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2008 State Highways & Bridges PM 4.3Work Paper Index of 21

Work Paper IndexState Highways and Bridges

KEYC Case StudiesDB Bridge DataDF Financial DataDH Highway DataFED Federal Highway Administration & Federal Dept of TransportationGB Bridges – General GF Finances – GeneralGH Highways – GeneralGO Other general information from MnDOTGP Performance Reports, Planning, & Projections – GeneralI Interviews - MnDOTIO Interviews - OtherL State Laws & RulesLF Federal Laws and RegulationsMAP MapInfo filesM Background/Literature/MiscellaneousNP All work papers with a classification of “mixed” or “not public”

Location codes: P = paper E = electronic

Classification codes: PUB = Public NP = Not Public MIX = Mixed public and not-public


Section C (Case Studies)

Index Description Loc

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1 2006 bridge inventory spreadsheet used to select bridges P PUB2a-b (a) Maintenance Time Charges – 6748, 27568, & 6483 (b) transmittal e-mail

Source: Denise Hesselroth, Metro MIS, 651-234-7410 Rec’d 11-29-07E PUB

3 List of bridge contract projects pulled from PMSNancy Daubenberger, Bridge Office Rec’d 11-29-07

E PUB

10 6748 bridge inventory report E PUB11 6748 routine inspection reports

(a) 8-15-07E PUB

12 Bridge 6748 special inspection reports(a) August 3, 2007 (b) 2003 (c) 1999

E PUB

13 6748 Record of routine maintenance charges, 1966-2007 E PUB14 Bridge Activity Report (contract work) E PUB15 6748 contract/maintenance history – report dated 1997 E PUB

30 27568 (169 over Nine Mile Creek, Edina) Inventory report E PUB31 27568 (169 over Nine Mile Creek, Edina) routine inspection reports E PUB32 Bridge Activity Report (contract work)

50 6483 (US 61 over Hay Crk, Red Wing) Inventory report E PUB51 6483 (US 61 over Hay Crk, Red Wing) Routine inspection reports E PUB52 6483 contract/maintenance history – report dated 1997 E PUB

53a-b 6483 Ultransonic testing reports (a) 2007 and (b) 2003.Source: Eric Evens, Engineering Specialist Senior, District 6

E PUB

70 9340 (35W over Miss Riv, Minneapolis) bridge inventory E PUB71 9340 routine inspection reports (folder, with reports going back to 1978) E PUB72 9340 special inspection reports (folder, wit reports going back to 1994) E PUB73 Dan Dorgan letter responding to questions from Senator Jim Carlson

Attached: Sen. Carlson’s annotated copy of FC inspection report recommendationsE/P PUB

74 Contract with Janney, Elstner Associates for I-35W bridge collapse investigation E PUB75 9340 URS report E PUB76 9340 U of MN Fatigue Evaluation 2001 E PUB77 9340 Anti-Icing system evaluation 2001 E PUB78 Set of e-mails between MnDOT and URS corp. representatives regarding I35W

bridgeSource: Dan Dorgan, State Bridge Engineer Rec’d 11-29-07

P PUB

79 Internal URS e-mails/memos regarding I-35W bridge recommendations Source: Dan Dorgan, State Bridge Engineer Rec’d 11-29-07

P PUB

See I-21

Dan Dorgan and Gary Peterson, Bridge Office, 11-29-87 Interview about bridge 9340

E PUB

80 Copy of an August 19, 2007 Star Tribune graphic showing the critical members of the bridge that URS was evaluating and the area of proposed plating.

E PUB


Section C (Case Studies)Source: Dan Dorgan, State Bridge Engineer Rec’d 12-3--07

81 9340 Maintenance hours, 1996-2007Source: Nancy Daubenberger, Bridge Office Rec’d December 17, 2007

E PUB

82 Federal Highway Administration, Adequacy of the U10 and L11 Gusset Plate Designs for the Minnesota Bridge Nol 9340 (I-35W over the Mississippi River, Interim Report, January 11, 2008

E PUB

83 NTSB Safety Recommendation to the FHWA, January 15, 2008 E PUB

Section DB (Bridge Data)


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1 Preliminary data request memo – Bridge condition data 9-17-08 E PUB1a Interview with Jim Pierce regarding bridge data and clarifications E PUB1b Memo to Jim Pierce highlighting data anomalies and suggesting/seeking resolution,

November 13, 1007E PUB

1c Jim Pierce/MnDOT response to 1b, received at email attachment 11-21-07 E PUB1d Record of phone calls and emails regarding bridge data and measurement of bridge

conditions, primarily between Jim Pierce and Carrie MeyehoffE PUB

1e Record of email exchange with some definitional and data clarifications (primarily related to age of structures and replacement cycle and between Nancy Daubenberger, Gary Peterson, and Carrie Meyerhoff)

E PUB

1f Description and explanation of change in MnDOT’s performance targets for structural condition. Attachment included with first email from Nancy Daubenberger in DB-1e

E PUB

2 Federal Highway Administration, Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation’s Bridges, Report No. FHWA-PD-96-001, December 1995.

E PUB

3 Chart: Total cost of contracts let by fiscal year for bridge replacement and repair(Note: this is contract cost when let. Actual project costs may differ from these.Source: Nancy Daubenberger, director of planning, bridge office.

E PUB

4 2006 descriptive and condition data – all bridgesSource: Jim Pierce, Bridge Office. Received 10-31-07

E PUB

4a DB-4 data in SPSS E PUB4b Syntax for working with DB-4a E PUB4b1 Syntax DB-4b with notations documenting verification of syntax P PUB4c Output checking internal consistency of data (for documentation only; no changes

made to values received)E PUB

4d Word document highlighting changes made to DB-4a that render it different from the original data received from MnDOT (This is a non-technical list. For technical criteria, etc. refer to DB-4b, the syntax)

E PUB

5 Bridge Inspection Certification - Field Proficiency Test Results for tests conducted 2001-07 (Excel Spreadsheet)Source: OLA. Created 10-8-07 by converting Word table at GB-5a to Excel.

E PUB


Section DB (Bridge Data)5a Bridge Inspection Certification - Field Proficiency Test Results for tests conducted

2001-07 (original data, as provided in a Word document)Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

6 Bridge inspector database as of 10-8-07. Three worksheets: Team leaders, Assistant Inspectors, Program AdministratorsSource: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

7 Bridge Office Inspector Staff and Consultant Spending, 10-10-07Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-12-07

E PUB

8 2001-06 bridges data (does not include all descriptive information as in DB-4)Source: Jim Pierce, Bridge Office. Received 10-31-07

E PUB

8a DB-8 in SPSS E PUB8b Syntax for working with DB-8/DB-8a E PUB8b1 Syntax DB-8b with notations documenting verification of syntax P PUB8c Output checking internal consistency of data (for documentation only; no changes

made to values received)E PUB

8d Word document highlighting changes made to DB-8a that render it different from the original data received from MnDOT (This is a non-technical list. For technical criteria, etc. refer to DB-8b, the syntax)

E PUB

9a State bridge data in SPSS (includes data from DB-4a and DB-8a) E PUB9b Syntax for working with DB-9a (see also DB-12 which was specifically about

altering condition ratings)E PUB

9b1-2 Syntax DB-9b with notations documenting verification of syntax P PUB9b3 Output of sample of cases checked for correct structural condition rating P PUB9c SPSS output documenting structures with inconsistent main designs and decision

about how to count themE PUB

9d SPSS output documenting structures with inconsistent years built and how to resolve

E PUB

9e SPSS output documenting identification of structures with inconsistent rehab years P PUBSPSS output documenting creation of consistent rehab years E PUB

9f Word document highlighting changes made to DB-9a that render it different from the combination of DB-4a and DB-8a

E PUB

10a Syntax for looking at bridge conditions for all state structures E PUB10b SPSS output from looking at bridge conditions for all state structures (excel file is

GB-25a)E PUB

10c Syntax for looking at bridge conditions for structures by length E PUB10d SPSS output from looking at bridge conditions for structures by length (excel file is

GB-25b)E PUB

10e Syntax for looking at bridge conditions for structures by route/functional class E PUB10f SPSS output from looking at bridge conditions for structures by route/functional

class (excel file is GB-25c)E PUB

10g Syntax for looking at the structural condition rating for all structures and by route (had to redo because additional category added to SCR)

E PUB

10h SPSS output from redoing structural condition rating analysis (exported to GB-25 excel files as appropriate)

E PUB

10i Syntax for looking at bridge conditions for structures by district E PUB10j SPSS output from looking at bridge conditions for structures by district E PUB10k Syntax for looking at bridge conditions for structures by ATP E PUB10l SPSS output from looking at bridge conditions for structures by ATP (excel file is

GB-25d)E PUB

10m Syntax for miscellaneous additional analysis E PUB10n SPSS output of miscellaneous additional analysis E PUB


Section DB (Bridge Data)10o Syntax for analysis of structure age E PUB10p Output related to structure age E PUB10q Syntax for determining structures that became SD during period E PUB10r Output related to determining structures that became SD during period E PUB10s Syntax for appendices listing structurally deficient structures and fracture critical

bridgesE PUB

10t Output for appendices listing structurally deficient structures and fracture critical bridges (SPSS output file, plus two excel files—one for structurally deficient and one for fracture critical—saved with same workpaper number)

E PUB

10u Syntax for checking bridge trend section of draft E PUB10v Output from checking bridge trend section of draft E PUB10w Syntax for changing functional class analysis E PUB10x Output for changing functional class analysis11 Bridge program costs – let and programmed cost

Source: Jackie Fredrick, Bridge Office Rec’d 11-15-07E PUB

12 SPSS syntax for changing structures’ condition ratings E PUB12a1-

2Hardcopy of syntax DB-12 with notations documenting verification P PUB

12b Electronic SPSS output associated with changing structures’ condition ratings E PUB12c Hardcopy SPSS output associated with determining which structures to change

conditions ratings forP PUB

13 Syntax for determining adherence to inspection intervals E PUB13a Hard copy of DB-13 (syntax for determining adherence to inspection intervals) with

notes from verification (including attempt to quantify impact of some errors/decisions)

P PUB

13a1-13a4

Hard copy output generated while doing verification to DB-13 and directly related to notes in DB-13a

P PUB

14 Data from MnDOT (Excel file) with structures’ primary roadway for 2001-06 E PUB14a DB-14 in SPSS to match to DB-9a, the main bridge file E PUB15 See DB-17 for FHWA data related to report comparison of MN to Nation. Kept

this older data because used for verification of syntax and for comparison to MnDOT data. FHWA bridge data. Folder includes 52 .txt files originally downloaded from http://www.fhwa.dot.gov/bridge/nbi/ascii.cfm on January 8, 2008, for 2006 (at the time 2007 data were noted as subject to change); the full SPSS data file; the state-structures only SPSS data file; syntax; and output.

E PUB

15a File layout for text files in above folder P PUB15b Work to determine likely year in MnDOT data corresponding to FHWA data and

verifying portion of chapter 2 that contains the comparisonP PUB

16 SPSS data file with cut from DB-9a to do additional analysis related to annual inspection cycles

E PUB

17 More current FHWA bridge data. Folder includes 52 .txt files originally downloaded from http://www.fhwa.dot.gov/bridge/nbi/ascii.cfm on January 29, 2008, for 2007; the full SPSS data file; the state-structures only SPSS data file; syntax; and output.

E PUB

18 Clarification of some abbreviations/terminology in the bridge information (i.e., descriptions of facility carried and feature over, and FHWA status)

E PUB


Section DF (Financial Data)


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1 Capital asset coding information – for financial reporting purposes (federal requirements). Source: Charlie Kettering, MnDOT/Finance supervisor. Rec’d 9-18-07

E PUB

2 Mn.DOT Cost Index by Fiscal Year. Source: Mary Plaisance, Office of Technical Support. Rec’d 11-5-07

E PUB

3 Highway User Tax Distribution Budgetary Fund Balance and Highway Trunk Fund budgetary balance. Audited data.Source: Charlie Kettering, MnDOT Finance Division. Rec’d 11-8-07

E PUB

4 State and Local Government Price DeflatorSource: U.S. Dept of Commerce, Bureau of Economic Analysis, 11-14-07

E PUB

5 Staffing dataSource: Penny French, MnDOT Human Resources. Rec’d 11-15-07

E PUB

6 Highway and Bridge-related Expenditures (audited financial data)Source: Charlie Kettering, MnDOT/Finance supervisor. Rec’d 11-15-07

E PUB

7 Minnesota Department of Transportation Commitments, 1997-2007 Source: Charlie Kettering, MnDOT/Finance supervisor. Rec’d 12-3-07

E PUB

8 November 2007 Forecast spreadsheetSource: Scott Peterson, MnDOT Finance Director Rec’d 12-

E PUB

Section DH (Highway Data)


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1 OLA Memo to Dave Janisch requesting data for pavement conditions, 9-12-07 E PUB2 OLA Memo to Jonette Kreideweiss requesting background data regarding State

Trunk Highway System roadways, 9-21-07E PUB

3 2002-2006 Trunk Highway System Pavement Data from Dave Janisch E PUB3a 2002-2006 Trunk Highway System Pavement Data from D. Janisch in SPSS format E PUB3b Syntax of SPSS procedures working with Trunk Highway System Data E PUB3c Pavement charts and tables, 10-9-07 E PUB4 Transportation Information System background data on pavement miles and traffic

Source: Mike Koukol, Director of Data Systems & Coordination. Rec’d 9-28-07E PUB

5 Data tables (RQI and ARSL) from new sets of Pavement data, prepared 10-15-07 E PUB6 Pavement wish list of roads and repairs, sent by K. Shannon, 10-124-07 E PUB7 Pavement spending (let amounts), sent by Mark Larson, 10-25-07 E PUB8 Delays data, sent by Erik Rudeen, 11-5-07 and James Weingartz 11-20-07 E PUB8a Reason for Delays Summary 2005-2007 11-5-07 E PUB


Section DH (Highway Data)8b Reason for Delays Summary FY 2004 E PUB8c Reason for Delays Summary FY 2003 E PUB8d Reason for Delays Spreadsheet 2004 Q4 E PUB8e Reason for Delays Spreadsheet 2004 Q3 E PUB8f Reason for Delays Spreadsheet 2003 Q3 E PUB8g Reason for Delays Spreadsheet 2003 Q2 E PUB8h Reason for Delays Spreadsheet 2003 Q1 E PUB8i Reason for Delays Spreadsheet 2002 Q4 E PUB8j Reasons for Delay FY 2004 Q4 E PUB8k DH-8k Reasons for Delay FY 2004 Q3 E PUB8l Reasons for Delay FY 2004 Q2 E PUB8m Reasons for Delay FY 2004 Q1 E PUB8n Reasons for Delay FY 2003 Q2 E PUB8o Reasons for Delay FY 2003 Q1 E PUB8p Reasons for Delay FY 2002 Q4 E PUB8q Delays Graph FY 2003 Q3 E PUB9 Pavement spending by functional classification, sent by Mark Larson, 11-7-07 E PUB10 Major Construction and Preservation spending 1997-2000, sent by Steve McVay,

11-9-07 E PUB

11 Major Construction Projects, highlighting bonding projects, 2001-2006, sent by Steve McVay, 11-9-07

E PUB

Section FED (Federal Hwy Administration & DOT)


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n1 [this spreadsheet has data from years 2000 through 2005 from the following:]

Federal Highway Administration, Highway Statistics, “Revenues Used by States for Highways,” 2000-2005. http://www.fhwa.dot.gov/policy/ohim/hs05/finance.htm (accessed 29 August 2007)

E PUB

1a Syntax of statistical analysis of the 2005 data from FED-1 E PUB1b SPSS file of 2005 financial data from FED-1 E PUB1c SPSS output from running syntax of FED-1a E PUB2 Federal Highway Administration, Highway Statistics 2005, "Public Road Length

2005 Miles by Ownership," 2005, http://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm10.xls (accessed 30 August 2007)

E PUB

3 Federal Highway Administration, Highway Statistics 1997, "Public Road Length 1997 Roads by Jurisdiction,"1997. http://www.fhwa.dot.gov/ohim/hs97/hm10.pdf (accessed 30 August 2007)

E PUB

4 Federal Highway Administration, Highway Statistics 2005, "State Agency-Owned Public Road," October 2006. http://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm80.xls (accessed 31 August 2007)

E PUB

http://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm10.xls

http://www.fhwa.dot.gov/policy/ohim/hs05/finance.htm


5 Federal Highway Administration, Highway Statistics 2005, "State Agency-Owned Public Roads, Miles, Lane Miles, and daily travel," October 2006. http://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm80.xlshttp://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm81.xls (accessed 31 August 2007)

E PUB

6 Federal Highway Administration, Highway Statistics 2005, "State Agency-Owned Public Roads, Miles, Lane Miles, and daily travel," October 2006. http://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm80.xlshttp://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm81.xls (accessed 31 August 2007)

E PUB

7 Federal Highway Administration Website, “FHWA Minnesota Division: Our Mission,” n.d. http://www.fhwa.dot.gov/mndiv/mission.htm (accessed 6 September 2007)

E PUB

8 Federal Highway Administration, A Guide to Federal-Aid Programs and Projects, 2007. http://www.fhwa.dot.gov/federalaid/projects.pdf (accessed 6 September 2007)

E PUB

9 Federal Highway Administration, “Addendum,” n.d.. http://www.oim.dot.state.mn.us/funclass-update/pdf/FHWA%20Guidelines.pdf (accessed 2 October 2007).

E PUB

10 FHWA, impact of accelerated financing E PUB

Section GB (Bridges - General)


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1 Minnesota Department of Transportation, Fiscal Year 2006 Through 2008 Bridge Preservation, Improvement, and Replacement Guidelines (St. Paul, April 2007).

E PUB

2 Minnesota Department of Transportation, Bridge Inspection Manual (Version 1.4) (St. Paul, May 2007).

E PUB

3 Bridge Inspection DefinitionsSource: MnDOT. Posted to I-35W web page as “Terms and Definitions Used In these Documents.” http://www.dot.state.mn.us/i35wbridge/history.html; accessed 9-18-07.

E PUB

4 Bridge Repair and Replacement prioritizing criteria, developed as part of the 20-year planning process in 2004Source: Paul Rowecamp, Bridge Office

E PUB

5 MnDOT Office of Bridges and Structures, Trunk Highway Bridge Planning Guide, July 1998. Source: Nancy Daubenberger, Bridge Office Rec’d 9-17-07

P PUB

5b Program data matched to 2006 bridge inventory in SPSS. E PUB5c Syntax for above. E PUB5d Write up of results from analysis of 1998 bridge program compared to information

in 2006 bridge inventoryE PUB

6 Bridge inspection – description of the Compliance Audit Program (Bridge Office inspections of district/county/city inspection practices)Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

7 Bridge Inspection Compliance Program – 2007 Audit Questionnaire Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

8 MnDOT Letters to inspection jurisdictions regarding results of compliance audits(a) 2006, (b) 2005, (c) 2004, (d) 2003 (e) 2002.

E PUB

http://www.dot.state.mn.us/i35wbridge/history.html

http://www.oim.dot.state.mn.us/funclass-update/pdf/FHWA%20Guidelines.pdf

http://www.fhwa.dot.gov/federalaid/projects.pdf

http://www.fhwa.dot.gov/mndiv/mission.htm

http://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm80.xlshttp://www.fhwa.dot.gov/policy/ohim/hs05/xls/hm81.xls





Section GB (Bridges - General)Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

9 FHWA Compliance Reviews of Minnesota’s bridge inspection program (a) 2006, (b) 2005, (c) 2004, (d) 2003.Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

10 MnDOT Technical Memorandum No. 04-08-B-01, Guidelines regarding inspection frequency, May 2004.Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

11 Bridge Inspector Certification Guidelines (2006)Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

12 Bridge Inspection Team Leader - Field Proficiency Test Procedures, (Revised in 2006)Source: Todd Niemann, Inspection program supervisor. Rec’d: 10-8-07

E PUB

13 Bridge Replacement and Repair, 20-year plan (established 2004-05)Source: Nancy Daubenberger, Bridge Office. Rec’d 10-11-07

E PUB

14 Culvert Replacement and Repair, 20-year plan (established 2004)Source: Nancy Daubenberger, Bridge Office. Rec’d 10-11-07

E PUB

15 Bridge Painting, 20-year plan (established 2004)Source: Nancy Daubenberger, Bridge Office. Rec’d 10-11-07

E PUB

16 2007 Technical Memorandum on Fracture Critical Inspections, July 2007 E PUB16a 2005 Technical Memorandum on Fracture Critical Inspections, September 2002 E PUB17 Technical Memorandum on Critical Deficiences found during bridge inspections,

July 2005E PUB

18 Executed MnDOT contract with PB Americus for (1) 2007 bridge inspections and (2) assessment of MnDOT’s bridge inspection programSource: Nancy Daubenberger, Bridge Office. Rec’d 10-23-07

E PUB

19 MnDOT, Minnesota Bridge Replacement Program Task Force Report, September 1988. Source: LRL.

E PUB

20 OLA Summary Work Paper: Bridge Inspection E PUB21 MnDOT, Minnesota Bridges: Current Statistics (October 2006). P PUB22 FHWA, Bridge Inspectors Reference Manual, 2006 E PUB23 OLA summary work paper: Bridge Replacement Planning E PUB24 Analysis of adherence of bridge inspections to recommended intervals E PUB24a SPSS output supporting GB-24 E PUB25 Bridge trends—word document reflecting analysis of bridge performance E PUB25a Excel file supporting GB-25 (spss output is DB-10b), overall state structures E PUB25b Excel file supporting GB-25 (spss output is DB-10d), structures by length E PUB25c Excel file supporting GB-25 (spss output is DB-10f), structures by route E PUB25d Excel file supporting GB-25 (spss output is DB-10l), structures by ATP E PUB

26 District 7 (Mankato) Folder, November 19 2007 P PUB26a Folder Index, “List of Handouts, November 19 2007 P PUB26b MnDOT Strategic Plan 2003 P PUB26c Pawlenty-Molnau Values, Goals and Principles, 2003-2007 P PUB26d ATP-7 one-pager P PUB26e ATP Solicitation Letter (three letters) November 7, 2007 P PUB26f ATP-7 Subtargets, 2001-2007 P PUB26g Mn/DOT Highway Investment Strategy for District 7 (2002, 2004, 2007) P PUB26h Highway Construction Funding Plan by fiscal year, January and July 2007 P PUB26i Statewide Trunk Highway System Check In, ATP 7, April 13 2007 P PUB26j Ten year Highway Improvement Plan summary by policy P PUB26k Ten year plan investment philosophy, October 1, 2007 P PUB26l Funding Guidance and Target Information from OIM P PUB


Section GB (Bridges - General)26m District 7 Project Scoping Process diagram P PUB26n Huge, Long, and Short Lists, Scoping Process P PUB26o Ride Quality Index and Remaining Service Life maps of District 7 P PUB26p District 7, Construction Program map,2006-2009 and 2007-2011, (Feb 2007) P PUB26q Bridge Selection Process; Bridge Management Process; Programmed Bridge

Projects; Bridge Replacement/Rehab Data 2008-2030P PUB

26r District 7 Maintenance maps, 2005 and 2006 P PUB26s Statewide Corridor Fund application for TH-14 Waseca to Owatanna, March 2006 P PUB26t TH-14 Partnership brochures P PUB26u District 7 Long Range Plan Purpose (1999); Critique (2004); LRP Executive

Summary2008-2030P PUB

26v Southwest Minnesota Freight Executive Summary, September 2007 P PUB26w STH-60 Highway Expansion Progress map, June 2005 P PUB27 Minnesota Implementation Plan re: 2005 revised NBIS regulations, dated January

2006 and (b) transmittal letter to FHWA.Source: Gary Peterson, Bridge Office. Rec’d 12/10/07

E PUB

28 2007 Inspections: Critical Findings E PUB29 Nondestructive inspection techniques E PUB

30a-c Miscellaneous documents discussing the meaning of “deficient” bridges.30a: CNN.com article “States warned to inspect bridges” published August 2, 2007, accessed January 7, 200830b: Section from FHWA 2004 conditions and performance report, accessed January 4, 200830c: “Guide to Important National Bridge Inventory terms”; accessed 1/7/2008

E

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PUB31 FHWA deficient bridge list for Minnesota, downloaded from

www.dot.state.mn.us/hottopics/35w/FHWA-DeficientBridgeList.pdf, for comparison to OLA’s list

E PUB

32 Minnesota’s truss bridges downloaded from http://www.dot.state.mn.us/i35wbridge/pdfs/trussbridges2.pdf, 1/16/08

E PUB

33 Bridge Crew Informational SheetSource: Phil Erickson, Metro Bridge Maintenance Superintendent, rec’d 1-25-08

E PUB

34 Assignment areas for Metro Division bridge crewsSource: Phil Erickson, Metro Bridge Maintenance Superintendent, rec’d 1-25-08

E PUB

35 Metro Division bridge crew organization chartSource: Phil Erickson, Metro Bridge Maintenance Superintendent, rec’d 1-25-08

E PUB

36 Metro Division position description for transportation specialist seniorSource: Phil Erickson, Metro Bridge Maintenance Superintendent, rec’d 1-25-08

E PUB

37 Metro Division position description for transportation specialistSource: Phil Erickson, Metro Bridge Maintenance Superintendent, rec’d 1-25-08

E PUB

Section GF (Financial - General)


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1 Flow chart of Minnesota transportation funding E PUB


Section GF (Financial - General)Source: Peggy Reichert, MnDOT. Rec’d 9-4-07

2 Final report to the Legislature on 2002-03 budget reductions (December 2004)Source: Scott Peterson, MnDOT Finance Director. Rec’d 8-24-07

E PUB

3 MnDOT Governor’s Budget Background sections, 2002-03, 2004-05, 2006-07, 2008-09

E PUB

Not used5 Burres, Matt, Motor Vehicle Sales Tax Chronology, House Research Information

Brief, Sept 2007E PUB

6 Burres, Matt, Motor Vehicle Sales Tax, House Research Short Subjects, June 2007. E PUB7 Burres, Matt, Highway Funding Sources and Distribution, House Research Short

Subjects, November 2007E PUB

8 Draft CAFR and supporting spreadsheet, asset value of state pavement and bridges E PUB9 November 2007 forecast Department of Finance report for Highway User Tax

Distribution fund and Trunk Highway Fund E PUB

10 MnDOT Policy Guidelines: Financial Management Criteria for Bond Sale Decisions, 1983Source: Scott Peterson, MnDOT Finance Director. Rec’d 12/10/07

E PUB

11 MnDOT Position Statement: Decisions to sell Trunk Highway bonds, 1983Source: Scott Peterson, MnDOT Finance Director. Rec’d 12/10/07

E PUB

12 Draft MnDOT Position Statement: Decision to sell trunk highway bunds, 2007Source: Scott Peterson, MnDOT Finance Director. Rec’d 12/10/07

E PUB

13 Draft MnDOT Position Statement: Use of federal advanced construction procedures, 2007Source: Scott Peterson, MnDOT Finance Director. Rec’d 12/10/07

E PUB

14 Draft MnDOT Position Statement: Adequate trunk highway fund reserves, 2007Source: Scott Peterson, MnDOT Finance Director. Rec’d 12/10/07

E PUB

15 Draft MnDOT Position Statement: MnDOT Fiscal AccountabilitySource: Scott Peterson, MnDOT Finance Director. Rec’d 12/10/07

E PUB

16a Bond Accelerated Program (BAP) Legislative Report on Trunk Highway Bonding, January 12, 2007. http://www.oim.dot.state.mn.us/BAP/BAPReportJan2007%20final%20as%20of%201-10-2007.pdf

E PUB

16b Bond Accelerated Program (BAP) Legislative Report on Trunk Highway Bonding, January 13, 2006. http://www.oim.dot.state.mn.us/BAP/BAPReportJan2006%201-6-06.pdf http://www.oim.dot.state.mn.us/BAP/BAPReportJan2007%20final%20as%20of%201-10-2007.pdf

E PUB

16c Bond Accelerated Program (BAP) Legislative Report on Trunk Highway Bonding, January 14, 2005. http://www.oim.dot.state.mn.us/BAP/2005%20BAP%20Legislative%20Report.pdf

E PUB

16d Bond Accelerated Program (BAP) Legislative Report on Trunk Highway Bonding, January 15, 2004. http://www.oim.dot.state.mn.us/BAP/2004%20BAP%20Legislative%20Report.pdf

E PUB

17a Transmittal message from Scott Peterson regarding analysis of 2003 BAP initiative to draft policies

E PUB

17b Memo from Charlie Kettering to Scott Peterson analyzing the BAP initiative against the draft policies

E PUB

18 MnDOT web page on “Moving Minnesota” E PUB


Section GH (Highways – General Info)


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1 An Overview of MnDOT’s Pavement Condition Rating Procedures and Indices, St. Paul, May 9, 2006. Source: Dave Janisch, Pavement Mgt Engineer, 8-30-07

E PUB

2 MnDOT, 2006 Pavement Condition Executive Summary (Report #: MnDOT/OM-PM-2007-01), St. Paul, January 2007. Source: Dave Janisch, Pavement Mgt Engineer, 8-30-07

E PUB

3 MnDOT Distress Identification Manual, February 2003Source: Dave Janisch, Pavement Mgt Engineer, 8-30-07

E PUB

4 PowerPoint slideshow, “Measuring and Managing Pavement Condition in Minnesota” Source: Dave Janisch, Pavement Mgt Engineer, 8-30-07

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5 MnDOT, Office of Materials and Road Research, “Pavement Preventive Maintenance Program Guidelines,” January 8, 2001

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6 Peshkin, D.G. and T.E. Hoerner, “Pavement Preservation: Practices, Research Plans, and Initiatives,” NCHRP Project No. 20-07, Task 184, May 2005.

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7 Federal Highway Administration, “Optimizing Highway Performance: Pavement Preservation,” September 2001.

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8 FHWA, “FHWA Functional Classification Guidelines- Concepts, Criteria and Procedures,” n.d. http://www.oim.dot.state.mn.us/funclass-update/pdf/FHWA%20Guidelines.pdf accessed 10-2-07

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8a Functional Classification Table, built from FH-8 by Sean DeBlieck E PUB

Section GO (Other General Info from MnDOT)


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1 Summary of MnDOT actions taken in response to OLA’s 1997 report findings and recommendations.

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2 MnDOT organization charts(a) MnDOT top level (b) Materials Office (c) Bridge Office (d) Office of Investment Management (e) Metro District (f) District 6 Structures Section (g)




Section GO (Other General Info from MnDOT)District 7

3 Tech memo regarding Life Cycle Cost Analysis for Trunk Highway Preservation Projects, n.d. [to be issued in 2007]

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4 Description of the regions and purpose of the 8 district officesSource: http://www.dot.state.mn.us/information/districts.html Accessed 11-25-07

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5 MnDOT Office of Audit, Audit of Construction Contract Changes, Report no. 07-900-105, March 26, 2007.

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Section GP (Perf Repts, Planning & Projections)


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1 FY 2002 Performance reports for MnDOT executive teamSource: Mark Larson, Director of Performance Measurement. Rec’d 9-07

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7 District Long Range plans(a) summary for all districts(b) project list for all districts

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8a State of Minnesota, 2008-2011 State Transportation Improvement Program (STIP), September 2007.

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8b State of Minnesota, 2007-2009 State Transportation Improvement Program (STIP), September 2006.

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9a “State Transportation Improvement Program 2008-2011,”presentation to Transportation Planning Commission, n.d. Source: Bob Hofstad, Engineer Senior Administrative, Rec’d 10/2/07

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9b “Final State Transportation Improvement Program 2007-2009,” presentation to Transportation Planning Commission, n.d. Source: Bob Hofstad, Engineer Senior Administrative, Rec’d 10/2/07

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10 Memo from Abby McKenzie to Transportation District Engineers, “STIP Funding Guidance (FY 2008, 2009, 2010, and 2011),” 22 January 2007. Source: Bob Hofstad, Engineer Senior Administrative, Rec’d 10/2/07

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11 “Target Formula Re-evaluation,” [process chart], July 2005.Source: Bob Hofstad, Engineer Senior Administrative, Rec’d 10/2/07

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11a “Target Formula Re-evaluation,” [process text], 22 February 2006.Source: Bob Hofstad, Engineer Senior Administrative, Rec’d 10/2/07

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11b “Target Formula Re-evaluation”, update presentation, January 5, 2005.

http://www.dot.state.mn.us/information/districts.html


Section GP (Perf Repts, Planning & Projections)Source:

12 Minnesota’s District/Area Transportation partnership: Transportation Funding Process.Source: Bob Hofstad, Engineer Senior Administrative, Rec’d 10/2/07

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13 MnDOT, Minnesota Statewide Highway Systems Operation Plan (HSOP), April 2005

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14 Statewide Bridge Preservation Fund descriptionSource: Ed Idzorek, MnDOT/OIM Rec’d 10-18-07

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15 Statewide Corridor Fund descriptionSource: Ed Idzorek, MnDOT/OIM Rec’d 10-18-07

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16 TPC consideration of the statewide bridge and corridor funds, 2005-06(a) TPC minutes re: approval of the funds, November 2005(b) Doc provided to TPC for consideration, November 2005(c) TPC update on Bridge and Corridor Funds, December 2005(d) TPC update on Bridge and Corridor Funds, January 2006

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17 State Transportation Improvement Program Guidance, February 2001 E PUB18 Cost Estimating Project

(a) vision (b) stages (c) project description (d) phase 1 reportSource: Greg Coughlin, Metro Dsitrict, Cost Estimating Project Manager. Rec’d 12-10-07

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19 Minnesota Department of Transportation, Minnesota Statewide Transportation Plan: Moving People and Freight from 2003 to 2023 (St. Paul, August 2003) (a) Executive Summary(b) full plan

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20 Project Scoping initiative – executive summary and related documentsSource: Peter Harff, project manager, 507-304-6147 Rec’d 12-11-07

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21 November 2007 long-range planning forecasts(a) Revenue Forecast Report (b) Forecast spreadsheet (c) inflation report

E PUB

22 2009-12 STIP Guidance E PUB23 Transportation Program Committee minutes 2003 P PUB24 Transportation Program Committee minutes 2004 P PUB25 Transportation Program Committee minutes 2005 P PUB26 Transportation Program Committee minutes 2006 P PUB27 Transportation Program Committee minutes 2007 E PUB28 STIP program guidance, 2001

Source: http://www.oim.dot.state.mn.us/pdpa/STIPGMar01.pdf; accessed 12/21/07E PUB

29 Minnesota Department of Transportation, Strategic plan 2003: Helping Minnesotans Travel Safer, Smarter, and More Efficiently (St. Paul, 2003)

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30 FY 2008 performance reports (draft) for the MnDOT Executive Team E PUB31 Spring 2007 district check-in meeting documents (folder) E PUB

http://www.oim.dot.state.mn.us/pdpa/STIPGMar01.pdf


Section I (Interviews @ MnDOT)


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1 Peggy Reichert, Mark Larson, and Charlie Kettering re: OLA’s preliminary list of data needs, 8-29-07

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2 Dave Janisch, Keith Shannon, Kurt Turgeon re: pavement and preservation specific data needs

E PUB

3 Dan Dorgan and other Bridge Office staff, 9-17-07 E PUB4 Charlie Kettering and Duane Leurquin, overview of revenue and expenditure data

available, 9-18-07E PUB

4a Kettering follow up telephone questions, 11-27-07 E PUB

5 Peggy Reichert re: short overview of program planning & who to contact, 9-28-07 E PUB6 Todd Niemann, Bridge Office, Inspection Unit Supervisor, 10-1-07 E PUB7 Bob Hofstad, Office of Investment Management, head of Programming Analysis

and Programming and Project Authorization units, 10-2-07,E PUB

7a Bob Hofstad, Office of Investment Management, email follow up questions, 11-21-07

E PUB

8 Keith Shannon, re: Materials Division role in programming, 10-9-07 E PUB9 Nancy Daubenberger and Gary Peterson re: Bridge Office role in programming, 10-

10-07E PUB

10 Emails from Dave Janisch regarding use of OIM data, 10-12-07 E PUB11 Emails from Tom Nordstrom regarding OIM data, 10-12-07 E PUB12 Ed Idzorek re: establishment of the Statewide Bridge Preservation Fund and the

Statewide Corridor Fund, 10-18-07E PUB

13 Emails from Mark Larson regarding planning data, 10-25-07 E PUB13a Telephone conversation regarding planning financial data, 11-1-07 E PUB14 Keith Shannon emails regarding “wish list,” 10-19-07 E PUB15 Sannes phone interview regarding cost index for fiscal years, 11-5-07 E PUB16 Steve McVay emails regarding preservation spending data, 11-8-07 E PUB17 Interview with Metro District senior staff, 11-14-07 E PUB18 Interview with District 6 senior staff, 11-14-07 E PUB19 Emails from Weingartz regarding project delays data, 11-15-07 E PUB20 Interview with District 7 senior staff, 11-19-07 E PUB21 Dan Dorgan and Gary Peterson, Bridge Office, re:I-35W bridge and URS report,

11-29-87E PUB

22 Peggy Reichert and Abby McKenzie, Office of Investment Management, re: budget and planning, 12-7-07

E PUB

23 Todd Niemann, Follow up on various bridge inspection questions, 12/07 E PUB24 Scott Peterson, Director of Finance E PUB25 Duane Leurken, E-mail, accounting for BAP project costs E PUB26 Nancy Daubenberger transmittal of inspection reports for case study bridges E PUB27 Keith Shannon & Dave Janisch re: changes to pavement condition modeling for

2007/08E PUB

28 District 3 bridge inspection - Glen Hilsgen , Steve Kavanagh, Dan Anderson, 12/27/07

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29 District 6 bridge inspection – Eric Evens and others, 1-3-08 E PUB30 Misc. Follow-up with OIM, January 2008 E PUB


Section I (Interviews @ MnDOT)31 District 5-Metro bridge inspector – Mark Pribula, inspector for 9340, 1/7/08 E PUB32 Rick Arnebeck, Director, Engineering Services 1/8/08 E PUB33 Kevin Gray, Director, Finance and Administration 1/9/08 E PUB34 District 5-Metro bridge inspection. Schultz, Lehrke, Farraher 1-11-08 E PUB35 Dan Dorgan, wrap-up interview 1-14-08 E PUB36 Tim Henkel, Director, Planning, Modal, and Data Management 1-16-08 E PUB37 Abby McKenzie, wrap-up interview 1-17-08 E PUB38 Bob Winter, Director, Operations 1-17-08 E PUB39 Bob McFarlin, Assistant to the Commissioner, 1-18-08 E PUB40 Carol Molnau, Lt. Gov./Commissioner, 1-23-08 E PUB41 Folder containing copies of the transcript files from Shaddix & Associates, for

interviews I-31 through I-40. Text files were inserted into the interview summaries above. PDF versions are saved in this folder.

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42 Eric Evens, District 6 bridge worker staffing, e-mail 1-17-08 E PUB43 Bridge Office, miscellaneous follow up from January 2008 E PUB44 Phil Erickson, Metro Division, Highway Maintenance Superintendent for Bridges,

1-25-08E PUB

45 Dave Janisch followup, January 2008 E PUB

Section IO (Interviews - Other)


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n1 Minnesota Transportation Alliance. Rick Kreuger, Executive Director and

Margaret Donahue, Legislative Director. 9-25-07E PUB

2 Notes from the 10-3-07 hearing, Joint Leg. Investigative Committee on the I-35W Bridge Collapse. Testimony from Dan Dorgan and Todd Niemann

E PUB

3 Minnesota Transportation Alliance. Rick Krueger follow up, 10-12-07 E PUB4 Senator Carlson and Dan Dorgan, State Bridge Engineer, 10-15-07 E PUB5 House Research, Matt Burres, Joel Michael, and Pat Dalton, 11-9-07 E PUB6 Peggy Ingison, former Finance Commissioner, 11-15-07 E PUB7 Al Schenkelberg, former director, OIM E PUB8 Norman Foster, Department of Finance, Executive Budget Officer for MnDOT E PUB


Section L (State Statutes and Rules)


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1 Minnesota Statutes 2007, 174 (MnDOT & Transportation Financing) E PUB2 Minnesota Statutes 2007, 161 (Trunk Highways) E PUB3 Minnesota Statutes 2007, 165 (Bridges) E PUB4 Minnesota Rules 2007, 8810-9400 (Bridge Inspection Frequency) E PUB


Section L (State Statutes and Rules)5 Minnesota Constitution, Article 14 E PUB

Section LF (Federal Laws and Regulations)


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1 23 CFR 650 E PUB1a Mn/DOT Bridge Office, letter to FHWA regarding National Bridge Inspection

Standards, 7 November, 2003. E PUB

1b Mn/DOT Bridge Office, letter to FHWA regarding National Bridge Inspection Standards, 18 December 2001.

E PUB

2 23 CFR 650.405 (eligibility for HBRRP bridge funding) E PUB2a Nonregulatory supplement to 23 CFR 650, subp. D,

http://www.fhwa.dot.gov/legsregs/directives/fapg/0650dsup.htmE PUB

Section M (Background & Miscellaneous Analysis)


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1 Minnesota Office of the Legislative Auditor, Highway Spending (St. Paul, 2007). E PUB2 Background Summary Workpaper, Sean DeBlieck, 2007 E PUB2a Calculation worksheet for road data analysis included in M-2 E PUB2b Calculation worksheet for bridge data analysis included in M-2 E PUB3 Not used4 FHWA definitions of highway maintenance, 2005. E PUB5 Department of Finance, “Debt Management Presentation,” January 2007 PUB

6 Mn/DOT News Online, “State pumps an additional $900 million into transportation for 2003-07,” Auguast 6 2003, no. 107. http:www.newsline.dot.state.mn.us/archive/03/aug/6.html

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7 Kibiger, Michelle. “Full Speed Ahead”, Session Weekly, May 30, 2003. pp40-41 E PUB

8 MnDOT, “2003 Bond Accelerated and Safety and Preservation January 2007 Project Update,” n.d.

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Section MAP (MapInfo Files)Work papers in this section generally have multiple computer files for each work paper number, since

related files must be labeled similarly in order to work with the computer software.


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1 ATP boundaries. Received via email from Matt Koukel, MnDOT, on October 18, 2007 MAP-1 ATP.dbf MAP-1 ATP.prj MAP-1 ATP.shp MAP-1 ATP.shx

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2 Construction district boundaries. Received via email from Matt Koukel, MnDOT, on October 18, 2007 MAP-2 district.dbf MAP-2 district.prj MAP-2 district.shp MAP-2 district.shp.xml MAP-2 district.shx

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3 State Highways. Received via email from Matt Koukel, MnDOT, on October 18, 2007 MAP-3 State_Highways.dbf MAP-3 State_Highways.prj MAP-3 State_Highways.shp MAP-3 State_Highways.shp.xml MAP-3 State_Highways.shx

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4 Counties. Downloaded from the MnDOT website on June 13, 2007. MAP-4 county data notes.rtf MAP-4 county.DAT MAP-4 county.html MAP-4 county.ID MAP-4 county.MAP MAP-4 county.tab MAP-4 county_att.html

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5 Minor Civil Divisions (point file). Received from Kent Treichel, Dept of Revenue, on April 27, 2007 and modified as described in “data dictionary” file under MAP-4 heading. MAP-5 minor_civil_divisions_points2_DOR - data dictionary.xls MAP-5 minor_civil_divisions_points2_DOR.DAT MAP-5 minor_civil_divisions_points2_DOR.ID MAP-5 minor_civil_divisions_points2_DOR.IND MAP-5 minor_civil_divisions_points2_DOR.MAP MAP-5 minor_civil_divisions_points2_DOR.TAB

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6 Email from Matt Koukol regarding MAP-1, MAP-2, and MAP-3. Received October 18, 2007.

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7 ATP boundaries. [MAP-1 converted to MapInfo Format] MAP-7 ATP.DAT MAP-7 ATP.ID MAP-7 ATP.MAP MAP-7 ATP.tab

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related files must be labeled similarly in order to work with the computer software.8 Construction district boundaries. [MAP-2 converted to MapInfo Format]

MAP-8 district.DAT MAP-8 district.ID MAP-8 district.MAP MAP-8 district.tab

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9 State highways. [MAP-3 converted to MapInfo Format] MAP-9 State_Highways.DAT MAP-9 State_Highways.ID MAP-9 State_Highways.MAP MAP-9 State_Highways.tab

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10 MnDOT districts – MapInfo Workspace file displaying MnDOT construction district boundaries. Basis for MAP-11 maps.

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11 Map of MnDOT Construction Districts – Final for report. E PUB12 Bridges and culverts. Received from Thomas Martin, MnDOT, December 20, 2007

MAP-12 LegAuditBrg.dbf MAP-12 LegAuditBrg.prj MAP-12 LegAuditBrg.sbn MAP-12 LegAuditBrg.sbx MAP-12 LegAuditBrg.shp MAP-12 LegAuditBrg.shx

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13 Bridges and culverts. [MAP-12 converted to MapInfo format]IMPORTANT NOTE: This file has been altered from the original to change Bridge Number 09001 to Bridge Number 9001 in order to make the map appearing in the report display correctly. The original data in MapInfo format has been saved as MAP-26. MAP-13 LegAuditBrg.DAT MAP-13 LegAuditBrg.ID MAP-13 LegAuditBrg.MAP MAP-13 LegAuditBrg.tab

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14 Fracture Critical Bridges. File provided by Carrie Meyerhoff. NOTE: File was sorted at one point with first column (counties) hidden, so that the counties no longer match up to the bridges. Since the file was queried by bridge number, this does not affect display of the maps created by MAP-15. Replacement file with correct counties is at MAP-27. See DB-10t Frac_Crit_ Bridges.xls for original file of fracture critical bridges. MAP-14 Frac_Crit_MAP.IND MAP-14 Frac_Crit_MAP.TAB MAP-14 Frac_Crit_MAP.xls

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15 Fracture Critical bridges – MapInfo Workspace displaying the condition of fracture critical bridges. Basis for MAP-49 – MAP-53 Maps.

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16 Interstates. Subset of highways contained in MAP-9. MAP-16 Interstates.DAT MAP-16 Interstates.ID MAP-16 Interstates.MAP MAP-16 Interstates.tab

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17 US Highways. Subset of highways contained in MAP-9. MAP-17 UShwys.DAT MAP-17 UShwys.ID MAP-17 UShwys.MAP MAP-17 UShwys.tab

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related files must be labeled similarly in order to work with the computer software.18 State highways. Subset of highways contained in MAP-9.

MAP-18 MNhwys.DAT MAP-18 MNhwys.ID MAP-18 MNhwys.MAP MAP-18 MNhwys.tab

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26 Original version of MAP-13 MAP-26 Original version of MAP-13.DAT MAP-26 Original version of MAP-13.ID MAP-26 Original version of MAP-13.MAP MAP-26 Original version of MAP-13.tab

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27 Fracture Critical Bridges. File provided by Carrie Meyerhoff. NOTE: See note for MAP-14. See DB-10t Frac_Crit_ Bridges.xls for original file of fracture critical bridges. Edited version (not all fields) of OLA_Version worksheet provided for mapping. MAP-27 Fracture critical bridges.xls

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49 Word version of map for report of fracture critical bridges (note legend is incorrect – corrected in the PM version of map) Created from MAP-50 and MAP-52

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50 Statewide WMF map of fracture critical bridges. Created from MAP-15. E PUB51 Metro area WMF map of fracture critical bridges. Created from MAP-15. E PUB52 Legend in WMF format for fracture critical bridges map. Created from MAP-15. E PUB53 Duluth area WMF map of fracture critical bridges. Created from MAP-15. E PUB

Section NP (Contains Not Public Data)


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n1 Interview 1 E NP2 Interview 2 E NP3 Interview 3 E NP