SCHOOL OF JOURNALISM AND MASS COMMUNICATIONSTUDENT BOARD

BYLAWS

December 1, 2013

ARTICLE I. STATEMENT OF PURPOSEA. The Student Board of the School of Journalism and Mass Communication (hereafter known as “the School”) is the duly elected body of representatives of the students of the School. The Board must report to the active faculty sponsor of the School.B. The BYLAWS will define the purpose, general policies, area of operation, composition, and accountability of the Student Board, (hereafter referred to as the BOARD).C. The BOARD will represent the interests of the School, students to the School, to the University, other student government organizations and other appropriate constituents. The BOARD will provide such services and engage in activities as the member and officers from time to time determine. D. The BOARD, upon request, shall provide copies of the Bylaws to anyone at any time. A digital copy shall also be made publicly available through the Journalism and Mass Communication website.

ARTICLE II. BOARD MEMBERSHIP AND QUALIFICATIONA. Any candidate for the BOARD must be currently enrolled in the School, enrolled in the Arts and Sciences School in Pre-Journalism or an official Journalism combined program.

1. A minor in Journalism is not considered sufficient qualificationB. Every candidate for a position on the BOARD is expected to be enrolled during the entirety of the semester long term, excluding summer, for which they are a candidate.C. Candidates will be notified of their eligibility.D. A candidate’s race, religion, age, sex, or national origin will not be a factor in their eligibility.

CHANGE: It is the responsibility of the BOARD member to attend at least 3/4 of the meetings that semester as well as the meeting prior to the meeting that requires budget voting.

ARTICLE III. ORGANIZATIONAL STRUCTUREA. Executive Officers

1. Presidenta. Must be duly admitted students of the schoolb. The presiding officer of the BOARD will be the President.c. The term of office will run one school yeard. The president will be a voting member of the BOARDe. The president is empowered to designate new BOARD

members and/or officers should the alternate declined

appointment before regular elections are scheduled.

1. All such designations must be approved by the BOARD vote of 2/3 membership.

2. The term of the Designate will expire at the next regularly scheduled election.

f. The President is empowered to ask for, and receive the resignations of any BOARD members.

CHANGE: This can only occur after there has been a vote of confidence outlined in section V, subsection D.

g. The President will, in conjuncture with the Treasurer, be empowered to disperse necessary funds, of any

disbursement of funds in excess of $50.h. The President may serve as a contractual agent of the

BOARD when directed to do so by the BOARD.i. The President will be responsible for administration of all

provisions in the BYLAWS and report directly to the BOARD and information or action, which results from special BOARD meetings or executive sessions.CHANGE: At the end of their term, the current president must sign over the BOARD account to the succeeding president.

2. Vice Presidenta. Will be a member of the BOARD at time of election.b. The VP will serve as the presiding officer of the BOARD in

the absence, incapacity, or resignation of the President.c. The terms of office will run one school year.d. The VP will be a voting member of the BOARDe. The VP will have the authority to establish any committees,

assign duties, and create any administrative positions required to fulfill the office, if not already provided for in the

BYLAWS, subject to Board approval by a simple majority.

f. The VP may serve as a contractual agent for the BOARD when directed to do so by the BOARD.

3. Treasurera. Will be a member of the BOARD at time of electionb. The Treasurer’s term of office will run one school year.c. The Treasurer will serve as the presiding officer of the

BOARD in the absence, incapacity, or resignation of the President and Vice President.

d. The Treasurer will be a voting member of the BOARD.e. The Treasurer will be responsible for all funds of the BOARD.

1. All check and purchase orders of any BOARD activity will be signed by the Treasurer.

2. The Treasurer will be responsible for the disbursement of all accounts payable.

3. The Treasurer will be the Budget Director of all BOARD members.

4. The Treasurer will be responsible for setting up and maintaining an account system for the BOARD

and its activities. 5. The Treasurer will represent the BOARD at all

meetings with regard to finances.6. All disbursements of funds by the treasurer in excess

of $50 must be approved by the President.CHANGE: All disbursements of funds by the treasuer in excess of $50 must be approved by the president AND be approved by a 2/3 vote by the BOARD.

f. The Treasurer will be responsible for completing a comprehensive audit each semester of the BOARD’s

funds no later than two weeks following the end of the semester.

1. These statements will include a Balance Sheet, an Income Statement, and a Statement of Charges in Financial Position.

2. The Treasurer will reconcile the accounts once a month with the Student Finance Office.

3. The Treasurer will report the status of these accounts at the next meeting following the reconciliation of the

accounts.4. Each report will be in writing and filed in the office of

the BOARD.g. The Treasurer will prepare and present a one-semester

budget to the BOARD by the third meeting of the semester.

h. Any expenditure not included in the budget must be approved by the BOARD.

CHANGE: At the end of their term, the treasurer must sign over the BOARD account to the succeeding treasurer.

4. Secretarya. The Secretary will be a member of the BOARD at the time of

elections.b. The secretary will serve as the presiding officer of the

BOARD in the absence, incapacity, or resignation of the President, Vice President and Treasurer.

c. The Secretary will be a voting member of the BOARD.d. The Secretary’s term of office will run for one school year.e. The Secretary will be responsible for the minutes and

general correspondence of the BOARD.CHANGE: In addition to the minutes, the Secretary is responsible for sending every member of the BOARD said minutes after meeting.

f. The Secretary will have a copy of the BYLAWS for every meeting and will be the officer in charge of BOARD

clarifications. g. The Secretary will be responsible for the scheduling of

meeting rooms, upkeep of meeting rooms, upkeep and maintenance of the BOARD office, bulletin

boards, and any records of the BOARD.

B. UCSU RepresentativesCHANGE-UCSU to CUSG for all other occurrences throughout the Bylaws.

1. The UCSU Representatives will represent the BOARD at all UCSU meetings and functions.2. There will be one solely elected member to fulfill the position,

unless deemed otherwise by the BOARD.CHANGE-There will be up to two elected members to fulfill the position.

3. The representative will assist in the BOARD election, fulfilling the position of the CO-Election Commissioner.

CHANGE-Representative will assist in the BOARD election, fulfilling the position of Election Commissioner/Co-Election Commissioners. The faculty advisor will also assist in the vote counting if deemed necessary by the Board.

4. The UCSU Representative is a voting member of the BOARD5. The term of office will be for one full year starting at the date appointed.

a. The UCSU Representative will be appointed by the BOARD.CHANGE: Representatives will be voted in by students, members of the BOARD and executive officers immediately following the election of executive officers.

b. The summer session is a responsibility of the UCSU Representative.

CHANGE: If the current CUSG representative can not be present for the summer session, then they have the responsibility to appoint a replacement, who will be voted in by a 2/3 majority of the BOARD.

6. A Vote of Confidence may be taken at any time throughout the UCSU Representative’s term. The Vote of Confidence must follow the procedures outlined within these BYLAWS.

C. Regular Board Members1. Powers

a. The BOARD will possess all powers designed within these BYLAWS.

b. The BOARD may direct the Vice President to establish any committee deemed necessary.

2. The membership will include one appointed UCSU Representative of the School of Journalism and Mass Communication.

3. The term of office for regular BOARD members will be from the first day of either Fall or Spring semesters, depending upon when they were elected, running for one year thereafter.4. All BOARD members are required to: attend ¾ of the scheduled meetings, chair and actively participate in at least two committees and/or projects during the semester.

CHANGE-…chair OR actively participate in…CHANGE: Must also attend meeting prior to budget voting to be eligible to vote on said budget.

A. These requirements of eligibility are subject to the discretion of the President.

ARTICLE IV. ELECTIONSA. Executive Elections

1. The President, Vice President, Treasurer, and Secretary will be elected from members of the BOARD.

2. The election of the BOARD officers for the next semester will be held at the last meeting in both Fall and Spring semesters.

3. The Executive offices will be filled by the candidates who receive the highest vote totals for each office.

4. Both the BOARD members who will continue to serve on the BOARD during the executive term and all members completing

their terms will vote for the Officers.CHANGE: Candidates will be elected by popular vote. Executive Board Members, Board Members, and Students are all eligible to vote for the executive officer.

CHANGE: Any candidate up for election must be an actively serving Board Member.

CHANGE: All votes will be done by written ballot and tallied up by the Faculty Advisor and Senators. If there is no clear victor, then there will be a second vote between the two candidates with the highest votes.

ARTICLE V. OPERATING PROCEDURESA. Meeting Conduct and Attendance

1. All regularly scheduled meetings will be open meetings. Voting may only occur at scheduled meetings.a. A majority membership will constitute a quorum.

2. Meetings will be scheduled by the President as to the day, time, and place with consent of the BOARD.

3. Any changes in the meeting times should be made prior to registration of the semester preceding the semester which the change is to take place.

CHANGE: Meeting times are subject to change as necessary, and all members of the student body will be notified if a change occurs.

4. The President will conduct all regularly scheduled meetings. In the event of his/her absence, the meeting will be conducted by the

officer as prescribed in Section III, Subsection A, 2-4.CHANGE: Inability to maintain regular meeting attendance is grounds for a dismissal or a vote of confidence by the BOARD.

B. Voting Procedure1. All votes will be voice votes unless a role call vote is specifically

requested by any voting BOARD member.a. The election of the BOARD officers may be done by written

ballot if it is deemed necessary by a majority vote.CHANGE: Each BOARD member possesses one vote through which to express a position on all voting matters except those relating to the funds or budgets of the school of Journalism and Mass Communication.

CHANGE: A BOARD member may NOT proxy their vote to another member of the BOARD. For their vote to count, they must be present in the voting meeting.

CHANGE: A majority, or one-half of present BOARD members plus (1), must be met for all provisions to be passed, unless specified differently in the bylaws.

CHANGE: The BOARD President has the ability to conduct a vote electronically through email should the voting matter be time or content sensitive.

C. Bylaws and Procedural Review1. Any amendment must be made at a regularly scheduled meeting.

CHANGE: A vote shall be taken at the last meeting of each semester to determine if a review of the bylaws is necessary. If the BOARD votes in favor of a change by a 2/3 majority, the review process will occur the subsequent semester.

2. Any amendment will require approval of at least two-thirds (2/3) of the voting BOARD membership.CHANGE: A Bylaw review committee of at least three (3) BOARD members shall be formed.

CHANGE: The timeline for the review an voting of proposed amendments shall be proposed by the BOARD president and approved by a majority of the council.

3. No amendment or change will be made within 30 days prior to an election.

4. A committee of three (3) or more BOARD members (one Executive Officer, one Regular Member, and one UCSU Representative)

must be formed to make a significant change in the BYLAWS.

D. Vote of Confidence1. Any Executive Officer or Regular BOARD member or UCSU

Representative are subject to a Vote of Confidence.

2. The BOARD member being subjected to such a vote must be contacted by an Executive Office to inform said member of the

proceedings not less than 24 hours prior to the meeting at which the action is to take place.

3. Grounds for a Vote of Confidence will be as follows:a. Failure to comply with the duties set forth in these BYLAWS.b. Failure to actively participate in BOARD activities.c. Conduct or activities which jeopardize the BOARD’s

reputation.d. Two unexcused absences.

1. Excused absences must be written and presented to the President or Secretary within 24 hours of the meeting that will be missed by the subject.

e. Any BOARD member may request a Vote of Confidence be taken on any BOARD member, through a written

request submitted to the Executive Body. CHANGE: Member in question can be voted out of office or asked to resign their position in there is a ¾ Majority vote by the BOARD.

ARTICLE VI. FISCAL POLICIESA. Monies Dispersed by Committee Heads

1. Committee Heads may spend, at their own discretion, with the signature of the Treasurer or President, necessary funds for

Committee Projects not in excess of $50 per project or activity.

2. All disbursements of funds by Committee Heads, in excess of $50, must be approved by a BOARD vote of 2/3 membership.

B. Monies Allocated to Student Organizations1. No student organization will be allocated funds in excess of $300

for members of that organization to attend a conference. 2. All student organizations attempting to obtain funds from the

BOARD must present a written proposal containing how the funds will be used and in what way the funds will benefit the student body as a whole to a regularly scheduled meeting to BOARD members.

3. All allocation of funds to student organizations must be approved by a BOARD vote of 2/3 membership or 2/3 in attendance

assuring quorum is met.4. All student organizations obtaining funds from the BOARD must

submit a written report to the BOARD Treasurer specifying how the allocated funds were used within two weeks of the fund expenditure.

ARTICLE VII: SOCIETIES AND STANDING COMMISSIONS.

A. Societies that desire representation and other resources provided by the BOARD must be in good standing within the Executive Board as determined by a majority vote of the Executive board.

B. The President of the BOARD will notify the society representative if their society is not in good standing, or in danger of receiving a vote of bad standing.

C. Any society in bad standing or that have received a vote of bad standing can be subject to the following penalties.

1. Denial of all financial requests to the BOARD for a length of time specified by the Executive Board.

2. Any other penalties approved by a majority of the Executive Board that the BOARD has the authority to enforce.

D. Any societies and standing commissions that wish to receive financial assistance may submit a request to the Executive Council, CUSG Senators, or the BOARD. The request must be submitted no later than two weeks prior to the requirement of funds by said society or commission. The transfer of funds is subject to regular Student Organization Finance Office (SOFO) regulations and restrictions as well as the University of Colorado Student Fee Regulation guidelines.

ARTICLE VIII: Advisor

A. The department’s Director shall serve as the official advisor of the Council and working closely with a staff member of Journalism and Mass Communication, with the purpose of advising the BOARD while acting as a liaison between the BOARD and the school’s administration.