project scoping for local agency federal aid projects
TRANSCRIPT
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PROJECT SCOPINGPROJECT SCOPING
FOR LOCAL AGENCY FEDERAL FOR LOCAL AGENCY FEDERAL AID PROJECTSAID PROJECTS
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NEED FOR PROJECT SCOPINGNEED FOR PROJECT SCOPING
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Scoping is the foundation upon Scoping is the foundation upon which your entire project is builtwhich your entire project is built
• Just as you would not consider building a house without a proper foundation, you should not consider developing a project without a proper scope
• Your project is only as good as the foundation upon which you built it
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Scoping verifies and documents the Scoping verifies and documents the purpose and need for your projectpurpose and need for your project
• What is the problem?
• What are the alternatives?
• What are the impacts?
• What are the goals of your project?
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Benefits of Good ScopingBenefits of Good Scoping
• Verifies and fixes the right problem
• Project is correctly programmed
• Project is kept within budget and on schedule
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Proper Scoping Can Save YouProper Scoping Can Save You
• Months of wasted time
• Hundreds of hours of staff time
• Thousands of dollars in PE costs
• Millions of dollars in construction costs
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GETTING STARTEDGETTING STARTED
• Project Research
• Scoping Team
• Scoping Site Visit
• Project Prospectus
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OFFICE RESEARCHOFFICE RESEARCH
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RESEARCHRESEARCH
• Project purpose and need statement – What is the problem we are trying to correct
• Design standards to be used – Does the current alignment meet standards
• Current and future traffic volumes- Build year and design year
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• Accident history, accident rate, analysis of accident “hot spots”
• Existing pavement conditions and preliminary ideas for surfacing treatments
• Bridge inspection reports and recommended actions
• Vicinity maps, Right of Way Maps, and as constructed drawings
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SCOPING TEAMSCOPING TEAM
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MEMBERSMEMBERS
• Project Leader (Local, ODOT/Consultant)
• Engineering - Roadway, Bridge, Traffic
• Right of Way
• Environmental
• Utility Specialist
• Construction Project Management
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Additional MembersAdditional Members
• Geo/Hydro
• Pavements
• Planning
• Surveying
• Rail Safety
• Public Affairs
• Access Management
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SITE VISITSITE VISIT
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SITE VISITSITE VISIT
• Take good notes and document
• Safety concerns and possible solutions
• Pavement conditions and surfacing design alternatives
• Stage construction concerns and alternatives
• Right of Way impacts and needs
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• Access issues
• Utility impacts
• Pedestrian and bicycle needs
• ADA needs, ramps, sidewalks, driveways
• Level of Survey work required
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• Environmental impacts– Wetlands– Hazmat– Threatened and Endangered Species (ESA)– Historic– Archaeological
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PROSPECTUSPROSPECTUS
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PROJECT PROSPECTUSPROJECT PROSPECTUS
• The project prospectus is a tool to convey information about projects to various organization inside and outside of ODOT
• It starts the process of identifying a problem to be solved and presents ideas on how to solve it
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• It also contains information on the Project:– Costs– Funding sources– Funding years– Right of Way impacts– Environmental impacts
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DRAFT PROJECT PROSPECTUS
Cost Estimates (x $1,000) Project Components Right Of Way
State Highway No.: Highway Name:
MPO: City: County:
NHS
Within UGB
State Senate District: State Rep. District: US Congressional District:
Route No.:
From: To: Length (ml):
Road/Street Name:
Work By: State / Consultant / Applicant
Applicant (If Other Than State):
Project Categories
HPMS: FC:
Urban Rural
Environmental Class
Design Category
Work Type Code
Primary STIP Work Type:
Constructed By
Total CE and Construction:
Total Estimate:
Recommended Let Date By Federal Fiscal Year (Quarter-Year):
Files
Hectares
Relocations
Acquisitions
Easements
(#)
(#)
(#)
(#)
(#)
PE Fund:
PE EA:
R/W Fund:
R/W EA:
UR Fund:
UR EA:
CE-CN Fund:
CE-CN EA:
(1,2,3,PCE)
(1-7)
(1-13)
Preliminary Engineering
Construction Engineering
Right Of Way Descriptions
Right Of Way Acquisitions
(S,C,A)
(S,C,A)
(S,C,A)
(S,C,A)
Contract
State Force
City Force
County Force
Other
Yes
Yes
No
No
Region: Area: District:
Jurisdiction:
Section:
Preliminary Engineering
Right of Way
Utility Reimbursement
Roadway
Structures
Signals
Illumination
Temporary Protection
Constr. Contingencies
Constr. Engineering
Grading
Paving
Structures
Signing
Signals
Illumination
Mile Point
Key Number: Part 1 Project Request (Page 1 of 3)
Item Existing Proposed
Travel Lanes
Structures
Signals
Bike Way
Average Daily Traffic
Average Daily Traffic
Throughway
Item Existing Proposed
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Part 1 provides information on:Part 1 provides information on:
• The project location
• Overview of the project
• Problem statement
• Proposed solution
• Cost estimates for PE, CE, Right of Way, and construction
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Part 2 defines:Part 2 defines:
• Who is responsible for completing different categories of the project design
• Base design requirements
• Roadway element widths
• Structure size and cost
• Right of Way information
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Part 3 – Environmental details:Part 3 – Environmental details:
• Details environmental impacts
• Environmental baseline information
• Required permits, reports and clearances
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COST ESTIMATINGCOST ESTIMATING
• PE Costs - Identify all tasks that will be involved in developing project, Engineering, Right of Way, Environmental documentation, Utilities, etc.
• Construction Costs – Identify all project bid items
• Research recent cost trends and assign reasonable prices to all items.
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FEDERAL PROGARAMINGFEDERAL PROGARAMING
• Before federal funds can be programmed for the project:– It must be in the STIP– The prospectus must be completed– The project IGA must be completed
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