Pronto4! User Training

Web Version (July 2011)

Prepared by:Data Centre DepartmentPolytechnic of Namibia

URL/Login Address for Pronto4

Type above URL / Address in your browser

Login to Pronto4

First Time Login Window

You can upload a picture and use it as a wallpaper

Email window

IM/Chat Client users that do utilise this client may close it to create more space for your email window

If you want to utilise the IM/Chat you may always open it by click the button below

Overview of Features

E-mail

Contacts

Calendar

Tasks

Music/Audio Player

Photo/Slideshow Viewere-Disk (files)

Social Media Client (Facebook, Twitter, Flickr)Twitter Client

Instant Messaging / Presence Panel

New E-mail

New Call

New Conference

New SMSMy Settings

Logout

Overview of Features - EmailClick to write new email

Your Inbox, all other folders will appear below the inbox ones you have mail

Search through your email

Reply to all is used to reply to all your recipients in a mail conversation

Forward mail is used to forward mail to recipients

Delete, used to remove mail to your Trash

Mark email as unseen

Move or Copy mail in between your folders

Set Flag or Reset Flag, this allows you to star or unstar messages to allow you to better identify important messages

Click to see unread emails

Click to see starred emails

Click on Print to print the email selected outClick to create a

folder or to subscribe to a folder

Remove folderRename folder and Grant access to users to have access to your folders

Overview of Features New E-mailClick to add CC and BCC Pick contacts

Attach Files

Text format toolbar

Create a URL on highlighted text

Attach and resize Images on the fly

Spellcheck (many languages can be set upby sysadmins)

Enable delivered &Read requests

Search / Replace

Overview of Features - Contacts

• Creating Additional Folders for Contacts and Sharing

• Drag-and-drop to copy between Contacts folders• Sharing

(Next Slide)

Overview of Features – Contacts cont.

To add a contact group click on the + button

One the Name field please type the name of your group

To add contacts to your group click on the address book link above

Type the name of the email or email address to add to contact group and click select

Overview of Features - CalendarView OptionsNew Print

Change Month Change

YearPick Month

View all cal.entries together

Overview of Features - TasksNew Task (enter data on right on window) Task Description

Can be Assignedto others andConfirmationTracked (notificationE-mail is sent)

TaskDetails

Attach files

SaveTask

Show/HideCompletedTasks

ProgressUpdates

Tick to complete

Two TaskFolders In Example

Overview of Features - Music/Audio Player

Quota UsageNew Playlist Upload Download Move/Copy Delete

Overview of Features - Photo Viewer

View OptionsQuota Usage

Slideshow (with Full screen option)

Folders/Directories

Same as Music Player

Overview of Features - e-DiskSame as Music/Photo

Overview of Features - Instant Messaging

Add, Search orCall number

Choose your mode of communication:Mail, Instant Message, Call or start a whiteboard session

Overview of Features - WhiteboardOpen existing whiteboard file from server or local disk

Save current image to file.

Save to local disk or e-Disk

Extendworkspace

Add pagesand movebetween them

Add more participants

Drawing tools

Move object to front/back

Set line width and colour

Overview of Features - User Preferences

See available Options here,i.e. rules,vacation message, Password change,etc.

Overview of Features - User PreferencesType the name of your rule

You can either use From or To depending on how you want to filter

Choose actions e.g. Move folder into BCS Folder

Ones group is selected click on update

Your RULE has been created see BCS

Overview of Features - User Preferences

Click on Enable to enable vacation message for your email account. You will have to logout and login again to activate the function

Fill in the fields on the left and select using the drop down the select the date when your leave will end.

Conclusion

Any questions