public employment services

PUBLIC EMPLOYMENT SERVICES

Working together to decrease unemployment in Kwa-Zulu Natal

PRESENTATION OUTLINE

TWO SECTIONS:•SECTION A- EMPLOYMENT SERVICES SOUTH AFRICA (ESSA)

•SECTIONS B- INTERNATIONAL CROSS BOARDER LABOUR MIGRATION (ICLBM/ WORK PERMITS)

SECTION A: EMPLOYMENT SERVICES ACT 2014

• The new Employment Services Act , 2014 aims to:– Strengthen existing employment services

functions that remained within the Department of Labour

– The Bill draws on a wealth of international experience, challenges and seeks to assist employers and job seekers to adjust to changing economic situations.

MAIN FUNCTIONS OF THE PES• The main functions of the Employment Service are

simply ‘to obtain vacancies’ and identify other opportunities so as to facilitate the entry and re-entry of job-seekers into the labour market.

• The provision of Public Employment Services therefore has to be supported by two main programmes: Job Seeker Services & Employer Services

PES TARGET 1. Employers

• Public Sector• Private Sector (large, small, medium)• Parastatals

2. Job Seekers• New entrants to the labour market• Retrenchees & UIF clients• People with disabilities• Migrant workers – work permits• Women• Ex-offenders

WORKFLOW PROCESS FOR RECRUITMENT AND PLACEMENT ( 7 Steps)

1. IDENTIFICATION OF OPPORTUNITIES2. REGISTRATION OF OPPORTUNITY (via DoL & ESSA

Online)3. SCREENING OF CANDIDATES

4. INTERVIEW PREPARATION5. REFERRAL TO EMPLOYER

6. MANAGE PLACEMENT7. REPORTING

DELIVERY OF JOB SEEKERS SERVICES

• Registration on ESSA • Registration of employers• Registration of job seekers• Registration of available job opportunities• Matching job seekers with registered job opportunities

• Placement into work and skills development projects.• Psychometric assessment to determine suitability for

opportunities.• Career Guidance and information/job preparation • Referral to skills development

DELIVERY OF EMPLOYER SERVICES• Canvassing of vacancies and marketing PES• Screening matched jobseekers before referral to

job opportunities• Recommendation on foreign labour recruitment• Registration of Private Employment Agencies

(PEA’s)• Services to companies in distress including

Social Plan• Advocacy services to use PES• Active Labour Market Strategy

EMPLOYMENT SERVICES OF SOUTH AFRICA - ESSA

• The Department of Labour has implemented a system called Employment Services of South Africa - ESSA

• ESSA will enable employers to register themselves as an organisation (once off), but more important their opportunities/vacancies that become available within their business environment such as :– Formal jobs– Learner ships– Apprenticeships– Internships

EMPLOYMENT SERVICES OF SOUTH AFRICA – ESSA Cont

• Based on the given criteria for an opportunity, ESSA can automatically match individuals who meet the required criteria for an opportunity

• The Department of Labour can make the cv’s of those individuals accessible to the employer.

• It remains the right of the employer to choose/screen/interview the individuals matched to suit the vacant opportunity

• As part of the service at ESSA, DoL keeps a database of numerous unemployed as well as employed candidates on the system


• ESSA database has people with different occupations, qualifications and experience seeking employment

• What to expect from the DOL:– Identification of candidates that meet the set criteria– Compilation of CV– Intervention before individuals are referred for

selection purpose (e.g. Career Counselling, employment Counselling through Life Skills Programmes)


What we need from the employer : A detailed job description and job

specification Timeous feedback on placement done by

your company on placed individuals Feedback on performance of placed or

referred individuals Compliance with labour legislation (UIF)

HOW DOES THE SERVICE BENEFIT THE EMPLOYER?

– The service is free of charge– DoL do all the administration and recruitment for the

employers– DoL is able to do psychometric assessments upon

request from the employer of the required candidates (Note : This applies only for learnership opportunities and candidates recruited from our ESSA database)

– DoL makes its facilities available to the employer for interviews and briefing sessions

– DoL provide after care service once the job seeker has been placed.

HOW DOES THE SERVICE BENEFIT THE EMPLOYER?

Employers will have a quick and free access to a diverse pool of suitably qualified work seekers. This will not only reduce the turn around time for recruitment by employers, but will also result in savings on the massive advertisement costs and improve productivity.

DoL ESSA services are percieved as priority employment solution, this a renewed sense of destiny to the unemployed workseekers, some of whome are on the brink of despair after period of unsuccessful job-hunting endeavours due to poor access to the labour market. Thus promoting corporate governance responsibility.

SECTION B: INTERNATIONAL CROSS BOARDER LABOUR MIGRATION

PURPOSE•Globalisation- to enable the South African economy to access scarce and critical skills available elsewhere in the world in which local competencies are inadequate;•Protection stance- to protect the vulnerable South African citizens against unfair competition for scarce employment opportunities with the foreign labour migrants; much needed by locals, in which locals are equally competent to perform skilfully.

ICBLM CHECKLIST

A1.DOCUMENTATION BY APPLICANT EMPLOYER1.GENERAL(INDIVIDUAL) Work Visa (GWV) Application YES NO N/A

1.1Application form: Dept of Labour "Register an opportunity/Organisation ESSA”1.2.Work Visa Application Form

1.3.Labour Migrants ID Photo: The applicants portrait ID photo is affixed to the work visa application form if labour migrant already identified;

1.4.Job description of the vacancy applied for1.5.SAQA certificate of Evaluation: If the applicant labour migrant has academic qualification certificates acquired abroad, a SAQA certification of evaluation duly signed by a competent SAQA authority and indicating SA equivalent must be attached

1.6.’Powers of Attorney’ : Letter is attached if the employer is represented by an agency in the application process(Employer)

ICBLM CHECKLIST...Cont

1.GENERAL(INDIVIDUAL) Work Visa (GWV) Application YES NO N/A

1.7.Contract of employment: A duly completed and signed contract of employment document should be attached to the application package(Employer)

1.8.WorkPlace Skills Plan(WSP) submitted – for designated employer

1.9.Employment Equity Plan(EEP) submitted-for designated employer

1.10.Copy of Job advert (National Newspaper)

1.11.Copies of CV’s of candidates interviewed for the post(s)

1.12.Interview Notes: Selection interview notes by the employer indicating the rationale for recruited local citizens not being suitable for the vacant post or reasons for the locals not being considered at all.

1.13.Copies of existing visa(s) valid or expired: Copies of existing visa should be attached to the work visa application


1.GENERAL(INDIVIDUAL) Work Visa (GWV) Application YES NO N/A

A2.RS&R & IES REPORT BY DoL PO & LC1.13.ESSA Database Labour Search Results: Total Matched ,referred and outcome.

1.14.NGO’s/CBO’s Report: Written evidence of labour search from Traditional Leaders/Community Leaders/Ward councillors/Community based organization and NGO’s

1.15.PEA’s Report: Written evidence of labour search from, at least, one private recruitment agency,e.g.KELLY,PAG etc.

1.16.Sectoral Organizations/Professional Bodies Report:Wrtten evidence of labour search from sectoral organizations/professional bodies(See list of examples on next page)

1.17.IES Report: Indicating the inspection findings and compliance status

ICBLM CHECKLIST...ContB1.DOCUMENTATION BY APPLICANT EMPLOYER

2.Corporate(Group)Visa (Cr.V)Application YES NO N/A

2.1Application form: Dept of labour "Register an opportunity/Organisation ESSA”2.2.Work Visa Application Form

2.3.Job Description(s) of the vacancies applied for the total numbers required per job category e.g.one tractor driver and fifty fruit pickers, one rock blaster and hundred workers or two land surveyors and twenty construction workers on the application form.

2.4.SAQA certificate of Evaluation: If the applicant labour migrant has academic qualification certificates acquired abroad, a SAQA certification of evaluation duly signed by a competent SAQA authority and indicating SA equivalent must be attached

2.5.Salary benchmarking: Check what each category of labour will be paid for as per contract of employment.

2.6.Contract of employment: A duly completed and signed contract of employment document should be attached to the application package(Employer)



2.7.WorkPlace Skills Plan(WSP) submitted – for designated employer

2.8.Employment Equity Plan(EEP) submitted-for designated employer

2.9’Powers of Attorney’ : Letter is attached if the employer is represented by an agency in the application process(Employer)

2.10.Copy of Job advert (National Newspaper)

2.11.Copies of CV’s of candidates interviewed for the post(s)

2.12.Interview Notes: Selection interview notes by the employer indicating the rationale for recruited local citizens not being suitable for the vacant post or reasons for the locals not being considered at all.

2.13.Copies of existing visa(s) valid or expired: Copies of existing visa should be attached to the work visa application

ICBLM CHECKLIST ....Cont


B2.RS&R & IES REPORT BY DoL PO & LC2.14.ESSA Database Labour Search Results: Total Matched ,referred and outcome.

2.15.PEA’s Report: Written evidence of labour search from, at least, one private recruitment agency,e.g.KELLY,PAG etc.

2.16.NGO’s/CBO’s Report: Written evidence of labour search from Traditional Leaders/Community Leaders/Ward councillors/Community based organization and NGO’s

2.17.Sectoral Organizations/Professional Bodies Report:Wrtten evidence of labour search from sectoral organizations/professional bodies

2.18.IES Report: Indicating the inspection findings and compliance status

RESPONSIBLE OFFICIALS

• Responsible officail for ICBLM:Brenda MthembuAssistant Director : Public Employment ServicesDepartment of Labour KZN Provincial OfficeSuite 802 Royal Hotel North Towers267 Anton Lembede StreetDurbanTel: 0313662005Mobile: 0763183500

PRESENTER• Sandile Mthimkhulu (Mr)Durban Labour CentrePublic Employment Services031-336 1755 / 082 348 0333

THANK YOU : THE END

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