proof-of-concept implementation plan for unified identification card

MPAC Project Confidential

Proof-of-Concept Implementation Plan Proof-of-Concept Implementation Plan for Unified Identification Cardfor Unified Identification Card


2ObjectivesObjectives

• In support of the Iraqi Unified National ID Program, demonstrate a proof-of-concept system to be used to enroll a sampling of the Iraqi population at one Civil Affairs Office.

• Scan and store the civil registries (Civil Affairs register pages) for one Civil Affairs Office

• Biometrically enroll, register and issue a unified identity smart card to ~5000 Iraqi citizens as a test including UID officials and employees

• Provide technology for digital enrollment and basic updating of the Civil Affairs Registry as changes occur to the scanned civil registries (Civil Affairs registers):– ~40 identifying data fields, photo, fingerprints

• Begin installing in Iraq the Proof-of-Concept System described above in 5 weeks after approval to proceed.

• Desired end state: stronger ID, more likely to be accepted for access


3Major ComponentsMajor Components

• Scanning: – Image capture of Civil Affair registers

• Collection: – Implement electronic enrollment solution

• Biographic• Biometric

• Vetting: – Collection information is vetted to validate Iraqi

citizenship

• Card Issuance: – Smart Card is printed, citizen’s ID is verified via

fingerprint check and citizen is handed ID card


4

Iraqi New Registry Office

3b) Adjudication

4) Card Printing and Issuance

Iraqi Fusion Center

System Architecture and FlowSystem Architecture and Flow

1) Scanning

2) Collection

Civil Affairs Registers (100)

Book Scanners (4)

Images on DVD-ROM

Civil Affairs Registry Database

3a) Vetting

AFIS – Check Fingerprints

Applications for UID are sent for vetting and recorded in Registry database

Other Databases

Analyst checks for citizenship against available databases and Civil Affairs register electronic document Compile vetting

report

Civil changes are now made electronically

Is this person Iraqi?

Scan all Civil Affairs registers at test site into electronic image files

Civil Affairs Card, Fingerprints, Photo, Biographic Info

2) Process requests to update civil data

New Registry Office Computers (6)

1) Process new UID card applications

Customers- ID Card ApplicantsCustomers Requesting

Civil Data Changes

New Registry Officials

1) Applicants are notified that cards are ready

Card Applicant

3) Upon positive identification applicants leave New Registry office with UID card

2) Applicants present name and fingerprint to verify identity against UID card

Cards available for distibution

UID smart cards are printed, certificates applied


Civil Affairs Official

Electronic Record System

Assess citizenship report, update database with approval or rejection


5

Component BreakdownComponent Breakdown


6ScanningScanning

• Close civil affairs office for 2 weeks• Send registers to scanning facility• Create electronic scan images of all

Civil Affairs register pages at that facility (4 scanners, estimated 100 registers)

• Add scanned pages to electronic record system


7

Civil Affairs Register Book Civil Affairs Register Book ScanningScanning

Storage Required

•Estimated 100 ledgers at test office * 200 pages/ledger * 5MB/page = 100GB data

Civil Affairs Register Image Files - 300dpi TIFF images (5MB/page)

Civil Affairs Register

Book Scanner

DVDs (800 pages/DVD)

Time Required

•1 page/min. * 20,000 pages / 60 pages/hour = 333 man hours

•333 man hours / 7 hours/day = 47 man days

•47 man days / 4 scanners = 12 days


8

Civil Affairs Electronic Records Civil Affairs Electronic Records SystemSystem


Application to be used at Iraqi Fusion Center.

Application displays requested Civil Affairs register page based on Civil Affairs Card information

•Civil Affairs Branch

•Civil Affairs Ledger

•Civil Affairs Page

Vetting Computers

Civil Affairs Register

Image Files

Select Page

GO


9

Scanning - Assumptions and Scanning - Assumptions and QuestionsQuestions

• Scope – Civil Affairs registers for one (1) Civil Affairs Office will be scanned, which would be ~ 100 registers – each with 200 pages. It is assumed that all ledgers or books are at one location or can be taken to one location to be scanned.

• Book scanners available at $10,000– Low cost scanners (A4 size) available at $300, but require 20 secs/page vs. 3 secs/page– Low cost scanners also consume less power– Low cost scanners would require more employees for scanning– $10,000 book scanners would be required for large format registers that are known to exist

• Scan Civil Affairs registers at 300 DPI 8 bit grayscale for higher resolution for zooming into electronic document for close examination where details on page are difficult to read.

• Estimated time to perform scanning, indexing and quality checks of the ~100 books to be three (3) weeks.

• New flat bed scanning hardware and software will be purchased along with computer workstation for controlling the scanning, collecting the scanned images and supporting the indexing and update of the master file of scanned/indexed images as well as writing the data to a DVD for backup storage.

• Adequate electrical power available at New Registry office (3KW)• Electronic records system at each office will not have records from other offices

– People will still be able to apply for the UIC because their citizenship can be vetted at a central location

• Estimated 28,000 ledgers at 274 locations, 200 pages per ledger ~ 5.6 million pages


10CollectionCollection

• Process UID card applications– Train enrollers

• Process requests to update civil data. Updates made electronically.– Births– Marriages– Divorces– Deaths


11

Collection- Processing UID Card Collection- Processing UID Card ApplicationsApplications

Applications for UID are sent for vetting

Civil Affairs Card, Fingerprints, Photo, Biographic Info

New Registry Office Computers

Customers- ID Card Applicants


1) Applicant requests UID card, presents Civil Affairs Card

2) New Registry official enters applicant info and and collects biometrics from applicant using UID Enrollment Application.

3) EFT Files are generated and sent by courier for vetting

4) Non-adjudicated EFT file data sent to Civil Affairs Registry Database

1

2

3

Civil Affairs

Registry Database

4


12

Collection- Processing Requests Collection- Processing Requests to Update Civil Datato Update Civil Data

1) Customer requests update to civil data (birth, marriage, divorce, death)

2) New Registry Official logs changes in Civil Registry Application, updates database.

Option A) If customer presents Civil Affairs Card with ledger numbers of ledgers held at the test office, customer is a candidate for UID card enrollment

Civil Affairs Registry Database

Civil changes are now made electronically

Customers Requesting Civil Data Changes

1

2

Civil affairs card ledger number

checked against Civil Affairs register

numbers

APerhaps

enroll this individual for

UID card?


13

Collection - Assumptions and Collection - Assumptions and QuestionsQuestions

• The Civil Affairs database will created from the captured EFT data provided at the Enrollment Workstation and will contain basic enrollment data. Reference links into Scanned and Indexed electronic Civil Affairs register image file will be established at the time of Vetting. This database will become the Civil Registry for Iraq. Database applications to support the continued updating of information normally posted to the Civil Affairs register must be available when scanning begins so that continuity between past and current period activity can be maintained; along with providing for new family entries to be created.

• Trained operators will staff the scanning operation. Training and support provided by the Technical Support Team.

• Enrollment workstation output will be packaged on DVDs and passed to Iraqi Fusion Center for processing against AFIS records and other databases.

• Couriers are available for taking EFT files to central vetting authority and citizenship reports back

• Non-adjudicated EFT files in Civil Affairs Registry do not imply citizenship– They do deter fraud and facilitate law enforcement– Adjudication changes one attribute in EFT file in the Registry and that indicates

citizenship


14

Vetting and Adjudication – Major Vetting and Adjudication – Major ComponentsComponents

• Vetting is performed in two ways– Biometric: fingerprint matches to AFIS

• MoI or MoD enrollments• Iraqi criminal cards

– Biographic: search for the applicant in other databases by name, civil affairs information, etc.

• Civil Affairs register image• Oil for Food database• Other databases

• Adjudicator will review all available information to determine whether the individual is Iraqi

• The Constitution of Iraq indicates citizenship requirements and the Government of Iraq sets policy on adjudication


15VettingVetting

Iraqi Fusion Center

AFIS – Check Fingerprints Other Databases

Analyst checks for citizenship against available databases and Civil Affairs register electronic document

Compile vetting report


1) Iraqi Fusion Center receives incoming applications for UID as EFT format files.

2) Vetting analyst examines data from:

• AFIS (fingerprints)

• Civil Affairs register images

• Other databases (biographic info)

• Oil for Food

• Criminal Databases

• Others

3) Report for applicant is compiled and sent to New Registry office for adjudication

Applications for UID are sent for vetting and recorded in Registry database

1

2

3


16

Vetting - Assumptions and Vetting - Assumptions and QuestionsQuestions

• DVDs delivered from the Collection site will be processed at the

Iraqi Fusion Center. • What is the process for appealing a rejection? Possibilities:

– Additional documents (e.g. rations card)– References and vouching


17AdjudicationAdjudication

Is this person Iraqi?

Assess citizenship report, update database with approval or rejection

Civil Affairs Registry

Database

1) Designated New Registry office adjudicator receives report from vetting analyst

2) Adjudicator determines whether the enrollee is Iraqi based citizenship report

3) Civil Affairs Registry database is updated.

1

2

3

New Registry Official


18Card IssuanceCard Issuance

• Print station checks Civil Affairs Registry database for approved enrollments

• UID cards are printed• Card applicants are notified that cards are

available• Applicant visits New Registry office to pick up

card• Card issued upon fingerprint authentication of

UID card


19Card Printing and IssuanceCard Printing and Issuance

Card Applicant

Upon positive identification applicant departs New Registry office with UID card

UID smart cards are printed, certificates

applied

New Registry Official

Civil Affairs Registry

Database

1) Print station checks Civil Affairs Registry Database for approved enrollments

2) Print station prints UID cards

3) After a designated time applicants visit New Registry Office to receive card

4) New Registry Official asks the applicant for name, locates UID card for this individual

5) Official inserts the UID card into the spot-checker and asks the applicant for a fingerprint

6) When the spot-checker authenicates the applicant, UID card is issued and customer departs with card in hand

7) Transaction logged in database

1

2

4

5

Card Applicant

6

Card Applicant

7 3


20

Card Issuance - Assumptions Card Issuance - Assumptions and Questionsand Questions

• Reusing proven design currently in production for US base access


21

Implementation TeamImplementation Team

• Two trainers for training New Registry clerks on new Electronic Records System

• Four scanner clerks• Two supervisors• Two couriers• Two vetting analysts• One adjudicator• Two US contractors who

– “Train the Trainers” and train others– Collect statistics, check quality, and re-train as needed– Assess the process and identify improvements in

equipment or workflow– Provide technical support for vetting and adjudication

At New Registry Officeafter training in IZ

At vetting center in IZAssumed: Vetting center co-located with AFIS

En route


22Proof-of-Concept TimelineProof-of-Concept Timeline


23TimelineTimeline

• Proof-of-concept could run concurrently with the beginning of scanning registries

• Full enrollment will require more than a year ID Task Name

2005

Q4

1 Proof of Concept, End-to-End Test

2 Scan all Civil Registers for Vetting

3 Biometric Enrollment and Cards

2006 2007

Q1 Q2 Q3 Q4 Q1 Q2 Q3


24Cost BreakdownCost Breakdown

No. Subsystem Total Cost

1) Scanning $90,000

2a) Collection and Enrollment $190,000

2b) New application - Requests to Update civil data $40,000

3a) Vetting $50,000

3b) Adjudication $1,000

4a) Card Management System $30,000

4b) Card Printing system $37,000

4c) Verification systems $28,700

4d) Smart card stock $8,000

4e) Software Development & Maintenance Support $35,000

5) Integration & test $50,000

6) In-country Installation and Maintenance Support and Security

$50,000

7) Training $40,000

8) Program Management Reserve $100,000

Total $750,000


25Scaling to Entire CountryScaling to Entire Country

• Electronic communication capabilities from all New Registry branch offices

• Move Civil Affairs Registry database to Iraqi Fusion Center

• Optionally convert Civil Affairs register image data into database, allow branch offices to view old ledger data.


--- BACKUPS ------ BACKUPS ---


27Process FlowProcess Flow

• Applicant Selection– Notify selected Applicants to report for enrollment– Applicant is scheduled to report to New Registry Office

• Enrollment At the New Registry Office– Review Applicant’s application and supporting identity documents– Enter demographic data from Applicant’s application and cross check with the Civil Affairs ID Card presented– Civil Affairs ID Card info is checked against local Civil Affairs register electronic documents– Capture fingerprint biometrics and take digital photo– Generate ‘paper receipt’ and indicate that resident will be notified to return when ID credentials have been

validated and smart card credential has been printed• Identity Vetting & Adjudication

– Identity Adjudicators will validate citizenship based on; scanned image of Muktar Book – Adjudicator also checks for citizenship against available databases– Accept or reject that the person enrolling ‘is’ or ‘is not’ a citizen; rejects may appeal using more information– If accepted, release citizen’s record to the Card Issuance Subsystem

• Card Issuance & Registration in Civil Affairs Registry database– UID Smart Cards are printed and certificates applied: and returned to the New Registry Office– Applicant is notified that cards are ready. – Applicant presents name, paper receipt and fingerprint to verify against UID card.– Upon positive identification, applicant’s citizenship status is registered in the Civil Affairs database – Applicant leaves New Registry Office with UID card and is ready to use card in subsequent applications

proof-of-concept implementation plan for unified identification card

Documents

gb datacivil affairs

test office

unified identity smart

citizens id

uid officials

electronic documentcompile

stronger id

person iraqi