Proposed FY2017-FY2022 Capital Improvement Program (CIP)

August 12, 2015

Segun C. Eubanks, Ed.D., Chair

Carolyn M. Boston, Vice Chair, District 6

Zabrina Epps, M.P.M., District 1

Lupi Quinteros-Grady, District 2

Dinora A. Hernandez, Esq., District 3

Patricia Eubanks, District 4

Verjeana M. Jacobs, Esq., District 5

Lyn J. Mundey, MBA, CIPP/G, District 7

Edward Burroughs III, District 8

Sonya Williams, District 9

Beverly Anderson, Ph.D.

Curtis Valentine, M.P.P.

Ava Perry, Student Board Member

Kevin M. Maxwell, Ph.D., Secretary Treasurer and Chief Executive Officer

Dept. of Capital Programs 2

PRINCE GEORGE’S COUNTY BOARD OF EDUCATION

CIP Update: Projects Completed within the last 12 months

• New Edward M. Felegy Elementary School addition, opened August 2014;

• New Surrattsville High School Band & Chorus Room Addition, opening August 2015;

• 9 Pod Conversions, 2014 and 2015 openings;

• 3 Secondary School Reform projects: Barbering & Cosmetology and Culinary Arts;

• Over 140 Security Upgrades to install Security Cameras, Video Intercom Systems, Emergency Response Buttons & Monitored Door Access;

• Over 100 Compliance Projects to address ADA deficiencies, WSSC mandated kitchen standards, fire alarm system upgrades and hazardous material remediation across the school system;

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Completed Projects, continued

• Over 50 facilities received HVAC Upgrades including new Boilers, Chillers, Unit Ventilators, Piping and/or Air Handling Units within the last 12 months;

• 8 Roof Replacements;

• 7 Kitchen Renovations;

• 6 Storefront Replacements and

• 7 Parking Lot/Driveway Improvements at or near completion.

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Completed Projects, continued

• Over 40 new Playground Sets at elementary schools & early childhood centers;

• 9 High School Track, Court & Field Upgrades including new Turf Fields & Stadium Lighting; New Tennis Courts; New Running Tracks and New Bleachers; at or near completion;

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Work in Progress

• Renovation of Dora Kennedy French Immersion School; • Fairmont Heights HS Replacement: Construction

mobilization underway; • Glenarden Woods ES Modernization: Construction

contract award pending; • Tulip Grove ES Modernization: Construction award fall

2015; • On-going SSR projects at various high schools; • William Schmidt Modernization Master Plan; and • FY 13, FY 14 & FY 15 Systemic Replacement Projects in

design or construction at 58 schools

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Management Accomplishments

• Revised organizational structure to support improved timeliness and customer service;

• Addition of 3 Project Managers and Program Coordinator for balanced workload and coordination across project lifecycles;

• Additional planner position to support improved master planning and capital planning;

• CIP Officer as compliance officer for state regulatory compliance; • Improved program procurement procedures going forward. • PGCPS MPSP called “stunning” and “how planning should be done” by state IAC staff.

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Planning Accomplishments

• William Wirt Feasibility Study

• Temporary Relocatable Study

• Master Plan Support Project

• A comprehensive measure of long-

term capital requirements;

• Sequence for modernizations and

limited renovations and associated

costs;

• Scale of need for new capacity (new

schools and additions);

• Preliminary recommendations for

school closures

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Ongoing Planning Projects

MPSP Interpretation and Application: – Consultant’s recommendations and PGCPS staff

responses are on the School District web site – Community engagement process will be conducted in

Sept/Oct – Preliminary Educational Facilities Master Plan will be

presented to the Board in Nov/Dec – PGCPS will explore opportunities to increase state

and local revenue to support a more comprehensive CIP this winter

– Final Educational Facilities Master Plan and FY18-23 CIP will be reconciled in the spring

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MPSP Findings FACILITY CONDITION NEEDS

40 Planning Areas (33 ES, 4 MS, 3 HS)

Elementary Schools Middle Schools High Schools

Lower Need Medium Need High Need

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MPSP Findings UTILIZATION

Neighborhood Schools

• Overutilization is predominant in northern portion of county

• Underutilization is predominant in the southern portion of county

> 105%

80-105%

< 80%

Average Utilization

Rates

Note: Counts above exclude Regional and Pre-K – 8 schools

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MPSP Findings UTILIZATION

By School Type

> 106% 61 – 80% < 60% 96 -106% 81 – 95%

Elementary Schools Middle Schools High Schools

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FY 2017-2022 CIP PLANNING STRATEGIES

– Continue previously approved projects

– Ramping up to modernization across the County

– Prioritize for renovation schools that are in the poorest condition. Follow order for modernization recommended by MPSP, unless there was change to circumstances underpinning it

– Address over-utilization in the middle schools in the north through new schools and additions; This provides partial relief to ES overcrowding

– Where necessary, address underutilization by closing and consolidating schools – this is essential to obtain state funding for modernization in areas with underutilized schools

– Planning studies are proposed to evaluate: grade, boundary, and program changes – including consolidations. These will be scheduled in phases – the first round will be completed this school year

– The CIP will be balanced to include a full range of project types.

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PROPOSED

FY 2017-2022

CAPITAL IMPROVEMENT PLAN (CIP)

Dept. of Capital Programs

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FY CIP PGCPS Request County Approved Percent Approved

FY 2011 54,000 47,000 87.04%

FY 2012 49,537 43,380 87.57%

FY 2013 70,534 78,812 111.74%

FY 2014 161,144 88,201 54.73%

FY 2015 210,773 110,589 52.47%

FY 2016 177,963 105,827 59.47%

In Millions ($000, omitted)

Six Year County Funding Analysis

0

50,000

100,000

150,000

200,000

250,000

FY2011

FY2012

FY2013

FY2014

FY2015

FY2016

In M

illi

on

s ($

00

0, o

mit

ted

)

Fiscal Year

PGCPS Request

County Approved

PGCPS FY2011 – FY2016 Approved • County Funding Analysis

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FY CIP

PGCPS

Request

State

Approved

Percent

Approved

Total State

Allocation

State % for

PGCPS

FY 2011 62,416 29,500 47.26% 263,724 11.19%

FY 2012 55,697 31,348 56.28% 257,222 12.19%

FY 2013 57,663 40,375 70.02% 349,167 11.56%

FY 2014 94,601 35,317 37.33% 320,797 11.01%

FY 2015 109,470 38,539 35.21% 325,255 11.85%

FY 2016 71,355 36,978 51.82% 318,190 11.62%

In Millions ($000, omitted)

Six Year State Funding Analysis

0

20,000

40,000

60,000

80,000

100,000

120,000

FY2011

FY2012

FY2013

FY2014

FY2015

FY2016

In M

illi

on

s ($

00

0, o

mit

ted

)

Fiscal Year

PGCPS Request

State Approved

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PGCPS FY2011 – FY2016 Approved • State Funding Analysis

Proposed FY 2017 – 2022 CIP Project Types

• New Schools

• Major Renovations, Replacements, and Additions

• Limited Renovation Projects

• Program Support Projects (CCRIP, SEI, Environmental Ed)

• Systemic Renovation Projects

• Compliance Mandate Projects

• Other County-Wide Projects

• Reimbursement for forward-funded projects

Refer to master project schedule for detailed break-out and roll-

up.

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2015 June 11 & 25 BOE Present Finalized FY2016 CIP Results Aug 12 BOE FAB/CIP FAB Committee Meeting and CIP Work Session/ Present the Proposed FY2017-2022 CIP Aug 27 BOE FY2017-2022 CIP (First Reader) Sept 10 BOE Public Hearing Sept 24 BOE Present Final FY2017 CIP (Second Reader) Oct 5 IAC FY2017 CIP Submission Due to IAC Oct 7 – Oct 31 IAC School District Meeting with IAC Oct – Nov County Government Work Sessions Nov 12 IAC IAC Recommendation (50%) Nov 23 County Government Joint Signature Letter due to IAC Nov 23 IAC Final CIP Amendments and Local Government Approval Due Dec 3 IAC IAC Hearing on CIP Dec 31 IAC IAC Approvals (75%) 2016 Jan (mid) BPW Board of Public Works Hearing (BPW) Feb (early) BPW Board of Public Works Approvals (75%) Feb (end) County Government Review County funding request with Office of Mgmt. and Budget Feb 26 IAC Approve additional capital allocation for FY2017 (90%) Apr (mid) IAC Final recommendations for the FY2017 capital request (100%) May (early) COW BOE meet with County Council on the approved FY2017 CIP May (mid) BPW BPW approval of final capital allocations for FY2017 CIP May (end) COW BOE meet with County Council on the final approved FY2017 CIP

• FY2017 – FY2022 CIP Proposed Timeline/Process

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