Proposal to Close OutSession One

Pre-Award Staff

Michelle Smith (G&C Administrator)•Budget development assistance•Proposal submissions•Process awards

Diane Brown (G& C Administrator)• Contract and subcontract negotiations• Subcontractor purchase orders• Export controls

Pre-Award Staff

Xia Zhao (G&C Specialist)• Proposal development assistance• Proposal submission• UM Research Board

Lesley Wallace (G&C Assistant)• Process awards• Proposal development assistance

Submission ProcessAgency releases RFP

Review GuidelinesSubmission deadline

ARRA Allowable/Disallowable costs F&A allowed? Is there a cap?

What should the proposal include? Page limit for any included docs?

Electronic or hard copy submission? How many copies?

Submission ProcessIntent to Submit

Notify OSP as early as possible Send electronic budget to OSP for review

and approval Off-campus F&A rate? RUC form with budget and budget justification must be submitted in advance for KK approval

Required cost share? Let OSP know in advance. RUC form is needed. NUTC

(signature from Myers) Conflict of Interest?

Submission ProcessPI Submission to OSP

All necessary documents must be given to OSP no later than 24 hrs prior

to submission deadline

Signed PSRS (signature authorization?) Budget with Justification

Statement of Work/Summary RUC form

Subcontract Info COI

Submission Process All proposal documents arrive in OSP

Pre-award reviews proposal package and checks for any errors or issues

Package is given to Compliance Officer and KK for more review and then signature

Once KK approves and gives his signature, proposal can be submitted

Proposal is submitted via e-mail, FedEx, regular mail, grants.gov, FastLane, etc

Proposal is tracked internally (PS, submitted list, file)

Award Process OSP is notified of award (grant, subcontract, checks,

etc) Terms and conditions are negotiated (if needed)

(CFDA requested) If award amount differs from the requested amount, a new budget will be requested (cost share adjusted as

well) Once an award is fully executed, OSP prepares an

award letter KK signs award letter

Award letter is sent to PI and e-mailed to Co-PI(s), Dept Chair(s), Center Director(s), Dr. Carney, Dr. Wray,

Dr. Schwartz, and public relations

Award Process

Pre-award completes a checklist before sending the new awardover to the Post-

Award side for set up(CFDA, award amount, project Dept ID, cost share, subcontracts,

etc) Award is recorded on the awarded list

New award is given to Post-Award