PROMOTIONAL SPONSORSHIPOPPORTUNITIES

A S T R O ’ S 5 9 T H A N N U A L M E E T I N G

healing artand science

the

o f r a d i a t i o n o n c o l o g yMEETING DATES: SEPTEMBER 24 - 27, 2017 | EXHIBIT DATES: SEPTEMBER 24 - 26, 2017

SAN DIEGO CONVENTION CENTER | SAN DIEGO

T A R G E T I N G C A N C E R C A R E

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GOLD ($40,000+)* • Two (2) complimentary full conference registrations.• One (1) complimentary 10-foot by 10-foot booth.• Complimentary set of pre-registration labels (for one-

time use).• ASTRO website recognition.• Complimentary set of ASTRO member labels (for one-

time use).• Two invitations to attend the President’s Reception. • On-site signage.• Earned priority points – four points per each $1,000 in

support.

MEETING SPONSORSHIP OPPORTUNITIES*

*Bundling of promotional opportunities may apply.

If you have additional ideas of other potential marketing opportunities not included in this brochure, please contact the Corporate Relations Department to discuss further at 703-839-7344 or corporaterelations@astro.org for more information.

Priority Points are earned on a yearly basis and count toward booth space selection for the Annual Meeting. Please contact The Meeting Department at meetings@astro.org with any questions regarding Priority Points.

Enjoy increased traffic to your booth as registered attendees visit the booth and receive stamps that allow them an opportunity to win prizes. Your company will be listed in meeting materials as a Survivors Circle Passport Participant and your company logo and booth number will be listed on all passports. In addition, it’s for a great cause as ASTRO donates two grants to cancer support organizations in the host state of the Annual Meeting.

BENEFIT FOR ALL SPONSORSHIP LEVELS (GOLD, SILVER, BRONZE, COPPER): Participation in the Survivor Circle Passport Program

GOLD, SILVER, BRONZE AND

COPPER SPONSOR BENEFIT

SILVER ($20,000+)*• One (1) complimentary 10-foot by 10-foot booth.• Complimentary set of pre-registration labels (for one-

time use).• ASTRO website recognition. • Complimentary set of ASTRO member labels (for one-

time use).• Two invitations to attend the President’s Reception. • On-site signage. • Earned priority points – four points per each $1,000 in

support.

BRONZE ($12,500+)*• ASTRO website recognition.• Two invitations to attend the President’s Reception. • On-site signage.• Earned priority points – four points per each $1,000 in

support.

COPPER ($7,500+)• ASTRO website recognition.• On-site signage.• Earned priority points – four points per each $1,000 in

support.

PP

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MEMBERSHIP OPPORTUNITIES

CORPORATE MEMBERSHIP $2,500, $3,500 or $4,500 (dues based on annual sales volume in radiation oncology)

Become an ASTRO Corporate Member and enjoy many tangible benefits in addition to increased visibility, access opportunities and ongoing communication. Some of the many Annual Meeting benefits, Corporate Members receive include:

• Discount on exhibit space: $2 per square foot. Average Savings=$400• One hundred (100) priority points credit toward booth selection for the following year.=$5,000 Value• Twenty percent discount on all ASTRO advertising to include: ASTROnews, ASTROgram

and ASTRO.org.• Exclusive advertising opportunities on ROhub.

AMBASSADORSHIP$65,000

Join the exclusive ranks of ASTRO Corporate Ambassadorship and enjoy year-round VIP privileges. Ambassadors receive tremendous benefits and enhanced visibility for their annual commitment. Some of the Ambassador benefits associated with the ASTRO Annual Meeting include:

• All benefits associated with ASTRO Corporate Membership.• Six hundred (600) priority points toward the following year’s Annual Meeting exhibit

booth selection=$30,000 Value• Pre-selection of Annual Meeting exhibit space prior to other non-Ambassador companies.• Four (4) complimentary full conference registrations and two (2) complimentary 10-foot by 10-foot booths=$11,600 Value• Recognition throughout convention center.

For more information on Corporate Membership or Ambassadorship, contact the Corporate Relations Department at 703-839-7344 or corporaterelations@astro.org.

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SPONSORSHIP OPPORTUNITIES

Become a promotional sponsor and enjoy increased exposure associated with a specific activity, service or function at the Annual Meeting.*

VIRTUAL MEETING $50,000ASTRO preserves the Annual Meeting scientific sessions and all of the meeting’s vital information as a Virtual Meeting. The digitally recorded sessions are audio synchronized to speaker presentations and provide an excellent recap and informational source for attendees and those who could not attend. The Virtual Meeting is available online year-round. Sponsors receive name recognition on the ASTRO website and recognition in all publications where the Virtual Meeting is mentioned.

INDUSTRY-EXPERT THEATEREXHIBIT HALL THEATERS 1 AND 2: $30,000CONVENTION CENTER SESSION ROOM: $25,000

Enhance the educational element of your company’s noteworthy products and services with a presentation in an Industry-Expert Theater. ASTRO has created a venue in the Exhibit Hall and in a session room in the convention center to hold live presentations or activities during special times. The Industry-Expert Theater is a “plug-and-play” operation. You provide the speaker(s), and the speaker(s) bring their presentations on a flash drive. ASTRO provides the venue with seating for up to 150 attendees and a complete AV package including one on-site technician. ASTRO to provide pre-meeting and on-site promotion. Morning, midday and afternoon slots are available. Each slot is an hour long. Three slots are offered daily during each time slot. New this year is a video and audio package capturing each session with links to be provided post meeting. Exhibit Hall Theater Locations Only.

Please note: Food is not included, however, it is available for purchase at all time slots directly from the Convention Center.

ARRO/RESIDENTS’ PROGRAM$20,000The Association of Residents in Radiation Oncology’s (ARRO) Annual Meeting program attracts more than 500 residents/young members each year. The program consists of a daylong seminar, two luncheons and a reception. Sponsors will be allowed a tabletop exhibit outside events, slide recognition during meeting breaks and will be listed on promotional materials and announcements.

NURSES’ LUNCHEON$10,000The Annual Meeting Nurses’ Welcome Luncheon is an important networking event for the nurses who attend the ASTRO Annual Meeting. Approximately 150 nurses on average attend the annual event that is included in their registration fee. The non-CME event includes a nurse speaker and time for interacting with peers. The sponsor receives a table top display during the lunch and an opportunity to address the nurses briefly at the start of the program, as well as, recognition in meeting materials referencing the luncheon.

SCIENTIFIC POSTER SESSION $10,000 Attendees are invited to view displays of more than 1,500 posters in the Poster Hall. Sponsors receive name recognition on signage leading up to and throughout the event.

YEAR-ROUND RECOGNITION!

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PROMOTIONAL OPPORTUNITIES

AISLE SIGNS IN EXHIBIT HALL4 HANGING SIGNS FOR $10,000

• Highly-visible directional signage featured in exhibit halls – Easily visible sign measures 4’ x 8’

SPECS / DEADLINE

• Advertising Area: 48” x 18”• Deadline: July 24, 2017

GREATBRANDING

OPPORTUNITY!

ANNUAL MEETING SCHEDULE-AT-A-GLANCE$20,000

• ASTRO provides attendees with a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule, guide and map. Sponsors will have the opportunity to work with ASTRO for premium ad placement on the guide.

SPECS / DEADLINE

• Unfolded/finished size: 30“x 24”• Folds to 5 “ x 12”• Size: 5” x 12” add ¼” from bottom for bleed• 4 Color• Deadline: August 15, 2017

ASTRO CONNECTINQUIRE FOR PRICING

• ASTRO Connect is the Annual Meeting networking lounge offering charging outlets and a perfect place to meet up with colleagues. Sponsor receives prime visibility at key locations in the lounge.

DEADLINE

• Deadline: July 28, 2017

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ASTROMOBILE$20,000

• The ASTROmobile meeting app enables attendees to search sessions, abstracts and exhibit booths directly from their wireless device. The sponsor’s name will be placed on the app’s homepage, exhibit page and map pages.

SPECS / DEADLINE

• Banner - Format: PNG – preferable but can also use a JPEG• 32” Screen Height – 29” x 17.4”• iPhone size: 320px x 40px• iPhone 6: 2.64” x 3.44” • iPad size: 1024px x 100px - IPad: 9.5” x 5.25”• Android – Samsung Note 4: 3.7” x – 6.5”

• Logo Format: eps• Deadline: July 31, 2017

ASTRO RELAX$25,000

• The most popular booth of the show floor offers complimentary head and neck massages to attendees during show hours.

PENDINGASTRO Relax Concept a7

ASTRO Annual Meeting / San Diego Convention Center / September 24-27, 2017

Copyright © 2016 Global Experience Specialists (GES) All Rights Reserved.

B. Moore 10/28/16

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BADGE WALLET INSERT $15,000

• Be the single sponsor in the official badge wallet. Your display will appear on the badge wallet insert that is provided to each attendee at registration.

SPECS / DEADLINE

• Size: 4” x 5”• The display is on the back side• Deadline: August 15, 2017

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manage growing patient populations. Personalized care,

clinical discoveries, practice quality and performance.

See data in real-time with Elekta’s cloud-based

Knowledge Management solution and you enable

faster, more confident decisions throughout the entire

continuum of care.

Visit elekta.com/healthcareanalytics

YOUR

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(Front)

(Back)

SPECS / DEADLINE• Deadline: July 24, 2017

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CHARGING STATION$10,000 PER UNIT

• Capture the undivided attention of attendees while they power up their mobile devices. The Charging Station gives the main sponsor an opportunity to provide a digital display to a captive audience. Two components included:

1. ePanel: Video or static component available on the screen portion

2. Printed Display: Poster is placed below the charging station SPECS / DEADLINE

Deadlines: August 9, 20171. Charging Station ePanel

• Content can be played in HD format or 768 x 136 format• Finished Size: 1080” x 1920” Pixels, 72 DPI• Bleed: none for LED• Live: none for LED – best to keep at least 1” from edges• Screen is in portrait and most multimedia formats are

acceptable – mp4, mov, flv or swf files

2. Printed poster • Finished size: 31” x 31”, 300 DPI• Bleed: .25”• Live: .25”• Ink: 4/0, Process

INTERACTIVE MAP KIOSK (WAYFINDER)$10,000 PER UNIT

• Main sponsor receives prime logo located on the main plasma screen at all times. Once an attendee touches your display it will show a direct walking path to your booth. Two components included:

1. Printed Display: Poster is placed below the charging station2. Interactive Map (Wayfinder): Static logo available on the

bottom left of the screen

SPECS / DEADLINEDeadlines: July 28, 2017

1. Printed poster • Finished size: 31” x 31”, 300 DPI• Bleed: .25”• Live: .25”• Ink: 4/0, Process

2. Interative Map (Wayfinder)• Display is the size of a logo• Provide logo or display as a high resolution .eps file• File type: .eps

CHARGING STATION/INTERACTIVE MAP KIOSKS

ePanel

Printed Display

Interactive Map (Wayfinder)

Top panel is not included in offering

Printed Display

Top panel is not included in offering

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QUICK FIND DISPLAY ON THE INTERACTIVE MAP$6,000 EACH

• Quick Find links will be displayed on the touchscreen of all interactive Map Kiosks in the Exhibit Hall and offers a one-touch walking path to your booth.

SPECS / DEADLINE• Display is the size of a logo• Provide logo or display as a high resolution .eps file• File type: .eps• Deadline: August 9, 2017

CONVENTION CENTER BANNERSPRICING BASED ON LOCATION (Purchase 2 or more and receive a 20% discount)

• These large colorful banners located in prominent locations throughout the convention center provide unparalleled visibility for your corporate display.

• Deadline: July 24, 2017

1. UPPER LEVEL CIRCULAR SIGNS $10,000 (U202, U212, U213) SPECS

• Dimensions: 70” Circle Diameter• Single or Double-Sided: Single-sided

2. UPPER LEVEL SOUTH HANGING BANNERS $12,000 (U241, U243, U245, U247, U249, U251, U252, U254, U256, U258, U260, U262) SPECS

• Dimensions: 20’ W x 3’ H• Single or Double-Sided: Single-Sided

3. CIRCLE BANNER (U270) $15,000 SPECS

• Dimensions: 274.6” • Single or Double-Sided: Single-sided

4. LOWER LEVEL SOUTH HANGING BANNERS (E105) $15,000 SPECS

• Dimensions: 25’ W x 9’ H• Single or Double-Sided: Single-Sided

Quick Find Display

1

2

3

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5. LOWER LEVEL SOUTH HANGING BANNER $12,000 (E106) SPECS

• Dimensions: 25’ W x 9’ H• Single or Double-Sided: Single-Sided

6. LOWER LEVEL (CES116 AND CES 117) $15,000 SPECS

• Dimensions: 6 panels total that are 2’ W x 15’ L each (75’ total length)

• Single or Double-Sided: Single-Sided

7. LOWER LEVEL (BES108 AND BES 109) $15,000 SPECS

• Dimensions: 6 panels total that are 2’ W x 15’ L each (75’ total length)

• Single or Double-Sided: Single-Sided

8. LOWER LEVEL COLUMN WRAPS $12,000 (G106, F109, F107, E104, C114, C115, A113, A114) SPECS

• Dimensions: 272” W x 156” H • Single or Double-Sided: Single-Sided

9. LOWER LEVEL SOUTH CIRCLE BANNERS $15,000 (GCB1, FCB2, ECB2) SPECS

• Dimensions: 15’ diameter (180” x 180”)• Single or Double-Sided: Double-sided

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5

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(includes both CES116/CES117)

(includes both BES108/BES109) 6

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CONVENTION CENTER DIGITAL BILLBOARD$6,500 PER 10 SECOND SPOT

• Located in a high trafficked and impact area, the digital billboard is a perfect opportunity to promote your product or message in a 10-second spot displayed in high definition. Message can be video or static imagery. Maximum allotment per company is 60 seconds.

• Video available on website: https://vimeo.com/160386330 SPECS / DEADLINE

• Location: TBD• 1 LED Screen, 1296 Pixels wide x 324 Pixels high• 19’7” x 4’9”• Static images should be saved as a jpeg or png files• Video content files should be rendered as:

• Avi file format• 30 fps (frames per second)

• No audio element available• No live video feeds

• Deadline: August 28, 2017

EXHIBITOR DIRECTORY

• A comprehensive exhibitor directory available to attendees at the meeting and available online pre- and post-show.

DISPLAY OPPORTUNITY COST

Inside Front Cover $10,000

Inside Back Cover $10,000

Outside Back Cover $12,000

Tab 1 - Exhibitor Listing by Name $8,000

Tab 2 - Exhibitor Listing by Product $8,000

Tab 3 - Industry Expert Theater $8,000

Full Page $5,000

Half Page $2,500 SPECS / DEADLINE

• One page: 6.25 x 9 inches, with minimum .125 inch for bleed• ½ page: 5.125 x 3.625 inches• Covers: 6.25 x 9 inches with minimum .125 for bleed• Tabs: 6.25 x 9 inches with minimum .125 for bleed• Deadline: August 3, 2017

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BOOST YOUR LINACFOCUS ON SOFTWARE. The development of linear accelerators has historically led to significant improvements in radiation therapy but they are now becoming a commodity. There are many reasons to believe that a stronger focus on software will help clinics achieve greater efficiency and improved patient care.

Did you for example know that by using more intelligent software optimization, you can decrease delivery time with no sacrifice in treatment plan quality without upgrading or replacing your current linacs? That calculation speed is key to the quality of your plans? And that you can, already today, implement adaptive therapy for your patients?

Check out concrete clinical examples of how RayStation is driving innovation in radiation therapy at www.raysearchlabs.com/RayStation/Software and make sure to get a demo at booth #467 at ASTRO.

ADVANCING CANCERTREATMENT

2015 - Final Program - Schedule of Events Tab.indd 44 10/12/2015 5:15:29 PM

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EXHIBITOR LIST (CONT.)

EXHIBITOR LIST (CONT.)

Bionix Radiation Therapy 4535154 enterprise BoulevardToledo, Oh 43612Phone: 1-800-624-6649email: kmclendon@bionix.comwww.bionixrt.com BK Ultrasound 7558 Centennial DrivePeabody, MA 01960Phone: 978-326-1300email: info@bkultrasound.comwww.bkultrasound.com Bogardus Medical Systems Inc. 3613555 n. W. 58th St., Suite 500Oklahoma City, OK 73112Phone: 405-917-0500email: jcarlin@oncochart.comwww.oncochart.comR

Boiron 4076 Campus Boulevardnewtown Square, PA 19073-3267Phone: 610-325-7464www.boironusa.com

Brainlab 10513 Westbrook Corporate Center, Suite 400Westchester, il 60154Phone: 708-409-1343email: anna.bliss@brainlab.comwww.brainlab.comA R

Buck Engineering & Consulting GMBH 689gartenstrasse 11Reutlingen, 72764germanyPhone: 49-7121-930721-0email: k.hallmann@b-e-c.netwww.exacure.com

C4 Imaging LLC 3022160 Bellflower lanenew hope, PA 18938Phone: 609-933-5895email: abright@c4imaging.comwww.c4imaging.com Cancer CarePoint Inc. 33217 executive Park Drive, Suite 520Atlanta, gA 30329Phone: 1-800-998-5859email: jlux@cancercarepoint.comwww.cancercarepoint.comR

Cancer Treatment Centers of America 2152610 Sheridan RoadZion, il 60099Phone: 847-746-4384email: drexa.unverzagt@ctca-hope.comwww.cancercenter.com

AAmbassador

N o w F DA - C l e a r e d

V I S I T U S AT Booth #508For Warnings, Precautions and Risks, see the SpaceOAR Instructions for Use.

INDUSTRY-EXPERT THEATERSpacing Organs at Risk – SpaceOAR® – Is it a game-changer?DATE: Monday, October 19, 12:30PM – 1:30PMLOCATION: Exhibit Hall B, Theater 1Registration on site. Box lunch will be provided.

FACULTYHydrogel spacer use in dose escalated prostate SBRTRobert Timmerman, M.D.

SpaceOAR US study resultsJohn E. Sylvester, M.D.

First experience using hydrogel spacer in prostate proton therapyMarcio Fagundes, M.D.

PANELRodney J. Ellis, M.D.Neil Mariados, M.D.Walter R. Bosch, D.Sc.

An absorbable perirectal spacer that protects the rectum in men undergoing prostate radiotherapy.

ASTRO’S AnnuAl MeeTing is the premier radiation oncology scientific event in the world and draws more than 11,000 attendees each year. During the 2015 Annual Meeting, we will highlight the recent technological advances while emphasizing the importance of the clinical and non-clinical skills needed to provide patients with the full benefit of radiation.

Brainlab 10513 Westbrook Corporate Center, Suite 400Westchester, il 60154Phone: 708-409-1343email: anna.bliss@brainlab.comwww.brainlab.comA R

Brainlab

ASTRO’S AnnuAl MeeTing is the premier radiation oncology scientific event in the world and draws more than 11,000 attendees each year. During the 2015 Annual Meeting, we will highlight the recent technological advances while emphasizing the importance of the clinical and non-clinical skills needed to provide patients with the full benefit of radiation oncology.

Booth Number: 361

Bogardus Medical Systems Inc.

184 CharaCterS

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EXHIBITOR LIST (CONT.)

Iron Medical Systems Inc. 1263104 e. Camelback Rd. #562Phoenix, AZ 85016Phone: 602-343-6440email: mary@ironmedicalsystems.comwww.ironmedicalsystems.com iRT Systems 1067Blumenstr. 1Koblenz, 56070germanyPhone: 49-261-915-4535www.i-rt.de

IsoAid 3087824 Clark Moody Blvd.Port Richey, Fl 34668Phone: 727-207-5973email: jgibson@isoaid.comwww.isoaid.comR

IsoRay Medical Inc. 505350 hills Street, Suite 106Richland, WA 99354Phone: 509-375-1202email: dbabcock@isoray.comwww.isoray.comR

JAMA Network, The 605330 n. Wabash Avenue, Suite 39300Chicago, il 60611Phone: 312-464-4868www.amapublications.org

James L. Davis 33913521 Walsingham Rd.largo, Fl 33774Phone: 727-596-0408email: sales@jld-radcon.comwww.jld-radcon.comR

Klarity Medical Products 13851987 Coffman Roadnewark, Oh 43055Phone: 740-788-8107email: peter@klaritymedical.comwww.klaritymedical.comR

Kobold Medical 1868, 1869PO Box 1994Veradale, WA 99037Phone: 509-703-5090email: info@koboldmedical.comwww.koboldmedical.com/R

KUKA 6891170 howell Mill Road, Suite 300Shelby ParkwayShelby Township, Mi 30318Phone: 1-800-459-6691email: kukainfo@kukarobotics.com Kunshan GuoLi Vacuum Electric Co. Ltd 2171ST 28 xihu RD.Kunshan, Jiangsu 215333ChinaPhone: 8651236872107email: sales@glvac.cnwww.glvac.com Landauer Inc. 4742 Science Roadglenwood, il 60425Phone: 1-877-476-8433email: info@landauermp.comwww.landauermp.comR

LAP of America Laser Applications 1329161 Commerce Rd., Suite 3Boynton Beach, Fl 33426Phone: 561-416-9250email: tava@lap-laser.comwww.lap-laser.com/medical-systems/

EXHIBITOR LIST (CONT.)

R Leoni CIA Cable Systems S.A.S. 6855, avenue Victor hugo, ZAC du Jardin d’entreprisesgellainville, 28000FrancePhone: 0033-237333204email: samuel.pinault@leoni.comwww.leoni-healthcare.com

Liberty Medical Inc. 96922135 Davis Dr. #112Sterling, VA 20164Phone: 1-888-257-2408email: rwittmer@libertymedicalinc.comwww.libertymedicalinc.comR

LifeLine Software Inc. 15362407 Pemberton PlaceAustin, TX 78703Phone: 1-866-592-1343email: sales@lifelinesoftware.comwww.lifelinesoftware.com

R

LinaTech LLC 1291294 Kifer Road, Suite 705Sunnyvale, CA 94086Phone: 408-733-2051email: corynorris@linatech.comwww.linatech.com

Linbeck Group LLC 2443900 essex, Suite 1200houston, TX 77027Phone: 713-621-2350email: cfredrickson@linbeck.comwww.linbeck.com MACROMEDICS BV 1571Kouwe hoek 18Waddinxveen, 2741 PXnetherlandsPhone: 31-018-238-9777email: info@macromedics.comwww.macromedics.com

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LIGHTBOX OPTIONS

TWO SIDED BACKLIT SIGN$12,000

• Enhance your company’s exposure with a premium Backlit Sign to highlight your company’s display.

SPECS / DEADLINE• Size: 35.1875” x 77.125”• Deadline: July 24, 2017

ROUND LIGHTBOX - 4 PANEL$15,000

• Increase your company’s exposure by utilizing all 4 sides of this attractive lightbox.

SPECS / DEADLINE• Size: 86.25” x 23.46875” • Sizing is per panel• Deadline: July 24, 2017

ONLINE CONFERENCE PLANNER

• The Online Conference Planner provides attendees with access to sessions, posters and exhibitor information. Attendees will be able to create their own personal itinerary with customized interactive maps of the sessions and booths that they would like to visit. Registered attendees can also find friends and exchange messages.

LEADERBOARD DISPLAYS$6,500

• Up to three leaderboard displays available for purchase will rotate at all times on the homepage. Displays link to exhibitor profile page and include post-meeting analytic data.

SPECS / DEADLINE

• Size: 947px by 100px, 72dpi• Deadline: April 24, 2017

Two Sided Backlit Sign

Round Lightbox

Leaderboard Display

HOTEL KEY CARD$30,000

• Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.

SPECS / DEADLINE

• Specs and art submission available upon request • Deadline: July 10, 2017

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SHUTTLE BUS DISPLAY$25,000 PER PACKAGE (2 AVAILABLE)

• Your custom artwork will be presented on the official shuttle buses providing continuous service from Saturday through Wednesday. Enjoy maximum exposure to attendees of the Annual Meeting who will be able to see the buses at the convention center and throughout the city.

Each package includes: • Custom 2 foot tall by 39 foot long ribbon on the passenger side of

twelve shuttle buses• Name recognition on hotel lobby signs located in each hotel

providing shuttle service• Name recognition on shuttle flyers distributed to attendees• Name recognition on shuttle boarding signs at the convention

center

Optional Upgrade:• Call for more information 703-839-7344

SPECS / DEADLINE

• Specs and art submission available upon request• Deadline: July 24, 2017

WI-FI$15,000

• Attendees will enjoy free wireless Internet throughout the convention center. Your corporate display will appear on the wireless landing page and any relevant signage.

SPECS / DEADLINE• Deadline: August 23, 2017

AMAZINGEXPOSURE!

Tile Display

TILE DISPLAY$2,000

• Up to six tiles will appear at the bottom of the exhibitor map page. Logos link to exhibitor’s profile page and includes post-meeting analytic data.

SPECS / DEADLINE• Size: 125px X 125px, 72dpi • File format: JPG• Deadline: April 24, 2017

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The ASTRO Hotel Room Door Drop will reach approximately 4,000 attendees in the official hotel block on Sunday, September 24. This is an excellent opportunity to put your message in front of your customers and prospects as they head out from their hotels on the morning the Exhibit Hall opens. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the Hotel Room Door Drop is a great way to bring attention to your company’s presence at the meeting.

DELIVERY DATE

Sunday, September 24, 2017 — Early morning delivery

DEADLINES

August 11, 2017 Application and Contract / Payment / Insert Proof

September 1, 2017 Inserts due to advance warehouse

RATE (PER INSERT)$5,000

QUANTITY4,000

INSERT SPECIFICATIONSMaximum Dimension: 8½” x 11”Maximum Weight: 4 ounces

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Secure this prime opportunity to place your company logo on the outside of the door drop bag. This opportunity includes a complimentary insert to be placed inside the bag.

DEADLINEAugust 11, 2017 – Logo artwork due

RATE$15,000

ADVERTISING SPECIFICATIONS• Logo not to exceed 9” x 6”• A maximum of three colors for

graphics submitted, including black.

HOTEL ROOM DOOR DROP BAG ADVERTISING – EXCLUSIVE OPPORTUNITY

Meeting Dates: September 24-27, 2017 Exhibit Dates: September 24-26, 2017

San Diego Convention Center | San Diego

HOTEL ROOM DOOR DROP OPPORTUNITIES

A S T R O ’ S 5 9 T H A N N U A L M E E T I N G

RESERVE A HOTEL ROOM DOOR DROP OPPORTUNITY1. To reserve your Hotel Room Door Drop

opportunity, submit your Application and Contract for Door Drop, full payment and insert proof by August 11, 2017.

2. All inserts must be submitted to SPARGO Inc. for final approval by ASTRO. A copy of the insert must be approved by ASTRO regardless of prior approval of other promotional opportunities at the meeting. Submit insert proof to Terri Landis at SPARGO Inc. at terri.landis@spargoinc.com.

SPARGO Inc. will notify you of approval. If changes are necessary, the corrected insert must be resubmitted for final approval. Participant is responsible for costs associated with production of insert.

3. All inserts must be shipped to arrive at the advance warehouse by September 1, 2017. SPARGO Inc. will supply an address label to be completed and placed on the outside of each box that is shipped, along with your official carrier’s shipping label.

TERMS AND CONDITIONS1. Full payment is due upon receipt of Application and

Contract for Hotel Room Door Drop.2. No cancellations are accepted.3. No agency commission or cash discounts permitted.4. Inserts are due at the advance warehouse by

September 1, 2017. If inserts are not received by this deadline, they will not be included in the door drops.

5. Quantity is based on projected attendance and room blocks at the time rate card is printed.

6. ASTRO and SPARGO Inc. are not held liable for a hotel’s failure to deliver to rooms within designated hotel blocks. In the event bags are not delivered, they will be available for pick up in registration at the convention center. No discounts or refunds will be given.

7. If participant does not send the quantity specified on the rate card, ASTRO and SPARGO Inc. will not be held liable for bags that are missing that insert.

8. A minimum number of inserts must be reserved for the door drop to be conducted. ASTRO and SPARGO Inc. reserve the right to cancel any delivery in the event the minimum number of inserts is not reserved. In this instance, ASTRO and SPARGO Inc. will refund 100% of monies paid. ASTRO and SPARGO Inc. are not obligated to offer or replace the door drop service with any other advertising vehicle.

TO RESERVE YOUR HOTEL ROOM DOOR DROP OPPORTUNITY OR FOR QUESTIONS CONTACT:

John Barrett (Companies A-L)Michele LaFrance (Companies M-Z)

ASTRO EXPOSITION MANAGEMENTc/o SPARGO Inc.

Email: astroexhibits@spargoinc.comPhone: 1-800-564-4220 / 703-631-6200

11208 Waples Mill Road, Suite 112Fairfax, VA 22030

ASTRO HOTEL ROOM DOOR DROP RULES

1 5A S T R O 2 0 1 7 / 5 9 T H A N N U A L M E E T I N G P R O M O T I O N A L S U P P O R T A N D A D V E R T I S I N G

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INCREASE TRAFFIC TO YOUR BOOTH.Visit www.rtanswers.org/passportprogram

With the Survivor Circle Passport Program, more than 12,000 Annual Meeting attendees will see your company name and those that participate will visit your booth.

Sponsorship of the Annual Meeting includes participation in the Survivor Circle Passport Program benefiting cancer support organizations in the Annual Meeting host state. Your company name, logo and booth number will appear in the Passport. Annual Meeting attendees will have to visit each of the companies listed on the Passport and receive a stamp to be eligible for the prize drawing.

In addition to your Annual Meeting sponsorship benefits participating companies receive:

• Signage in the Annual Meeting Exhibit Hall, including an aisle sticker at your booth.

• Special recognition in the ASTROnews Annual Meeting Special Edition.

• Your company’s name, logo and booth number on Passports resulting in increased attendance at your exhibit booth.

SURVIVOR CIRCLE PASSPORT PROGRAM

Survivor Circle Passport Program

offered separately.

SURVIVOR CIRCLE SPONSORS

BOOTH 3077 BOOTH 4087BOOTH 5051

BOOTH 5101

BOOTH 7090 BOOTH 7101 BOOTH 9003 BOOTH 9051

BOOTH 10001BOOTH 10002 BOOTH 10031

BOOTH 10083

BOOTH 11051 BOOTH 12001BOOTH 12031

BOOTH 12091

T A R G E T I N G C A N C E R C A R E

Complete this passport for a chance to win a fabulous prize!

The Survivor Circle Passport Program raises money for the Survivor Circle Grant recipients featured at the ASTRO Annual Meeting. It’s easy to use your passport –

just stop by the booths listed on this passport and ask for a stamp.

When you have received stamps from all participating exhibitors, turn in your passport at the ASK ASTRO booth in the North Lobby on Level 1.

Drawings will be held daily (Sunday, Monday and Tuesday) at 4:00 p.m.

You do not have to be present at drawing to win but prizes must be picked up at the ASK ASTRO booth in the North Lobby on Level 1 by 4:00 p.m. on October 21.

Full Name

ASTRO Badge Number

Mobile Number

Local Number

Email Address

www.thesamfund.org

2016 GRANT WINNERS

www.bostoncancersupport.org

Complete this passport for a chance to win a fabulous prize!

The Survivor Circle Passport Program raises money for the Survivor Circle Grant recipients featured at the ASTRO Annual Meeting. It’s easy to use your passport –

just stop by the booths listed on this passport and ask for a stamp.

When you have received stamps from all participating exhibitors, turn in your passport at the ASK ASTRO booth in the North Lobby on Level 1.

Drawings will be held daily (Sunday, Monday and Tuesday) at 4:00 p.m.

You do not have to be present at drawing to win but prizes must be picked up at the ASK ASTRO booth in the North Lobby on Level 1 by 4:00 p.m. on October 21.

Full Name

ASTRO Badge Number

Mobile Number

Local Number

Email Address

www.thesamfund.org

2016 GRANT WINNERS

www.bostoncancersupport.org

ASTRO HEADQUARTERS703-502-1550

EXHIBIT SALESSPARGO Inc. Companies A-L John Barrett john.barrett@spargoinc.com 703-654-6490

Companies M-Z Michele LaFrance michele.lafrance@spargoinc.com 703-631-6200

EXHIBIT MANAGEMENTSPARGO INC. Shirley Harris shirley.harris@spargoinc.com 703-631-6200

AFFILIATE EVENT REQUESTS Jovellyn Olivar jovellyn.olivar@astro.org 703-286-1568

KEY CONTACTS

HOUSINGSPARGO INC. Susan Corbett susan.corbett@spargoinc.com 703-654-6922

PROMOTIONAL SPONSORSHIPOPPORTUNITIES Kathy Peters kathy.peters@astro.org 703-839-7342

MEDIA RELATIONS Liz Gardner liz.gardner@astro.org 703-286-1600

OFFICIAL SERVICE CONTRACTORGLOBAL EXPERIENCE SPECIALISTS (GES) Tim Myers tmyers@ges.com 415-286-0614

REGISTRATIONSPARGO INC.ASTRO REGISTRATION CENTER astroregistration@spargoinc.com 1-800-541-6058 or 703-449-6418

T A R G E T I N G C A N C E R C A R E

Corporate Relations Department251 18th St. South8th FloorArlington, VA 22202Phone: 703-839-7344Fax: 703-839-7345corporaterelations@astro.org

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Yes, my company is interested in sponsoring ASTRO. We understand that we are entitled to all benefits associated with the category selected below:

We are interested in the following opportunities:

Don’t miss these great opportunities

for ASTRO’s 2017 Annual Meeting!

PLEASE REMIT FORM TO:

ASTROCorporate Relations Department

251 18th St. South8th Floor

Arlington, VA 22202Phone: 703-839-7344

Fax: 703-839-7345corporaterelations@astro.org

Bronze

($12,500+)

Silver

($20,000+)

Gold

($40,000+)

Ambassador

($65,000+)

Copper

($7,500+)

Total Amount:$

COMPANY NAME

ADDRESS

CITY

STATE ZIP

CONTACT PERSON

TITLE

TELEPHONE FAX

EMAIL

2017 ANNUAL MEETING RESPONSE FORM

Aisle Signs in Exhibit Hall $10,000

Annual Meeting Schedule-At-A-Glance $20,000

ASTRO Connect Inquire for Pricing

ASTROmobile $20,000

ASTRO Relax $25,000

Badge Wallet Insert $15,000

Charging Station/Interactive Map Kiosks

Charging Station $10,000 per unit

Interactive Map Kiosk (Wayfinder) $10,000 per unit

Quick Find Display on the Interactive Map $6,000 each

Convention Center Banners Pricing based on location

Convention Center Digital Billboard $6,500 per 10 second spot

Exhibitor Directory Prices Vary

Hotel Key Card $30,000

Industry-Expert Theater

Exhibit Hall $30,000

Session Room $25,000

Lightbox Options

Two Sided Backlit Sign $12,000

Round Lightbox $15,000

Online Conference Planner

Leaderboard Display $6,500

Tile Display $2,000

Shuttle Bus Messaging $25,000 per package

Survivor Circle Passport Program offered separately $4,000

Wi-fi $15,000

100 Priority Points (up to 500 points or $25,000) $5,000*PP*Available to non-ambassador companies. Call for more details.