prospectus - tsdos 2020 prospectus.pdf · r pinnacle sponsor $15,000 r platinum sponsor $10,000 r...

EMBASSY SUITES DALLAS - FRISCO 866.906.9190 | TSDOS.ORG

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P R O S P E C T U S

S E P T E M B E R 9 - 1 1 , 2 0 2 0

SEPTEMBER 9 - 11, 2020 | EMBASSY SUITES FRISCO

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SPONSORSHIP OPPORTUNITIES

To register as a sponsor, please complete the following Sponsor Agreement Form and send it to the address listed on the form.

Questions? Call 866.906.9190 or email [email protected]

Platinum SPONSOR (Multiple AVAILABLE)

$10,000

• Approved sponsor-provided promotional video in General Session• Logo prominently displayed on conference signage • Approved full-page ad in printed program• Logo recognition on name badge• Logo listed on TSDOS website• Logo recognition on screen in General SessionPROGRAM SPONSOR (EXCLUSIVE)

$7,500

• Logo prominently displayed on back cover of program booklet• Logo listed on TSDOS website• Logo recognition on screen in General Session

Title Sponsor(Multiple AVAILABLE)

$7,500

• Logo prominently displayed on conference signage• Approved full-page ad in printed program• Logo listed on TSDOS website• Logo recognition on name badge• Logo recognition on screen in General Session

BRONZE SPONSOR (Multiple AVAILABLE)

$5,000

• Logo prominently displayed on conference signage• Logo listed on TSDOS website• Logo recognition on screen in General Session

Lanyard Sponsor (exclusive)

$4,000

• Company name and/or logo on lanyards• Logo listed on TSDOS website• Logo recognition on screen in General Session

Mobile App Splash Screen Sponsor (exclusive)

$3,500

• Logo listed on first screen of app• Logo listed on TSDOS website• Logo recognition on screen in General Session

Hotel keycard sponsor (exclusive)

$3,000

• Company name and/or logo on hotel keycards (exclusive)• Logo listed on TSDOS website• Logo recognition on screen in General SessionCharging Station Sponsor (3 available)

$2,500

• Logo prominently displayed on charging station• Logo listed on TSDOS website• Logo recognition on screen in General Session

Coffee break sponsor (4 available)

$2,500

• Company name and/or logo listed on napkins at coffee break• Logo listed on TSDOS website• Logo recognition on screen in General Session

Elevator Graphic Wrap (3 AVAILABLE)

$2,500

• Sponsors’ logo/graphic artwork displayed on the hotel elevator, visible to all in the Atrium

• Logo listed on TSDOS website• Logo recognition on screen in General Session

Water bottle sponsors (4 available)

$2,000

• Company name and/or logo prominently displayed on conference water bottles


Wireless Sponsor (MULTIPLE available)

$2,000

• Logo listed on Mobile App• Logo listed on TSDOS website• Logo recognition on screen in General Session

Vendor Spotlight(8 AVAILABLE)

$1,000

• One email blast to all registered attendees, highlighting your company’s conference participation*

• Listing will include an image and/or logo, as well as a 100-word paragraph and hyperlink to company’s website

• Dates are available on a first come, first served basis: we will only distribute one conference email per date

• Requires vendor registration (for additional investment)

Mobile App Banner Ad (MULTIPLE Available)

$1,000

• Advertisement in app is linkable to other resources in app or on the web


Contributing Sponsor (Multiple AVAILABLE)

$500

• Company logo displayed on sponsor page of printed program• Logo listed on TSDOS website• Logo recognition on screen in General Session

Door Prize Sponsor (Multiple AVAILABLE)

$250+

• Company name recognition in General Session during the distribution of door prizes

• Sponsor-donated item valued at $250 or more

Pinnacle SPONSOR (EXCLUSIVE) $15,000• Exclusive use of the Penthouse Suite during conference dates • Approved sponsor-provided promotional video in General Session• Logo prominently displayed on conference signage • Company name and/or logo listed on napkins at one coffee break

• Approved full-page ad in printed program• Logo listed on TSDOS website• Logo recognition on name badge• Logo recognition on screen in General Session

* One spotlight email sponsorship per vendor.


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& SPONSOR AGREEMENT

To register as a sponsor, please complete the following Sponsor Agreement Form and send it for review and approval to

UT Arlington Conference and Event ManagementBox 19197, 140 W. Mitchell Street, Arlington, TX 76019 [email protected] | p: 866.906-9190 | f: 817.272.2556

First Name _________________________________________________________________________________________Last Name _________________________________________________________________________________________Company __________________________________________________________________________________________Title ______________________________________________________________________________________________Address ___________________________________________________________________________________________City ____________________________________________ State _______________________ Zip __________________Tel 1 ________________________________________ Tel 2 ________________________________________________Email _____________________________________________________________________________________________

Sponsorship Selection

r Pinnacle Sponsor $15,000 r Platinum Sponsor $10,000 r Program Sponsor $7,500

r Title Sponsor $7,500 r Bronze Sponsor $5,000 r Lanyard Sponsor $4,000

r Charging Station Sponsor $2,500 r Coffee Break Sponsor $2,500 r Hotel Keycard Sponsor $3,000

r Mobile App Splash Sponsor $3,500 r Elevator Graphic Wrap $2,500 r Water Bottle Sponsor $2,000

r Wireless Sponsor $2,000 r Pre-Show Email Blast $1,200 r Mobile App Banner Ad $1,000

r Contributing Sponsor $500 r Door Prize Sponsor $250 or more

PLEASE RETURN THIS COMPLETED FORM TOUT Arlington Conference and Event Management | Box 19197, 140 W. Mitchell Street, Arlington, TX 76019-0197

[email protected] | p: 866.906.9190 | f: 817.272.2556

Payment Information Method of Payment:r Check r VISA r MasterCard r AMEX r DISC r Money Order r Purchase Order

Name on Card ________________________________________________Card Number _________________________________________________Exp _________________________Total amount to be charged ______________

Authorized Signature ___________________________________________The University of Texas at Arlington will acknowledge your sponsorship with a gift receipt for tax purposes.


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& SPONSOR AGREEMENT FORM



By signing, the organization reserves sponsorship and has access to associated benefits, as well as agrees to all terms and conditions set forth in this agreement. Complete this form and return it to [email protected].

PAYMENT POLICYPayment is due upon confirmation of sponsorship or within 30 days of receipt of invoice. Should The University of Texas at Arlington (UTA) not receive payment within the allotted time frame, UTA reserves the right to remove sponsor recognition for promotional materials and website in order to release exclusive sponsorship opportunities and benefits to another organization.

UTA is a tax-exempt organization, and donors are eligible to make tax-deductible contributions, as provided in section 170 of the Internal Revenue Code. Any donor will be granted a letter as a receipt for his or her contribution.

LOGO REQUIREMENTS• All sponsor logos will be included on the conference website, in the program, and on the conference signage (print and

digital) as outlined in the prospectus.

• The signing sponsor is responsible for sending a high-quality file in the .png, .pdf, .ai, or .eps format with a transparent background to [email protected].

• If the organization has a specification guide outlining rules and regulations for the use of its logo, the organization is responsible for providing UTA with said guide.

• Logos displayed on the website and other online media may link users to the respective organization’s website, unless specifically prohibited. Notify [email protected] of any existing restrictions regarding URL usage.

• For sponsorship levels that include a full page ad, the advertisement specifications are an 8.5” x 11,” full bleed, formated for press quality, provided by the sponsor.

By signing below, I confirm sponsorship of the 2020 TSDOS Conference and agree to all the terms and conditions set forth in this agreement. I further acknowledge that I have reviewed the Sponsor Prospectus and am aware of the benefits included in the selected sponsorship level.

Company Name __________________________________________________

Authorized Signature ______________________________________________ Date ______________


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& REGISTRATION FORM

First Name _________________________________________________________________________________________Last Name _________________________________________________________________________________________Company __________________________________________________________________________________________Title ______________________________________________________________________________________________Address ___________________________________________________________________________________________City ____________________________________________ State _______________________ Zip __________________Tel 1 _________________________________________ Tel 2 ________________________________________________Email _____________________________________________________________________________________________

Early Bird Attendee Fee .....................................................................r $395 (expires Tuesday, June 30, 2020)Attendee Fee ......................................................................................r $495 On-Site Fee ..........................................................................................r $545 Vendor Fee ..........................................................................................r $545 (includes 1 vendor staff registration) Additional Vendor Staff ......................................................................r $50 per person (for additional staff accompanying the registered vendor) Vendor with Full Conference Registration | Early Bird ..................r $895 (must register by Tuesday, June 30, 2020)Vendor with Full Conference Registration ......................................r $995

Please answer the following questions:Is this your first time attending the conference? r Yes r No (please indicate years attended) ___________ How did you hear about the conference?r Previous attendee r Internet r Direct Mail Postcard r Email r Word of Mouth r Other (please specify)____________________________

Please select your Engineering Classification:r Civil r Structural r Mechanical r Electrical r Other

Would you like to receive information from vendors? r Yes r No

Will you attend the complimentary pre-conference tutorial on Tuesday, September 8, 2020 from 8:30-11:30 am? Dr. Lee’s pre-conference tutorial topic will be announced on the conference website. r Yes r No

Please indicate any dietary restrictions: r Dairy Free r Gluten Free r Vegan r Vegetarian

Payment InformationMethod of Payment:r Check r VISA r MasterCard r AMEX r DISC r Money Order r Purchase Order


Authorized Signature ___________________________________________PLEASE RETURN THIS COMPLETED FORM TO

UT Arlington Conference and Event Management | Box 19197, 140 W. Mitchell Street, Arlington, TX [email protected] | p: 866.906.9190 | f: 817.272.2556


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& VENDOR REGISTRATION

First Name _________________________________________________________________________________________Last Name _________________________________________________________________________________________Company __________________________________________________________________________________________Title ______________________________________________________________________________________________Address ___________________________________________________________________________________________City ____________________________________________ State _______________________ Zip __________________Tel 1 _________________________________________ Tel 2 ________________________________________________Email _____________________________________________________________________________________________

Vendor Fee: r $545 (for one (1) person and does not include access to sessions, workshops, or meals). Note: $50 will be charged for each additional vendor staff attendee. Please see Vendor Staff Form. Vendor Fee with Conference Registration: Includes access to sessions, workshops, and meals.r $895 (expires Tuesday, June 30, 2020) r $995 (after Tuesday, June 30, 2020)

Optional Mobile App Highlighted Vendor Listing: r $500



Please answer the following questions:How did you hear about the conference?r Previous attendee r Internet r Direct Mail Postcard r Email r Word of Mouth r Other (please specify)____________________________







Authorized Signature ___________________________________________


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& VENDOR STAFF FORM

Vendor Registration ($545 per organization) includes one person. Any additional staff members must register for $50 each.*

COMPANY_______________________________________________________

Staff Member #1__________________________________________ Title_____________________________________

Phone__________________________________ Email____________________________________________________


Phone__________________________________ Email____________________________________________________


Phone__________________________________ Email____________________________________________________


Phone__________________________________ Email____________________________________________________


Phone__________________________________ Email____________________________________________________

*Vendor and Staff Registrations do not include access to conference sessions, workshops, or meals. Please register as an attendee if you plan to attend any conference sessions.







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&CONFERENCE MOBILE APP

HIGHLIGHTED VENDOR REGISTRATION

To have a highlighted vendor listing, please complete and submit the form below by Friday, August 21, 2020.

First Name _________________________________________________________________________________________Last Name _________________________________________________________________________________________Company __________________________________________________________________________________________Title ______________________________________________________________________________________________Address: __________________________________________________________________________________________City ____________________________________________ State _______________________ Zip __________________Tel 1 _________________________________________ Tel 2 ________________________________________________Email _____________________________________________________________________________________________

Conference Mobile App Highlighted Vendor Listing: $500

● Vendor name will be highlighted in mobile app vendor listing ● Vendor logo will be displayed next to vendor name in the vendor listing and on the company description page ● Vendor company listing will feature:

■ Company description ■ Company address, phone number, email, and website ■ Links to social media pages: Twitter, Facebook, and LinkedIn

You will be able to upload and manage your company listing. Instructions will be sent at a later date.

To have a highlighted vendor listing, please complete and submit the form below by Friday, August 21, 2020.







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& ATTENDEE TRANSFER FORM

Currently Registered Attendee:First Name _________________________________________________________________________________________Last Name _________________________________________________________________________________________Company __________________________________________________________________________________________Tel 1 ________________________________________ Email ________________________________________________

Transfer Registration to: First Name _________________________________________________________________________________________Last Name _________________________________________________________________________________________Company __________________________________________________________________________________________Title ______________________________________________________________________________________________Address ___________________________________________________________________________________________City ____________________________________________ State _______________________ Zip __________________Tel 1 _________________________________________ Tel 2 ________________________________________________Email _____________________________________________________________________________________________

IMPORTANT INFORMATIONAll attendee transfer requests must be sent to [email protected] by August 21, 2020.

Attendees are responsible for making any substitutions to hotel and travel reservations.



Please answer the following questions:How did you hear about the conference?r Previous attendee r Internet r Direct Mail Postcard r Email r Word of Mouth r Other (please specify)____________________________





prospectus - tsdos 2020 prospectus.pdf · r pinnacle sponsor $15,000 r platinum sponsor $10,000 r...

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