public employment services2. submit letter of intent, resume, photocopy of certificate of...

PUBLIC

EMPLOYMENT

SERVICES

SELECTION & RECRUITMENT OF APPLICANTS FOR EMPLOYMENT

SECURING LOCAL EMPLOYMENT REFERRALS(FOR EMPLOYERS)

AVAILING OF OVERSEAS EMPLOYMENT FACILITATION SERVICES(FOR APPLICANTS)

AVAILING OF OVERSEAS EMPLOYMENT FACILITATION SERVICES(FOR EMPLOYERS)

SECURING LOCAL EMPLOYMENT REFERRALS(FOR APPLICANTS)

AVAILING OF SPECIAL PROGRAM FOR EMPLOYMENT OF STUDENTS(SPES) (FOR APPLICANTS)

The Municipal Government of San Simon, Pampanga, through the Municipal Human

Resource Management Office (MHRMO), aims to maintain/produce a group of individuals which are

highly competent, professional and well motivated employees. Acquired thru through selection,

evaluation and screening process based on merit and aptness, bringing out a corps/body of excellent

service oriented government workers. The MHRMO takes responsibility for the management of

personnel functions that maintains linkages with the Civil Service Commission as the Central Personnel

agency of the government for the proper implementation of its policies related to Human Resources

Management.

Vacant Item Positions are posted in the bulletin board located at the lobby at the Municipal

Hall building and the Civil Service Commission Field Office. Anyone who meets the qualification

standards for vacant position may submit application to the MHRMO for review and evaluation.

The Personnel Selection Board (PSB) screens applicants. The PSB consists of:

• Municipal Mayor (Chairman)

• Sangguniang Panlungsod (Chairman of the Committee on Appropriations)

• Department Head of the Department which has the vacancy

• 2nd or 1st level representative

• Municipal HRM Officer (Ex-Officer, Secretariat)

ABOUT THE SERVICEBACK TO SERVICES

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• Publication Form (approved by the CSC)

• Application Letter

• Resume with 2x2 pictures

• Original and Photocopy of Certificate of Eligibility(ies)

• Original and Photocopy of Transcript off Records

• Promotional Line-up Memorandum/Appointment Paper

AVAILABILITY OF THE SERVICE

REQUIREMENTS

Monday to Friday, 8am – 5pm (NO Noon Break)

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PROCEDURES PROCESSING TIME

PERSON/SRESPONSIBLE

1. Post position for vacant item. 15 day posting

Jose E. Yabut III

HRMO

2. Submit letter of intent, resume, photocopy of

Certificate of Eligibility/ies (if applicable) and

Transcript of Records

1 min/document

Applicant

3. Receive Application 1 mins/document Administrative Aide

4. Forward application for review /evaluation 15 mins

Jose E. Yabut III

HRMO

HOW TO AVAIL THE SERVICE BACK TO SERVICES

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PROCEDURES PROCESSING TIME PERSON/S RESPONSIBLE

5. Process application for prospective

employment:

- Conduct IQ-EQ test

- Interview

- Notify Applicant

30 mins/applicant

1 hour

Within 2 weeks after

the submission of

application

Jose E. Yabut III

HRMO

Hon. Leonora C. WONG

Municipal Mayor

Engr. Ma. Stephana Dimacali

Municipal Administrator


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6. Prepare appointment papers Within 2 weeks

Jose E. Yabut IIIHRMO

7. For Department Heads: Concur

appointment

15 days upon

submissionSangguniang Bayan

Members

8. Approve Appointment 1 day

Hon. Leonora C. WONGMunicipal Mayor /

Appointing Authority


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9. Submit to the Civil Service

Commission:

-Verification and/or Approval/Disapproval of

documents

1 hour

Jose E. Yabut III

HRMO/

CSC Personnel

10. Release approved/disapproved

appointment

2 mins. upon

receipt of

appointment from

CSC

Jose E. Yabut III

HRMO


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FLOWCHARTSTART

Post position for vacant item

15 day

HRMO

Submit letter of intent, resume, photocopy of

Certificate of Eligibility/ies (if applicable) ,Transcript

of Records and other supporting docs.

Applicant

Receive Application

1 min/ document

Administrative Aide

A

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FLOWCHART

Review/Evaluate Application

15 mins

HRMO

Process Application (Conduct IQ-EQ Exams,

Interview and Notify Applicant)

30 mins per applicant/1 hour/within 2 weeks

HRMO/Mun. Mayor/Mun. Admininistrator

A

Prepare appointment papers

Within 2 weeks

HRMO

B

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FLOWCHART

Concur/not concur appointment

(for Department Head)

15 days upon submission

Sangguniang Bayan Members

Approve appointment papers

1 day

Appointing Authority /Mun. Mayor

B

Submit appointment papers

to CSC

1 hour

HRMO /Admin Aide

END

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PESO provides employment assistance to job seekers through referral. Career guidance and

counseling are also offered to assist the applicants in going about the recruitment process in different

companies.

The office offers interview tips and guides on writing resumes or applicant letters, among

others. It also assists clients in choosing the position/job that will match their abilities and interests.

ABOUT THE SERVICE

REQUIREMENTS

Curriculum Vitae/Resume with 2” x 2” picture



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PERSON/SRESPONSIBLE

1. PESO Staff will interview and record necessary information

(with photo) about the applicant/s using the PESO Database

program and will MARK his/her initial application status as

‘PENDING’. In addition applicant is required to fill-up an

SRS form(Skill Registry System) to be submitted by PESO

to Provincial Capitol for National Database Record.

4 mins

Gellie-Ann DagdagPESO Staff


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PERSON/SRESPONSIBLE

2. Applicant will be informed to wait for calls/text directly from

potential employer/PESO if he/she qualifies for any job

vacancy.

1 min


3. The PESO will conduct preliminary screening (according to

the company’s set of standards with the aid of PESO

Database)

1 day

Renato CortezPESO Manager

Or the

PESO Staff


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PERSON/SRESPONSIBLE

4. Submit Lists of Qualified Applicants to Employer/s per Batch

Generated from PESO Database.1 day


or

PESO Staff


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FLOWCHART START

PESO Staff will interview and record necessary information (with photo) about the applicant/s using the PESO

Database program and will MARK his/her initial application status as ‘PENDING’. In addition applicant is required to

fill-up an SRS form(Skill Registry System) to be submitted by PESO to Provincial Capitol for National Database Record.

3 mins

PESO Staff

Applicant will be informed to wait for calls directly from potential employer/PESO

if he/she qualifies for any job vacancy

1 min

PESO Staff

The PESO will conduct preliminary screening (according to the company’s set of

standards with the aid of PESO Database)

1 day

PESO Manager

Submit Lists of Qualified Applicants to Employer/s per Batch

1 day

PESO Manager

END

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PESO assists employers by conducting preliminary screening of applicants and referring to

them applicants who meet their set standards.

This service is FREE OF CHARGE.

Employers may call or visit PESO to post job vacancies. Job vacancies are posted and

distributed every Monday.

ABOUT THE SERVICE

REQUIREMENTS

• Name and address of the company

• Person to whom the referral letter will bf e addressed

• Contact number/Company’s telephone number

• Brief description of the company/Nature of business (if possible, please provide a copy of the

company’s profile or brochure)

• Job vacancies/Positions

• Number of persons to be hired

• Nature of job/Area of assignments

• Qualification requirements of applicants

• List of necessary papers to be submitted by applicants

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PERSON/SRESPONSIBLE

1. Call or visit the office and provide the required information. Employer

2. List of Job Vacancies:

* is posted on the Municipal Hall Bulletin Board,

* San Simon PESO (Official) facebook

* and inform Barangay PESO Coordinator and distribute Lists

of Job Orders

Within 1

day


or


3. The PESO match applicants’ qualifications with the company’s

set of standards(with the aid of San Simon PESO Database)Within 1

day


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PERSON/SRESPONSIBLE

4. PESO will submit the Lists of Job Applicants with photos per

batch generated by the San Simon PESO.Within 1 day


or


and

Company

5. Employers decide whether to hire applicants referred by PESO

or not.

6. The company should inform the PESO Manager regarding the

placement of applicants to update the San Simon PESO

Database (whether Hired or still Pending).

If this is not possible, the PESO staff will call the employer and inquire

whether their vacancies have been filled up or will still be included in the

following week’s list of vacancies.


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FLOWCHART START

Call or visit the office and provide the

required information

Employer

List of Job Vacancies:

* is posted on the Municipal Hall Bulletin Board,

* San Simon PESO (Official) facebook

* and inform Barangay PESO Coordinator and distribute Lists

of Job Orders

Within 1 day

PESO Manager/Staff

The PESO match applicants’ qualifications with the company’s set of

standards(with the aid of San Simon PESO Database)

Within 1 day

PESO Manager/Staff

A

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FLOWCHART

PESO will submit the Lists of Job Applicants with photos per batch

generated by the San Simon PESO

Within 1 day

PESO Manager/Staff

Employers decide whether to hire applicants referred by PESO or not

Employer

A

The company should inform the PESO Manager regarding the placement of applicants to

update the San Simon PESO Database (whether Hired or still Pending).

If this is not possible, the PESO staff will call the employer and inquire whether their vacancies have

been filled up or will still be included in the following week’s list of vacancies.

PESO Manager/Staff

END

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PESO assists various placement agencies in conducting their recruitment in San Simon.

The office makes sure that these agencies are authorized by the Philippine Overseas Employment

Administration(POEA). It also monitors the status of workers placed overseas.

Hired applicants who need financial assistance for their placement fee may avail are being referred to

financing institutions or banks which offer financial assistance to hired overseas applicants.

ABOUT THE SERVICE

REQUIREMENTS

• Bio-data with picture

• NBI Clearance

• Birth Certificate

• Employment/Training Certificates

• License (for professional or skilled workers)

• Passport



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PERSON/SRESPONSIBLE

1. Overseas agencies may conduct recruitment at PESO anytime

of the year. Announcements for recruitment come through

facebook, television, radio or posters.

You may also personally inquire at PESO.

Employer/Agency

2. If recruitment will be conducted, prepare and bring the

requirements enumerated above, as well as other documents

that the recruitment agency may require.


or


3. Fill-up the agency application form together with the SRS form.

The Applicant are usually required to undergo interview.

Other documents, if any, are prepared after your qualifications

have been assessed.

3 mins.

4. Hired applicants may request for placement assistance under

the PESO Overseas Placement Assistance Program to be

referred to other financing institutions that offer financial

assistance to hire overseas applicants.


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FLOWCHART START

Overseas agencies may conduct recruitment at PESO anytime of the year. Announcements for

recruitment come through facebook, television, radio or posters.

You may also personally inquire at PESO.

Employer

If recruitment will be conducted, prepare and bring the requirements enumerated above, as well as

other documents that the recruitment agency may require.

PESO Manager/Staff

Fill-up the agency application form together with the SRS form. The Applicant are usually required

to undergo interview.

Other documents, if any, are prepared after your qualifications have been assessed.

3 mins

PESO Manager/Staff

A

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FLOWCHART A

Hired applicants may request for placement assistance under

the PESO Overseas Placement Assistance Program to be

referred to other financing institutions that offer financial

assistance to hire overseas applicants.

PESO Manager/Staff

END

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OVERSEAS PLACEMENT agencies may seek the assistance of PESO in conducting

recruitment activities in San Simon.

They may use the facilities and equipment of the office, and may request for staff support.

This service is offered FREE OF CHARGE.

ABOUT THE SERVICE

REQUIREMENTS

• Provide Recruitment Authority (PRA)

• Confirmed Job Order/s from principal employer/s

Note : Both must be duly approved by the Philippine Overseas Employment Administration(POEA).



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PERSON/SRESPONSIBLE

1. Overseas Placement Agencies must notify the PESO of their

desire to conduct hiring for abroad by forwarding the required

documents.

Agency

2. Conduct recruitment activities. The facilities and equipment of

the PESO are provided FREE OF CHARGE.

To maximize the number of applicants, agencies are

encouraged to advertise in various local media.


3. Overseas placement agencies are required to submit a

Terminal Report, as required in the PRA, at the end of the

recruitment period.

A separate Deployment Report should also be submitted after

the hiring period.

Agency


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FLOWCHART START

Overseas Placement Agencies must notify the PESO of their desire to conduct hiring for abroad by

forwarding the required documents.

Agency

Conduct recruitment activities. The facilities and equipment of the PESO are provided FREE OF CHARGE.

To maximize the number of applicants, agencies are encouraged to advertise in various local media.

PESO Manager

Overseas placement agencies are required to submit a Terminal Report, as required in

the PRA, at the end of the recruitment period.

A separate Deployment Report should also be submitted after the hiring period.

Agency

END

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THE SPECIAL PROGRAM FOR EMPLOYMENT OF STUDENTS(SPES) aims to help

poor but deserving students and out-of-school youth in pursuing their education by encouraging

their employment during summer vacation. It was created under Republic Act 7323, enacted on

March 30, 1992.

The program is conducted every year. Participants are assigned to work in SPES

registered private establishments, government institutions and departments. Work duration is a

minimum of 30 days but not more than 60 days. Participants are entitled to at least a minimum

wage. Said wage is being paid solely by the Local Government Unit; Applications are screened at

the Public & Employment Service Office.

Students and out-of-school youth applying under SPES must meet the following criteria:

• 15 to 25 years old

• Enrolled during the present school year/seminar immediately preceding the summer

vacation or a drop-out who intends to enroll again

• Parents’ net income after tax does not exceed P 36,000 per annum

• No failing grades

ABOUT THE SERVICE BACK TO SERVICES

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• Resume with ID pictures -3 copies

• Any of the following to attest to the student-applicant’s age:

• Birth or Baptismal certificate

• Joint affidavit of 2 disinterested parties

• Any of the following to attest to the student-applicant’s rating:

• Form 138

• Certification by the School Registrar that the student has passed during the previous

semester or school year

• Certified true copy of the student’s class card where the passing grade could be determined

• Any of the following to attest to the student’s family income:

• Latest Income Tax Return of the parents/guardian

• Certification from the employer/union president that the parent/ guardian of the applicant to

be displaced or has been displaced

• Bureau of Internal Revenue (BIR) Certification that the parents do not file Tax Returns

REQUIREMENTS BACK TO SERVICES

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PERSON/SRESPONSIBLE

1. Submit the requirements to the PESO Manager/staff.


Or


2. The PESO Manager assesses the SPES manpower requirements of the

different government line agencies and private companies based on job

vacancies solicited.

Within 1

day

3. Students who qualify are contacted by phone. A lists of qualified students

is also posted at the Office of the Mayor and in San Simon PESO

(Official) facebook.

Record of Students and photos will be saved in the San Simon PESO

Database program.

3 mins

4. If you are included in the master list or line-up, ask for a Referral Letter to

a participating government agency or private establishment.

5. Proceed to the assigned office/establishment and have your name listed.

Bring your Referral Letter.

A monitoring Team is assigned to gather the lists of referred and placed

and placed SPES participants from the different government line

agencies and private firms.

Company


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FLOWCHART START

Submit the requirements to the PESO Manager/staff.

PESO Manager/Staff

The PESO Manager assesses the SPES manpower requirements of the different government line agencies

and private companies based on job vacancies solicited.

PESO Manager/Staff

Students who qualify are contacted by phone. A lists of qualified students is also

posted at the Office of the Mayor and in San Simon PESO (Official) facebook.

Record of Students and photos will be saved in the San Simon PESO Database program.

PESO Manager/Staff

A

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FLOWCHART A

If you are included in the master list or line-up, ask for a

Referral Letter to a participating government agency or

private establishment.

PESO Manager/Staff

END

Proceed to the assigned office/establishment and have your

name listed. Bring your Referral Letter.

A monitoring Team is assigned to gather the lists of

referred and placed and placed SPES participants from the

different government line agencies and private firms.

Company

BACK TO SERVICES

PREV

public employment services2. submit letter of intent, resume, photocopy of certificate of...

Documents