proposed renovation of welding workshop...

PROPOSED RENOVATION OF WELDING WORKSHOP

AT BOOSSA FOR REGIONAL CENTRE OF OCEAN

UNIVERSITY OF SRI LANKA

Bidding Document

Invitation for Bids (IFB)

State Ministry of Skills Development, Vocational Education, Research

& Innovations

Proposed Renovation of Welding Workshop at Boossa for Regional Centre of

Ocean University of Sri Lanka

1. The Chairman, Regional Procurement Committee on behalf of the Vice

Chancellor, Ocean University of Sri Lanka, Crow Island, Mattakkuliya, Colombo

15 now invites sealed bids from eligible & qualified bidders for Construction of

Proposed Renovation of Welding workshop at Boossa for Regional Centre of


The Work consists of renovation of existing workshop floor area 2,500 sq.ft and

renovation of roof area 12,800 sq.ft

Location of Project : Premises of Regional Centre of Ocean University of Sri Lanka at Boossa

The construction period is 90 days. Total estimated amount for works is Rs.

7.12 Million.

2. Bidding will be conducted through National Competitive bidding Procedure.

3. To be eligible for contract award, the successful bidder shall not have been blacklisted and shall

meet the following requirements.

CIDA registration required.

Specialty : Buildings

Grade : C7 or C6

4. Interested bidders may obtain further information from Engineer, Ocean University of

Sri Lanka, No 15, Crow Island, Mattakkuliya (Tel: .0773511918.)

5. Interested bidders can download the bid documents from website of the Ocean

University of Sri Lanka.i.e www.ocu.ac.lk from 07.07.2021 to 26.07.2021.

6. .Non-refundable bid document fee Rupees 2,500/= should be credited to Ocean University of

Sri Lanka Account No.214-1-001-4-3629868,People`s Bank Mattakkuliya Branch, from

07.07.2021 to 26.07.2021. Bank slip should attach with the bid documents. Otherwise bid will

be rejected.

7. Bids shall be delivered to the Chairman, Regional Procurement Committee, Ocean

University of Sri Lanka, Crow Island, Mattakkuliya, Colombo 15 to reach on or before

11.00 a.m. on .27.07.2021. Late bids will be rejected. Bids will be opened soon after closing in

the presence of the bidders’ representatives who choose to attend.

http://www.ocu.ac.lk/

8. Bids shall be valid up to 91 days from bid opening date

9. All bids shall be accompanied by a Bid Security of Rs. 72,000.00. Bid security shall be

valid up to 08.11.2021 from bid opening date. Bid security shall be in favour of Vice

Chancellor .Ocean University of Sri Lanka

10. A pre-bid meeting will be held on 12.07.2021 at .11.30 a.m. at the Regional Centre at Boossa of


Chairman,

Regional Procurement Committee,

Ocean University of Sri Lanka,

Crow Island,

Mattakkuliya,

CONTENTS

VOLUME 1

Page

Section 1 : Instructions to Bidders 5-14Section 2 : Standard Forms (Contract) 15-19Section 3 : Conditions of Contract 20

VOLUME 2

Investigation for Bids

Section 4 : Form of Bid and Qualification Information 21-23Section 5 : Schedule 24-27Section 6 : Specifications 28Section 7 : Bill of Quantities 29-43Section 8 : General Preambles 44Section 9 : Standard Forms (Bid) 45-46

Section 10 : Drawings 47

SECTION - 01

INSTRUCTIO N TO BIDDERS (ITB)

Note:

Bidders are advised to refer Section I – Instruction to Bidders of Standard Bidding

Document ICTAD Publication No. – ICTAD/ SBD/03 – Second Edition –January

2007

Table of Clauses

INSTRUCTIO N TO BIDDERS (ITB)

A. General. 4

1. Scope of Bid, 4

2. Source of Fund, 4

3. Ethics, Fraud and Corruption, 4

4. Eligibility and Qualification of the Bidder, 4

5. One Bid per Bidder, 5

6. Cost of Bidding, 5

7. Site Visit, 5

B. Bidding Documents, 5

8. Content of Bidding Documents, 5

9. Clarification of Bidding Documents, 6

10. Amendment of Bidding Documents, 6

C. Preparation of Bids, 6

11. Language of Bid, 6

12. Documents Comprising the Bid, 6

13. Bid Prices, 7

14. Currency of Bid and payments, 7

15. Period of validity Bids, 7

16. Bid Security and Bid Securing Declaration, 8

17. Pre-Bid Meeting, 9

18. Format and Signing of Bid, 9

D. Submission of Bids, 9

19. Sealing and Marking of Bids, 9

20. Deadline for Submission of Bids, 10

21. Late Bids, 10

E. Bid Opening & Evaluation, 10

22. Bid Opening, 10

23. Process to be Confidential, 10

24. Clarification Of Bids, 10

25. Examination of Bids and Determination of

Responsiveness, 10

26. Correction of Errors, 11

27. Evaluation and Comparison of Bids, 12

F. Award of Contract, 13

28. Award of Criteria, 13

29. Employer's Right to Accept any Bid

and to Reject any or all Bids, 13

30. Award and Signing of Agreement, 13

31. Performance Security, 13

32. Advance Payment & Security, 14

33. Adjudicator, 14

Instructions to Bidders

A General

1. Scope of Bid: Employer, as named in the Schedule, invites bids for the Construction Of

Works as Summarized in the Schedule;

Successful bidder will be expected to Complete the Works by the

Intended Completion Date stated in the schedule;

Intended Completion Date shall be calculated from the Start Date.

2. Source of Fund: Works will be financed by the source given in the Schedule.

3. Ethics, Fraud The attention of the bidders is drawn to the following guidelines of the

and Corruption: Procurement Guidelines published by National Procurement Agency;

Parties associated with Procurement actions, namely, suppliers/contractors

and officials shall ensure that they maintain strict confidentiality throughout

the process;

Officials shall refrain from receiving any personal gain from any

Procurement action. No gifts or inducement shall be accepted.

Suppliers/contractors are liable to be disqualified from the bidding process if

found offering any gift or inducement which may have an effect of

influencing a decision or impairing the objective of an official.

The attention of the bidders is also drawn to the Sub-Clause 11.1 of the

Condition of Contract (Section 3) which shall apply to any bidder.

4. Eligibility and The bidder shall not be a blacklisted contractor at the time of bidding

Qualification of and at the time of award of contract.

the Bidder:

For domestic bidders, to qualify for the contract award, the successful

bidder should have been registered and hold a valid registration from the

deadline for submission of bids until the expiry of the original validity of

the bid, with the Institute for Construction Training and Development

(ICTAD), under the grade and speciality given in the invitation for Bids

/Section 4-Qualification Information.

All bidders shall provide, the information requested in the Section 4-form of

Bid and Qualification Information.

To qualify for award of the Contract, bidders shall meet the minimum

qualifying criteria if given in Section 4 - Form of Bid and Qualification

Information.

All bidders shall meet (any other) requirement given in the Schedule.

5. One Bid per:- A bidder shall submit only one bid.

Bidder

6. Cost of Bidding:- Bidder shall bear all costs associated with the preparation and

submission of its bid;

Employer will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the bidding process.

7. Site Visit:- The bidder, at the bidder's own responsibility and risk is encouraged;

to visit and examine the Site, and its surroundings where the Works are to be

executed;

to obtain all information that may be necessary for preparing the bid and

entering in to a Contract for construction of the Works;

The Costs of visiting the Site shall be at the bidder's own expense.

B. Bidding Documents

8. Content of Bidding Documents consists of two volumes stated below and shall be read

Bidding in conjunction with any addenda issued in accordance with Clause 10

Documents:-

Volume 1

Section 1 - Instruction to Bidders

Section 2 - Standards Forms(Contract)

Section 3 - Conditions of Contract

Volume 2

Invitation for Bids

Section 4 - Form of Bid and Qualification Information

Section 5 - Schedule

Section 6 - Specification

Section 7 - Bill of Quantities

Section 8 - Drawings

Section 9 - Standard Forms (BID)

9. Clarification of:- A bidder requiring any Clarification of the Bidding Documents shall

Bidding contact the Employer in writing or facsimile at the Employer's address

Documents indicated in the Invitation for Bids

Employer will respond in writing to any such request for clarification

received no later than seven (7) Days prior to the deadline for submission

of bids;

Copies of the Employer's response will be forwarded to all purchasers of

the bidding documents, including a description of the inquiry but without

identifying its source.

10. Amendment of:- At any time prior to the deadline for submission of bids, the Employer

Bidding may amend the bidding documents by issuing addenda.

Documents

Any addendum thus issued shall be a part of the bidding

documents;

Any addendum shall be communicated in writing or by facsimile to all

purchasers of the bidding documents.

C. Preparation of Bids

11. Language of Bid:- The bid as well as correspondence and documents relating to the bid

exchanged by the bidder and the Employer, shall be written in English

Language.

12. Documents The bid submitted by the bidder shall comprise the following;

Comprising the:- (A) Enclosed in the envelop marked as "Original"

Bid

a) Duly filled and signed form of Bid and Qualification Information

(in the format indicated in section 4);

b) Bid Security or Bid Security Declaration as specified

c) Section 5 - Schedule

d) Section 6 - Specification

e) Section 7 - Priced Bill of Quantities

f) Section 8 - Drawings

g) Any other information required to be completed and submitted

by bidders as specified in the Schedule.

(B) Enclosed in the envelope marked as "Copy"

a) Duly filled and signed form of Bid and Qualification Information

(in the format indicated in section 4);

b) Section 7 - Priced Bill of Quantities

13. Bid Prices:- The Contract shall be for the whole Works, summarized in the Schedule,

and based on the priced Bill of Quantities;

The bidder shall fill in rates and prices for all items of the Works described

in the Bill of Quantities;

Items for which no rate and price is entered by the bidder will not be paid for

by the Employer when executed and shall be deemed covered by the other

rates and prices in the Bill of quantities;

All duties, taxes, and other levies payable by the Contractor under the

Contract, or for any other cause, as of the date 14 Days prior to the deadline

for submission of bids, shall be included in the rates, prices, and total Bid

price submitted by the bidder;

VAT shall not be included in the rates or prices but shall be shown separately

at the space provided in the BOQ;

The contract Price shall be adjusted for fluctuations in the cost of inputs only

if provided in the schedule;

If so provided, the amounts certified in each payment certificate, after

deducting for Advance payment, shall be adjusted in accordance with sub-

Clause 10.10 of Condition of Contract and by using either Option A or

Option B stated in the Schedule.

14. Currency of Bid:- Prices shall be quoted by the bidder entirely in Sri Lanka Rupees.

and Payment

15. Period of :- Bid shall remain valid for the period stipulated in the Invitation

Validity of Bids for Bids after the date of bid submission specified in Clause 20;

A bid valid for a shorter period shall be rejected by the Employer;

In exceptional circumstances, prior to expiry of the period of validity of bids,

the Employer may request that the bidders extend the period of validity for a

specified additional period;

A bidder may refuse the request;

A bidder agreeing to the request will not be required or permitted to modify

its bid, but will be required to extend the validity of its bid security for the

period of the extension and in compliance with Clause 16 in all response.

16. Bid Security and The bidder shall furnish, as part of its Bid, a bid security or a bid-

Bid-Securing securing declaration as specified in the Schedule in the format

Declaration given in the Section 9.

The bid security shall be in the amount specified in the Scheduleand shall

be valid until the date specified in the schedule, from as agency acceptable

to the Employer.

Any Bid not accompanied by a substantially responsive bid security or bid-

securing declaration in accordance with this clause, shall be rejected by the

Employer.

The bid security or the bid-securing declaration of unsuccessful bidders shall

be returned promptly upon the successful bidder furnishing the performance

security

The bid security may be forfeited or the bid-securing declaration executed;

a) if a bidder withdraws its bid during the period of bid validity specified by

the bidder on the Form of Bid; or

b) if the bidder does not accept the correction of its bid price pursuant to

ITB sub-Clause 26.

c) if the successful bidder fails within the specified time to;

i. sign the Contract; or

ii. furnish the required performance security.

17. Per-Bid Meeting:- The bidder designated representative is invited to attend a pre-bid meeting

which, if convened and informed to the bidder, will take place at the venue

and time stipulated.

18. Format and:- The bidder shall prepare one original of the documents comprising

Signing of Bid the bid as described in clause 12 and clearly marked "ORIGINAL"

In addition, the bidder shall submit one Copy of the bid, clearly marked as

"COPY"

In the event of discrepancy between them, the original shall prevail;

The original and the copy of the bid shall be typed or written in indelible ink and

shall be signed by a person or persons duly authorized to sign on behalf of the

bidder;

The bid shall contain no alterations or additions, except those to comply with

instruction issued by the Employer, or as necessary to correct errors made by the

bidder, in which case such corrections shall be initialed by the person or persons

signing the bid.

D. Submission of Bids

19. Sealing and The bidder shall seal the original and the copy of the bid in two

Marking of Bids inner separate envelopes and one outer envelope, duly marking the

inner envelopes as "ORIGINAL" and "COPY"

The inner and outer envelopes shall;

a). be addressed to the Employer at the address provided in the

Invitation for bids;

b). bear the name and identification number of the Contract in

accordance with clause 1; and

c). provide a warning “not to open before the specified time and

date for bid opening as defined in the clause 22.”

In addition to the identification required above, the inner envelopes shall

indicate the name and address of the bidder to enable the bid to be returned

unopened in case it is declared late.

20. Deadline for :- Bid shall be delivered to the Employer at the address specified

Submission of above and no later than the time and date specified in the

Bids Invitation for Bids

21. Late Bids:- Any bid received by the Employer after the deadline for submission of

bids will be returned unopened to the bidder.

E. Bid Opening and Evaluation

22. Bid Opening:- The Employer will open the bids, in the presence of the bidders

representatives who choose to attend at the time and in the place specified in

the invitation for bids;

The envelope marked as "Original" will be opened, if no envelope is marked

as "Original" the Employer may open one of more envelopes;

The bidders' names, the bid prices, the total amount of each bid, any

discounts, and such other details as the Employer may consider appropriate,

will be announced by the Employer at the opening;

The Employer shall reseal all opened envelopes in the presence of the

bidders representatives.

No bid shall be rejected at bid opening except for late bids.

23. Process to be Information relating to the examination, clarification, evaluation, and

Confidential comparison of bids and recommendation for the award of a Contract shall

not be disclosed or any other persons not officially concerned with such

process until the award to the successful bidder has been announced.

24. 24. Clarification of:- To assist in the Examination, Evaluation, and Comparison of bids, Bid

the Employer may, at the Employer's discretion, ask any bidder for

clarification of the bidder's bid, including breakdowns of prices;

The request for clarification and the response shall be in writing.

25. Examination of Prior to the detailed evaluation of bids, the Employer determine

Bid and determine whether each bid:

Determination of

Responsiveness a). meets the eligibility criteria

b). has been properly signed ; and

c). is substantially responsive to the requirements of the bidding documents

A substantially responsive bid is one which conforms to all the terms,

conditions, and specifications of the bidding documents, without material

deviation or reservation;

A material deviation or reservation is one;

a). which affects in any substantial way the scope, quality, or

performance of the Works;

b). which limits in any substantial way, inconsistent with the bidding

documents, the Employer's rights or the bidder's obligations under the

Contract; or

c). where rectification would affect unfairly the competitive position of other

bidders presenting substantially responsive Bids.

If a bid is not substantially responsive:

a). it will be rejected by the Employer;

b). and may not subsequently be made responsive by correction or

withdrawal of the nonconforming deviation or reservation.

26. Correction of Bids determined to be substantially responsive will be checked by

Errors the Employer for any arithmetic errors;

Errors will be corrected by the Employer as follows;

a). where there is a discrepancy between the amount in figures and in

words, the amount in words will govern;

b). where there is a discrepancy between the unit rate and the line item

total resulting from multiplying the unit rate by the quantity, the unit rate

as quoted will govern, unless in the opinion of the Employer there is an

obviously gross misplacement of the decimal point in the unit rate, in

which case the line item total as quoted will govern, and the unit rate will

be corrected;

c). if the bid price changes by the above procedure, the amount stated in

the form of bid shall be adjusted with the concurrence of the bidder and

shall be considered as binding upon the bidder;

d). if the bidder does not accept the corrected amount of bid, its bid shall

be rejected and the bid security may be forfeited or bid-securing

declaration executed in accordance with Clause 16.

27. Evaluation and:- Employer will evaluate and compare only the bids determined

Comparison of to be substantially responsive;

Bids

In evaluating the bids, Employer will determine for each bid the

Evaluated Bid price by adjusting the Bid price as follows;

a).making any correction for errors;

b). excluding the provision, if any, for contingencies;

c). making an appropriate adjustment for any other acceptable variations

or deviations; and

d). making appropriate adjustments to reflect discounts offered

The Employer reserves the right to accept or reject any variation or

deviation.

Examination for unbalance bids; if the Employer determines that the bid

is unbalanced and hence the bidder may fail in the performance of his

obligations in some items within the quoted rates, a higher performance

security as determined by the Employer may be requested to mitigate

such risk

G. Award of Contract

28. Award Criteria:- Subject to clause 29, Employer will award the Contract to the Bidder

whose bid has been determined to be substantially responsive to the bidding

documents and who has offered the lowest evaluated Bid price, provided that

such bidder has been determined to be;

a. eligible in accordance with the provisions of clause 3; and

b. qualified in accordance with the provisions of clause 4

29. Employer's Right:- Employer reserves the right to;

to Accept any Bid a). accept or reject any bid;

and to Reject any b). cancel the bidding process;

Bids c). reject all bids, at any time prior to the award of Contract,

without thereby incurring any liability to the affected bidder(s).

30. Award and Signing:- Prior to expiration of the bid validity period, the Employer will

of Agreement notify the successful bidder that his bid has been accepted.

This letter (hereinafter and in the Conditions of Contract called the

"Letter of Acceptance" will state the sum that the Employer will pay

the Contractor in consideration of the execution, completion, and

maintenance of the Works by the Contractor as prescribed by the

Contract (hereinafter and in the Contract called the "Initial Contract

Price")

The notification of award will constitute the formation of the Contract;

The Employer shall notify the successful bidder the date, time and venue

for the signing of the agreement;

The agreement shall be signed within 28days of the Letter of

acceptance.

31. Performance :- Within 14 Days after receipt of the letter of acceptance, the successful

Security bidder shall deliver to the Employer a performance Security:

to an amount equivalent to 05% of initial Contract price; and

in the form specified in the Section 2

32. Advance Payment:- Not Applicable (If Provide Advance, original condition of SBD/03

and Security is governed)

33. Adjudicator:- The Employer nominates the Institute for Construction Training and

Development (ICTAD) as the Adjudicator. If the bidder disagrees with the

nomination, the bidder shall state so in the bid, in which event the

Employer and the Contractor may reach agreement on the appointment of

an Adjudicator by mutual consent within 14 days from the Letter of

Acceptance.

If mutual consent is not reached or resorted to as above then the

Adjudicator shall be appointed by the Institute for Construction Training

and Development (ICTAD) at the request of either Party.

If a person is appointed as the Adjudicator then he shall not be associated

with the project directly and he should be in a position to demonstrate

impartiality and independence in his functions.

SECTION - 02

STANDARD FORMS(CONTRACT)

LETTER OF ACCEPTANCE

AGREEMENT

PERFORMANCE SECURITY (Unconditional)

ADVANCE PAYMENT SECURITY

RETENTION MONEY GUARANTEE

FORM OF LETTER OF ACCEPTANCE

......................................(date)

To : ...................................................

...........................................................

...........................................................(Name and address of the Contractor)

This is notify you that your bid dated.................................(insert date). for the construction and remedying

defect of the .................................................(name of the Contract and identification number) for the Contract

price of ............................................. (name of currency)

…………………………………………………………..(amount in figures and word) as corrected in

accordance with Instruction to Bidders and/ or modified by a Memorandum of Understanding, is hereby

accepted.

You are hereby instructed to proceed with the execution of the said works in accordance with the Contract

Documents.

The Start Date shall be :- ………….. ...................................

The amount of performance security is :- .....................................................

The performance security shall be submitted on or before :- ......................................................

Authorized Signature :- .......................................................

Name and title of Signature :- ........................................................

Name of Agency:- ........................................................

FORM OF AGREEMENT

This AGREEMENT made the ...................... (day) of .........................(month) 200......, between

..............................................(name and address of Employer) , of the one part, and,

....................................................................(name and address of Contractor) of the other part;

WHEREAS the Employer desires that the Contractor execute the ................................................ (name and

identification no of Contract) and the Employer has accepted the Bid by the Contractor for the execution and

completion of such Works and remedying of any defects therein.

The Employer and the Contractor agree as follows;

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned

to them in the Contract hereinafter referred to.

2. In consideration of the payments to be made by the Employer to the Contractor as indicated in this

agreement, the Contractor hereby covenants with the Employer to execute and complete the Works

and remedy any defects therein in conformity in all respects with the provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the Contractor

undertaking to execute and complete the works and remedy any defects therein, the Contract Price or

such other sum as may become payable under the provisions of the Contract at the times and in the

manner prescribed by the Contract.

In Witness whereof the parties hereto have cased this Agreement to be executed the day and year

aforementioned, in accordance with laws of Sri Lanka.

.................................................... ..........................................................

Authorized signature of Contractor Authorized signature of Employer

COMMON SEAL COMMON SEAL

In the presence of Witnesses :

Name :-

……………………………………………

NIC No. :-

……………………….……………………

Signature :-

………………………………..…………

Address :-

………………………………..…………

Name :-

…………………..……….…………………

NIC No. :-

…………………………..…………………

Signature :-

……………………………………………

Address :-

………………………………………………

FORM OF PERFORMANCE SECURITY

(Unconditional)

............................................................................................................................................... …. …… ...........

(Issuing Agency's Name, and Address of Issuing Branch or Office)

Beneficiary :....................................................................................................

(Name and Address of Employer)

Date : .............................................................

PERFORMANCE GUARANTEE NO : ...........................................................................

We have been informed that .......................................................................[name of Contractor] (hereinafter

called “the Contractor) has entered in to Contract No. .......................................(reference number of the

contract) dated .................................... with you, for the ....................................[insert “construction” ] of

..................................................[name of the contract and brief description of Work] (hereinafter called “the

“Contract”)

Furthermore, we understand that, according to the conditions of the Contract, a performance guarantee is

required.

At the request of the Contractor, we .........................................[name of Agency]

hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of

..........................................[amount of figures] (.........................................) [amount in words], upon receipt by

us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach

of its obligation(s) under the Contract, without your needing to prove or to show grounds for your demand or

the sum specified therein.

This guarantee shall expire, no later than the ..................day of ................, 20………[insert date, 28 days

beyond the Intended Completion Date] and any demand for payment under it must be received by us at this

office on or before that date.

...........................................

[signature(s)]

FORM OF ADVANCE PAYMENT SECURITY

................................................................... ….....................................................................................[Name and

Address of Agency, and Address of Issuing Branch or Office]

Beneficiary :............................................................ [Name and Address of Employer]

Date : ..........................................................

ADVANCE PAYMENT GUARANTEE NO : .............................................................

We have been informed that ............................................................................................. [name of contractor]

(hereinafter called “the contractor”) has entered in to Contract No. .................................. ... [reference number

of the contract] dated .................................. with you, for the ................................ Construction of

...................................................................................... [name of contract and brief description] ( hereinafter

called “the Contract”).

Furthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum

............................ [amount in figures] (.........................................................................) [amount in words], is to

be made against an advance payment guarantee.

At the request of the Contractor, we .... ................................................................... [name of issuing

agency]hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of

............................... [amount of figures] (..............................................................) [amount in words4], upon

receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is

in breach of its obligation in repayment of the advance payment under the Contract.

The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment

repaid by the Contractor.

This guarantee shall expire on .................................. [Insert the date, 28 days beyond the expected expiration

date of the Contract]

Consequently, any demand for payment under this guarantee must be received by us at this office on or before

that date .

...........................................

(signature(s))

SECTION-03

CONDITIONS OF CONTRACT

Please refer CIDA Publication No. ICTAD/SBD/03 Standard Bidding Document,

Procurement of Works, Second Edition – January 2007 for Volume I.

SECTION - 04

FORM OF BID AND QUALIFICATION INFORMATION

FORM OF BID

NAME OF CONTRACT: Proposed Renovation of New office building at Negombo for

Regional Centre of Ocean University of Sri Lanka

CONTRACT NO :.OCU/Eng/CON/Boossa/2021/015..................................

To: Vice Chancellor, Ocean University of Sri Lanka, Crow Island, Mattakkuliya,

Colombo 15.

Gentleman,

1. Having examined the Standard Bidding Document – Procurement of Works

[ICTAD/SBD/03 – Second Edition, January 2007], Specifications, Drawings and Bills of

Quantities and Addenda for the execution of the above-named Works, we the undersigned,

offer to execute and complete such Works and remedy any defect therein in conformity with

the aforesaid Conditions of Contract, Specifications, Drawings, Bills of Quantities and

Addenda for the sum of Sri Lankan Rupees ……………………………………………….

………………………………………… (LKR ……………….………..) (excluding VAT) or

such other sums as may be ascertained in accordance with the said Conditions.

2. We acknowledge that the Contract Data will forms part of our Bid.

3. We undertake, if our Bid is accepted, to commence the Works as stipulated in the contract

data, and to complete the whole of the Works comprised in the Contract within the time

stated in the Contract Data.

4. We agree to abide by this Bid for the period of 91 Days from the date fixed for receiving or

any extended period and it shall remain binding upon us and may be accepted at any time

before the expiration of that period.

5. Unless and until a formal Agreement is prepared and executed this Bid, together with your

written acceptance thereof, shall constitute a binding Contract between us.

6. We accept / we do not accept the Adjudicator.

7. We understand that you are not bound to accept the lowest or any Bid you may receive.

8. We certify/conform that we comply with the eligibility requirements as per ITB Clause 4 of

the ICTAD publication SBD/03(Second Edition January 2007).

Dated this ………………….…………..day of ………………………………….……2021

in the capacity of ………………………Name………………………………………duly

authorized to sign tenders for and on behalf of……………………………………………..

[in block capitals or typed]

Signature :………………………………

Address : ……………………………………………………………………………….

Witness : 1. ……………………………………………………………………………

2. ……………………………………………………………………………

Qualification Information

(SPECIMEN)

Eligibility Requirement Bidder's Qualification

ICTAD Registration

Registration Number

Grade C7 or C6

Speciality Building Construction

Expiry Date

Blacklisted Contractors

Have you been declared as a defaulted contractor

by NPA or any other Agency @

Yes/No

IF yes provide details

VAT registration Number

Construction Program

Legal status Public company/Private Company/Partnership/Sole Proprietor

Eligibility Requirement Bidder's Qualification

Qualification and

experience of key staff Category, Experience and

Qualifications

Required

Nos.

proposed by bidder

(Name, experience and

Qualifications)

1

2

3

List Other information

required

…………………………………

Signature of the Bidder

SECTION - 05

SCHEDULE

SCHEDULE

ITB

Clause

Conditio

ns of

Contrac

t Clause

Item Data

1. 1.1.8 Employer is : Name : Vice Chancellor

Address: Ocean University of Sri Lanka,

Crow Island,

Mattakkuliya,

Colombo 15.

1.1.10 Engineer is:

Fax No

Building Department

1. 1.1.21 Summary of Works

Contract Name :

Contract No :

The Works consists

of

:

Proposed Renovation of Welding Workshop at Boossa

for Regional Centre of Ocean University of Sri Lanka

The Work consists of renovation of existing workshop

floor area 2,500 sq.ft and renovation of roof area 12,800

sq.ft

1. 1.1.14 Intended Completion

Date : Intended Completion Date is 85 Days from the start date.

3. Eligibility The registration required

Specialty : Building

Grade : C7 or C6

13. 10.10 Price Adjustment The Contract “is not” subject to price adjustment in

accordance with Sub-Clause 10.10 of the Conditions of

Contract

16

17

20

22

Bid Security/Bid

Securing

Declaration

Pre-Bid meeting

submission of Bid

Bid Opening

Bid shall include a Bid Security :

Bid Security for an amount of Sri Lanka Rupees

Seventy two Thousand only (Rs. 72,000.00) from

any commercial Bank operating in Sri Lanka approved

by the Central Bank acceptable to Employer using

form for bid security (unconditional guarantee)

included in Section 9, Standard Forms.

Shall be in favour of Vice Chancellor

.Ocean University of Sri Lanka

Shall be valid up to 08.11.2021…[28 Days

beyond the bid validity period]

Pre-Bid meeting

Pre-Bid meeting will be held

Date : 12.07.2021

Time: 11.30 a.m.,

Venue: Boossa site

(Prior to the meeting prospective bidders can

visit the site)

The Employer’s address for the purpose of Bid

submission is Chairman, Regional Procurement

Committee., Ocean University of Sri Lanka,

Crow Island, Mattakkuliya, Colombo 15.

Deadline for submission of Bids shall be at

11.00 hrs on 27.07.2021

Bid will be opened at 11.00 a.m on

27.07.2021.In the presence of the bidders

or their representative’s.

31. 4.4 Performance

Security

Amount of Performance Security required is 5% of

the Initial Contract Price.

6.4 Late Completion The amount to be paid is 0.05% of Initial Contract

Price per Day, subjected to maximum of 5% of

Initial Contract Price.

8.1 Notification of

Defects

The period for Defect Notification is 360days from

date of Taking Over the Job.

10.3 Retention The amount of retention is 10% of certified work

done.

The maximum amount of retention is 5% of Initial

Contract Price.

10.12 Advance Payment 30% of Contract sum (excluding provisional sum)

Upon the payment of the advance payment in full

the Employer shall return the original of the

advance payment guarantee to the Contractor.

13.1(c) Insurance, Minimum amount for third party insurance is

third party Rupees 500,000.00 per event Contractor All Risk

Policy.

13.1 Insurance for Minimum amount for Insurance for Contractor's Personnel

Contractor's Personnel is Rupees 500,000.00 per event

1.1.11 Adjudicator Fees and types of reimbursable expenses to be paid to the

Adjudicator shall be on a case to case basis and shall be shared

by the Contractor and the Employer.

14.0 Resolution of Is by the Adjudicator.

Disputes

SECTION - 06

SPECIFICATIONS

A set of precise and clear specification is a pre-requisite for bidder to respond realistically

and competitively to the requirements of the Employer without qualifying or conditioning

their bids. The specifications must be drafted to permit the widest possible competition and,

at the same time, present a clear statement of the required standards of workmanship,

materials, and performance of the goods and services to be procured. Only if this is done will

the objectives of economy, efficiency, and fairness in procurement be realized,

responsiveness of bids be ensured, and the subsequent task of bid evaluation facilitated. The

specifications should require that all goods and materials to be incorporated in the works be

new, unused, of the most recent of current models, and incorporate all recent improvements

in design and materials unless provided otherwise in the Contract.

For referring specifications the Bidders are advised to use the following standard

specifications published by ICTAD.

SCA/3/1 - Irrigation & Land Drainage

SCA/3/2 - Water Supply Sewerage & Storm Water Drainage

SCA/3/3 - Reclamation Works

SCA/3/4 - Ground Water Exploitation

SCA/4 - Building Works(vol I)

SCA/4/II - Building Works(vol II)

SCA/5 - Road and Bridges

SCA/6 - Coastal Harbour Engineering Works

SCA/8 - Electrical & Mechanical Works

ICTAD/DEV/16 - Board & Cast, In-Situ reinforced Concrete Piles

ICTAD/DEV/16 - Site Investigation for Building Works & Sample

Bill of

Quantities

Any other Standard Specifications approved by the Government

SECTION - 07

BILL OF QUANTITIES

ISO FORMAT NO DB/CON-ENG/EST/FM/03Master BOQ.

Renovation of Workshop and Class Room for

Ocean University, Regional Center at Boossa. (Stage I)

ITEM DESCRIPTION QTY. UNIT RATE AMOUNT

BILL NO.1

A - DEMOLISHER

1.A.1 Demolishing brickwork in cement stacking brick and

clearing debris away (Approx. 3.40m3 )

10.00 m3

1.A.2 Removing and stacking corrugated asbestos sheets

from roof.

50.00 m2

1.A.3 Removing damaged steel trusses and rectification of

deformed trusses which can be reused for roof truss

as directed by engineer

1.00 Item

Transporting debris

1.A.4 Allow for Transporting debris cleared away from site by

tractor (Approx. 10km away). Rate to include loading &

unloading.

5.00 Nr

TOTAL CARRIED TO SUMMARY ON PAGE S 07 - 33

B - CONCRETE WORK

Reinforced Concrete

Reinforced cement concrete Grade 'C-20' in the

following

1.B.1 Floor concrete 4.00 m3

Formwork

Note :Refer pricing preambles

Formwork is measured as the net contact surface

measurement between concrete and formwork Form

work for columns and beams is given as a girth

measurement.

Refer section 5.2 in specification for full description of

materials and workmen ship. Formwork shall provide a

finish to concrete surface to receive plaster as per

section 5.4.8.11 in Specification.

1.B.2 Vertical sides of floor concrete 20.00 m2

Reinforcement

Refer pricing Preambles

Tor steel rod reinforcement including bends, hooks,

tying wire, distance blocks and ordinary spacers (

Inevitable laps and chairs included in BOQ Quantities)

fy = 460 N/mm2

1.B.3 10mm dia. 2.00 kg

Mild Steel Rod Reinforcement (fy=250N/mm2)

1.B.4 6mm dia as stirrups in beams 1.00 kg

Total Carried Forward





Brought forward

Note: The following items are measured including

reinforcement & formwork.

225x150 mm high lintols including 02 nos. 10 mm dia

T/S bars and 6mm dia mild steel stirrups @ 100c/c

with necessary formwork and concreting in Grade 20

1.B.5 At lintol level 6.00 m


C- STRUCTURAL STEEL WORK

Refer Pricing Preambles

Rate shall include for applying two coats of enamel

paint ( C.I.C.or equivalent ) after treating with a coat of

anticorrosive paint to all exposed faces of trusses and

purlins.

1.C.1 Supplying structural steel and fabricating damaged

roof trusses, including supporting props, hoisting cost,

nuts and washers ect.

1825.00 Kg






D - METAL WORK


Aluminium Panels

Material

All Aluminium sections shall be fully treated extruded

Aluminium alloy sections in accordance with BS

1470,1471, 1473, 1474 or latest relevant EN standard

All Aluminium sections to be locally manufactured (

"Alumex" or similar products of equivalent technical

parameters)

All Aluminium sections shall present clear, straight

and sharply defined lines. They shall be free from

defects impairing strength, appearance and durability.

Finish

All members shall be finished either by

( a ) Anodizing or

( b ) Powder coating ( What ever specified in

Aluminium Items )

Anodizing -Exposed surface of all members shall be

anodized using two steps. Anodizing process to an

anodic thickness of not less than 10-15 microns and

shall be free of any defects.

Powder coating - Powder coating shall be carried out

using polyester coating with proper and appropriate

pre- treatment to a thickness of not less than 60-80

microns, measured on all significant surfaces.

Screws and Hardware Items

Concealed screws, nuts, bolts, rivets and other

fastening devices shall be of Aluminium, non-magnetic

stainless steel or other approved corrosive resistant

materials. If visible, they shall blend with the finish of

the framing Aluminium sections.

Hardware items such as Hinges, Handles, Catches,

fixtures etc., shall be minimum of grade 304 stainless

steel.

Glass

Glazing shall be minimum of 5mm thick clear float

glass. Glass shall be secured at all edges with

compression gaskets and glazing beads. When fixing

glass, all glazing sealant shall be carefully applied and

cleaned off properly.






Brought forward

Workmanship

The fabrication and installation of all Aluminium work

must be carried out by specialist tradesmen.

All dimensions shown on the drawings and the shop

drawings must be verified by actual site measurement

before fabrication and installation. Any cutting to

enlarge the size of openings and approved practical

method to fill the excess void behind frames required

after installation shall be executed by the Contractor at

his own expense.

All Aluminium members shall be factory fabricated to

the best standard of workmanship under experienced

factory supervision and control.

Materials, method of fabrication, assembly, installation,

fastenings, supports, braces, operating parts and the

like shall be in accordance with the approved shop

drawings.

All joints in frames at corners, junctions and

intersections shall be mechanically jointed and be

such that when assembled they are as strong and rigid

as adjoining sections. Due care must be taken to

ensure that all joints are water tight and leak-proof.

Joint lines should not be visible.

All works shall be securely installed and anchored in

position, set plumb, square and level in accurate

alignment with other work, all in accordance with the

approved shop drawings to the Engineer's

satisfaction.( The allowable tolerance in terms of

specified dimensions shall be plus/minus 5mm.)

Submissions

The Contractor shall submit shop

drawings showing the following

information where appropriate to the item ;

layout (Sectional plan and elevation) of complete

assembly

- full size sections of members

- methods of assembly

- methods of glazing

- methods of installation, including

fixings caulking, flashing

- provisions for vertical and horizontal

expansion

- junctions and trim to adjoining surfaces

- fittings and accessories






Brought forward

The Contractor shall submit certificates from the

Aluminium manufacture and/or an approved testing

laboratory which attest that the coating thickness

offered is as specified.

Doors & Windows

Frame and /or sash sections shall be of extruded EN-

AW 6063-T5 Aluminium Alloy having a normal

thickness of 1.5mm (Accepted commercial tolerance

of tolerance of ± 0.15mm shall apply )

Aluminium Louvers

Fixed louvers shall be of the weather proof type,

suitable for overcoming water carried- over by wind

and the fixed louvers shall have free areas of not less

than 50%

The Contractor shall provide a guarantee in respect of

the weatherproof properties of the fixed louvers.

All powder coatings shall match the windows. Panels

shall be so constructed as to be completely weather

proof at junctions with adjoin structures .

Louver members shall be 1.2mm thick & Y type.

Partitions

The frames shall be properly machined no permit easy

assembly and to form weather-tight joints when

caulked.

Partition members shall be 76mm in depth and the

thickness of 1.2mm.

Following dimensions are applied for the frame

members of each assembly units

Rates shall include for all necessary hinges, screws,

rubber beadings, skelton bolts, Aluminium louvers,

pinhead stickers. (Locks,Handles,Door closers paid

separately for doors or sliding doors)


Assembly

Unit

Minimum

member

depth(mm)

Minimum

member

thickness

(mm)

Door 100 1.5

Sliding

door/

Window

80 1.5

Cesement

Window,

Fanlight

70 1.5

Fixed glass

window100 1.5

Assembly

Unit

Minimum

member

depth(mm)

Minimum

member

thickness

(mm)

Door 100 1.5

Sliding

door/

Window

80 1.5

Cesement

Window,

Fanlight

70 1.5

Fixed glass

window100 1.5





Brought forward

Doors & Windows (Powder coated Aluminium as approved)

Supplying, Fabricating and Fixing Single sash P/C

Aluminium glazed door type D1, 900 x 2100 mm high

overall with 100mm(1.6mm thick) & 50mmx100mm

(deep) aluminium frame consisting of 4mm cladding

board & glass with sand blast sticker at top , as per

detail drawing and Engineers approval. Rate to include

for suitable rubber beading and necessary

accessories. (Door closers, handles, door locks paid

separately. effective area of each door 1.89 m2)

1.D.1 In ground floor 1.00 Nr.

Supplying, Fabricating and Fixing Single sash P/C

Aluminium glazed door type D2, 1000 x 2100 mm

high overall with 100mm(1.6mm thick) &

50mmx100mm (deep) aluminium frame consisting of

4mm cladding board & glass with sand blast sticker at

top , as per detail drawing and Engineers approval.

Rate to include for suitable rubber beading and

necessary accessories. (Door closers, handles, door

locks paid separately. effective area of each door 2.10

m2)


Supplying,Fabricating and Fixing of P/C Aluminium

glazed sliding Window type W1, 2400 x 1500mm high

overall with 80mm (1.5mm thick) aluminium frame

with 2Nos of 750 x1500mm high clear glass aluminium

sliding window sashes and 1 No. 900 x 1500mm high

fixed glass on middle all complete as per detail

Drawing and Engineers approval.(Rates to include for

5mm clear glass pans,rubber beading, necessary

locks & hinges. (effective area of each window

approx.3.60m² )


Door Locks

1.D.4 Supplying & Fixing lock ( Union or equivalent) for

Aluminium single sash swing door with necessary

accessories to working order.

4.00 Nr.

Door Handles

1.D.5 Supplying & Fixing stainless Steel door handles for

Aluminium swing door with necessary accessories to

working order.

4.00 Pairs






Brought forward

Door Closers

1.D.6 Supplying & Fixing door closer for Aluminium door

with necessary accessories to working order.

4.00 Nr.

Aluminium Partition

Aluminium framed glazed partition up to ceiling level,

approved colour powder coated 1.5mm thick 100mm

deep aluminium frame partition consist of 5mm thick

clear glass panel on top and middle panel consist of

5mm thick clear glass pans with 450mm high sand

blast stickers.Bottom panel consist of aluminium

composite panel (both sides) as per detail drawing and

Engineers approval.

1.D.7 In ground floor 152.00 m2

Aluminium framed glazed partition up to 2100mm high

overall with, matt finished approved colour powder

coated 1.5mm thick 100mm deep aluminium frame

partition consist of 5mm thick clear glass panel on top

and middle with 450mm high sand blast stickers on

middle , bottom panel consist of aluminium composite

panel (both sides) as per detail drawing and Engineers

approval.

1.D.8 In ground floor 12.00 m2

Roller door

1.D.9 Allow for Supplying & fixing roller door. (2.0m wide and

2.10m heihgt)

110,000.00


Provisional sum





E - ROOF COVERING

Note-Refer Pricing Preambles

Corrugated asbestos sheets supplied and fixed to roof

or wall on existing framework with necessary coach

screws and limpet washers or hook bolts.

1.E.1 In roof 50.00 m2

Ridging, Calicut pattern, bedded in cement and lime

mortar 1:1:4, Coloured to match tiles.

1.E.2 In roof 70.00 m

Corrugated sheets

1.E.3 Allow for supplying & Fixing hock or self-tapping

screw with limpet washers on Corrugated asbestos

sheets.

200,000.00


Provisional sum





F - WALL , FLOOR AND CEILING FINISHES

Note-Refer Pricing Preambles

Wall finishes

Plaster 15mm thick in cement and sand (1:5)

finished semi rough including forming arises

(Externally.)

On brick walls, attached columns

1.F.1 From ground floor level to roof level 14.00 m2

Finishes on Internal walls

Plaster 15mm thick in cement lime and sand

(1:1:5) finished smooth with skim coat including

forming arises (Internally.)

On brick walls, attached columns

1.F.2 From ground floor level to roof slab level 14.00 m2

Floor Finishes

Cement Rendering

1.F.3 20mm. Thick cement & sand 1:3 rendering & finished

smooth with (Red/Black)neat cement floating on

concrete floor. Including chipping existing floor.

160.00 m2

Cement skirting

1.F.4 100mm height cement skirting in cement mortar 1:3

projected with wall and finished smooth with Red

Cement floating, including forming groove.

100 m

Floor Tiles

Note 1: Refer pricing Preambles

Note 2: Paving of tiles should be on 10mm thick

cement and sand (1:3) rough cement rendering, and

the joints pointed with tile grout to match the colour of

tiles in all floor area.

Supply and laying 400 x400mm non slippery coloured

homogeneous vitreous ceramic floor tiles paving in

approved colour and design laying as specified above

(Refer Note 2)(Prime cost 420 - 640 Rs. per tile

without Vat) Rocell or equivalent.

1.F.5 In ground floor 65.00 m2






Brought forward

Tile skirting

Supply and laying 400 x 100mm non slippery

coloured homogeneous vitreous ceramic floor tile

skirting laid on and including 6mm thick cement and

sand (1:3) rough cement rendering and the joints

pointed with tile grout to match the colour of

tiles.(Prime cost 420 - 640 Rs.Rs. per tile without Vat)

Rocell or equivalent.

1.F.6 In ground floor 45.00 m

Super Flex Suspended ceiling

1.F.7 Supplying and installing Super Flex (Plain) suspended

ceiling system, using 600 X 600 X 3.2 mm ceiling

boards lay on white colour interlock type hot dip GI

grid system, forming a panel side of 600 X600mm, and

suspended on 4mm rods with spring clip to soffit of

concrete or steel roofs.

250.00 m2






G - ELECTRICAL INSTALLATION


Electrical items are to be of the following makes:

(a) Electrical switches and socket outlets : MK,

Crabtree, PDL Tenby, Clipsal, Kevilton, Orange or

equivalent

(b) Distribution boards:Consumer unit flush mount

type or as specified

(c) Fans:

K.D.K., National-Japanese origins

(d) Exhaust Fans:

K.D.K., National-Japanese origins

(e) Switch Gear - MCCB'S

Schnieder, Siemens, ABB, Hager, Moeller, Terasaki,

Meta-MEC of LS Brand or equivalent

[f] RCCB , MCB'S

Schnieder, Siemens, Crabtree, Hager, Moeller,

Legrand Eaton, Meta-MEC of LS Brand or equivalent

[g] Fluorescent Fittings :

The Choke, Starter & Capacitor should be of good

quality, British, French, Austrailia, German or

equivalent & the tube should be preferably, Thorn,

Philips, osram, National or equivalent. The fluorescent

filtings Should be fabricated in gauge not smaller than

24 SWG Zinc coated metal. Finished with powder

coating (white in colour.)

[h] Distribution sub panels: Shall be in surface mount

plastic enclosure or metal enclosure fabricated with

zinc coated sheet metal of gauge not less than 1.8mm

total enclosed, with hinged door with protective cover

plate for terminals. Finished with powder coating of

approval colour and components as specified in the

BOQ

[i] Cable : ACL , Kelani or equivalent.

[j] Energy saving bulbs : 4 Star rated.

Wiring type in concealed conduit, floor conduit, metal

or PVC trunking

All panel boards and consumer units should have wire

numbering and a laminated circuit diagram should be

pasted on the inside surface of the door.






Brought forward

All types of fittings, materials, painting and finishes

shall be approved by the Electrical Engineer prior to

installation.

Wiring of light points

Wiring of a light point includes supply of required

cables, PVC Casing, ceiling rose, junction boxes,

flush switch & all other required materials .

Wiring of a light point , from respective Consumer unit

using 2x 1mm2

, CU / PVC/ PVC + 2.5mm2

Cu/PVC

Earth cable drawn through securely fixed concealed

PVC Casing , Controlled by a 10A flush switch .

1.G.1 Ground floor 16.00 Nr

Ceiling fan Point Wiring

Wiring (including supply of all material, earth wire,fan

hook,regulator & switch) of the ceiling fans using 2x

1mm2, Cu/PVC/PVC + 2.5 mm

2earth wire drawn

through securely fixed consealed PVC Casing.


Wiring of 13A switch Socket outlets.

Wiring (including supply of all material required ) of

13A socket outlets using 2.5 mm2

Cu/PVC/PVC, 2C

cable & 2.5 mm2

earth cable drawn through securely

fixed consealed PVC Casing.


Luminaire's and fixtures

Supply & install of following light fittings. Light

fittings shall be of high quality & shall be subject

to the approval of the Electrical Engineer prior to

the installation.

Supply & installation of surface mounted 18W LED

panel light fitting (Prime cost for light -Rs. 1500)


Supply & installation of Ceiling fan 1400mm dia

controlled by 5 speed fan regulator







Brought forward

Distribution boards

In recessed type plastic enclosure as specified

complete with following switch gears to be

supplied and installed to working order.

1.G.6 DB

1 No. 30A 2P MCB

1 No. 40A 2P RCD (30 mA sensitive)

5 Nos. 20A 1P MCB

5 Nos. 10A 1P MCB 1.00 Nr

4 Nos. 6A 1P MCB

Supply and installation of wiring cables & earth

cables in PVC Conduit.

1.G.7 2 x 6mm2 Cu/PVC/PVC Cable 150.00 m

1.G.8 2.5mm2 Cu/PVC earth cable 5.00 m

1.G.9 Supply & installation of GI pipe as earth electrode with

50mm dia. & earth cable should be fixed with proper

nut & bolts.

1.00 Item


H - PAINTING


External

Prepare and apply one coat of approved wall

primer and two coats of approved colour C.I.C

weather shield range or equivalent.

On brick walls ,columns & reveals

1.H.1 From ground floor level to roof slab level 125.00 m2

Internal

Prepare and apply one coat approved wall

primer and two coats of approved colour C.I.C

emulsion range or equivalent

On brick walls, attached columns & reveals

1.H.2 From ground floor level to roof slab level 575.00 m2






BILL NO.1

COLLECTION

A - DEMOLISHER (From Page 20) Rs.

B - CONCRETE WORK (From Page 21) Rs.

C- STRUCTURAL STEEL WORK (From Page 21) Rs.

D - METAL WORK (From Page 26) Rs.

E - ROOF COVERING (From Page 27) Rs.

F - WALL , FLOOR AND CEILING FINISHES (From Page 29) Rs.

G - ELECTRICAL INSTALLATION (From Page 32) Rs.

H - PAINTING (From Page 32) Rs.

TOTAL CARRIED TO GRAND SUMMARY ON PAGE S 07 - 34 Rs.

SECTION - 08

GENERAL PERAMBLES

This Bills of Quantities must be read in conjunction with the General Conditions, the Drawings and the

Specifications and any nominated sub-contractor shall be deemed to have examined the Drawings,

Specification, Conditions of Contract and to have acquainted himself with the detailed description of the

works to be done and the way in which they are to be carried out.

The quantities given in the Bills of Quantities are approximate only and are given to provide a common

basis for tendering. Payments will be made according to the actual quantities of work ordered and carried

out, as defined hereunder quoted in the Bills of Quantities.

The items in the Bill of Quantities against which rates have been set down, shall include, when the

quantities and measurements of the said items have been ascertained in the maimer specified, all labour and

materials, cost and expenses as well as risks, liabilities, obligations, contingencies, overheads, profits and

every incidental cost and charge whatsoever, necessary or which may be required to be employed,

supplied, furnished expended or incurred in, about and for the construction, completion and maintenance of

the works in accordance with this contract and to the satisfaction of the Engineer.

The contractor shall be deemed to have allowed in the, rates and prices in the Bill of Quantities for

complying with and for carrying out all necessary tests and taking all necessary samples for testing by the

Engineer as described in the Specifications and/or indicated on or inferred from the Documents unless

otherwise stated.

The contractor shall be deemed to have allowed in the rates and prices in the Bill of Quantities for

establishing the locations of and for all temporary measures to support and protect all services such as

pipes, drains, wires ducts and other apparatus when carrying out works adjacent to or beneath such services

and for making good any damage or consequential damage which may be caused by his operations under

the Contract.

The contractor shall be deemed to have, allowed in the rates and prices in the Bill of Quantities for the cost

of all temporary diversions occasioned solely by the Contractor’s sequence of or method of construction of

the temporary or permanent works.

The contract Documents are intended to cover the supply of all materials and the execution of all work

necessary to complete the works. Should there be any details of construction or materials which have not

been referred to in the specifications or in the Bills of Quantities and Drawings, but the necessity for which

may reasonably be implied or inferred there from, or which are usual or essential to the completion of all

works in all trades, the same shall be deemed to be included in the rates and prices named by the

Contractor, Bills of Quantities.

Rates or prices shall be inserted against each item in the bill of Quantities whether quantities are stated or

not, items against which no rate or price has been entered shall be deemed to be covered by other rates or

prices in the Bills.

The Description of the works and the Technical Specification are not necessarily repeated in the Bills of

Quantities, as item descriptions – to avoid unnecessary length generally identify the component of the

works and not the tasks to be carried out by the contractor. When an item is mentioned, it shall thus mean

that said item shall be supplied and finished, including usual auxiliary materials, etc, unless otherwise

explicitly stated.

It is required to carry out a pre-construction survey prior to the commencement of work as directed by the

Engineer. Joint measurements should be taken with the Engineer’s representative and both parties should

be signed for the survey work. For the above, contractor shall provide allnecessary equipment and man

power to the Engineer’s representative as required.

SECTION - 09

STANDARD FORMS (BID)

FORM OF BID SECURITY

FORM OF BID SECURITY DECLARATION

FORM OF BID SECURITY

Beneficiary : Vice Chancellor, Ocean University of Sri Lanka, Crow Island, Mattakkuliya,

Colombo 15.

Date : .....................................................

BID GUARANTEE No. : ...........................................................................................

We have been informed that .............................................................. has submitted to you its bid

dated ............................. for the execution of under Invitation for Bids no. .......................... .

Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid

Guarantee.

At the request of the bidder, we ............................................................................. hereby irrevocably

undertake to pay you any sum or sums not exceeding in total an amount of ....................................

........................................................... upon receipt by us of your first demand in writing

accompanied by written statement stating that the Bidder is in breach of its obligation(s) under the

bid conditions, because the Bidder :

a) has withdrawn its Bid during the period of bid validity specified ; or

b) does not accept the correction of errors in accordance with the Instructions to Bidders

(hereinafter "the ITB") ; or

c) having been notified of the acceptance of its Bid by the Employer during the period of bid

validity, (i) fails or refuses to execute the Contract form, if required, or (ii) fails or refuses to

furnish the performance Security, in accordance with the ITB.

This Guarantee shall expire : (a) if the bidder is the successful bidder, upon our receipt of copies

of the Contract signed by the bidder and of the performance Security issued to you by the bidder;

or (b) if the bidder is not the successful bidder, upon the earlier of (i) the successful bidder

furnishing the performance security, otherwise it will remain in force up to ..........................

Consequently, any demand for payment under this Guarantee must be received by us at the office

on or before that date.

___________________________________

signature(s) of authorized representative(s)

SECTION - 10

DRAWINGS

Published by ICTAD

Drawings

D Description

DTET/ID/2014/N/05 Security Hut

DTET/ID/2014N/06 Retaining

Check List for Bidders

Bidders are advised to fill the following table :

ITEM ITB

Clause

YES

(tick) REFERENCE

Form of Bid

Addressed to the Employer ? 18

Completed ? 18

Signed ? 18

Bid Securing Declaration Form (if required)

Properly filled and signed 16

Bid Security (if required)

Addressed to the Employer ? 16

Format as required ? 16

Issuing Agency as specified ? 16

Amount as requested ? 16

Validity 28 days beyond the validity of Bid ? 16

Qualification Information

All relevant information completed ? 4

Signed ? 4

Addendum

Contents of the addendum (if any)

taken in to account ? 10

BID package

All the documents given in ITB Clause 12

enclosed in the original and copy ? 12

ITB Clause 19 followed before Sealing

the Bid package ? 19