project planning or how to launch a pumpkin into orbit
DESCRIPTION
Project Defined “A temporary piece of work with a finite end date undertaken to create a unique product or service.” 3TRANSCRIPT
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Project PlanningOr How to Launch a Pumpkin
into Orbit
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Projects are Everywhere in Scouting
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Project Defined
“A temporary piece of work with a finite end date undertaken to create a unique product or service.”
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Wood Badge &Project Planning
• Patrol Project on weekend 2• Conservation Project Planning tomorrow• Tickets!
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What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
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What to Accomplish
• One Page• Easily understood• Someone not involved
could understand
Project Overview
1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
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What to Accomplish
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• What’s the problem?• What’s the opportunity?• What’s the assignment?• What needs to be
changed?
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Problem or Opportunity:
“To Launch a Pumpkin as Far as Possible”
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What to Accomplish
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• Important to be straightforward
• Goals: General Intention, strategy
• Objectives: Precise measurable way of achieving goal
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Goals:
Goals: Your Turn….
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What to Accomplish
Objectives need to be:Objectives:
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
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SMART
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What to Accomplish
1111
SMART
Specific: Is it specific in targeting an objective?
Measurable: What are the measurable indicators of progress or success? Attainable: Is it attainable by someone on the team?
Relevant: Does it apply to the Goal or Vision?
Time Based: When will the project be completed?
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What to Accomplish
We will build a device for the Pumpkin Chunkin Camporee that will launch a pumpkin 100 feet.
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Is It SMART?
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What to Accomplish
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Measure of Success:
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Project Overview1. Problem or Opportunity2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
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• Goals & Objectives should be measured to help determine success
• MUST choose a measurable criteria
• Hard to measure intangibles: attitude or knowledge
• Avoid qualifying terms like “all” or “Never”
Measures: Your Turn…
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What to AccomplishApproach or Method:
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• How will we tackle this project• Important to consider
assumptions & risks• Often the team thinks this is the
best way to over come roadblocks or constraints
• Need to consider if the usual way will work
If you do what you always did,You’ll get what you always got.
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What to Accomplish
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Approach or Method:
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
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• Approach may be the MOST IMPORTANT DECISION in the early stages– Everything else follows this
• Guidelines– Focus on project goals &
objectives– Challenge previous assumptions– Explore out-of-the-box solutions– Don’t hesitate to invent new
methods
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What to Accomplish
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What to AccomplishAssumptions/Risks:
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• Assumptions widely held beliefs– May be valid – or not
• Risks can undermine project
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What to Accomplish
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Assumptions/Risks:
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• Questions to ask:– What resources are required
to complete this objective?– What risks are associated
with getting these resources in a timely manner?
– What problems or delays are likely to occur?
– What effect will delays have on the schedule?
Assumptions & Risks: Your turn…
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What to Accomplish
• Activity Trap
• Scope Creep
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Two Traps:
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What to Accomplish
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Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
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What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
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How to Do It
Break down each activity into separate activities and then order them
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How to Do It
• Each activity defined start & stop
• May be linked, avoid overlap• Time & Cost should be easy
to define• If it’s hard to complete, break
down again
What & When:
What & When: Your turn…
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What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
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Who’s Going to Do It
• Each person understand their assignments
• Skills match activity• Regular reporting established• Leader needs to be sure everyone
understands the purpose of the project, details of the activity, resources available & duration
Activity Assignments
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What to Accomplish
Who’s Going to Do It
How to Do It
Track ItReport It
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Track It• Let the project begin!• Provide Leadership• Support & Encourage• Things change –
watch critical path
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What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
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Report It
• Celebration
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Report It
• Final Report– Were the objectives
met?– Was the project
completed on time?– How could things run
better next time?
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First Ticket due tomorrow: Sunday, 3/24All Tickets due next weekend: Monday, 4/22
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Thanks! Any Questions?
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Next project….
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Next project….Rocket Building
Professor Werner von Turner
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