proprietary and confidential 1. college registration 2. college as receiver 3. college as sender...

Proprietary and Confidential

1. College Registration

2. College as Receiver

3. College as Sender

Postsecondary DemonstrationsPostsecondary Demonstrations


Preferred by Students/Alumni

►24/7 online access

►Easy ordering and tracking

►Email delivery confirmation

Online Ordering and Delivery Service for Official Transcripts

►Fast, easy, efficient & secure

►Saves staff time and money

►Works with ANY student sys

Preferred by High Schools &

Colleges

►Less than 1 hour to install

►Includes reporting

►No more support calls!

Trusted Intermediary for Academic Record Delivery Services


Secure Transcript OverviewSecure Transcript Overview


• Docufide’s Secure Transcript creates a secure, paperless environment for the request & delivery of official transcripts at a secondary and postsecondary level nationwide

• Free to receive transcripts in PDF or PESC XML standard (available late 2006)

• No cost to schools to send all transcripts electronically

• Easy to use by students/alumni and administrators

• No hardware or software required to receive transcripts

• Official transcripts sent to any destination of choice with full FERPA compliance

• Works with any student information system and models current workflows

Secure Transcript BenefitsSecure Transcript Benefits


• Over 1700 colleges and universities in all 50 states have received transcripts from Docufide to-date

• High schools in 18 states now electronically send transcripts through Secure Transcript

• The state of Indiana selected Secure Transcript to provide electronic transcript exchange for every high school & college in the state in 2005

• The Midwestern Higher Education Compact selected Docufide in 2006 to provide an electronic transcript exchange for all secondary & postsecondary schools throughout their 11 member states

Current UsersCurrent Users


Sending Campus Docufide Receiving Location

Step 1:DownloadDocufide Client

10 minutes

Step 2:UploadTestTranscripts

5 minutes

Step 3:AttendOnlineTraining

45 minutes

Docufide engineerscreate a unique parse template for each SIS output, converting school’s output to XML

Step 1:Admissions personnel or other receiver register online

Step 2:Select delivery format (electronic or paper) and set preferences

5-10 minutes

If a destination is not ready to receive electronic transcripts, Docufide prints and delivers transcripts on security paper

Implementation Requirements / TimelinesImplementation Requirements / Timelines


Sending Transcripts:

The Student/Alumni Request Process


• Student searches our database of nationwide colleges, choosing one or many destinations for delivery

Student RequestStudent Request


• Student reviews requests made, and confirms that selections are correct

$2.55

$4.25

$6.80



• Student reviews and accepts online agreement



• Student processes payment online. Any surcharges added by the school will be collected and dispersed to the school by Docufide

$6.80



• Student’s request is complete and sent to their school for approval

$2.55$4.25

$6.80.



• Students can track their requests online and will also receive confirmation emails when their request is received, approved by the school registrar, and upon delivery

Automatic Email NotificationsAutomatic Email Notifications



Benefits to StudentsBenefits to Students

• 24/7 access to transcript request & tracking online

• Comprehensive database of all public & private postsecondary institutions, along with scholarship funds, military & NCAA

• Online order tracking and automatic email notifications at order, school approval and release, and when received electronically by any destination

• Full service solution, not limited to a few destinations but inclusive and capable of delivering transcripts on a student’s behalf to any institution or 3rd party, world-wide

Secure Transcript


Sending Transcripts:

The School Process


• Administrator views a secure online To-Do List, where transcript requests are quickly reviewed and approved

Review Requests for ApprovalReview Requests for Approval

Sending TranscriptsSending Transcripts


• By clicking on the student name, administrators can drill down to see more specific information on the student, and where they are sending transcripts

Review Student Contact & Destination InformationReview Student Contact & Destination Information



• An on-screen, printable list of requests is then generated and used to select student records from the Student Information System (SIS) for delivery

Checklist of Approved RequestsChecklist of Approved Requests



• From within a school’s SIS, the Docufide Printer is used to electronically send student transcripts securely to Docufide for processing

• Transcripts can be sent individually or in a batch.

• Transcripts for the entire grade or school can be uploaded, allowing a school, if they so desire, to automate the entire review, approval and records release process.



Benefits to SenderBenefits to Sender

• Full service solution - all requests and deliveries now handled electronically

• Simple install process - 1 hour from start to finish per school

• Customer and technical support provided by Docufide

• End-to-end transcript delivery tracking, automated notifications and escalations, and redundant safeguards ensuring errorless delivery

• Ability to request transcripts on a student’s behalf

• Dramatic cost saving realized over manual paper process

Secure Transcript


Additional Features

(Some only available

through statewide initiatives)


Requesting Transcripts


• Administrators can request transcripts for enrolling or transferring students

Requesting TranscriptsRequesting Transcripts


• Selecting by school allows an institution to request an initial transcript from participating schools for any students that have expressed interest in enrollment



• Follow-on transcripts can also be requested for all students that have previously submitted a transcript to your institution



Directory


DirectoryDirectory

• From the main page, users can access the Directory of all participating schools


DirectoryDirectory

• Administrators identify high schools or colleges through the search interface


DirectoryDirectory

• School contact and profiles are available online for all participating high schools and colleges


Reports


ReportsReports

• From the main page users access the reports tab


ReportsReports

• Reports can be run off several parameters and are exportable to Excel


Preferences


Preference SettingsPreference Settings

• Administrators access Profile, Administrator, and Receiving format preferences from the main page, under the Preference Tab



• Under Profile, institutions can update their contact information and upload a school profile, viewable by all participating high schools and colleges



• Under Administrator, institutions can edit or add authorized users to their account, and view and set specific user rights



• Under Receiving, administrators can view and change their current delivery format (changing to XML or other provided formats when available). A custom message can also be added here to be appended to all confirmation emails


Conclusion


Students“I love the no-hassle aspect of Secure Transcript. I didn't have to worry about gathering any information on my own; Secure Transcript did all of the hard work for me.”

-Natalie Jones, Student

High Schools“It took us approximately 15 minutes to download and install the software, and after a 45 minute training session, we were done implementing and ready to use the service. The installation, training and implementation processes were extremely simple and straight-forward. The entire procedure truly was as easy as advertised.”

-Meredith Bovin, Data Manager, Carmel Clay Schools, Carmel, Indiana

Colleges"In under five minutes we registered IUPUI for the service and have already received transcripts electronically from Indiana schools, as well as from out-state schools on Docufide’s Secure Transcript. This couldn’t have been easier. This is going to revolutionize how high schools and colleges do business.”

-Michael Donahue, Director of Admissions, IUPUI

State Agencies“Docufide has been highly responsive and effective in addressing the planning, rollout and ongoing support and enhancements to Indiana’s e-Transcript Initiative. We believe, from our experience with Docufide, that their technology, services, and staff combine to deliver the best available solutions to suit the needs of all participants, making them an ideal choice for delivering a state’s electronic transcript exchange.”

-Stanley Jones, Commissioner, Indiana Commission for Higher Education

Why Docufide?Why Docufide?


Next StepsNext Steps

Phone: 310-309-3722

Email: [email protected]

Website: http://www.docufide.com

Secure Transcript is a unique offering that allows postsecondary institutions to setup to receive electronic transcripts in under 10 minutes,

with no software or hardware required and at no cost.

If you’re ready to start receiving transcripts and associated admission documents (secondary school reports, letters of recommendation)

electronically from participating schools, simply follow the instructions provided in the Registration Demonstration.

To learn how your institution can begin sending transcripts electronically,please contact us directly at:

proprietary and confidential 1. college registration 2. college as receiver 3. college as sender...

Documents

delivery student request

electronic transcripts

student sys

online step

upload test transcripts

minutes step

student information

electronic transcript