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PROJECT: NAMIBIA EDUCATION AND TRAINING QUALITY

IMPROVEMENT PROJECT

COUNTRY: NAMIBIA

ENVIRONMENTAL AND SOCIAL MANAGEMENT SUMMARY

Date: October 2017

Task Team Team Leader: Joseph Coompson, Chief Agricultural Economist, RDGS.2

Task Manager: Raymond Besong, Sr. Rural Infrastructure Specialist, RDGS.2

Team Members: Kelvin Banda, Social Development Specialist, COMW/RDGS.2

Linet Miriti, Principal Gender Specialist, RDGS.2

Yusef Hatira, Environmental Specialist, RDGS.4

Annah Muja, Social Development Officer, RDGS.4

Pelotshweu Rammidi, Senior Procurement Specialist, RDGS.0

Maurice Wanyama, Senior Financial Mgt Specialist, RDGS.4

Sector Manager: Joseph Coompson, OIC, RDGS.2

Salamata Ilboudo, OIC, AHHD.1

Country Manager: Josephine Ngure, RDGS.0

Sector Director: Oley Lucretia Clara Dibba-Wadda, Director, AHHD

Director General: Josephine Ngure, OIC, RDGS.0

NETQIP – ESMP Summary | 2

ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN (ESMP) SUMMARY

Project Title: Namibia Education and Training Quality Improvement Project

Project Number: P-NA-I00-001 Country: Namibia

Department: RDGS Division: RDGS.2

Project Category: Category 2

1. Introduction

Education has significant benefits to human development along with its benefits to other sectors.

Beyond increased general knowledge; an educated population is better equipped to address issues

affecting the country and the region, such as industrial development and poverty eradication. As

such, education and training are expected to play a critical role in the attainment of the objectives

set out in Namibia’s national development strategies of Vision 2030 and the fifth National

Development Plan (NDP5). The challenges experienced in the Namibian education sector are the

ability to translate these development strategies into realistic and implementable programmes, and

to develop and adopt a set of interventions which raise the quality of educational provision, lead

to the elimination of inequalities, establish affordable and sustainable systems, enhance

institutional and management capacities, and produce knowledge, competent and innovative

graduates.

In order to address the challenges faced by the country’s education sector, the Republic of Namibia

has approached the African Development Bank (AfDB) for financial assistance to help implement

critical projects within the sector. The objective of the education sector financing is to increase

equitable access and enhance the efficiency of the Basic Education and Technical, Vocational

Education and Training (TVET) systems in Namibia. The Project will contribute to the

development of an efficient, effective and sustainable Basic Education and TVET systems in

Namibia that is aligned with the current and future skills needs of the labour market in the country.

The Project specifically aims at increasing access, attaining equity and improving the quality of

TVET and Basic Education in Namibia.

The project is to be implemented over a five-year period beginning January 2018, with a total

project cost of ZAR 1.3 billion. To maximize the benefits to be accrued as a result of the proposed

project in terms of increasing access, attaining equity and improving the quality of Basic Education

and TVET in Namibia, an Environmental and Social Management Plan (ESMP) has been prepared

to identify the environmental and social management and mitigation actions required to address

any potential adverse impacts and to implement the project in accordance with the requirements

of the AfDB and applicable national legislation and regulations of Republic of Namibia. The

ESMP provides an overview of the environmental and social baseline conditions on the direct


impacted areas, summarizes the potential impacts associated with the proposed project and sets

out the management measures required to prevent, minimize or mitigate any potential adverse

environmental and social impacts, and enhance the Project’s beneficial impacts. The ESMP is to

be implemented and monitored by the Ministry of Education, Arts and Culture (MoEAC) and the

Ministry of Higher Education, Training and Innovation (MHETI) as the project’s implementing

entities and will form the basis of site-specific management plans that will be prepared by the

contractors and sub-contractors as part of their construction methodology prior to works

commencing.

2. Brief project description and key components

The Education sector has prioritized infrastructure development as per in NDP5 and its strategic

plan to address and seek strategically to meet the infrastructure needs at the selected schools and

education centres or institutes. In this regard, 13 schools, 1 library and 4 education centres have

been identified as beneficiaries under the envisaged funding by the AfDB. The project will

consist of three main components:

i) Basic Education and TVET Infrastructure Improvement;

ii) Basic Education and TVET System Strengthening; and

iii) Project Management.

Component 1: Education and TVET Infrastructure Development

Subcomponent 1.1: Basic Education Infrastructure Improvement: This subcomponent includes the

rehabilitation and extension of hostels, classrooms, technical workshops and science laboratories

in 2 primary schools, 11 secondary schools, plus the National Library and Archives in 11 regions

of Namibia. The subcomponent equally includes the equipping of the rehabilitated infrastructure

as well as the supply of laboratory equipment for science subjects and the equipment of workshops

and for pre-vocational and technical subjects.

Subcomponent 1.2: TVET Infrastructure Development: This subcomponent includes upgrading,

expanding and construction of Vocational Training Centres (VTCs) as part of the TVET

Transformation and Expansion Strategy aimed at increasing access, improving quality and

relevance of TVET. Specifically, this component will entail improvement of infrastructure at two

(2) existing centres and construction of one (1) new VTC, and one (1) new Small Animal

Academic Teaching Hospital.


Component 2: Education and TVET System Strengthening

Subcomponent 2.1: Basic Education System Improvement. This subcomponent includes the

following activities:

Syllabus review and development processes;

Development, evaluation and procurement of learning and teaching support

materials (textbooks);

In-service training of school principals and teachers.

Subcomponent 2.2: TVET System Improvement: The aim of this subcomponent is to establish an

efficient, effective and sustainable TVET system aligned with the skills needs of the labour market

in all fourteen (14) regions of Namibia. Specific activities under this component will be aimed at

improving the responsiveness and quality of TVET programmes, from “supply-driven” to

“demand-driven” so as to ensure that programmes are aligned to the labour market demands and

creation of linkages between TVET providers and the local industries and communities in their

respective catchment areas. TVET curriculum will be reviewed, harmonised and strengthened

particularly in the fields of science, technology, engineering and information systems. Trainer

skilling and up-skilling will also be specifically targeted.

Component 3: Project Management

The activities to be carried out under this component include the monitoring of the implementation

of the project by the project management team and evaluation thereof; the conduct of the

procurement and financial management aspects of the project and the quarterly and annual

reporting of the project implementation progress. The logistics for the field monitoring of activities

shall be procured under this component.

3. Major environmental and social impacts and climate change risk

The project has been classified as a Category 2 according to the AfDB’s Environmental and Social

Assessment Procedures (ESAP), which means that all known environmental and social risks can

be minimised and managed through implementing preventative measures and sound management

systems.

Positive Impacts

The main positive impacts anticipated from the project are enhanced access to affordable technical

skills; and improvement of quality of life of learners, students and staff alike, due to the provision

of adequate and modern education infrastructure (i.e. classrooms, workshops, accommodation

facilities, sanitation services etc.). The project is expected to provide job opportunities to the local

communities, of which atleast 80% are expected to be unskilled and semi-skilled people, and can

be sourced from the unemployed labour force of the local communities. The local economy of the

project location is expected to benefit from the projects, as the moneys spent in the communities


around the project locations would create substantial flows of revenue within these communities,

thus acting as a catalyst for growth in the local economy. Goods and services procured from local

businesses or enterprises will also increase the project’s contribution to the growth of the local

economy.

Negative Impacts

Clearing of vegetation during earthworks is expected to take place at some project sites and can

make these sites susceptible to soil erosion, especially during rainy seasons. The constant

movement of heavy construction vehicles during construction also tend to compact the lane

surface, which can reduce infiltration capability, and increase surface water runoff. The use of

heavy construction machineries and increased traffic at the project site during the construction can

result in soil compaction, which increases run-off capacity of the soil at the site. Waste material

will be generated during the construction of the proposed development. Waste in the form of rock

cuttings, pipe cuttings, electrical cuttings, oil spills or leakages of petroleum products might occur

during the construction phase. Contamination of soil, groundwater and surface water might occur

through petroleum, chemical, harmful and hazardous substances. Contaminants in the form of oil

leakages, diesel, lubricants and grease from the construction equipment and machinery during the

construction phase may occur. Care must be taken to avoid contamination of soil and groundwater.

Dust and waste materials will be generated during the construction phase. Dust problems are

expected to be site specific and will not pose a nuisance to any neighboring land; however it might

be worse during the winter months when strong winds occur. Earthmoving equipment will be

utilised during the construction phase and noise would be generated. No known heritage artifacts

or areas envisaged to be impacted by the development. Waste in the form of rock cuttings, pipe

cuttings, electrical cuttings, oil spills or leakages of petroleum products might occur during the

construction phase. Safety and security issues could arise from the earthmoving equipment and

tools that will be used on site during the construction activities. This increases the possibility of

injuries. The presence of construction could also encourage criminal activities. Open flames,

smoking or any potential sources of ignition are potential threats to health and safety, especially

in areas where highly flammable materials are stored on the premises.

No resettlement is expected at this stage. The basic education project sites are already operating as

primary, secondary and high schools. The proposed improvements to be conducted are all to take

place within the confines and boundaries of the respective schools. Any expansions to be

conducted are within land earmarked for this purpose. The same applies to the two existing TVET

centres and the new Small Animal Academic Teaching Hospital to be built. The Keetmanshoop

VTC is planned to be within development the existing Keetmanshoop townlands on undeveloped

land (open land) which is earmarked for the development. No encroachment on the neighboring

land or properties will occur and no resettlement of individual(s) or communities is required for

this project. Cumulative impacts associated with the Basic Education and TVET Infrastructure

improvements are expected to include, noise emissions, land disturbance, traffic and possible


accidents involving vehicles frequenting the area. This could collectively impact on the

environmental conditions in the area. Cumulative impacts could occur in both the operational and

the construction phase.

In general, impacts are expected to be low to medium, mostly short lived and site specific.

Mitigation options recommended in the Environmental and Social Management Plan (ESMP) will

guide and ensure that the impacts of the construction work are minimised. The development of the

ESMP has been informed by, and in line with, the AfDB’s Integrated Safeguards System (ISS)

(2013).

Climate Change Risk

The proposed projects are not vulnerable to increased water levels, floods or other extreme events

in their specified areas; however the design will cater for storm water drainage. The construction

and renovation works undertaken under this project are not likely to affect the greenhouse gases

emitted by Namibia, a country where the level of greenhouse gases emission per capita is low. The

facilities to be constructed will be designed to be low energy consumers in cooling and lighting

(e.g. cross ventilation and natural lighting). The use of environmental friendly equipment and

materials will be encouraged throughout the different phases. The project will also inflict a general

positive impact on climate change. The project will encourage the use of renewable resources to

supplement power for these schools and institutions and consequently reduce the use non-

renewable resources. The revised curriculum for TVET courses will incorporate climate change

aspects like energy conservation, the sustainable and energy efficient design of buildings, use of

building materials that has less impact on climate change and water for all TVET courses.

4. Enhancement/mitigation measures and complementary initiatives

Where negative impacts arise, mitigation will include measures enumerated in Tables 1 below. In

terms of enhancement measures proposed under the project, the design of TVET and some of the

schools will be informed by the innovative designs that strive to address environmental, social and

climate issues. The new building are planned to incorporate renewable energy as a source of power.

Two of the project sites lie in the areas with high irradiation in the country, making it very viable

to use solar for power. This could save the institutions cost of power, and at the same time students

of TVETs will have a platform to practice renewable energy innovation, particularly the electrical

courses students. Some projects will be having waste water treatment plants, which will treat water

to acceptable standards for gardening and reuse in flushing of toilets and washing of floors or

holding pens. This could improve water use at the schools, and reduce the water bills significantly,

and the treated water could be used by both the students and the nearby communities with gardens.

The rehabilitation of schools under the basic education must include renewable energy and water

use efficiency mechanisms, in order to reduce costs and ultimately reduce the impact on the

environment by reducing additional pressure on power and water demand.

Table 1: Environmental and Social Impacts Mitigation Plan

Anticipated

Environment

al & Social

Impact

Proposed Mitigation Measures Monitoring and Reporting

Indicators

Implementation Plan

and Institutional

Responsibilities

Cost

Estimates

(US$)

Timing

Pre-construction (Planning/Design) Phase

Compliance

with Legal

Environmental

and Social

Requirements

Conduct an environmental and social management Plan to comply with

the Environmental Management Act (2007) and its regulations of 2012.

Identify and address all environmental and social issues.

No resettlement of people or communities is required for the proposed

development.

Land acquisition issues (if any) will be addressed and documented.

*Develop site-specific ESMP for each

project site.

*Screening and appropriate resettlement

procedure implemented.

EM/ MCS / Other

relevant stakeholders

150,000 Once

Public

Consultation

Initiate participation of Interested and affected parties (I&APs).

Inform I&APs and key stakeholders about the proposed development.

Identify issues and concerns of key stakeholders and I&Aps with regards

to the proposed development.

Develop a communication structure with stakeholder and I&APs.

Promote transparency of the project.

*No of I&APs and stakeholders engaged.

EM/ MCS / Other

relevant stakeholders

30,000 Before

construction

Environmental

Awareness

Training

Ensure that all persons involved in the project are aware of, and are

familiar with the environmental requirements for the project.

Develop and implement environmental emergency preparedness

procedures.

*Record of awareness training.

*Record of attendance register of training.

EM, ECO 60,000 Before

construction/

Ongoing

Health and

Safety Aspects

Ensure that all persons involved in the project are aware of, and are

familiar with the environmental requirements for the project.

Establish personnel protection standards and mandatory safety practices and procedures for the field activities related to Corrective Actions at the

site.

Establish the lines of communication among contractors and

subcontractors involved in work operations for safety and health matters.

Conduct HIV /Aids Awareness Programme on Site for not less than 90%

of workers inclusive of all direct and indirect costs.

Provide and maintain condom dispenser.

Provide and maintain HIVÁIDS awareness posters.

Provide information regarding the voluntary testing of construction workers and counselling, support and care.

*Record of health and safety plan.

EM, ECO, ESO 60,000 Before

construction/

Ongoing


Project Design Ensure new building are planned to incorporate renewable energy as a source of power.

Develop water use efficiency mechanisms, in order to reduce costs and

ultimately reduce the impact on the environment by reducing additional pressure on power and water demand.

*Record of designs.

EM/ appointed

Project Engineers

450,000 Before

construction

Construction Phase

Dust Pollution

and Air

Quality

Ensure measures are in place to minimise dust generated by Upgrading

activities, to the satisfaction of the EM and ECO.

Avoid excavation, handling and transport of materials which may generate dust under high wind conditions.

Locate stockpiles of construction materials in sheltered areas where they

are not exposed to erosive effects of the wind.

Use appropriate dust suppression measures when dust generation is

unavoidable, e.g. dampening with water, particularly during prolonged

periods of dry weather.

Control dust on site roads through wet suppression.

Ensure all vehicle, plant and equipment are in good condition.

Encourage reduction of engine idling.

*Regular visual inspections by EM and

ESO.

*Number of disturbances outside designated area;

*Evidence of disturbances to vegetation

or property outside designated area.

ECO/ESO/Contractor 35,000 Construction

phase

Noise Impact Ensure the use of construction vehicles and equipment that emit reduced

noise levels.

Ensure proper maintenance is conducted on vehicles to ensure the reduction of noise emission.

The construction staff should be equipped with ear protection equipment.

Audio equipment (if any) should not be played at levels considered intrusive by others.

Construction activities will be limited to a period between 07h00 and

19h00.

*Regular visual inspections.

*Evidence of no excessive noise.


phase

Contamination

of

Groundwater

Prevent spillages of any chemicals and petroleum products (i.e. oils, lubricants, petrol and diesel). Use drip trays, linings or concrete floors

when evidence of leaks are observed on vehicles or equipment.

No major servicing and maintenance of vehicles and/or equipment should be conducted at the site.

All fuelling, storage and chemical handling should be conducted on

surfaces provided for this purpose. Drip trays, linings or concrete floors must be used when removing oil from machinery.

Spillage control procedures must be in place according to relevant SANS

standards or better. Waste water collection systems should be connected to these systems.

Should temporary toilet facilities be necessary, adequate containment

systems should be erected at the site for use during the construction phase.

Waste should properly be contained to avoid any leakages and/or

spillages, and should regularly be disposed off at a suitable sewage

*Daily and weekly, records of remediation.

*Visible contaminants from trucks and

equipment;

*Evidence that leaking equipment

decommissioned;

*Evidence of soil and water contamination.


phase


disposal site. Run-off from these toilets due to overflows should be avoided at all cost.

Proper environmental awareness and remedial response training of

operators must be conducted on a regular basis.

Soil and

Surface Water

Contamination

Prevent contamination of soil and surface water through oil leakages,

hydrocarbon fuel, lubricants and grease from the construction vehicles and

equipment during construction phase.

Spillage control procedures must be in place according to relevant SANS

standards or better.

Drip trays and/or plastic sheeting should be used to contain any leaks emanating from the construction plant.

Any spillage of hazardous substances including fuel, oil, paint or cleaning

solvent must be cleaned up immediately and disposed off at a designated disposal facility.

Prevent discharge of any pollutants, such as cements, concrete, lime,

chemicals, and hydrocarbons into nearby water courses.

Prevent illegal washing out of containers in water courses.

Properly secure all temporary / portable toilets (if any) to the ground to

prevent them toppling due to wind or any other cause.

Maintain toilets in a hygienic state and remove waste to a licensed disposal

facility.

Ensure that no spillages occur when the toilets are cleaned or emptied. Prohibit urination on site, other than at designated facilities.

Contain contaminated water from batching operations and allow

sediments to settle before being disposed of as waste water.

Stabilise cleared areas as soon as possible to prevent and control surface

erosion.

Proper environmental awareness and remedial response training of operators must be conducted on a regular basis.

An emergency plan should be in place on how to deal with spillages and

leakages during this phase.

*Daily and weekly, records of

remediation.

*Visible contaminants from trucks and equipment;

*Evidence that leaking equipment

decommissioned;

*Evidence of soil and water

contamination.


phase

Generation of

Waste

Ensure that sufficient weather- and vermin- proof bins / containers are

present on site for the disposal of solid waste. Waste and litter generated

during this phase must be placed in these disposal bins.

The Contractor shall institute a waste control and removal system for the

site.

No disposal of /or burying of waste on site should be conducted.

No waste should be burned on site.

Empty bins regularly as required.

Separate hazardous wastes from general waste, clearly marked, and stored in appropriate containers.

*Evidence of littering,

*Evidence of adequate waste disposal

containers;

*Amount of recyclable material;

*Number of incidents of unauthorised

entry.


phase


Solid and liquid hazardous waste shall be stored in separate containers.

The hazardous waste storage is to be clearly marked to indicate the

presence of hazardous substances, and the protocols associated with

handling of such hazardous wastes shall be known by all relevant staff members.

Where no formal hazardous waste disposal facility exists, any

contaminated soil produced should be contained, transported and disposed of at the nearest approved Hazardous waste site; or a controlled

bioremediation facility should be developed.

Awareness of the hazardous nature of various types of waste should be enforced.

Traffic Install and maintain official traffic signalling (where necessary) on local

roads / intersections surrounding the project location in conjunction with local or national traffic regulations.

Speed limit warning signs must be erected to minimise accidents.

Construction vehicles and machinery must be tagged with reflective signs or tapes to maximise visibility and avoid accidents.

Where feasible, Construction vehicles should not travel to and from the

site during peak times (07h00 to 09h00 and 16h00 to 18h00), to minimise impacts on traffic.

Construction vehicles should not be allowed to obstruct the road, hence

no stopping in the road, wholly or partially, but rather pull off the road or park on the roadside.

*Adequate traffic signage.

*Evidence of traffic congestion.


phase

Fires and

Explosions

Ensure availability of sufficient water for fire fighting purposes.

Ensure that all fire-fighting devices are in good working order and they

are serviced.

All personnel must be trained about responsible fire protection measures

and good housekeeping such as the removal of flammable materials on site.

Regular inspections should be carried out to inspect and test fire fighting

equipment by the contractor.

*Record of fitness and service of fire

fighting equipment.

*Record of awareness training of fire fighting equipment.

*Adequate and appropriate signage in place.

*Fire-fighting equipment in place.


phase

Safety and

Security

Display telephone numbers of emergency services, in the at project location.

Provide suitable emergency and safety signage on site (manufactured of

durable, weatherproof material).

Demarcate and barricade any areas which may pose a safety risk

(including hazardous substances, deep excavations etc). These notices

must be worded in the

Enforce the use of appropriate Personal Protective Equipment (PPE) for

the right task or duties at all times.

Prevent illegal access to the construction sites by implementing appropriate security measures. These security measures must not pose a

threat to surrounding communities.

*Evidence of signage in place.

*Evidence of personnel using

construction machinery or equipment

possessing appropriate PPE.


phase


Should a construction camp be necessary, it should be located in such a way that it does not pose a risk to the public.

Equipment housed on site must be placed in a way that does not encourage

criminal activities.

For safety and security reasons it is recommended that the entire site

(construction site and camp) be fenced-off and security personnel be

employed to safeguard the premises and to avert criminal activates.

Sensitize operators of earthmoving equipment and tools to switch off

engines of vehicles or machinery not being used.

The contractor is advised to ensure that the team is equipped with first aid kits and that they are available on site, at all times.

Proper barricading and/or fencing around the work sites should be erected

to avoid entrance of animals and/or unauthorized persons.

Safety regulatory signs should be placed at strategic locations to ensure

awareness.

Adequate lighting within and around the construction locations should be erected, when visibility becomes an issue.

Nuisance

Impact

Maintain tidiness on site at all times.

Take cognition when parking vehicles and placing equipment.

*Evidence of tidiness and housekeeping. ESO, Contractor 5,000 Construction

phase

Erosion and

Sedimentation

Avoid unnecessary removal of topsoil cover during construction.

Ensure stockpiles are located within the boundary of the site and are

protected from erosion.

Stabilise cleared areas as soon as possible to prevent and control surface erosion.

Limit clearing of vegetation to those areas within the footprint of

construction.

Minimise open areas and reduce the frequency of disturbance.

*Evidence of proper stockpiling and management.

*Evidence of surface erosion.

*Evidence of surface erosion.

*Number of disturbances outside

designated.

ESO, Contractor 20,000 Construction

phase

Ecological Limit clearing of vegetation to those areas within the footprint of

construction, minimise open areas and reduce the frequency of disturbance.

Big trees and protected trees (e.i. Camel thorn (Acacia Erioloba), Marula

trees (Sclerocarya birrea), Mopanie trees) present at the project site

should be conserved and incorporated into the development.

Disturbance of areas outside the designated working zone is not allowed.

*Evidence of conservation.

*Number of disturbances outside designated.

ESO, Contractor 35,000 Construction

phase

Socio-

Economic

Aspects

Construction contractors should be sourced from the local community, or

region at large (where feasible).

Construction workers should be sourced from the local community (where

feasible).

Suppliers of construction materials should be sourced from or region at large (where feasible).

*Evidence of local contractors.

*Evidence of local construction workers.

*Evidence of local suppliers and service

providers.


phase


Locally source services required during the construction process, such as securities, rental of portable toilets, plant hire, etc.

Designate an area outside the construction site for informal traders (if

any), to allow them to trade.

Operation and Maintenance Phase

Dust Pollution

and Air

Quality

Acquire all reasonable measures to minimise dust generated by

operational activities.

Avoid handling and transporting of materials which may generate dust under high wind conditions or when a visible dust plume is present.

Appropriate dust suppression measures should be deployed when dust

generation is unavoidable, e.g. dampening with water (wet suppression.), particularly during prolonged periods of dry weather.

Ensure all vehicle, plant and equipment are in good condition.

Promote the reduction of engine idling at the project site.

*Records of number of dust complaints.

*Visible dust plumes.

*Visible wind erosion.

*Regular visual inspections of air

quality at site.

*Evidence of vehicles idling too long.

NTA / UNAM /

School Management

90,000 Operational

phase

Noise Impact Ensure the use of operational vehicles, equipment and machines that emit

reduced noise levels, compatible with the most recent environmental

standards.

Ensure proper maintenance is conducted on vehicles to ensure the

reduction of noise emission.

Where necessary, workers should be equipped with ear protection equipment.

Daily maintenance activities should be limited to 07H00 - 19H00 (where

feasible).

Utilise stringent vehicle and equipment noise specifications.

Perform appropriate and timeously maintenance of equipment and

vehicles.

*Record of noise complaints.

*Evidence of no excessive noise.

*Records of grievance procedure.

NTA / UNAM /

School Management

5,000 Operational

phase

Contamination

of

Groundwater

Ensure compliance to the maintenance and service plans of project sites’

vehicles and equipments.

All leaks should be properly contained and repaired immediately.

Leaking equipment should be removed from the work area to a designated

containment area, which should be equipped with a waste water collection

system.

Equipment and materials to deal with spill cleanup must be readily

available on site and staff must be trained as to how to use the equipment

and briefed about reporting procedures.

*Records of vehicle maintenance.

*Record visible contaminants from

vehicles and equipment.

NTA / UNAM /

School Management

95,000 Operational

phase

Contamination

of Surface

water

Ensure that stormwater management systems are regularly maintained and tested, and are in good working order.

Ensure compliance to the maintenance and service plans of project sites’

vehicles and equipments.

All leaks should be properly contained and repaired immediately.

*Regular visual inspections of storm water channels.

*Evidence of no leakages or pollution

from stormwater ways.

NTA / UNAM /

School Management

90,000 Operational

phase


Leaking equipment should be removed from the work area to a designated containment area, which should be equipped with a waste water collection

system.

Equipment and materials to deal with spill cleanup must be readily available on site and staff must be trained as to how to use the equipment

and briefed about reporting procedures.

Generation of

Waste

Ensure sufficient weather- and vermin- proof bins / containers are present along campus corridors, at sports grounds, lecture halls, and residences.

MoEAC, NTA and UNAM must ensure the presence of waste skips

around the project locations.

Ensure waste removal from site is done timeously.

Implement measures to manage litter from the project site. (e.g. cover

waste in windy conditions).

Regularly clear windblown litter that gathers along project site or beyond.

Dispose of any hazardous waste generated at an approved hazardous waste

site.

Awareness of the hazardous nature of various types of waste should be

enforced.

*Evidence of waste management.

*Evidence of no litter in and around the

site.

NTA / UNAM /

School Management

60,000 Operational

phase

Traffic Speed limits and road signs as set out by national traffic regulations should

be adhered to in order to minimise accidents.

*Evidence of no congestion or traffic

accidents. NTA / UNAM /

School Management

15,000 Operational

phase

Safety and

Security

Display contact details of emergency services in the area at strategic

locations of the project site.

Demarcate and place signage on any areas which may pose a safety risk (including trenches, excavations etc).

The project personnel are advised to ensure that proper personal protective

gear and first aid kits are available, at all times.

Project personnel should be properly trained in first aid and safety

awareness.

*Evidence of signage in place.

*Evidence of use of appropriate PPE for

specific tasks.

NTA / UNAM /

School Management

30,000 Operational

phase

BWSSIP – ESMP Summary | 14

5. Environmental and social monitoring program

Monitoring includes monitoring implementation of the proposed mitigation measures to assess

their efficiencies and development alternative or supplementary mitigations measures if the

expected results are not reached. Although the two executing agencies – MoEAC and MHETI–

are institutionally experienced to manage the implementation of major education infrastructure

projects, it lacks sufficient technical capacity in environmental and social management aspects.

For this reason, environmental monitoring of the ESMP will be monitored by an independent

Environmental Control Officer (ECO) to be appointed for each organ. During the construction

phase, contractors will be responsible for implementing the mitigation and improvement measures

contained in the ESMP. During the operational phase, direct responsibility for environmental

conformity and the implementation of the mitigation, management and monitoring measures

described in the ESMP report, will continue to be with the management level of the respective

schools and centres/institutes level. These schools and centres will report directly to the EM (i.e.

MoEAC and MHETI). Regular periodic reporting to the Environment Manager will mainly be

responsibility of the Contractors and ECO. The EM will compile half-yearly environmental and

social monitoring reports concerning ESMP implementation and corrective actions required. In

addition the permit conditions of the environmental clearance will be monitored by the relevant

Ministry of Environment and Tourism staff.

The detailed E&S monitoring programme is as follows:

Monitoring

Parameter

Monitoring

Location

Measurement Unit /

Method

Target Level / Standard Monitoring

Frequency

Responsibility

for Monitoring

Dust emissions * Construction

sites, and

* Access roads to

project sites

Visual inspection No complaints from

learners, students and/or

general public

Daily Environmental site

officer/Contractor

Noise pollution Construction site

boundaries

Visual inspection No complaints from

learners, students and/or

general public


officer/Contractor

Soil

contamination

* Construction

sites, and

* Some site

specific areas

around project

sites

Visual inspection No contamination of soil Daily Environmental site

officer/Contractor

Contamination

of surface and

groundwater

Construction sites * Sampling of

groundwater

monitoring

boreholes, and

* Visual inspection

No pollution of surface

and groundwater

* Daily -

Visual

monitoring

* Quarterly -

Monitoring

boreholes

Environmental site

officer/Contractor

Solid &

hazardous waste

* Construction

sites, and

Monitor and

document waste

* No uncontrolled waste at

project sites


officer/Contractor


Monitoring

Parameter

Monitoring

Location

Measurement Unit /

Method

Target Level / Standard Monitoring

Frequency

Responsibility

for Monitoring

* Collection,

storage and

transfer areas at

project sites

management and

disposal thereof.

* No complaints from the

public

* Evidence of tidiness and

housekeeping.

Safety and

Security

* Project sites,

and

* Access roads

* Visual inspection

* Record of

incidence/accidents

No record of

incidence/accidents/theft


officer/Contractor

Disruption of

traffic

* Project sites,

and

* Along access

roads

Visual inspection * No traffic flow

disruptions

* No complaints from the

public

Entire project

duration

Environmental site

officer/Contractor

Soil erosion and

sedimentation

Site specific areas

within project site

Visual inspection * Evidence of no soil

erosion

* No affected vegetation

growth

Entire project

duration

Environmental site

officer/Contractor

Changes in the

fauna and flora

* Project sites and

surroundings; and

* Access roads to

project sites

* Visual inspection

* Changes in

vegetation type

* No disturbance to fauna

and flora

* No invasive/alien species

* No protected species

disrupted

Entire project

duration

Environmental site

officer/Contractor

Grievances Project locations

(i.e. neighbouring

properties/land,

local communities

and authorities)

Receive and register

grievances from the

public

No grievances from the

public

Entire project

duration

Environmental site

officer/Contractor

Socio-economic

upliftment

* Local

communities and

labour force

* Local

contractors,

businesses and

suppliers

* Number of local

population employed

* Number of local

contractors and

suppliers on project

* Local population

employed,

* Local contractors,

suppliers used on project

Entire project

duration

EM, Environmental

site

officer/Contractor

6. Public consultations and disclosure requirements

The Namibian Environmental Management Act (EMA) of 2007 makes public review of

Environmental Assessment Reports mandatory but is silent on document disclosure. The

regulations only speak about the provision of 7 days given interested and affected parties to

comment on submitted applications to MET. The absence of this provision in the Namibian

environmental law will therefore be addressed by applying the AfDB’s requirements for both

consultation and disclosure as stipulated in its Disclosure and Access to Information (DAI) policy

and ISS. In this regard therefore, ESMP summary will be disclosed by the Bank on its website for

30 days to allow public review and comment.


Extensive consultations were conducted as part of preparation of the ESIA process. Meetings with

key stakeholders including project affected communities and relevant parties active in the project

area were conducted. During preparation of the ESIA, consultative public participation meetings

were conducted from 12th to 14th September 2017 at various venues. The meetings were

advertised in national newspapers and notices with relevant information were placed on all sites.

Stakeholders were involved through interviews and consultation forums to give their views and

opinions as stakeholders. Most of the interested and affected parties welcomed the projects, with

a few concerned about local involvement during the construction phase.

Stakeholder engagement is a continuous process, it is expected that engagement with neighboring

communities would continue during the operations phase, especially with those particularly for

noise pollution. For this purpose, grievance management mechanisms for community complaints

will be set up to prevent, mitigate, or resolve tensions and conflicts between companies and local

communities. All interested and affected parties will be eligible to submit a grievance to the

Project if they believe any project practice is having an adverse impact on the community, the

environment, or on their quality of life. They may also submit comments and suggestions to the

project implementation unit through the Environmental Control Officer assigned by the developer.

7. Institutional arrangements and capacity building requirements

The overall responsibility of ensuring that environmental mitigation actions and the overall ESMP

are implemented will rest with the Executing Agencies, which are MoEAC and MHETI. The

Executing Agencies will set-up an Implementation Unit (IU) and each appoint representative(s)

from the respective ministries for the implementation unit. Although the two executing agencies

are institutionally experienced to manage the implementation of major education infrastructure

projects, it lacks sufficient technical capacity in environmental and social management aspects.

For this reason, environmental monitoring of the ESMP will be monitored by an independent

Environmental Control Officer (ECO) to be appointed for each organ.

The institutional arrangements for the implementation of the EMSP are highlighted in the

following Responsibility Matrix table:


Function Name / Mobile Number Responsibility

Environmental

Manager (EM)

Or

(Implementation

Unit)

1. Ministry of Education, Arts and Culture

(MoEAC)

Deputy Permanent Secretary – Finance and

Administration

Mr. Knox Otto Imbuwa

Tel: +264 61 293 3526/7

Overall management of

project and ESMP

implementation.

Oversees site works, liaison

with Contractor, ESO and

ECO.

2. Ministry of Higher Education, training and

Innovation (MHETI).

Deputy Permanent Secretary

Dr. Raimo Naanda

Tel: +264 61 293 3111

............................................................................

a) Namibia

Training Authority (NTA)

Manager: VET Programmes

Mr. Amon Haufiku

Tel: +264 61 207 8519 ...........................................................................................

b) University of Namibia (UNAM)

Strategic and Physical Planning

Mr. Johan de Kock

Tel: +264 61 205 3387

Environmental

Control Officer

(ECO)

1. Ministry of Education, Arts and Culture

(MoEAC)

To be appointed

Implementation of ESMP

and liaison between MoEAC,

Contractor and relevant

stakeholders.

2. Ministry of Higher Education, training and

Innovation.

a) Namibia

Training Authority (NTA)

To be appointed

...........................................................................................

b) University of Namibia (UNAM) To be appointed

Environmental

Site Officer

(ESO)

Will be appointed by contractors. Interaction with ECO,

landowners and labourers.

Must understand the ESMP.

Contractor Will be appointed by EM. Implementation and

compliance with

recommendations and

conditions of the ESMP,

Appoints dedicated person

(ESO) to work with ECO.


In addition the permit conditions of the environmental clearance will be monitored by the relevant

Ministry of Environment and Tourism staff. In general terms the institutional capacity to

effectively manage social and environmental matters is considered appropriate and adequate. With

these various levels of ESMP oversight complimenting each other, institutional capacity to

effectively manage environment and social matters is considered sufficient to ensure project is

implemented accordingly. Regular periodic reporting to the Environment Manager will mainly be

responsibility of the Contractors and ECO. During the operational phase, direct responsibility for

environmental conformity and the implementation of the mitigation, management and monitoring

measures described in the ESMP report, will continue to be with the management level of the

respective schools and centres/institutes level. These schools and centres will report directly to the

EM (i.e. MoEAC and MHETI).

8. Estimated costs

The envisaged cost for the ESMP implementation is U$2,055,000 as depicted below. These costs

are included into the overall project budget.

Project Activity Cost Estimate(US$)

Pre-Construction (Planning/Design) Phase

(Project design, awareness training, ESMP updates etc.) 750,000.00

Construction Phase

(Supervisions, emissions control, ESMP implementation

etc.)

920,000.00

Operation and Maintenance Phase 385,000.00

Decommissioning Phase To be determined at closure

TOTAL 2,055,000.00

9. Implementation schedule and reporting

The project is envisaged to commence in January 2018 and be completed by end of 2023. The

contractor will have an Environmental Site Officer who will report to the Project Manager at the

various individual projects. The latter will then report on a weekly basis to the MoEAC/MHETI

management through the Project Implementation Unit. This will be streamlined in the procurement

documents. The Environmental Control Officer (ECO) will monitor the implementation of the

ESMP of the project on a monthly basis and compile a monthly report that will be submitted to the

EM (who is part of the Project Implementation Unit). The ECO will compile a bi-annual report,

and submit to the EM, who will review and send it to the Bank for review and follow-up. The


AfDB will schedule supervision visits whose composition will include an environmental and social

specialist who will offer additional support on matters of environmental monitoring and reporting.

10. Conclusion

The planned construction and renovation works are slated to engender significant positive impacts

on the health, safety, quality of life and academic performance of the student and staff population.

Nevertheless, the construction, rehabilitation and maintenance of the social infrastructure can

result in direct and indirect environmental and social impacts, including soil, water, air and noise

pollution, waste generation and disposal, community health, safety and security and labour and

working conditions. These impacts are expected to be site-specific and can be minimized by

applying appropriate management and mitigation measures.

The Environmental and Social Management Plan should be used as an on-site tool during all

phases of the proposed development. MoEAC and MHETI –who have overall responsibility for

ESMP implementation–, are to continuously monitor and audit all activities during the

construction and operational activities of the Basic Education and TVET infrastructure

development, to ensure that the ESMP is fully implemented and complied with in accordance with

national regulations and AfDB safeguards requirements. Parties responsible for non-conformances

of the ESMP will be held responsible for any rehabilitation that may need to be undertaken. This

ESMP caters for all upgrade, operational and possible decommissioning phases, but will need to

be reviewed from time to time, especially when revisions are made to the project development

plans. It is recommended that this information be made available to the community on a regular

basis.

11. References and contacts

African Development Bank

Raymond Besong, Senior Rural Infrastructure Engineer, Southern Africa Regional Development

and Business Delivery Office, African Development Bank, Centurion, South Africa;

Email: [email protected]; Tel: +27 12 003 6900 Ext. 8462

Annnnah M. Rutebuka, Social Development Officer, Southern Africa Regional Development and

Business Delivery Office, African Development Bank, Centurion, South Africa;


Yusef Hatira, Environmental Specialist, Southern Africa Regional Development and Business

Delivery Office, African Development Bank, Centurion, South Africa;


mailto:[email protected]




Ministry of Education, Arts and Culture

Knox Otto Imbuwa, Deputy Permanent Secretary, Finance & Administration Department

Email: [email protected]

Tel: +264 61 293 3526/7

Address: Government Office Park, Luther Street

Windhoek, Namibia

Ministry of Higher Education, Training and Innovation

Dr. Raimo Naanda, Deputy Permanent Secretary

Email: [email protected]

Tel: +264 61 293 3115

Address: 3rd Floor, Government Office Park, Luther Street

Windhoek, Namibia

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