proposed nwc general works and major works business plan process
TRANSCRIPT
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Proposed NWC General Works and Major Works Proposed NWC General Works and Major Works Business Plan ProcessBusiness Plan Process
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• Repairs and maintenance costing over £50k per project covering:
- Reservoirs- Embankments and Culverts- Dredging- Water Supply- Major moving structures
• Centrally prioritised and delivered through the national framework contract (May Gurney)
• Responsibility of the Operations/Technical Director
• National average spend - £25m per annum
Explanation – Major WorksExplanation – Major Works
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• Day to day maintenance, repairs and risk management
- Minor repairs costing less than £50,000 (e.g. lock gates)- Planned Preventative Maintenance- Vegetation Management-Customer Service – lockkeepers, sanitary stations, signage, etc.-Inspections
• Planned and delivered locally through the direct labour force and contract under the direction of the Waterway Manager
• Responsibility of the Operations/Technical Director
• National Average Spend - £55m per annum
Explanation – General WorksExplanation – General Works
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Stage 1 – Setting of National Targets & Priorities
• Executive Directors consider macro income and expenditure forecasts
• Finance Director issues target allocations to Directors
October
Stage 1 – Setting of National Targets & Priorities
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Stage 2 – Setting of Directorate Targets & Priorities
• Operations/Technical Director confirms national standards, performance targets/priorities for General and Major Works
• Operations/Technical Director issues target allocations to national Major Works team and each Waterway Manager
October
Stage 2 – Setting Operations Targets & Priorities
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Stage 3 – Preparing draft Major Works Plan
• National Team – adjust existing 2/3 year plan in light of target allocations
• Meet with waterways to explain and discuss national and local priorities
• Needs and views of Local Partnership fed into process by Waterway Manager
• Programme prepared that addresses priorities and is deliverable within financial year
• Programme submitted - to waterways for information/comment
- to Operations/Technical Director for approval
November - December
Stage 3 – Preparing draft Major Works Plan
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Stage 3 – Preparing draft General Works Plan
• Waterway Manager discusses local needs/priorities with Local Partnership and local management team
• Liaises with Operations/Technical Director and other Waterway Managers on national priorities etc.
• Waterway Manager submits local business plan including commentary on risks to Operations/Technical Director for approval
November - December
Stage 3 – Preparing draft General Works Plan
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Stage 4 – Preparation of draft National Plan for Trustees
• Operations/Technical Director considers Major and General Works Plans, agrees modifications and adjustments in light of comments and feedback
• Submits Major and General Works Programme budgets to Finance Director
• Finance Director consolidates all plans into a draft National Business Plan
• Draft National Business Plan submitted to Trustees for comment
January
Stage 4 – Preparation of draft National Plan for Trustees
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Stage 5 – Revisions/Refinements to National & Local Plans
• Executive reconsiders Local and National Plans in light of feedback from Trustees
• Operations/Technical Director reconsiders GW and MW Plans in light of Trustees feedback and LWP comments
• LWP invoke right to meet Operations/Technical Director if major concerns remain in respect of Business Plan
February - March
Stage 5 – Revisions/Refinements to National & Local Plans
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Stage 5 – Approval of National & Local Plans
• Executive adjusts National Plan and resubmits to Trustees
• LWP Chairmen have right to submit comments directly to Trustees
• Trustees consider final draft Plan for approval
• Executive confirm National and draft Plans to business (or continue review of Plan until Trustees approval received)
March
Stage 5 – Approval of National & Local Plans
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Steady State Allocation - £125mSteady State Allocation - £125m
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Steady State Comparison
2011/12 Business
Plan £'000
Steady State Model £'000
Variance £'000
%
Steady State Direct Cost: Repair, PPM and Inspections: Intermediate Repairs (aqueducts; bridges; locks; bank protection) 13,860 13,317 (543) 104.1 PPM (bridges; locks; sluices; weirs) 3,771 7,140 3,369 52.8 Inspections (Annual; Principal; Length; Reservoirs) 2,370 2,265 (105) 104.6 20,001 22,722 2,721 88 Amenity/Customer Service/Other: Vegetation 6,245 11,553 5,308 54.1 Facilities 1,719 2,939 1,220 58.5 Litter and antisocial behaviour 1,609 2,154 545 74.7 Water control 1,319 1,422 103 92.8
Other (volunteering; manning structures; towpath management; fencing; access management etc.)
9,298 16,997 7,699 54.7
20,190 35,065 14,875 58 Total Steady State Direct Costs 40,191 57,787 17,596 70 Steady State Indirect Costs:
People not directly attributable to specific works (includes 20% operational staff as productivity rate set at 80%)
9,598 16,366 6,768 58.6
Operational Plant, Craft and Equipment (maintenance; fuel; depreciation) 5,162 8,802 3,640 58.6 Operational Buildings (repair; insurance; utilities; depreciation) 1,661 2,832 1,171 58.6 Total Steady State Indirect Costs 16,421 28,000 11,579 58.6 Total Steady State Costs (excl Major Works) 56,612 85,787 29,175 66.0
Minor Works Steady State Comparison
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Average Steady State Spend by Waterway 2011/12 - £5.2m
Average Steady State Spend by Waterway 2011/12 - £5.2m
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Operational Focus 2011/12 - £56.6mOperational Focus 2011/12 - £56.6m
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BW HQ and Central Services
HQ & Central HQ & Central Service cost Service cost supporting supporting Operations - Operations -
£21.8m£21.8m
Total HQ Total HQ and Central and Central
Service Service cost - cost -
£30.9m£30.9m
HQ and Central Services
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Major Works 4 year planned expenditure Major Works 4 year planned expenditure
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Major Works focus Year 1 and 2
Year 12011/12£16.2m
Major Works focus Year 1 and 2
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• Operations focus to manage risk, prioritise expenditure, increase productivity and efficiency to deliver effective customer service
• Open to suggestions for improving best value for waterways from local/national stakeholders
Explanation – General WorksOverview