EoI document

1

Province Government

Ministry of Physical Infrastructure Development

Transport Infrastructure Directorate

Bagamati Province

Hetauda, Makawanpur

EXPRESSION OF INTEREST

(EOI)

PROPOSAL FOR INDIVIDUAL CONSULTANT's SERVICE

(NATIONAL)

Project Name: Procurement of hiring of Individual Consultants

EoI : TID/BAG/02/077-078

Office Name: Transport Infrastructure Directorate

Office Address:Bagamati Province, Hetauda, Makawanpur

Issue d on: 21st July ,2020

Financing Source: Province Government

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Content

Title Page Number

1. Invitation for Expression of Interest 1

2. Introduction 3

3. Objective of Consulting Service 5

4. Scope of Consultant 5

5. Submission of Application Form 6

6. Selection of Appropriate Consultants 6

7. Minimum Qualification Required 7

8. Reporting Obligations of Consultant 7

9. Duration of Consultant Service 7

10. Taxation 7

11. Agreement 8 12. Time Schedule 8 13. Indemnity 8

Annex (ToR)

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Province Government

Ministry of Physical Infrastructure Development

Transport Infrastructure Directorate

Bagamati Province, Hetauda, Makawanpur REQUEST FOR EXPRESSION OF INTEREST (EOI)

Date of Publication: 21th July, 2020 1. Province Government, Ministry of Physical Infrastructure Development, Transport Infrastructure Directorate has allocated fund to be used for consulting services for Planning, Design, implementation, supervision, quality control & review of

Detailed Project Report (DPR) in road and bridge projects from hiring eligible Individual Consultant (National) for

following location as mentioned below.

S.No. Designation Required Nos Location Duration

1. Road Experts 2 TID,

Hetauda Approx. September 20, 2020 to July 15, 2021

2. Bridge Expert 1 TID,

Hetauda Approx. September 20, 2020 to July 15, 2021

2. Interested eligible consultants may obtain further information and EoI document free of cost at the address Transport

Infrastructure Directorate, Bagamati Province, Hetauda, Makawanpur, during office hours on or before 5th August

2020 or can be downloaded from tid.p3.gov.np and contact number: 057-522178.

3. Experienced, eligible and willing Consultants are requested to submit their EoI hard copy in a sealed envelope or through

e-mail address tidpr3@gmail.com which must reach Transport Infrastructure Directorate, Bagamati Province,

Hetauda, Makawanpur no later than 6 August 2020 within office hours..

4. In case the deadline for submission of EoI falls on a public holiday, then nextworking day shall be considered as

deadline for EoI submission.

5. The academic qualification and work experience stated in CV shall be verified from the respective certificate and attach in

EoI documents.

6. The selection is totally based on the approved evaluation criteria based on Public Procurement Act 2063 & Regulation

2064 and amendment 2076, power point presentation and submission of financial proposal.

7. There is allocated 15 marks in academic qualification, 55 marks in general and specific experiences, 5 marks in

bilateral/multilateral donor funded road and bridge projects and 25 marks in training experiences. The consultant

should score minimum 70 marks on the overall ranking criteria to pass in EoI evaluation as mentioned above to qualify for

shortlisting.

8. The selection of the consultants will be taken from the merit list after evaluation of EoI and then candidate will be

informed to submit financial proposal and power point presentation which will be of 10 marks. Lastly the selected

candidate will be called to negotiate the remuneration or salary and also for formal contract agreement.

Acting Director

mailto:tidpr3@gmail.com

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1.0 INTRODUCTION

Bagamati province was formed according to schedule 4 of the constitution of Nepal. The province was formed by

grouping existing 13 districts. Minister of physical infrastructure development was established in 2074/10/28 in

order to make provincial infrastructure policy, action plan, project formulation, infrastructure development and

monitoring of the projects. MoPID manage, construct and regulate the provincial office for making provincial

policy, law, master plan, norms related with provincial energy, electricity, water supply, water induced disaster,

irrigation, building and provincial Lokmarg and transport infrastructure.

Province government , Ministry of physical infrastructure development, Transport infrastructure Directorate has

allocated fund to be used for consulting services for Planning , implementation, supervision, environment

assessment and quality control from hiring eligible Individual consultant (National) for consulting service on Detail

Project Report verification ,construction, supervision, quality control, environment assessment and supervision of

various roads and support the Transport Infrastructure Directorate, Hetauda. And Infrastructure Development

Offices of Chitwan, Ramechhap, Sindhupalchowk, Kabhre, Lalitpur, Nuwakot and Dhading & Provincial Road

Division office Nuwakot (Rasuwa, Nuwakot, Dhading, Kathmandu, Lalitpur, Chitwan & Makawanpur) & Khurkot

(Bhaktapur, Kabhre, Sindhupalchowk. Dolakha, Ramechhap, & Sindhuli )

2.0 OBJECTIVES OF THE CONSULTANCY SERVICES

2.1 General

The main objective of the consultancy services is to enhance the institutional capacity of the TID, IDOs and

PRDOs in Road/Bridge designing, checking of DPRs, Monitoring and Quality Control in the construction

work.

2.2 Specific

The specific objectives of the consultancy services are as follows:

i. To support the TID/IDOs/PRDOs for planning and design of Roads/Bridges that is constructed by province government.

ii. To guide the TID/IDOs/PRDOs technical staff for the preparation of DPRs of Roads/Bridge sub-projects. iii. To support the TID/IDOs/PRDOs for implementation of quality assurance and quality control systems. iv. To guide the TID/IDOs/PRDOs technical staff for the quality control of the construction works. v. To monitor the roads/ bridges construction work in the districts regarding the compliance of specification of

the works as per contract agreement.

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3. SCOPE OF THE CONSULTANCY SERVICE:

The Consultant shall work under the management of the Transport Infrastructure Directorate (TID),

Hetauda. He/She shall work under the guidance of the Director, Senior Divisional Engineer or his/her

authorized representative. The Consultant shall however ensure that the services carried out are fully

adequate to attain the objectives set out in Para “2.” of this Term of reference (ToR). The Consultant’s

duties shall include but not necessarily be limited to:

Carry out detail review of Standard, Guidelines and other publications of DoR and other organization including Project Operation Manual, Quality Control Handbook, Specifications, Norms, Bridge Standard

etc;

Carry out detail review of DOR and other organization Standards and other publications on bridges (Steel, RCC, PS-RCC);

Establish official communication with Bridge Branch, DOR for sharing experiences/ knowledge on design and construction of bridge works particularly on pre-stressed RCC bridges, bore-pile/ micro-piling in

foundation works etc;

Coordinate with Local Roads Bridge Program (LRBP) during the verification of DPRs received from TID, IDOs and PRDOs equally for their support for supervision in the critical stages of bridge construction

including verification of test pile, conformation of effective pile length/depth, profiling of pre-stress cables,

verification of quality tests of the cables etc;

Develop initial screening checklist/guidelines for critical review of designs-drawings and cost- estimates (submitted by Consultants) before entering into detail check if so required;

Review each DPR of bridges and culverts submitted to TID in order of priority and up-date in all respects for possible bidding;

Monitor approved Program for Works, Quality Assurance Plan, Quality Control and quality test results of each bridge and culvert works;

Prepare inventory of the Bridges and other river crossing structures as per requirements of the Investment Plan of the province government;

Coordinate with technical staffs of different IDOs and PRDOs on maintaining quality in all respects in each bridge and culvert works;

Make sure each IDOs, PRDOs maintain records of As-Built drawings of each bridge;

Assist TID in operation of Bridge Management System and all other works concerning to river crossings including bridges and culverts.

To facilitate in preparation of design standards of provincial bridges, Quality Control Monitoring Handbooks, the Interim Quality Assurance Manual and other documents related with planning, designing

and construction of Provincial Bridges;

Others as and when asked by the Director of TID in connection with the bridge project works.

4.0 MINIMUM QUALIFICATION REQUIRED FOR ELIGIBILITY

The applicants must satisfy the following three eligible criteria.

The applicant must have Master’s Degree in Structural or Bridge Engineering or equivalent from a recognized University/Institution.

Minimum Eight (08) years of general experience

Minimum Four (04) years of specific experience in Bridge design and construction works

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supervision.

The applicant must be registered in Nepal Engineering Council (NEC)

5.0 SUBMISSION OF APPLICATION FORM

The applicants submit their application form as explained below:

The TOR can also be downloaded from the website: h ttp://tid.p3.gov.np. The applicants are required to submit their CV (as per the attached format) along with application

letter and supporting relevant documents to the mail ID: tidpr3@ gmail.com till date 3rd August,

2020 within office hours.

6.0 SELECTION PROCESS OF THE APPROPRIATE CONSULTANTS

The selection of appropriate and competitive consultants among the eligible applicants shall take place with

respect to following consecutive processes:

The shortlist should be done on the basis of the Area of Evaluation from A to E. The shortlisted applicants shall be notified through the notice published by TID. The notification will be through

electronically on website and by mail.

The applicants will be evaluated with respect to following approved evaluation criteria:

Area of Evaluation Maximum Marks

A. General Experience 20

B. Specific Experience 35

C. Work Experience in bilateral/multilateral

development partner funded roads project

5

D. Academic Qualification 15

Master’s Degree in Structural or Bridge Engineering or equivalent

E. Relevant Training: 25

Total Marks for Short listing 100

Pass Marks (Minimum) 70

F. Power Point Presentation 10

Total Marks 110

The applicants obtaining minimum marks 70 (seventy) will only be considered for short listing.

Applicants shall be shortlisted according to marks obtained in descending order from higher to lower beyond score 70 (seventy).

The notice for shortlisted applicants will comprise the information on the date, time, venue and content for the Power Point Presentation (PPP) to be conducted.

The final selected consultant shall be asked to submit the financial proposal in the prescribed format. The date of submission with format will be informed by TID.

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7.0 REMUNERATION AND LOGISTIC SUPPORT TO THE CONSULTANT

The consultant shall be provided the remuneration and other logistic support as below:

The consultant’s remuneration per month shall be finalized through negotiation within the ceiling of the budget; exclusive of the VAT. The date of negotiation will be informed immediately after the

submission of the financial proposal.

The reimbursable expense also such as travel cost, DSA and others will also be paid as per actual expenditure. This also will be decided through negotiation.

In case of failure of negotiation ; the consultants in waiting list in order of merit will be called on for negotiation

The price escalation is not applicable to this consulting service.

The Consultant shall be paid by TID every month on the submission of his/her invoice and time-sheet with the obligatory reports as mentioned in subsequent Para"8”. The invoice must be

associated by the consultant's VAT bill having readable PAN No.

The office space and working furniture (Table & chair) shall be provided to the consultant within premises of office of TID.

The TID shall avail the electricity and internet facility to the consultant during working hour.

The consultants shall have his/her own laptop for working.

8.0 CONSULTANT’S REPORTING OBLIGATIONS

The Consultant shall deliver the following reports to the TID in the standard format:

Inception Report on review of the concerned documents

Monthly Progress Report consisting of: Monthly Reviewed DPRs Reports

Trimester Project progress activities reports

Other Reports as and when asked by the TID chief in connection with the project works.

Note: Electronic copy of each report shall also have to be submitted.

9.0 DURATION OF CONSULTANT'S SERVICE

The duration of the Consultant's services shall be for approximately 11 (Eleven) months. The services shall start tentatively from August 20, 2020. The contract shall be extended up to 1

(One) year on performance basis and availability of the budget. The contract shall be terminated if

TID does not need the consultant's service due to the Office’s internal management or

unavailability of budget or unsatisfactory performance of the consultants as evaluated by the TID.

If the consultant wishes to leave the project; he/she shall mandatorily inform in writing one (1) month before to the TID.

10.0 TAXATION

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The Consultant shall be fully responsible for all taxes imposed by Government of Nepal. The Consultant

must be registered in the Value Added Tax (VAT) after the contract agreement signed. The consultant will

be responsible for the costs of the premium of any insurance plan he/she takes up.

11.0 AGREEMENT

The Consultant shall be required to enter into an agreement with TID/MoPID on time based contract.

12.0 Time Schedule The consultant shall work in accordance with TID, directed time schedule as per Agreement.

13.0 Indemnity The Consultant shall be responsible for any damage of life, property that may arise out of his /her works and s/he shall take all necessary insurance provision to indemnify any claims for compensation that may

arise through his negligence.

T oR/RE-BE

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EoI document

Province Government

Ministry of Physical Infrastructure Development

Transport Infrastructure Directorate Bagamati Province Hetauda, Makawanpur

Terms of Reference (TOR)

For

Road/Bridge Expert

1.0 INTRODUCTION

1.1 Province Government, Ministry of Physical Infrastructure Development/Transport Infrastructure Directorate has started to implement central and provincial road and Bridge development budget

toward the construction of Provincial Roads and part of the budget is allocated for consultancy services

for hiring 1 (One) individual consultant in the capacity of Bridge Expert (BE).

1.2 Transport Infrastructure Directorate (TID) now wishes to hire two individual consultants as

Road Expert (RE) & one individual consultant as Bridge Expert (BE) to be based at TID, Hetauda for reviewing, checking, verifying and finalizing the Road/Bridge project’s detail project

reports (DPRs) and monitoring of construction work quality. The TID/Infrastructure Development

Offices (IDOs) and Provincial Road Divisional Offices (PRDOs) are the implementing body of these

Bridge projects at different districts. The 13 districts of Bagamati Province that comes under different

IDOs and PRDOs are as follows:

I DO Chitwan : Chitwan And Makawanpur

I DO Nuwakot : Nuwakot, Dhading and Rasuwa

I DO Lalitpur : Lalitpur and Kathmandu

I DO Kabrepalanchowk : Kabhrepalanchok and Bhaktapur

I DO Sindhupalchowk : Sindhupalchowk and Dolakha

I DO Ramechhap : Ramechhap and Sindhuli

P RDO Nuwakot : Raakot,Rasuwa, Kathmandu

Dhading, Chitwan, Makawanpur,

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PRDO Khurkot : Ramechhap, Sindhuli, Sindhupalchok, Dolakha, Kabhrepalanchok and

Bhaktapur

2.3 OBJECTIVES OF THE CONSULTANCY SERVICES

2.4 General

The main objective of the consultancy services is to enhance the institutional capacity of the TID, IDOs

and PRDOs in Bridge designing, checking of DPRs, Monitoring and Quality Control in the construction

work.

2.5 Specific

The specific objectives of the consultancy services are as follows:

i. To support the TID/IDOs/PRDOs for planning and design of Bridges that is constructed by province government.

ii. To guide the TID/IDOs/PRDOs technical staff for the preparation of DPRs of bridge sub-projects. iii. To support the TID/IDOs/PRDOs for implementation of quality assurance and quality control systems. iv. To guide the TID/IDOs/PRDOs technical staff for the quality control of the construction works. v. To monitor the bridges construction work in the districts regarding the compliance of specification of

the works as per contract agreement.

4. SCOPE OF THE CONSULTANCY SERVICE:

The Consultant shall work under the management of the Transport Infrastructure Directorate (TID),

Hetauda. He/She shall work under the guidance of the Director, Senior Divisional Engineer or his/her

authorized representative. The Consultant shall however ensure that the services carried out are fully

adequate to attain the objectives set out in Para “2.” of this Term of reference (ToR). The Consultant’s

duties shall include but not necessarily be limited to:

Carry out detail review of Standard, Guidelines and other publications of DoR and other organization including Project Operation Manual, Quality Control Handbook, Specifications, Norms, Bridge

Standard etc;

Carry out detail review of DOR and other organization Standards and other publications on bridges (Steel, RCC, PS-RCC);

Establish official communication with Bridge Branch, DOR for sharing experiences/ knowledge on design and construction of bridge works particularly on pre-stressed RCC bridges, bore-pile/ micro-

piling in foundation works etc;

Coordinate with Local Roads Bridge Program (LRBP) during the verification of DPRs received from TID, IDOs and PRDOs equally for their support for supervision in the critical stages of bridge

construction including verification of test pile, conformation of effective pile length/depth, profiling of

pre-stress cables, verification of quality tests of the cables etc;

Develop initial screening checklist/guidelines for critical review of designs-drawings and cost- estimates (submitted by Consultants) before entering into detail check if so required;

Review each DPR of bridges and culverts submitted to TID in order of priority and up-date in all respects for possible bidding;

Monitor approved Program for Works, Quality Assurance Plan, Quality Control and quality test results of each bridge and culvert works;

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Prepare inventory of the Bridges and other river crossing structures as per requirements of the Investment Plan of the province government;

Coordinate with technical staffs of different IDOs and PRDOs on maintaining quality in all respects in each bridge and culvert works;

Make sure each IDOs, PRDOs maintain records of As-Built drawings of each bridge;

Assist TID in operation of Bridge Management System and all other works concerning to river crossings including bridges and culverts.

To facilitate in preparation of design standards of provincial bridges, Quality Control Monitoring Handbooks, the Interim Quality Assurance Manual and other documents related with planning,

designing and construction of Provincial Bridges;

Others as and when asked by the Director of TID in connection with the bridge project works.

5. MINIMUM QUALIFICATION REQUIRED FOR ELIGIBILITY

The applicants must satisfy the following three eligible criteria.

• The applicant must have Master’s Degree in Transportation/Highway Engineering for RE and Structural/Bridge Engineering or equivalent for BE from a recognized University/Institution.

• Minimum Eight (08) years of general experience • Minimum Four (04) years of specific experience in Bridge design and construction works

supervision.

• The applicant must be registered in Nepal Engineering Council (NEC)

6. SUBMISSION OF APPLICATION FORM

The applicants submit their application form as explained below:

• The TOR can be downloaded from the website: h ttp://tid.p3.gov.np. • The applicants are required to submit their CV (as per the attached format) along with

application letter and supporting relevant documents to the mail ID: tidpr3@ gmail.com till

date 3rd August, 2020.

7. SELECTION PROCESS OF THE APPROPRIATE CONSULTANTS

The selection of appropriate and competitive consultants among the eligible applicants shall take place

with respect to following consecutive processes:

• The shortlisting is done on the basis of the Area of Evaluation from A to E. The shortlisted applicants shall be notified through the notice published by TID. The notification will be

through electronically on website and by mail.

• The applicants will be evaluated with respect to following approved evaluation criteria:

Area of Evaluation Maximum Marks

A. General Experience 20

B. Specific Experience 35

C. Work Experience in bilateral/multilateral

development partner funded roads project

5

D. Academic Qualification 15

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Master’s Degree in Structural or Bridge Engineering or equivalent

E. Relevant Training: 25

Total Marks for Short listing 100

Pass Marks (Minimum) 70

F. Power Point Presentation 10

Total Marks 110

• The applicants obtaining minimum marks 70 (seventy) will only be considered for short listing. • Applicants shall be shortlisted according to marks obtained in descending order from higher to

lower beyond score 70 (seventy).

• The notice for shortlisted applicants will comprise the information on the date, time, venue and content for the Power Point Presentation (PPP) to be conducted.

• The final selected consultant shall be asked to submit the financial proposal in the prescribed format. The date of submission with format will be informed by TID.

8. REMUNERATION AND LOGISTIC SUPPORT TO THE CONSULTANT

The consultant shall be provided the remuneration and other logistic support as below:

• The consultant’s remuneration per month shall be finalized through negotiation within the ceiling of the budget; exclusive of the VAT. The date of negotiation will be informed

immediately after the submission of the financial proposal.

• The reimbursable expense also such as travel cost, DSA and others will also be paid as per actual expenditure. This also will be decided through negotiation.

• In case of failure of negotiation ; the consultants in waiting list in order of merit will be called on for negotiation

• The price escalation is not applicable to this consulting service. • The Consultant shall be paid by TID every month on the submission of his/her invoice and

time-sheet with the obligatory reports as mentioned in subsequent Para"8”. The invoice

must be associated by the consultant's VAT bill having readable PAN No.

• The office space and working furniture (Table & chair) shall be provided to the consultant within premises of office of TID.

• The TID shall avail the electricity and internet facility to the consultant during working hour.

• The consultants shall have his/her own laptop for working.

9. CONSULTANT’S REPORTING OBLIGATIONS

The Consultant shall deliver the following reports to the TID in the standard format:

Inception Report on review of the concerned documents

Monthly Progress Report consisting of: Monthly Reviewed DPRs Reports

Trimester Project progress activities reports

Other Reports as and when asked by the TID chief in connection with the project works.

Note: Electronic copy of each report shall also have to be submitted.

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T oR/RE-BE

10. DURATION OF CONSULTANT'S SERVICE

• The duration of the Consultant's services shall be for approximately 11 (Eleven) months. The services shall start tentatively from August 20, 2020. The contract shall be extended up to

1 (One) year on performance basis and availability of the budget. The contract shall be

terminated if TID does not need the consultant's service due to the Office’s internal

management or unavailability of budget or unsatisfactory performance of the consultants as

evaluated by the TID.

• If the consultant wishes to leave the project; he/she shall mandatorily inform in writing one (1) month before to the TID.

• 10. TAXATION

The Consultant shall be fully responsible for all taxes imposed by Government of Nepal. The Consultant

must be registered in the Value Added Tax (VAT) after the contract agreement signed. The consultant

will be responsible for the costs of the premium of any insurance plan he/she takes up.

11.0 AGREEMENT

The Consultant shall be required to enter into an agreement with TID/MoPID on time based contract.

12.0 Time Schedule The consultant shall work in accordance with TID, directed time schedule as per Agreement.

13.0 Indemnity

The Consultant shall be responsible for any damage of life, property that may arise out of his /her works and s/he shall take all necessary insurance provision to indemnify any claims for compensation

that may arise through his negligence.

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Training

Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held,type of employment (full time, part time, contractual),types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}

CURRICULUM VITAE (CV)

Position Title {e.g., Road Expert}

Name of Expert: {Insert full name}

Date of Birth: {DD-MM-YYYY}

Citizenship Citizenship no. and issue district.

Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}

Institution Topic Date Duration

Period

Employing organization and your title/position. Contact information for

references

Funding agency if

any

Summary of activities

performed relevant to the Assignment

Achievement

[e.g., May 2005- present]

[e.g., Ministry of ……, advisor/consultant to…

For references: Tel ............. /e-mail……; Mr. Bbbbbb, deputy minister]

Date: Signature DD-MM-YYYY

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T oR/RE-BE

Membership in Professional Associations and Publications:

Language Skills (indicate only languages in which you can work):

Experts contact information: (e-mail…………………., phone ................ )

Certification:

I, the undersigned, certify to the best of my knowledge and belief that

(i) This CV correctly describes my qualifications and experience

(ii) I am not a current employee of the GoN

(iii) I declare that Corruption Case is not filed against me.

I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date: Signature DD-MM/YYYY