project networld - factsheet product

8/4/2019 Project NetWorld - Factsheet Product

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FACT SHEETProduct


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ProjectNetWorld 3

Workspaces 3MyWorld

ProjectWorld

BusinessWorld

Schedule Management 4

Project structuring

Views

Sorting and ltering functions

Resource planning

Target / Actual comparison

Templates

Portfolio Management 5

Overview

Project categorization

Project reports

Document Management 6

Structure and storage

Versioning and archiving

Full-text search

Authorization concept

Notications

Links

Workow

Discussions

Form Management 7

Form designerSearch, lter and sorting functions



Notications

Links

Workow

Discussions

Workow Management 8

Workow designer

Control of work processes



NoticationsCommunication 9

News

Discussion forum

Calendar functions

Notications

Additional Functions 10

User management

Project templates

Reports

Notications

Links

FACT SHEETContent



ProjectNetWorld Workspaces

ProjectNetWorld oers customized tools for planning, mana-

ging and controlling your projects. This project management

solution supports project managers, project portfolio mana-

gers, internal and external project employees as well as

company management.

ProjectNetWorld provides a central and secure work environ-

ment for all project participants independent of the comple-

xity, project duration or number of project employees.

Using the ASP model projects can be started immediately

and without time-consuming implementation. The cost for

leasing ProjectNetWorld are easy to calculate and transpa-

rent. There are also no additional investments required for

hardware and software as well as application operation.

The technical requirements for using ProjectNetWorld are

minimal. The system only requires Internet access and a

current web browser..

ProjectNetWorld was developed to provide a uniform work

environment for all project participants such as company

management, project portfolio managers, project managers,

project employees, external employees and partners.

The system oers three workspaces that guarantee a

targeted information and communication ow, and support

individual user work as well as cooperation within a project

group, department or company.

The workspaces are used to structure how information is

managed and organized. The advantage to the user is that

information is easy to store, manage and nd. This also

guarantees transparency and saves time.

ProjectNetWorld provides each user, independent of their

authorization, access to the three workspaces and their tools.

FACT SHEETProduct

MyWorld is a user's personal

workspace. All user project infor-mation is automatically displayed

here in a clear summary. Other

users do not have access to the

personal workspace.

The core of the system is

ProjectWorld. Projects areplanned, managed, processed and

controlled here. Project informati-

on is managed centrally and provi-

ded automatically in a structured

fashion to project participants

depending on their authorization

level.

When several projects are being

carried out simultaneously, they

can be collected, sorted and

managed in project portfolios.

BusinessWorld is the work-

space used by companies and/ordepartments to display and

manage company-relevant infor-

mation and data.

MyWorld ProjectWorld BusinessWorld



Project structuring Views

The system enables you to organize projects into phases,

transactions (and collected transactions), milestones,

deadlines and delivery items, and allows you to adjust them

easily to company-specic requirements and standards.

The project structure can be displayed in the form of a

structured list, task list or Gantt diagram.

Sorting and filtering functions

Resource planning

Various sorting and ltering functions enables you to custo-

mize the user-specic perspective to dierent project

situations (e.g. late transactions). Colors and icons support

the display of specic criteria (e.g. critical path). Status

reports also provide a current overview of the project status.

A resource-specic work calendar is created when you assign

project members to individual transactions. It displays the

current workload for individual project members. A wizard

supports the allocation of resources and provides a warning

when there is a resource overload.

When project members are assigned a task, they will automa-

tically receive a conrmation via e-mail. All assigned tasks are

clearly displayed in the personal workspace of the projectmember.

A current picture of the degree of completeness and/or

progress of individual tasks is used to provide a status check.


Templates

Deviations from the base schedule are determined via an

archiving function. A target / actual comparison provides a

quick overview of the project status, enables corrective

measures to be taken as quickly as possible and is used to

analyze how the project went when completed.

Project structures can be dened once and approved to be

used as templates for future projects.

FACT SHEETSchedule Management

The requirements of a modern project management system are diverse and include the efficientplanning, management and control of schedules, costs and resources. Recording, editing andevaluating project information in a central system is very beneficial to all project members. Thisprovides real-time information about project progress and project member workload. It also ena-bles a current overview of schedules and milestones, as well as an evaluation of specific projectinformation in the form of management reports.

Project structuring

Views

Sorting and filtering functions

Resource planning


Templates



Overview Project categorization

The project portfolio view oers a customizable and structu-

red display of all projects. In addition, the projects of these

views are assigned dierent project status data and core

information depending on the requirements (e.g. total

project status as well as extent, time and costs, stoplight

functions, etc.) These views fulll the requirements of management and project management according to strate-

gic information that comes from the operational results of

individual projects.

Projects can be assigned to dierent categories within the

project portfolio. For example, projects can be collected and

sorted by project type, strategic signicance, project size,

locations, start and stop times, as well as other freely-

denable criteria.

Project reports

Detailed information in the form of project reports (e.g. monthly reports, etc.) can be displayed in the overview and also saved as a

PDF le. Project reports can be arranged according to individual requirements. Specic requirements for the layout of the project

report such as the corporate design for the company and/or project can also be implemented. Project reports provide project

managers an easy source of information and enable a quick overview of all important project dates especially when several projects

are being carried out simultaneously.

FACT SHEETPortfolio Management

ProjectNetWorld enables the superordinate management of several projects within a companyand supports comprehensive monitoring and control functions for projects and project portfolios.

The significant advantage of project portfolio management is the ability to simplify the coordina-tion of projects.

Document Management

Information in the form of documents is a central source of knowledge for every company. Forthis reason, the management of this information is very important. The goal of a documentmanagement system is to support the management of all documents (from simple documents toprotocols and plans). Prerequisites for optimal management include the structured storage andcentral availability of information. The ability to quickly retrieve information and secure archivingas well as user-friendliness are also part of a good document management system.

Overview

Project categorization

Project reports




Notifications

Documents can be stored in a hierarchical folder structure.

The system enables the storage and management of any le

formats. Basic document information such as author, format,

size, date, version, etc. are recorded automatically. Additional

information such as editing status, descriptions, comments

can also be added by the user.

An automatic document naming system, which can be custo-

mized, simplies he document storage and searches.

Standardized folder structures can be applied for future

projects as a template.

Notications are used to inform users about document

creation and/or modication. These notications are sent

automatically via e-mail either immediately, weekly or once

per month as desired.

Versioning and archivingLinks

The system allows you to manage all document versions –

from creation to archiving.

When a document is being edited by a user, the associated

document is blocked for other users = checked out. Read-

access is still available for the document. However, other

users cannot make any changes to it. When editing is

complete, the document is released in the new version for all

users = checked in. This mechanism controls the editing of

documents by several users.

A consistent description of all accesses and actions for a

document provide a more transparent and secure identica-tion of who, when and which documents have been read

and/or edited.

Links enable you to connect associated information easily

thus providing logical coherence. The linking of information

goes beyond the document management system. For

example, a document can be linked to a schedule or a

meeting agenda. This function makes it easier and faster to

nd associated information.

Full-text search

A full-text search is an essential requirement for searching all

documents for specic content and information quickly and

easily.

Search results can be customized to individual requirements

using numerous search parameters, sorting and display

options. Even hits of numerous les are displayed within a

few seconds. Thus time-consuming searching is reduced

signicantly.


The authorization concept is the rst line of protection for

data and enables users to only access those documents for

which they have an authorization. This concept aects both

documents as well as the folder level, and can be person-

specic as well as role-specic.

FACT SHEETDocument Management



Full-text search


Notifications

Links

Workflow

Discussions

Workflow

Workows can be dened for documents, e.g. newly createddocuments can be automatically forwarded to another

participant for editing or release. This function supports the

creation and editing of documents in the team.

Discussions

This function enables document-related topics to be

discussed directly within a document.



Form designer


The form designer supports the easy creation of electronic

database forms such as specications, project sheets, risk

lists, to-do lists, construction journals, defects list, replies, etc.

The form designer provides text elds, various selection

menus, checkboxes, calculation and currency elds, etc. to

enable the entry of the desired data types. Once a form has

been created, it can be used for as many projects as desired.

It also supports data exchange using MS Excel or MS Access.

The system allows you to manage all form versions – from

creation to archiving.

Archiving creates an automatic log of all access to forms and

form elds such as creation or changes. This makes it

transparent as to who accessed or edited which form or

form eld and when.

Search, filter and sorting functions

Once data has been entered into a form sheet, it can be

added to dierent views and results lists using various

search, lter and sorting functions. You can easily dene

standard lists for analysis purposes. These lists can be saved

as a PDF le for archiving, for example, or printed as needed.


This concept ensures only authorized access to forms. Autho-

rizations can be assigned for the entire form as well as for

individual form elds. The assignment of access rights can be

person-specic as well as role-based.

Notifications

Notications are used to inform users about form creation,

editing or modication. These notications are sent automa-

tically via e-mail either immediately, weekly or once per

month as desired.

Links

Links enable you to connect associated information easily

thus providing logical coherence. This function can be usedto link documents, schedules, transactions, etc. to form lists

of form data sheets, for example. This function makes it much

easier and faster to nd associated information.

Workflow

Workows can be dened for forms, e.g. newly created forms

can be automatically forwarded to another participant for

editing or release. This function supports the creation and

editing of form data sheets in the team.

Discussions

This function in form management enables form-related

topics to be entered and discussed in the system.

FACT SHEETForm Management

Forms are used to enter data either in paper or electronic format. Every project has numerousdata that is only suitable for evaluation after effort-intensive and complicated data entry.

Using a form designer, you can easily create customized database forms in the system withoutany programming knowledge. The entered data is collected in a database and can be filtered,sorted and evaluated using different kinds of criteria.

Form designer

Search, filter and sorting functions



Notifications

Links

Workflow

Discussions



Workflow designer


Workows and individual process steps are dened in the

workow designer. Workows as well as individual steps can

be customized to individual company or project-specic

processes.

Documents and forms controlled by a workow are subject

to the respective version control of the individual tool when

changes are made (see Document Management or Form

Management).

This concept ensures only authorized access to a workow.

The assignment of access rights can be person-specic as

well as role-based.


Workows are used to control and document work processes

automatically. Individual work steps are assigned to persons,

person groups or roles. When a work step is completed, the

next employee in the processing chain is automatically

assigned the next work step. This procedure enables you to

access the status and/or progress of a process at any time

thus enabling the reduction of throughput times.

Notifications

When a user is responsible for a specic work step, he/she

will be notied immediately by the system when action is

required. These notications are sent automatically via

e-mail.


This concept ensures only authorized access to a workow.

The assignment of access rights can be person-specic as

well as role-based.

FACT SHEETWorkflow Management

A workflow is a defined, automatic sub-process or total process. It forwards information such asdocuments, forms or tasks for editing from one user to another according to defined processrules. Workflow management enables you to control the flow of data and documents within acompany. Workflows improve process quality and increase the availability of information withinthe project.

Workflow designer




Notifications



News Calendar functions

The News area displays new information and proposals

regarding a project for all project participants. Each user can

be notied by e-mail when there is a new entry in News.

The project calendar is used to coordinate schedules from a

central location. This schedule comprise events, meetings,

transactions and milestones. When planning a meeting,

open schedules can be checked in advance and agendas

created. Invitations to scheduled items are sent via e-mail toparticipants and can be transferred to MS Outlook. Each

participant can conrm, reject and add additional informati-

on to schedules.

The linking function allows the user to link relevant

documents, forms, transactions, etc. to a scheduled item. This

makes preparation easier for all participants because the

relevant information is bundled with the scheduled event.

Discussion forum

A discussion module provides a structured format for the

exchange of opinions between project participants. The

arrangement of topics into discussion groups simplies the

organization, oers transparency and secures the available

and developed knowledge of the project group. Project-

related problems that occur are recorded and stored in the

system. Users can be notied by e-mail when new entries are

made for specic discussion groups.

You can also directly discuss each document and form

uncoupled from the central discussion forum.

Notifications

Certain news and changes to a project can be of interest to a

user. Because the same information is not required for each

user, notications can be customized for all projects and

system areas. This ensures that important information is

provided immediately and prevents an unnecessary ood of

information. Automatic system notications include invita-

tions to scheduled items and task assignments.

FACT SHEETCommunication

Seamless communication within a project team is an essential factor for success for everyproject. The exchange of knowledge and experiences is also important here as well as the simpleadjustment and coordination of schedules. Communication tools support the distribution of infor-mation and the joint processing of the data. This simplifies the flow of information within theteam, bundles project knowledge and saves time for the coordination of the project team.

News

Discussion forum

Calendar functions

Notifications



User management

The management of participants and their master data, responsibilities and tasks incl. status can be carried out both on the organi-

zational level as well as the project level. This data is recorded automatically by the system when a user registers.

Authorization concepts are very important especially for IT systems. Authorizations serve to ensure proper access to data and

information within a project. These authorization concepts (customized to company-specic requirements) dene the rights for

editing data (view, read, change and delete) as well as access to the individual tools. This prevents unauthorized changes and

improper use of functions.

In general, authorizations are assigned at system level, functional level (e.g. document management system), eld level or object-related level (e.g. a specic document). In addition, you can also distinguish between person-based authorizations and role-based

authorizations.

For person-based authorizations, access rights are assigned directly to a person (e.g. to documents).

For role-based authorizations, rights are bundled based on organizational functions and assigned to the user or user group. When

new users are created in a project, they are assigned one or more roles depending on their function in the project.

When there are changes to responsibilities (e.g. change in employees) or changes to business processes, roles are simply custo-

mized once to the changes. This ensures that the authorization concept always remains consistent and transparent..

Project templatesProject templates simplify the creation of new projects.

Proven projects or sub-projects can continue to be reused for

future projects (best practice). In addition, company-specic

project standards (e.g. project manuals) can also be copied as

a project template without an existing project (template

pool) and used for future projects. Dierent structures

including authorization concepts can be applied. This

includes folder structures, project structures as well as forms,

workows, schedule plans, etc.

Project templates enable you to set up and start projects in

the shortest amount of time. Project standards can be

continually improved and implemented in projects.

ReportsReports are evaluations of project data. They enable you to

summarize project information recorded in the system and

view it in an organized fashion. Reports can be created for

late transactions, due transactions, resource workload, new

project participants, etc. in HTML format or a PDF le.

FACT SHEETAdditional Functions

User management

Project templates

Reports

Notifications

Links

Participant management



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Notifications

Certain news and changes to a project can be of interest to auser. Because the same information is not required for each

user, notications can be customized for all projects and

system areas. This ensures that important information is

provided immediately and prevents an unnecessary ood of

information. Automatic system notications included invita-

tions to scheduled items and task assignments.

Links

Links enable you to connect associated information easilythus providing logical coherence. Information linking spans

all tools. This makes it easier to nd information not stored

centrally and reduces the search eort.

FACT SHEETAdditional Functions