prpo operation manual 2014.03.11 confidential. prpo operation manual 2 sr(stock request) contents...

PRPO Operation Man-ual

2014.03.11

Confidential

PRPO Operation Manual

2

SR(Stock Request)

Con-tents

TABLE OF CONTENTS

2

• SR ISSUE

• SR Processing

• Monthly Closing

PRPO

PV

• PR ISSUE

• PO Allocation

• PO ISSUE

• PV by PO

• PV by Vendor

PRPO Process Overview • PRPO Process Explain

Report • PR Tracking

• SR Item Summary

• PO Amount List

• PO Item List

Expense• Staff Expense

• Vendor Expense

• Request Cash

• Reverse Expense


3

Con-tents

Menu Structure

3

Menu Screen Function DescriptionManagement

Team

SR

SR ISSUESR Request ListSR Request Form

Request Status Trackingmaking request form for outgoing of inven-tory Item

FieldshopHead Office

SR Processing

SR Received ListStock Transfer

Received Status TrackingStock Quantity Checking and Transfer to Re-quest team

Mat'l Control teamT&C Control TeamAdmin TeamIT Team

Monthly Closing

Making Voucher for Transferred Item

Setting for Adjust Unit Price (by Month)Make Voucher for Transferred Item

Mat'l Control teamT&C Control TeamAdmin TeamIT Team

PRPO

PR ISSUEPR Request ListPR Request Form

Request Status Trackingmaking request form for Procurement Item


PO Allocation

Making PO by Item

Check the content of the requestMaking PO by Grouping Project and vendor

Procurement Team

PO ISSUEPO ListPO Form

PO Status TrackingMake PO form

Procurement Team

PV

PV by POPV ListPV Form

Make Payment Request form by each POFieldshopHead Office

PV by Ven-dor

PV ListPV Form

Make Payment Request form by Grouping Vendor


☞RemarkFor item code,1. If you don’t know which items are for stock items,(SR), please check the item list from SR Issue.2. If the items are not in the list, please go to PR Issue.3. If items are still not in the list, please select similar item with comment of the items in remark.4. If there are no similar items, please inform to Ms.Ratchanee(Proc 2 team) to add new item code.


4

■ SR Process ( Stock item )

2. Confirm for Quantity to

Team of Stock Management

SRProcessing

1. Request Material

From the site

SR ISSUE

1. Diagram Description

1) Requester makes SR Issue for stock based items.

2) Stock Management Team checks the stock against approved SR and then transfers to requested

project.

3) Monthly closing by charge and create voucher to OEINS.

Voucher Cre-ation

OEINS

CheckStockItem

TCMS

FLOW CHART of Major Tasks

3. Monthly Closing by

Charge

MonthlyClosing

Commitment

PCMS

Field/shop/Head Office Stock Management Team


5

■ PR Process ( Purchase Item )

2. PR Item Se-lection,

Grouping PO

POAllocation

1. Request ProcurementFrom the site

PR ISSUE

Voucher Cre-ation

OEINS

3. Make PO form

PO ISSUE

Budget Check

PCMS

4. Invoice Re-quest

Payment Voucher

Commitment

PCMS

1. Diagram Description

1) Requester makes PR Issue to Procurement team.

2) Approved PR arrives to PO Allocation and Procurement team selects approved PR to create PO.

3) Procurement team makes PO from PO Issue.

4) Payment voucher is made from PV by PO or PV by Vendor.

FLOW CHART of Major Tasks

Field/shop/Head Office Procurement Team


SR

■ SR ISSUE-List

1. Screen Description And How to Use

1) You can see this screen for list of issued SR and to create new SR.

2) Search – To search SR by Write period, Target period, Title/SR No. or Status.

3) New – To make SR for required items.

4) Delete – To delete your request. But it should be “saved” into system, except to ‘requested’ or ‘ap-

proved’.

6


7

■ SR ISSUE-Detail


1) You can see this screen to make SR by clicking new button from SR Issue main screen.

2) Charge to – Select the field to use of the items.

3) Location to Use – Select the location to use for the items. It will set approval line up automatically.

4) Item – Click New button to input item’s detail and then Find button. You can see pop-up screen to

search items.

5) Save – To save SR without processing of approval

6) Request – To request SR for approval. The SR will be followed by approval line.

7) Approval Line – When you need additional approval line or reviewer, click this button to revise ap-

proval line

7

SR


8


1) To find item by clicking Find button, items can be searched by Category, Sub Category or Item name.

■ SR ISSUE – POPUP Select Item

SR


9

■ SR Processing - List


1) You can see this screen for the SR checking in the process.

2) Stock – Current stock can be identified

3) Explanation of each terms for the status.

- Received : SR issue after approved).

- Transferred : Stock outgoing completed

- Asset : Asset Item transferred

- Invoice: Voucher Requested

- Approved : Approval line completed.

- Rejected : Approval line rejected.

9

SR


10

■ SR Processing - De-

tail


1) When you double click from the list, you can see this screen on pop-up.

2) Input Çonfirm Qtv and then click Save button or Transfer button.

10

SR


11

■ Monthly Closing-List


1) You can see this screen to show the list of the amount of SR Processing.

2) Input the price first and then click Save button for checking check box of Voucher creation.

3) To make SR Voucher, check the item list and then click save button and then click Req for SR

voucher button.

11

SR


12

PRPO

■ PR ISSUE - List

12


1) You can see this screen for list of issued PR and to create new PR.

2) Search – To search PR by Write period, Target period, Title/PR No. or Status.

3) New – To make PR for required items.


proved’.


13

■ PR ISSUE - Detail

13


1) You can see this screen to make PR by clicking new button from PR Issue main screen.

2) Charge to – Select the field to use of the Site(Project) or Team(HQ).

3) Location to Use – Select the location to use for the items. It will set approval line up automatically.

4) Item – Click New button to input item’s detail and then Find button. You can see pop-up screen to

search items.

5) Save – To save PR without processing of approval

6) Request – To request PR for approval. The SR will be followed by approval line.

7) Approval Line – When you need additional approval line or reviewer, click this button to revise ap-

proval line.

PRPO


14


1) To find item by clicking Find button, items can be searched by Category, Sub Category or Item name.

■ PR ISSUE – Select Item POPUP

PRPO


15

■ PO Allocation

15


1) You can see the list of approved PR in PO Allocation.

2) You can check the PR in details such as quantity, amount and budget from PCMS.

3) Select Charge to button and Location to Use button to combine PR by clicking check box, if needed.

Otherwise, click check box for one item.

4) After that, click PO Transfer button to transfer the PR to PO Issue.

PRPO


16

■ PO ISSUE - LIST

16


1) You can see the status of PO list.

2) Also, you can check the process such as Received, Request and Approved.

3) You can check the PO in details such as quantity, amount and budget from PCMS.

4) Make PO by clicking items .

PRPO


17

■ PO ISSUE - Detail

17


1) This screen is to explain in details about making form of PO.

2) You can adjust the price according to final amount for PO.

PRPO


18

■ PV by PO - LIST

18


1) You can check the list of PV by each PO.

2) To make payment voucher, please click “Payment request” button.

PV


19

■ PV by PO - Detail

PV


20


1) This screen is to make payment voucher with invoices against each PO.

2) Click Search PO button to find PO against Invoices.

3) When you choose PO, you can check the PO information on the screen. Register the Invoice with New

button.

4) After write one or more invoices, click Request button and then voucher is made automatically.

■ PV by PO - Detail

PV


21


1) You can check the list of PV by each Vendor.

2) To make payment voucher, please click “Payment request” button..

■ PV by Vendor - LIST

PV


22


1) This screen is to make payment voucher with invoices against each vendor.

2) Click Search Vendor button to find vendor against Invoices.

3) When you choose vendor, you can check the PO information on the screen. Register the Invoice with

New

button.

4) After write one or more invoices, click Request button and then voucher is made automatically.

■ PV by Vendor - Detail

PV


23

■ Distribute Account


1) This Screen is to distribute the items to each project, which handled by Head Office.

When you double click the item, it shows the screen for details.

2) Search – To search by Write period, Title/DPO No. or Status.

3) New – To make new distribution for each project.


proved’.

PV


24

■ Distribute Account


1) Cost Type : Select Cost type at first and then you can write Original Voucher and distribution list

(Charge to).

2) List of Original Voucher – To distribute, select the Original Voucher and click Search button. You can

check the non-determination and distribution list.

3) Distribution of Original Voucher – To select projects according to the original voucher and then dis-

tribute

the ratio or amount against original

PV


25

■ PR Tracking


1) This screen is to show the status against all PR.

Report


26

■ SR Item Summary


1) This screen is to show all items that requested by SR and can check the incoming quantity.

Report


27

■ PO Amount List


1) This screen is to show the amount of the invoices about PO on the list.

Report


28

■ PO Item List


1) This screen is to show all items that requested by PO.

Report

prpo operation manual 2014.03.11 confidential. prpo operation manual 2 sr(stock request) contents...

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