Proposing a Course/Activity on MLPA Step-by-Step Guide

M-DCPS Office of

Professional Development

and

Evaluation

Logging In

• You must log into your employee portal before accessing MyLearningPlan.

My Requests Dashboard

• Save to Draft: if you started to complete a form and saved it as a draft.• Wait List: If you had enrolled and were on a wait list, the activity would be here.• Pending Prior Approval: You have requested an activity and its awaiting the Data

Center’s approval.• Approved and/or in Progress: You are able to attend after ALL PRIOR APROVERS approve

you can go to a course/activity – click on the blue link to check this status frequently.• Instructor has Confirmed Attendance: If you attended an activity and the Instructor

confirmed your attendance.• Awaiting Final Credit: You have attended, completed Part 1 – Knowledge, Part 2 –

Application, and Part 3 – Impact of the Evaluation and returned to the activity to Mark Complete. Once a course/activity, follow-up, and evaluation have been completed, instructors must confirm attendance and submit sign-in

rosters to the PD Data Center for review. Processing time varies depending on individual course requirements.• Denied: If an activity was denied• Recently Completed: This is where completed activities reside.

MyLearningPlan

LearningPlan Tab Instructor Tab

User Profile Update Closing Activity

My Portfolio Managing Activity Rosters

My Proposals

Flow Chart-Session Proposal

PD Liaison: Login PD Liaison:

Select Proposal Form

PD Liaison: Fill in activity

information

PD Liaison: Submit activity

proposal

DC: Review activity.

DC: Post activity to District Catalogue

PD Liaison: YOU!DC: Data Center

Office of Professional Development and Evaluation (OPD&E): Monitors all district-sponsored and school-based professional development to ensure compliance with state and national standards for high-quality professional development.

How to propose a PD Activity1. Login to

www.mylearningplan.com

2. Click on the Learning Plan tab

3. Select an Activity Proposal

Username: EmailPassword: employee #

Annotations

Notice the yellow + sign, click on this and a new dialog box opens

Annotations are the little “information bubbles” that you will see in an activity when listed in a

catalog

Name is what you want in the bubble - space is limitedPosition: what position, if you have multiple bubblesColor: Choose one per annotation

If you make a mistake, hover over the bubble to edit or delete

Green: LeadershipBlue: Non-Instructional

Yellow: InstructionalPurple: Technical

Component Templates

Choose one of these options

Contact Information, Proposer & Facilitator

Click on Select User and a new dialog box

opens

Search by name or employee number

Information needs to be manually

entered

Region or Department

Anything red is required

Proposer and Facilitator can register

for course

M-DCPS Master Inservice Plan Components

School Based Components – click to access MIP

Technology 2-003-395Curriculum Content 2-408-368Instructional Support Strategies 2-409-410School Improvement Initiatives 2-512-355Action Research 7-506-028Book Study 7-507-308PLC 7-507-309Lesson Study 7-507-320

Can only choose one catalog per

activity

DO NOT FILL IN OR

CHANGE ANYTHING

THAT STATES DATA

CENTER USE ONLY

Provide a brief description of the course. NOTE: Spell check link to the right.

PrepopulatedDO NOT CHANGE

Must be specific to

course/activity

Activity Information

DOE Collection andReporting Requirements

Choose one option for

each selection

Target Audience and Focus

May choose more than one Target Audience

& more than one

Focus Area

Follow-Up HoursNew dialog box opens

Download & save for future use

Dates, Times & Location

• If you select more than one meeting, the page will refresh and list Meeting Date 1-X number of dates.

• Only select more than one meeting if you want the same attendees to attend several sessions of the same activity.

• Be specific about the location (ex. Do not use acronyms such as HGHS for Hialeah Gardens High School)

24 hour cycleIf session starts

& ends on same day,

specify time.

Dropdown menu

Linked to MapQuest

Participants need a

minimum of 14 days to complete evaluation

Catalog Viewing Options

Start Showing should be date course/activity

is proposed

Stop Showing should be date before course/activity startsWill stop showing @ midnight

Participants must register before midnight**If more time is needed to manage the roster, the Stop Showing Date can be set

for several days before the course begins.

If you want it to start right away and end directly AFTER the activity, leave it blank

Provider Information and Registration Settings

If a course is full and a participant decides to drop the course, the first person on the waitlist will be automatically added to the course.

Select “Miami-Dade Public Schools” unless there is an outside provider.

0 will place all participants in Wait List

As participants are cancelled or approved, new spots become available

To prevent participants from registering again, registration needs to

be Denied

Evaluation

Evaluation

KnowledgeAvailable

automatically on the day the activity

ends

ImpactShould be

completed 14 days after activity ends

Credit will not be awarded unless evaluation has been completed!

Activity specific evaluations will be required in addition to any form specific evaluation

• Team Room must be managed

• Every time a document is uploaded to team room, an automatic email is sent to

participants• Documents always remain

availableTeam Room enables participants to participate in a threaded online discussion and share files

Activity Specific Evaluation

Instructors

Outside instructors do not show in catalog

Search by name or employee number

Goals and ObjectivesPage 1

Must identify the Protocol Standards

this activity supports for activity to be

approved

Goals and ObjectivesPage 2

Must identify

the New FL Standards

and/or Sunshine

State Standards

this activity

supports for activity

to be approved.

Standards/Focus Areas Addressed by Component

Pre-populated from component

DO NOT CHANGE

Planning

Bibliography or reference list supporting activity

Prepopulated

Copy & paste from component **Number of learner outcomes should be reflective of the total master plan points

participants will earn as a result of completing this course/activity.Example: A component that is worth 120 MPPs could have 30 learning outcomes. A course/activity created under the same component, that is only worth 8 MPPs,

could only have 8-10 learning outcomes.

Click on Master Inservice Plan to access

document

Master Inservice Plan can also be accessed @prodev.dadeschools.net

Learning

Copy & paste from component **Number of learning procedures should be reflective of

the total master plan points participants will earn as a result of completing this course/activity.

Example: A component that is worth 120 MPPs could have 30 learning procedures. A course/activity created under the same component, that is only worth 8 MPPs,

could only have 8-10 learning procedures.

Implementing

Prepopulated

Evaluating

Prepopulated

Copy & paste ALL information from component

Provides clarification of expectations – Samples will be provided @ PLST training

Grade(s), Group(s), and Building Restrictions

If Building and Department are left blank, anyone can register.

If one or more are checked off, only those checked off can see the link to the activity in the

District Catalog

Submit Proposal for Review by Data Center

Proposal can be submitted as a draft Draft will live in the top of the LearningPlan tab under

Click on Manage to "edit/submit form"

BE CAUTIOUS WHEN ADDING A NEW ACTIVITY, VIEW IT CAREFULLY FOR ACCURACYIf you enter an activity and staff begin to register, any edits you make will not appear

to the staff that registered before the edit was made.

If activity is edited and participants need to be alerted, an email must be manually sent out from the activity in the Activity Functions section in the “edit activity

Managing the Course/Activity Dashboard

This is your activity dashboard. All functions for managing the activity would be completed here.

Team Room Activated

Required Evaluation

MLP Activity Roster

Download Roster

MLP Activity Roster

Save as Excel

How to attach documentation using My File Library

• Return to MyLearningPlan home page by clicking on the Learning Plan tab.• Click on My File Library under the My Info dropdown.• Click on Add File to upload required documentation.• When marking activities complete, the uploaded files will show in a list for you to select.

Participant – I have attended the course/activity, now what?

• Complete follow-up assignment (the evaluation may be the only required follow-up – if follow-up equals 1 hour).

• Complete Evaluation – Part 1: Knowledge– Part 2: Application– Part 3: Impact

• Click on the activity that you have completed and want to confirm.• After the course/activity has ended, Mark Complete tab becomes available. • Instructor confirms attendance after follow-up and evaluations have been completed.• Data Center awards Master Plan Points.

Closing Course/Activity

Confirm attendance after follow up and evaluation

have been submitted

Closing Course/Activity

1. Select participants2. Set status after evaluation has

been confirmed by participant• Attendance Confirmed• Denied• No Show

3. Save

Hours and Credit cannot be adjusted

For questions, please contact your Professional Development & Evaluation Support Liaison