Property Disposal Project

September 28, 2006

2

Current Property Disposal Process: Unable to Meet Goals p.3

Analysis of Greensheet Data: Inefficient Process for Property Disposal p.4

Analysis of Greensheet Data: Most Winning Bids are <$20 p.5

Proposed Property Disposal Process p.6

Proposed On/Off Campus Listing: Rice Classifieds Website Screenshots p.7

Agenda/Table of Contents

3

Current Property Disposal Process:Unable to Meet Goals

1. Redistribute valuable property within university

2. Ensure compliance with research accounting rules

3. Extract remaining residual value of property

4. Account for disposed property

Goals of Property Disposal Process Problems with Property Disposal

1. Too many low-value ($5) items listed on Greensheet

2. Greensheet cumbersome and slow

3. No physical storage space

4. Greensheet software outdated

The Greensheet process is not efficient for property disposal at Rice UniversityThe Greensheet process is not efficient for property disposal at Rice University

4

Analysis of Greensheet Data:Inefficient Process for Property Disposal

Note: (1) Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006)

Redistribute valuable property within university

Total Listings for One Year (1) 1,185 # of Interdepartmental Transfers 0

Extract remaining residual value of property

Ensure compliance with research accounting rules

Total Listings for One Year (1) 1,185 # Reviewed by Research Accounting 19

# of Items Listed # % # of Items Sold # %PC Related 1,037 88% PC Related 265 87%Non-PC Related 148 12% Non-PC Related 41 13%

Total Listings 1,185 100% Total Listings Sold 306 100%

$$ of Items Listed $$ % $$ of Items Sold $$ %PC Related 16,525 67% PC Related 7,005 29%Non-PC Related 8,040 33% Non-PC Related 1,840 7%

Total Amount Listed 24,565$ 100% Total Amount Sold 8,845$ 36%

5

Analysis of Greensheet Data:Most Winning Bids are <$20

Count of Winning Bids by Dollar Range

63

95

40

26

33

19

68

45

3 3-

10

20

30

40

50

60

70

80

90

100

$0 to

$5

$5 to

$10

$10

to $

15

$15

to $

20

$20

to $

25

$25

to $

30

$30

to $

35

$35

to $

40

$40

to $

45

$45

to $

50

$50+

Range

Cou

nt

Note: Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006)

66% of Winning Bids under $20

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Proposed Property Disposal Process

Start

On Campus Listing:

FS or WTBEnd

Compliance Check with Research

Accounting

Off Campus Listing:

FS

Sale and Deposit

Eligible for Building CleanupProcess

Listing posted for two weeks. If “sold” then buyer/seller process IDT.

If not “sold” Seller can then:

•Re-list item

•Hold item

•Send for Compliance Check

Benefits

•Capture higher value items

•Real-time

•No additional seller work

•Ability to list WTB’s

Process

Automate asset tag check against research funds

Benefits

Reduced manual lookups

Process

Listing posted for two weeks. If “sold” then seller deposits sale to department account.

If not “sold” Seller can then:

•Re-list item

•Hold item

•Dispose item

Benefits

•Potential to use salvage company or Dell recycle program in the future

•Ability to convert to EBay

Note: FS- For Sale, WTB- Want to Buy

7

Proposed On/Off Campus Listing:Rice Classifieds Website Screenshots

Home Page

Detail Listings Listings Search

Item Posting