proposed compendium changes

8/6/2019 Proposed Compendium Changes

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Appendix BCompendium Changes

Motion 1:

That the provisions under Appendix 1Local Committee Statusbe superseded with

the following proposed provisions:

Proposed

Text:Please refer to Motion 1 Proposed text

Original

Text:Please refer to Motion 1Original Text

Reason for

Proposal:

As per mandate passed at EOGM on 22nd

January 2011. To provide better clarity to

starting up and progression of expansion LCs and to ensure the criteria remains

relevant to the functioning of AIESEC Singapore.

Motion: That Motion 1 be passed

Proposer:

Seconder:

Votes FOR:

Votes AGAINST:

Votes ABSTAIN:

A simple majority was achieved in favour of the above motions and they were thus passed.


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Motion 2:That Appendix 11 on the Harmonised Voting System be included in the

Compendium

Proposed

Text:

Appendix 11 Harmonised Voting System

The following details out the voting procedures to be adopted during elections for MCP and voting of

confidence for MC Candidates according to Chapter 5 of the Compendium.

Voting Entities: The national plenary shall be classified into entities according to the respective Full

LCs notwithstanding that the Member Committee, members of the National

Support Team and EBs who are from a Probationary LC shall be classified as an

entity hereinafter referred to as National Entity.

Voting Eligibility: Only members of a Full LC or of the National entity who have fulfilled the

membership criteria stipulated under Appendix 7 shall be eligible to vote.

Voting Weight: The voting weight of each entity shall be equal. The calculation shall be as

follows:

The mathematical accuracy of the Voting Weight shall be rounded off to the

nearest two (2) decimal places and expressed as a percentage.

Votes Cast: The votes to be cast on a motion shall be:

Votes FOR

Votes AGAINST

Votes ABSTAIN

The votes shall be cast by secret ballot. All voting slips shall be collected, counted

and recorded according to their respective entities and type of vote(s) cast.

Vote Computation: Within each entity, the numerical quantities of the vote(s) cast shall be expressed

as a percentage of the total number of voters in that said entity and thereafter

multiplied with the Voting Weight to arrive at the . The total number of voters

in an entity shall be the number of voters (inclusive of proxies) present in that

said entity which will be taken at roll call. The calculation shall be as follows

for each entity:

( )

( )

( )

Numerical Accuracy: Unless otherwise specified in the Compendium or Constitution, all numerical

percentages are to be rounded off to the nearest one (1) decimal place.


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Original

Text:-

Reason for

Proposal:

As per mandate passed at EOGM on 22nd January 2011. To ensure that the opinions

of the different voting entities are factored into account on an equal basis.

Motion: That Motion 2 be passed

Proposer:

Seconder:

Votes FOR:Votes AGAINST:

Votes ABSTAIN:

A simple majority was achieved in favour of the above motions and they were thus passed.


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Motion 1Proposed Text

Appendix 1Local Committee Status

1. Minimum Criteria for each Local Committee Status

The following details the minimum criteria to be met by a Local Committee to qualify under the particular status that it isplaced under. In order to proceed to a higher class of Local Committee (if any), the said Local Committee has to meet the

criteria of that said class of Local Committee within the time period under observation.

Official Expansion Feasibility Study Criteria

Definition: The stage where a feasibility study is commissioned to evaluate the possibility of expanding into another

educational institution as defined under Chapter 3, Section 3.1 of the Compendium.

Official Expansion Initiative Feasibility Study

a) Members Minimum of two (2) persons to do the feasibility study; to be appointed by the Member Committee

b) Aspects of the

Feasibility

Study

Results of the Feasibility study shall be submitted to the Member Committee. The scope of the

feasibility study shall include, non-exhaustively:

School office endorsement letter and/or liaison contact within the institution

Member Recuitment Plan Work year operational & engagement plans

Financial budget

Official Expansion Criteria

The minimum guidelines for the qualification of an official expansion are as follows:

Official Expansion

Exchange

a) Numbers 2 TN Realised

10 EP Realised

b) Quality Realised TN & EP evaluation forms collected and analysed for improvement.

c) National Accounts NIL

People

a) Numbers Minimum 10 members

b) Conference attendance Minimum 20% of members attend National Leadership Development Conference.

Finance

a) Budget LC budget submitted

b) Financial statements Consolidated with the Member Committee.

Information Management


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Official Expansion

a) Communication and usage of

myaiesec.net

LCEB meeting minutes must be uploaded on myaiesec.net

All members to be subscribed on AIESEC.net

Organisational structure & Management

a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b) National Planning & Mid-

term review attendance

Subject to MC discretion and LC conditions. Attendance is recommended for the above

mentioned minimum positions

c) LCP attendance in MCP

scheduled meetings

Subject to MC discretion and LC conditions.

d) LC Plan Submission of LC plan in July, before the start of AGM

e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent and following thebrand requirements.

Probationary Local Committee Criteria

The minimum guidelines for the qualification of a probationary LC are as follows:

Probationary LC

Exchange


10 EP Realised

5 new EP Raised (within one term)


c) National Accounts Support Servicing for National Accounts. Servicing is defined as the provision of intern

reception services. The involvement of the LCs shall be on a rotational basis to be

determined by the MC.

People



Finance


b) Financial statements LC financial statements documented, filed and stored.

c) LC Affiliation fee Payments to be made in July and January.



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Probationary LC

a) Communication and usage

of myaiesec.net



Organisational structure & Management




100% EB elects attendance at national planning.

100% EB currents attendance at mid-term review.

Exceptions shall be made for absentee(s) with the following reason(s):

(a) Medical Reason (An Official Medical Certificate has to be provided)(b) Official University Exams(c) Compassionate Reasons (for immediate family only, a copy of the death

certificate has to be submitted)

(d) National Servicec) LCP attendance in MCP

scheduled meetings

80% LCP attendance at MCP scheduled meeting.


e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand

requirements.

Full Local Committee Criteria

The minimum guidelines for the qualification to be a full LC are as follows:

Full LC

Exchange


10 EP Realised

1 new TN Raised ( within one term)

5 new EP Raised (within one term)


c) National Accounts Support Servicing for big National Accounts. Servicing is defined as the provision of

intern reception services. The involvement of the LCs shall be on a rotational basis to be

determined by the MC.

People




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Full LC

Finance


b) Financial statements LC financial statements documented, filed and stored.

c) LC Affiliation fee Payments to be made in July and January.


a) Communication and usage of

myaiesec.net



Organisational structure & management




100% EB elects attendance at national planning.

100% EB currents attendance at mid-term review.Exceptions shall be made for absentee(s) of for the following:

(a) Medical Reason (An Official Medical Certificate has to be provided)(b) Official University Exams(c) Compassionate Reasons (for immediate family only, a copy copy of the death

certificate has to be submitted)

(d) National Servicec) LCP attendance in MCP

scheduled meetings

80% LCP attendance at MCP scheduled meeting.


e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent and following the

brand requirements.

2. LC Status Review

(a) LC Status shall be reviewed for all classes of LCs in the month of August. The results of this said review shall bepresented at the AGM in August. However, Official Expansion(s) and Probationary LC(s) may apply during a

special review period in December so that they may be promoted to a higher class of Local Committee at the next

available Extraordinary General Meeting should they fulfil the requisite criteria.

(b) LC Status Review shall be conducted in accordance with the criteria listed in this Appendix.(c) The MC HGS shall be responsible for conducting the LC Status Review, which constitutes:

i. Stipulating the required document submissions from the LCs in accordance with the criteria set forth in thisAppendix. The use of Finance LC Affiliation Fee criteria shall only be considered in the LC Status Reviewtaking place in the month of August. Any criteria that cannot be documented or tracked for LC Status

Review taking place in the month of December shall be duly waived by the MC HGS.

ii. Evaluating the LCs on the fulfilment of the criteriaiii. Reporting the outcome of the LC Status Review at each of the said general meeting(s) and executing the

changes in the status of a Local Committee, where appropriate.


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3. Time / Duration Limit for LC at each status

(a) Official ExpansionA LC can remain as an Official Expansion for a maximum duration of two (2) years. After the 2nd year, if the said

Official Expansion does not fulfil the requirements of either a probationary or a full LC, there will be a one-year

grace period given to the LC to achieve probationary or full LC status.

Failing which, a motion will be raised to disband the LC should it be unable of fulfilling the criteria for a

probationary or a full LC.

(b) Probationary LCA LC can remain under Probationary status for a maximum of two (2) years. After the aforementioned two (2) year

period, the said Probationary LC shall be demoted to an Official Expansion.

(c) Full LCA LC remains a Full LC insofar as it fulfils the criteria required of a Full LC.

A full LC that fails to maintain its status shall be given a one (1) years grace period to fulfil the criteria of a full LC.

Thereafter, should the LC not meet the said criteria, the LC shall be demoted to a Probationary LC.

4. Privileges for LC at each LC statusLC

Extension

Official

Expansion

Probationary LC Full LC

Recognition as

LC

Nil Nil LC account on AIESEC.net LC account on

AIESEC.net

Voting Rights Nil Voting rights for

the Expansion

Director

Voting rights for EBs who fulfil the membership

criteria.

Voting rights

for members

who fulfil

membership

criteria.

Apply for MC Nil Members from

O.E are not

eligible to apply

for MC.

Only EB members can apply and be elected for MC

on condition that the candidates obtain two (2) extra

endorsement letters; one (1) from their EB, one (1)

other MC member in addition to the endorsement

letters required under Chapter 5 of the

Compendium.

Members,

preferably from

EB can apply

and be elected

for MC

AIESEC.net

rights

Nil All members are

registered under

the name of a Full

LC on the system.

Obtain the approval of the MC to put the status of

EP and TN form(s) on Available

Able to upload

EP forms and

available

Invite to exclusive

corporate events (

e.g. HR summit ,

corporate

breakfast)

Nil Nil Nil Selected

members of the

Full LC have

priority

preference to

attend these

exclusive

corporate

events.


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Motion 1Original Text

Appendix 1Local Committee Status

1. Minimum Criteria for each Local Committee StatusThe following details the minimum criteria to be met by a Local Committee to qualify under that particular status.

Prospective Local Committee Criteria

LC Extension/Prospective LC

Exchange

a) Numbers

2 TN Realised

2 EP Realised

b) QualityRealised TN & EP evaluation forms collected and analysed for

improvement

c) National Accounts NIL

People

a) Numbers Min. of 15 members

b) Activities NIL

Finance


b) Financial Statements LC financial statements documented, filed and stored.


a)Communication and Usage of

myaiesec.net

Meeting minutes must be uploaded in myaiesec.net

All members to be subscribed to AIESEC Singapore wiki on

myaiesec.net

Organisational Structure & management

a) Leadership Positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b) National Planning AttendanceSubject to MC discretion and LC conditions. Recommended for above

mentioned minimum positions


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c)LCP Attendance in MCP

scheduled meetingsSubject to MC discretion and LC conditions.

d) LC Plans Submission of LC plan in July, before the start of AGM

e) BrandProper usage of AIESEC logo, tagline, messages, to be consistent and

following the brand requirements.

Probationary Local Committee Criteria

The minimum guidelines for the qualification to be a Probationary LC are as follows:

Probationary LC

Exchange

a) Numbers

2 TN Realised

2 EP Realised

1 new EP raised (within one term)

b) Quality Realised TN & EP evaluation forms collected and analysed forimprovement

c) National Accounts Support Servicing for big National Accounts

People

a) Numbers

Min. of 15 members

All incoming EB to pass membership criteria

b) Activities At least 1 integrated learning activity in the LC

Finance

a) Budget LC budget submitted by July before AGM


c) LC Affiliation Fee Payments to be made in July and January



myaiesec.netMeeting minutes must be uploaded in myaiesec.net


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myaiesec.net



b) National Planning Attendance 50% of LC EB to attend National Planning


scheduled meetings60% LCP attendance at MCP scheduled meetings


e) Brand Proper usage of AIESEC logo, tagline, messages, to be consistent andfollowing the brand requirements.

Full Local Committee Criteria

The minimum guidelines for the qualification to be a Full LC are as follows:

Full LC

Exchange

a) Numbers

2 TN Realised

2 EP Realised

1 new EP raised (within one term)

1 new TN raised (within the term)

b) Quality

Realised TN & EP evaluation forms collected and analysed for

improvement

c) National Accounts Support Servicing for big National Accounts

People

a) Numbers

Min. of 15 members

Minimum 30% of all LC members passing membership criteria

(inclusive of EBs)

b) Activities At least 1 integrated learning activity in the LC

Finance


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a) Budget LC budget submitted by July before AGM


c) LC Affiliation Fee Payments to be made in July and January



myaiesec.net

Meeting minutes must be uploaded in myaiesec.net


myaiesec.net



b) National Planning Attendance 75% of LC EB to attend National Planning


scheduled meetings80% LCP attendance at MCP scheduled meetings


e) BrandProper usage of AIESEC logo, tagline, messages, to be consistent and

following the brand requirements.

2. Time / Duration Limit for LC at each LC status

Prospective/Extension LC

- A prospective/extension LC has a maximum of 4 years to progress and reach full LC status. (One work year iscounted as starting from one AGM to another as per the Chapter 3 Item 3.4 of the Compendium). Beyond which, a

motion will be raised to disband the LC

- An LC can remain as Prospective/extension status for a maximum of 1 year

Probationary LC

- An LC can remain as Probationary status for a maximum of 2 years

Full LC

- There is no limit to which an LC can stay as Full LC- A Full LC that fails to maintain its status will be give one years grace to recover its performance. If after one year

the Full LC status is not met, the LC will be demoted to Probationary LC accordingly

Demoted LC

- An LC that has been demoted has a maximum of 3 years to progress and reach full LC status. Beyond which, amotion will be raised to disband the LC


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3. Privileges for LC at each LC status

Prospective/

Extension LC

Probationary LC Full LC

Recognition as LC NIL NILFormally recognised as LC in Insight

XP

Voting Rights NIL NIL Voting rights for active members

Eligibility to run for MC

positionsNIL NIL

Members, preferably from EB can

run and be elected for MC

Surplus from exchange-

related projects organised

by the LC

Surpluses from exchange-related

projects of LCs can go into LC

account. Usage of this surplus is

subject to MC approval.


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proposed compendium changes

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