - 475.00 (475.00) N/A4451 Electronic Copy Revenue 2,500.00 362.06 - 2,137.94 14.5%4452 Copier Revenue 2,900.00 460.37 - 2,439.63 15.9%4562 Vending Commission 600.00 129.96 - 470.04 21.7%4569 Miscellaneous Leases 100.00 16.87 - 83.13 16.9%4602 Service to Eau Claire County 517,500.00 - - 517,500.00 0.0%4608 Indianhead Library System 27,200.00 - - 27,200.00 0.0%4608 IFLS - MORE DVDS 15,000.00 - - 15,000.00 0.0%4798 Misc Service Revenues (Act 150) 231,900.00 230,641.43 - 1,258.57 99.5%4802 Interest Allocation - - - - N/A4834 Misc Library Sales - Taxable 1,000.00 141.98 - 858.02 14.2%4836 Misc Grant Revenue - - - - N/A4850 Gift Revenue 18,000.00 1,071.00 - 16,929.00 6.0%4852 Misc Reimbursements-Lost Items 15,000.00 2,807.60 - 12,192.40 18.7%4854 Payment for Shared Expenses 300.00 200.00 - 100.00 66.7%4898 Miscellaneous Revenue 4,800.00 1,687.65 - 3,112.35 35.2%5152 Sale of Capital Assets 100.00 - - 100.00 0.0%

3,848,200.00$ 254,712.81$ -$ 3,593,487.19$ 6.6%5580 Fund Blanace Used for Operating 82,500.00 - - 82,500.00 0.0%5590 Fund Balance Used for CIP 80,000.00 - - 80,000.00 N/A

TOTAL REVENUE 4,010,700.00$ 254,712.81$ -$ 3,755,987.19$ 6.4%

23

ACTUALOBJ 2014 YTD ENCUM- AVAIL. %

# ACCOUNT NAME APPROP. EXPENDED BRANCES BUDGET USEDPUBLIC LIBRARY EXPENDITURE

6010 Payroll Wages 1,837,300.00$ 226,041.95$ -$ 1,611,258.05$ 12.3%6020 P/R Overtime - - - - n/a6030 Special Pays 32,200.00 286.37 - 31,913.63 0.9%6040 Employer Paid Benefits 144,400.00 16,221.45 - 128,178.55 11.2%6042 WRS (ER) 129,000.00 15,379.04 - 113,620.96 11.9%6043 Health insurance-Employer 327,800.00 42,682.20 - 285,117.80 13.0%6047 Health insurance Deductible 23,600.00 - - 23,600.00 0.0%6051 Retiree Health Insurance 21,500.00 3,966.47 - 17,533.53 18.4%6052 Retiree Health Care Deductible 1,400.00 (10.28) - 1,410.28 0.0%6096 Auto Allowance 500.00 15.51 - 484.49 3.1%6099 Misc. Reimbursements 500.00 25.00 - 475.00 5.0%6108 Unemployment Compensation 7,600.00 - - 7,600.00 0.0%6110 Postage & Shipping 19,000.00 1,883.25 - 17,116.75 9.9%6112 Computer Service Charges 134,700.00 89,330.85 3,143.55 42,225.60 68.7%6116 Binding 1,000.00 - - 1,000.00 0.0%6120 Auditing 2,500.00 183.22 1,816.78 500.00 80.0%6122 Cataloging 2,100.00 - - 2,100.00 0.0%6126 Repairs & Maintenance to Auto 1,500.00 - - 1,500.00 0.0%6128 Repairs to Tools & Equip 4,200.00 229.00 - 3,971.00 5.5%6134 Lab/Medical Testing 700.00 - - 700.00 0.0%6138 Equipment Rental 1,500.00 - - 1,500.00 0.0%6142 Other Rental 4,200.00 - - 4,200.00 0.0%6150 Special Services 27,400.00 1,187.83 - 26,212.17 4.3%6156 Professional Services 10,600.00 1,300.00 - 9,300.00 12.3%6160 Staff Training/Conference 20,200.00 1,840.00 - 18,360.00 9.1%6162 Membership Dues 2,700.00 1,442.00 - 1,258.00 53.4%6166 Recruitment Expenses 500.00 - - 500.00 0.0%6198 Miscellaneous Contractual 19,500.00 567.99 690.00 18,242.01 6.5%6210 Telephones 9,500.00 212.17 - 9,287.83 2.2%6216 Cable TV Services 500.00 81.29 - 418.71 16.3%6306 License & Permits 100.00 - - 100.00 n/a6308 Special Assessments 700.00 694.81 - 5.19 99.3%6340 Implementation Reserve 18,000.00 - - 18,000.00 0.0%6350 Liability & Property Insurance 31,000.00 - - 31,000.00 0.0%6398 Insurance Claims Reimbursement - - - - n/a6402 Office, AV, Library Supplies 65,700.00 2,664.80 16,543.19 46,492.01 29.2%6409 Library Materials 453,500.00 69,726.24 - 383,773.76 15.4%

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6415 Lost/Damaged Collection Materials 15,000.00 2,482.68 - 12,517.32 16.6%6450 Gasoline 2,500.00 - - 2,500.00 0.0%6490 Equipment Purchases < $5000 59,600.00 36,913.14 419.96 22,266.90 62.6%6496 Gift Expenditures 18,000.00 2,630.47 21,812.00 (6,442.47) 135.8%6498 Other Materials & Supplies 900.00 - - 900.00 0.0%6802 Capital Purchases 10,000.00 - - 10,000.00 0.0%7020 Transfer to Debt Service 39,700.00 - - 39,700.00 0.0%7044 Transfer to Library Capital Projects 186,000.00 186,000.00 - - 100.0%

3,688,800.00$ 703,977.45$ 44,425.48$ 2,940,397.07$ 20.3%

OBJ 2014 YTD ENCUM- AVAIL. %

# ACCOUNT NAME APPROP. APPROP. APPROP. APPROP. APPROP.LIB BLDG MAINTENANCE EXPENDITURE

6010 Payroll Wages 101,300.00$ 12,742.85$ -$ 88,557.15$ 12.6%6020 Payroll Overtime 7,800.00 559.64 - 7,240.36 7.2%6030 Special Pays 1,400.00 - - 1,400.00 0.0%6040 Employer Paid Benefits 8,600.00 998.78 - 7,601.22 11.6%6042 WRS (ER) 7,700.00 889.16 - 6,810.84 11.5%6043 Health Ins (ER) 35,000.00 3,636.42 - 31,363.58 10.4%6047 Health Insurance Deductible 2,600.00 - - 2,600.00 0.0%6108 Unemployment Compensation - - - - n/a6128 Repairs to Tools & Equipment 300.00 105.03 - 194.97 35.0%6130 Repairs to Buildings 24,000.00 562.00 916.00 22,522.00 6.2%6138 Equipment Rental 300.00 - - 300.00 0.0%6144 Laundry & Dry Cleaning 200.00 - - 200.00 0.0%6150 Special Services 16,600.00 1,637.58 4,333.02 10,629.40 36.0%6202 Electricity 69,400.00 8,301.32 - 61,098.68 12.0%6208 Gas Service 20,000.00 7,619.97 - 12,380.03 38.1%6214 Garbage Service 3,600.00 - 259.17 3,340.83 7.2%6252 Water Service 2,300.00 290.05 - 2,009.95 12.6%6254 Sewer Service 2,600.00 267.81 - 2,332.19 10.3%6256 Storm water Charges 1,000.00 262.50 - 737.50 26.3%6340 Implementation Reserves 400.00 - - 400.00 0.0%6460 Repair Part & Supplies 1,800.00 - - 1,800.00 0.0%6464 Building Materials & Janitorial Supplies 15,000.00 485.51 5,010.64 9,503.85 36.6%6490 Equipment Purchases - - - - n/a

321,900.00$ 38,358.62$ 10,518.83$ 273,022.55$ 15.2%

TOTAL EXPENSES 4,010,700.00$ 742,336.07$ 54,944.31$ 3,213,419.62$ 19.9%

25

LE PHILLIPS MEMORIAL PUBLIC LIBRARYLTD CAPITAL IMPROVEMENT BUDGET REPORT Projects that are complete and close have been hidden from view but remain in the totalsFor the Period Ended February 28, 2014 for each CIP account.

ACTUALOBJ CURRENT SINCE INCEPTION ENCUM- AVAILABLE %

# ACCOUNT NAME APPROP. EXPENDED BRANCES BUDGET USEDLIBRARY CIP FUND - REVENUE

4802 Interest-Pooled Investments -$ 224,440.00$ -$ (224,440.00)$ 5114 Tsf from Library -$ 2,782,900.00$ -$ (2,782,900.00)$

-$ 3,007,340.00$ -$ (3,007,340.00)$ 490.4392 LIBRARY BUILDING EXPANSION 2006

4178 State Aid-Bldg Commission Grant 125,000.00$ 125,000.00$ -$ -$ 4818 Other Interest 23,600.00$ 46,317.43$ -$ (22,717.43)$ 4850 Gifts & Donation 1,020,700.00$ 1,023,617.58$ -$ (2,917.58)$ 4852 Misc Reimbursements & Refund 1,200.00$ 35,177.00$ -$ (33,977.00)$ 5590 Fund Balance Used for CIP 700,000.00$ -$ -$ 700,000.00$

Total Revenue 1,870,500.00$ 1,230,112.01$ -$ 640,387.99$

6010 P/R Wages -$ 31,963.98$ -$ (31,963.98)$ 6040 Benefits -$ 4,068.88$ -$ (4,068.88)$ 6810 Capital Costs 1,870,500.00$ 1,826,269.93$ 6,100.00$ 38,130.07$

Total Expense 1,870,500.00$ 1,862,302.79$ 6,100.00$ 2,097.21$ 99.6%

490.4438 LIBRARY BLDG IMPROVEMENT4853 Energy Improvement Rebates -$ 27,121.40$ -$ (27,121.40)$ 5590 Fund Balance Used for CIP 1,947,900.00$ -$ -$ 1,947,900.00$

Total Revenue 1,947,900.00$ 27,121.40$ -$ 1,920,778.60$

6810 Capital Costs 566,700.00$ 523,821.90$ -$ 42,878.10$ 6810.59006 Capital Costs - Parking Lot/Driveway 14,500.00$ 2,330.00$ -$ 12,170.00$ 6810.59008 Capital Costs - Window Seal/Bldg Envelope -$ -$ -$ 6810.59009 Capital Costs - 2011 Security System 26,500.00$ 26,475.41$ -$ 24.59$ 6810.59010 Capital Costs - 2011 Av Projects 1,700.00$ 594.26$ -$ 1,105.74$ 6810.59011 Capital Costs - Concrete Walk/Lighting 70,000.00$ -$ -$ 70,000.00$ 6810.59014 Capital Costs - 2012 Av Projects 1,500.00$ 1,215.97$ -$ 284.03$ 6810.59015 Capital Costs - 2012 Security System 4,500.00$ 2,305.00$ -$ 2,195.00$ 6810.59017 Capital Costs - Window Replacement 315,000.00$ 215,879.94$ 1,000.00$ 98,120.06$ 6810.59020 Capital Costs - Generator Study 3,200.00$ 2,700.00$ -$ 500.00$ 6810.59021 Capital Costs - AHU Valve Upgrade 20,100.00$ 19,334.87$ -$ 765.13$ 6810.59022 Capital Costs - LL Parking Repair 3,000.00$ -$ -$ 3,000.00$ 6810.59023 Capital Costs - Mail Room Cage 8,000.00$ -$ -$ 8,000.00$ 6810.59024 Capital Costs - Air Handler Dampers 40,000.00$ -$ -$ 40,000.00$ 6810.59025 Capital Costs - Generator Replacment 165,000.00$ -$ -$ 165,000.00$

Total Expense 1,947,900.00$ 1,502,462.11$ 1,000.00$ 444,437.89$ 92.4%26

ACTUALOBJ CURRENT SINCE INCEPTION ENCUM- AVAILABLE %

# ACCOUNT NAME APPROP. EXPENDED BRANCES BUDGET USED

490.4613 LIB TECHNOLOGY UPGRADES 20115590 Fund Balance Used for CIP 126,500.00$ -$ -$ 126,500.00$

Total Revenue 126,500.00$ -$ -$ 126,500.00$

6810 Capital Costs 45,000.00$ 2,823.87$ -$ 42,176.13$ 6810.59013 Capital Costs - 2011 Av Equip Replacement -$ -$ -$ -$ 6810.59014 Capital Costs - 2013 Av Equip Replacement 32,700.00$ 22,314.00$ 371.00$ 10,015.00$ 6810.59015 Capital Costs - Security System Upgrade 12,800.00$ 575.00$ -$ 12,225.00$ 6810.59018 Capital Costs - Application Software Server 13,800.00$ 4,858.74$ -$ 8,941.26$

126,500.00$ 52,721.86$ 371.00$ 73,407.14$ 41.7%

TOTAL CAPITAL IMPROVEMENT PLAN EXPENSE 5,641,000.00$ 5,113,461.24$ 7,471.00$ 520,067.76$ 90.8%

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27

ADMINISTRATIVE

MEMORANDUM TO: Library Board

FROM: Teresa Kriese, Business Manager

DATE: 03/05/2014

SUBJECT: FEBRUARY 2014 Bills & Claims Report Summary

Bills & Claims Report Summary – Month Ending FEBRUARY 28, 2014

Invoices Paid for the month of FEBRUARY $109,656.79 Custodial Charges Paid for the month of FEBRUARY $ 11,848.44 Operating Charges Paid for the month of FEBRUARY $188,099.97 CIP Charges Paid for the month of FEBRUARY $ 99.99 Total $309,705.19 Explanations of large or out of the ordinary/annual payments are shown below:

1. Page #3 - $ 33,290.91 paid to Group Health for the monthly health insurance premiums 2. Page #7 - $ 1,094.08 paid to Minnesota Mutual Life for the monthly life insurance premiums 3. Page #8 - $ 7,531.26 paid to Xcel Energy for the monthly Gas and Electric Bill 4. Page #14 - $ 10,690.00 paid to American Business Systems for annual equipment replacement

There were also a number of larger payments made to vendors for subscription renewals and larger materials orders.

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LE PHILLIPS MEMORIAL PUBLIC LIBRARY

Supplemental Bills & Claims Listing - FEBRUARY 2014

CUSTODIAL OPERATING BUDGET

VENDOR DESCRIPTION AMOUNT

Various Salaries, wages 6,762.10$

Various Overtime 414.77

Various Employer paid benefits 538.15

Various WRS (ER) 479.99

Various Health insurance 2,648.07

Braun Thyssenkrupp Elevator Services - 2014 600.75

Waste Management Garbage Service 259.17

G & K Services Rugs and Mats 145.44

11,848.44$

LIBRARY OPERATING BUDGET

VENDOR DESCRIPTION AMOUNT

Various Salaries & wages, shift prem, longevity, special pays 137,490.64$

Various Employer paid benefits 10,100.94

Various WRS (ER) 9,217.13

Various Health Insurance 25,220.50$

Various Auto Reimbursement 11.59

City of Eau Claire NSF Check - Brieby 8.00

City of Eau Claire Postage 7.59

City of Eau Claire Computer Serv. Chgs. - Host Gator Renewal (14.99)

City of Eau Claire Van Repairs & Maintenance 1,357.32

City of Eau Claire Repairs to Building 27.64

City of Eau Claire Professional Services 50.00

City of Eau Claire Training & Meetings - Lib Leg Day - PLA Virtual - Webinar 468.37

City of Eau Claire Membership Dues - GFOA - Amazon Prime 230.56

City of Eau Claire Misc Contractual - SEC 125 Plan Adm 78.75

City of Eau Claire Govolution - Monthly Usage Fee 14.24

City of Eau Claire Misc Contractual - EAP 1st Qtr Plan Adm 315.00

City of Eau Claire Operating Supplies - Paper, Ink, Misc 936.86

City of Eau Claire Library Materials - Periodicals 399.00

City of Eau Claire Gasoline - Van 1,081.70

City of Eau Claire Equip Purch - CS Key Dock 165.79

City of Eau Claire Gifts - FRNDS - Program Refreshments 70.74

City of Eau Claire Gifts - Presto Foundation iPad Project 102.51

City of Eau Claire Gifts - FRNDS - Giveaway Itms 165.99

City of Eau Claire Gifts - FRNDS - Arts West Prizes & Refreshments 61.30

City of Eau Claire Gifts - Gerland - Quiet Reading Areas 186.48

City of Eau Claire Gifts - FRNDS - Quiet Reading Areas 186.48

City of Eau Claire Gifts - Owen Trust - Quite Reading Areas 159.84

188,099.97$

2013 CIP BUDGET

VENDOR DESCRIPTION AMOUNT

City of Eau Claire Application & Server Software 99.99

99.99$

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AVERAGE ADJUSTED DAILY NUMBER OF LIBRARY VISITS IN BUILDING1,570 1,555 1,376 -11.5% Month of FEBRUARY1,517 1,528 1,355 -11.3% Year to date (Main reduction due to formula error in previous years.)

AVERAGE DAILY NUMBER OF LIBRARY VISITS TO YOUTH SERVICES652 631 603 -4.4% Month of FEBRUARY631 630 572 -9.2% Year to date (Main reduction due to formula error in previous years.)

ATTENDEES AT YOUTH SERVICES OUTREACH PROGRAMS:297 251 260 3.6% Month of FEBRUARY596 467 518 10.9% Year to date

% SHARE OF CHECKOUTS AND RENEWALS (Does NOT incl outgoing MORE)

70.9% 71.5% 72.5% 1.3% City of Eau Claire - Figures given for January through current month

16.0% 15.9% 15.7% -1.5% Remainder of Eau Claire County participating in Co. Lib. Svcs. Agreement13.1% 12.6% 11.8% -5.9% All other users checking something out or renewing from this building

NUMBER OF CUSTOMERS CHECKING SOMETHING OUT FROM THIS BLDG:14,029 12,552 10,859 -13.5% Month of FEBRUARY28,414 26,247 22,706 -13.5% Year to date

CHECKOUTS (includes items loaned outside our system)67,575 59,204 52,043 -12.1% Month of FEBRUARY

137,189 122,974 107,489 -12.6% Year to date

RENEWALS (includes items loaned outside our system)19,366 17,144 16,483 -3.9% Month of FEBRUARY 37,991 35,248 32,472 -7.9% Year to date

MORE CONSORTIUM CHECKOUTS Incoming materials (included in CHECKOUTS in above section)

10,238 8,913 7,345 -17.6% Month of FEBRUARY21,362 18,621 15,754 -15.4% Year to date

Outgoing materials (NOT included in CHECKOUTS above)11,088 7,508 8,966 19.4% Month of FEBRUARY23,540 17,176 19,931 16.0% Year to date

MORE CONSORTIUM CHECKOUTS OF JUVENILE MATERIALS Incoming materials (included in CHECKOUTS above)

2,298 1,990 1,643 -17.4% Month of FEBRUARY (includes renewals)5,303 4,188 3,348 -20.1% Year to date (includes renewals)

Outgoing materials (NOT included in CHECKOUTS above)1,976 1,706 1,563 -8.4% Month of FEBRUARY4,131 3,438 3,422 -0.5% Year to date

FREEGAL DOWNLOADS 3,324 3,015 2,079 -31.0% Month of FEBRUARY6,417 6,401 4,177 -34.7% Year to date

577 538 361 -32.9% Unique Users - Month of FEBRUARY1115 1,099 778 -29.2% Year to date

FREADING DOWNLOADS155 100 256 156.0% Unique Users - Month of FEBRUARY379 193 488 152.8% Year to date

446 288 462 60.4% Total Downloads - Month of FEBRUARY982 567 980 72.8% Year to date

1.67 1.63 1.55 -5.3% Average Tokens Use Per Download - Month of FEBRUARY

LE PHILLIPS MEMORIAL PUBLIC LIBRARYStatistical Report - FEBRUARY

Chng. Prev. Yr.

2012 2013 2014 Description

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OVERDRIVE DOWNLOADABLE MATERIALS BY EAU CLAIRE CARDHOLDER '(Not included in checkouts above)

OverDrive Downloadable Audio Books617 744 1,166 56.7% Month of FEBRUARY

1,360 1,568 2,529 61.3% Year to date

OverDrive Downloadable eBooksNote: Includes Adobe, Kindle, Open ebooks in both EPUB and pdf.

1,148 2,171 3,153 45.2% Month of FEBRUARY2,367 4,404 6,686 51.8% Year to date

OverDrive Downloadable Music4 1 - -100.0% Month of FEBRUARY

10 1 - -100.0% Year to date

OverDrive Downloadable Video6 4 - -100.0% Month of FEBRUARY

24 6 3 -50.0% Year to date

INTERLIBRARY LOANS Incoming materials (included in CHECKOUTS above)

173 211 147 -30.3% Month of FEBRUARY(without renewals)324 355 289 -18.6% Year to date (without renewals)

Outgoing materials (included in CHECKOUTS above)355 243 374 53.9% Month of FEBRUARY(without renewals)648 572 716 25.2% Year to date (without renewals)

Outgoing materials (included in CHECKOUTS above)6 3 11 266.7% Month of FEBRUARY(renewals)

11 13 78 500.0% Year to date (renewals)

HOME DELIVERY (included in CHECKOUTS above)829 900 985 9.4% Month of FEBRUARY(without renewals)

1,818 1,934 2,016 4.2% Year to date (without renewals)

HOME DELIVERY RENEWALS (included in CHECKOUTS above)85 164 99 -39.6% Month of FEBRUARY Renewals

158 349 208 -40.4% Year to date Renewals

Description2012 2013 2014Chng.

Prev. Yr.

LE PHILLIPS MEMORIAL PUBLIC LIBRARYStatistical Report - FEBRUARY

46

LE PHILLIPS MEMORIAL PUBLIC LIBRARY 2015 Budget Calendar

March 20 Business Manager sends out current budget, CIP status

reports, and next year budget forms April 3 Discussion at Management Team Meeting regarding status

of current CIP projects for closure; and 2015 budget procedures

May 15 Management Team submits all 2015 operating and 2015-

2019 CIP budget requests on City forms, any account increases higher than established CPI, and any changes to IFLS host agency or interloan contracts

June 5 Management Team meeting may include review of budget

procedure and to discuss, review, and rank all budget requests if needed.

July 3 Mail proposed budgets to trustees

July 10 Board Finance Committee meeting to review proposed budgets

July 17 Board meeting to approve proposed budgets July 18 Budgets submitted to City Budget Review Team

September Meeting with City Budget Review Team

October City Council budget work sessions

City Council Public Hearing

Early November Final budget work session is held

Mid-November Budget Adoption by City Council

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Number: 10 Category: Customer Relations

Policy Title: USE OF TOBACCO PRODUCTS Date adopted: 04/01/88 Date amended: 12/18/87; 03/17/05; 08/20/09; 11/15/12; 12/20/12 Date last reviewed: 12/20/12

Use of all tobacco and smoking products is prohibited throughout the library building and on library property. This includes the smoking, displaying, or visible carrying of any kind of pipe, cigar, cigarette, or any other smoking equipment; using any electronic device that simulates smoking (“vaping”); rolling tobacco; or using smoke-free oral tobacco products. Library property is a tobacco-free and electronic-cigarette-free environment.

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