protocols for student symposiums (1) rev1
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Protocols for
Regional Student Symposiums
Mary deManbey, Program Manager
CBIA Education Foundation
May 8, 2014
Why Create a Student Symposium?
Benefits
Appreciation for the manufacturing process
Essential understandings of careers
Current workplace practices and technologies
Opportunity for students to network
Opportunity to promote educational career pathways
Exposure to your college campus and what you have to offer
Manufacture Your Future
Statewide Symposium
RCNGM Symposiums: Historical Background
CBIA/RCNGM events in 2006 & 2008 – Statewide
Recreation of a factory floor (pods)
PODS CNC CAD/CAM Metal Stamping Wire/Spring Electroplating Lasers Injection Molding
Manufacture Your Future
Statewide Symposium (cont.)
RCNGM Symposiums: Historical Background
3,000 students, three days
Inkind services (marketing, communications, public affairs)
Financial support from RCNGM
Support from companies, financially and physically
Drawbacks •Cost •Resources •Inkind services
RCNGM Manufacture Your Future
Regional Symposiums
Workshops, Exhibitors at Community Colleges
2010 - 2013
First Steps – Determine:
Audience (who to invite and why)
Model
Venue
Regional Symposium Models
Manufacturing Process Model
10-minute sequential presentations – how a product is made
Company exhibits/demos
College tour (if time)
Highly structured/scheduled
Workshop Model
40-minute workshop presentations held concurrently
Company exhibits/demos held concurrently
General assembly (space/time allowing)
Comparing the Models
Manufacturing Process Model Workshop Model
PROS
The Whole Picture – mfg process
Interaction with exhibitors
CONS
Scheduling
Buses late – student traffic jams
Not enough time for exhibitors
PROS
Diversity of subject
matter
Student choice
More time with
exhibitors
CONS
Miss the whole picture
Examples of Possible Workshops
Introduction to Laser Scanning
Mastercam 101
Forging Designs for Jet Engine parts
Lean Manufacturing 101
Introduction to Fuel Cell Technology
Introduction to Rapid Prototyping
Basics of Aerodynamics and Acoustic Testing
Introduction to CNC Machining
How Does Engineering Fit Into the Manufacturing World
Choosing a Venue
College/University/Technical High School
Central location
Manufacturing or engineering program focus
5-6 classrooms together w/AV equipment
Space for vendors w/electric outlets
General assembly area (to accommodate up to 300
students)
Consider gyms, libraries
Preliminary Steps
Clear about goals
Scheduling – set reasonable date and a snow date (try to
avoid winter months)
Walk-through
Assess potential challenges, such as:
Scheduling
Outlets
IT support
School calendars
No funding for buses
Parking issues
Ordering food
Insurance
Soliciting Presenters and Exhibitors
Chamber of Commerce or business association
Industry consortiums (ex.: Aerospace Components Manufacturers)
Target specific companies to offer what you want (ex.: 3-D printing)
Tech high schools, other universities (instructors)
Attend conferences
(connect w/speakers)
Marketing materials
TIP: Persistence pays
Where to Begin
Soliciting Schools (student participants)
Research local schools, contact:
School/career counselor
Technology depts.
Robotics clubs
Science/ math department heads
Manufacturing , CAD, Welding dept. heads at tech high schools
Sometimes the principal
TIP: Persistence pays
Where to Begin
Next Steps: Working with Schools
Determine if transportation is an issue
Time requirements (students participate generally for 2 ½ hours)
Staggered scheduling is critical (note any time requests)
Follow-up, follow-up, follow-up
TIP: Persistence pays
What to Consider
Next Steps: Prior to the Event
Venue coordinator/contact
Student volunteers
Posters/Signage (including the day’s agenda)
Nametags
Food vendor
Proof of insurance (in some instances)
Security and/or medical personnel on site (in some instances)
TIP: Persistence pays
What You Will Need
Why Have Student Volunteers
Room Coordinator
Lunch Distributors
Announcer
Tour Guide(s)
Registration Table
Floater
TIP: Persistence pays
Suggested Volunteer Assignments
(Traffic Control, Public Relations)
Next Steps: Prior to the Event
Recruit student volunteers Gather/make posters/signage (including the day’s agenda) Food order Roster of Needs to exhibitors/presenters Workshop description handouts School schedules to the schools Times/directions to presenters/exhibitors Raffle prizes purchased
TIP: Persistence pays
Two Weeks Before
Next Steps: Prior to the Event
Send press release out
Nametags
All signs made
Send pre-surveys to teachers
Organize post-survey package for teachers
Reminder to all participants
Send pre-survey to teachers
TIP: Persistence pays
One Week Before
Next Steps: Prior to the Event
Security at the venue (check with venue coordinator)
Let vendors know when they can set up
Final count to food vendor
Send bus contact information to school coordinator (if
providing transportation)
Make sure IT expert available day of the event
Volunteer training/instructions (if possible)
TIP: Persistence pays
One Week Before (cont.)
Next Steps: Prior to the Event
Final walk-through
Signs on tables
Include stamp pad and stamp if raffle prizes given
Signs outside classrooms
Make sure there is a registration table w/nametags,
handouts
Meet with student volunteers for training (if possible)
Day Before the Event
Next Steps: Prior to the Event
TIP: Be Prepared for School Delays
Day of the Event
Meet with student volunteers
Meet with IT support person
Meet/greet exhibitors/speakers
Be sure teachers are given post-surveys, raffle prize info
Make sure exhibitors/speakers have water
Breathe……..
(and don’t forget to have fun….)
…But don’t panic…
Relax………
Following the Event
Follow-up with teachers re: post-surveys
Follow-up with raffle-prize winners
Send thank-you notes/emails to presenters/exhibitors
Send thank-yous to volunteers
Compile pre and post survey information
Pat Yourself on the Back
For More Information
Contact:
CBIA Education Foundation 350 Church Street Hartford, CT 06103