project management solution - · pdf filestandards for wbs & estimates change management...
TRANSCRIPT
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Project Management Solution for E&C Industry
Daniel Daniel Daniel Daniel NimmoNimmoNimmoNimmo
Application Sales ConsultingApplication Sales ConsultingApplication Sales ConsultingApplication Sales Consulting
Oracle Corporation, APACOracle Corporation, APACOracle Corporation, APACOracle Corporation, APAC
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Agenda
� Definition of E&C
� State of the Industry
� The Oracle Solution
– E&C and ETO
� Summary
� References
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Agenda
� Definition of E&C
� State of the Industry
� The Oracle Solution
– E&C and ETO
� Summary
� References
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Agenda
� Definition of E&C
� State of the Industry
� The Oracle Solution
– E&C and ETO
� Summary
� References
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Fixed Price ContractingChanging Conditions
High ProjectRisk
High ProjectRisk
Competitive Pricing PressureProject Mgmt Execution
LowMargins
LowMargins
Industry ConsolidationJoint Venture Partnerships
Full ServiceProviders
Full ServiceProviders
Need for CollaborationWeak Project Controls
InformationVisibility
InformationVisibility
Owner /Customer
GeneralContractor
Architecture /Engineering
Firms
ConstructionCompanies
SubcontractorsSuppliers:
Materials, ETO
Labor:Internal & External
Equipment Usage:Own, Rent, Lease
Industry Drivers
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• Growing Operational Complexity & long term Partnerships
• Requirements for Business Partners to Have “Skinin the Game” (e.g. Risk Ownership)
• Industry Consolidation
• Extended Offerings to Include Facilities Management -Design Build Operate (DBO) Model
• Increasing Collaboration and need for critical Information Visibility
Industry Trend
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� Increase Customer Satisfaction
Industry Goals
•On-Time, On-Budget, Within Scope
•Ensure High Quality Delivery
� Increase Margins
•Drive Efficiencies into Bid Process
•Improve Project Controls and Schedule
Mgmt
� Effectively Manage Risks
�Provide Timely, Accurate Information to
Everyone
�Improve Productivity of All Resources
�Budgeting, Forecasting, Workplan Execution
�Change Management
�Project Templates: Lessons Learned, Standards for WBS & Estimates
�Change Management
�Project Execution, Issue & Change Management, Resource Management, Performance Reporting
SOLUTION AREAGOALS
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Walter J. Erb, Bechtel, IT Manager,
CIO Magazine 12/1/2000
“Oracle was instrumental in
keeping track of where cost
overruns were and giving good
indications as to where
reductions could be made. At
anytime you can run a report
[from the Oracle CIS] to see
where we are cost-wise."
Maurice Tayeh, Technip, Group CIO,
EBN Interview, 2001
“When we do engineering work
for projects that are $500M to
$2B, there’s a lot of collaboration
that needs to take place. Oracle
is well integrated. That’s one of
the main drivers to why we chose
the products of Oracle."
What Industry Leaders Say:
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“We chose Oracle E-Business Suite to help improve our overall processes and procedures, streamline reporting and increase datasharing within our organization. We are starting to see return on our investment and have already minimized the time we spend managingour back-end processes. The net result is more time and resources to serve our customers’ needs without cutting into our margins.”
- Mike Azarela, executive vice president and chief financial officer, Suffolk Construction.
What Industry Leaders Say:
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“A flexible, integrated project accounting system is critical to our business because we run so many projects and employees track allhours against projects.”
- Frank Malangone, VP of Info Systems, CDM
“Oracle enables us to get all construction project info to the finance department and project managers, allowing them visibility into timelines and costs to manage the project more effectively.”
- Robert Mawrey, American Tower CIO
What Industry Leaders Say:
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� Increased merge and acquisition after IMF
� Improve business efficiency through Standardization of code structures (WBS,CBS etc.) and document collaboration
� Change area of responsibility from Build to CM (Design-Build-Service)
� Increased focus on reliability/availability of Cost and Financial data and its management
Industry Trend in Korea
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Agenda
� Definition of E&C
� State of the Industry
� The Oracle Solution
– E&C and ETO
� Summary
� References
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WorkResourcesFinances
WorkResourcesFinances
• Progress• Documents
• Issues • Actuals
• Workplans
• Resources• Budget
Bid / PlanningPhase
Project ExecutionProject Control
• Metrics
• KPI’s• Reports
Analysis /Close-out
Project Selection
• Objectives• Scenarios• Portfolios
The Project Lifecycle : Core Process
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
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WorkResourcesFinances
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
• Progress
• Documents
• Issues
• Actuals
• Workplans
• Resources
• Budget
Bid / PlanningPhase
Project ExecutionProject Control
Analysis /Close-out
Project Selection
• Objectives
• Scenarios
• Portfolios
The Project Lifecycle : EnC Core Process
• Metrics
• KPI’s• Reports
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The Project Lifecycle : Bid/Planning Phase
WorkResourcesFinances
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
• Progress
• Documents
• Issues
• Actuals
• Workplans
• Resources
• Budget
Bid / PlanningPhase
Bid / PlanningPhase
Project ExecutionProject Control
• Metrics
• KPI’s
• Reports
Analysis /Close-out
Project Selection
• Objectives
• Scenarios
• Portfolios
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� Leverage historical data (Project
Templates):
– Update Templates from lessons
learned during close-out
– Update standard WBS and schedules
– Include updated resources &
estimates
� Quickly assemble new bid/estimate
– Schedule and rapidly adjust plan
– Roll estimate data into budget for
project execution phase
Historical Bid Historical Bid & Project & Project InformationInformation
RollRoll--up up WorkplanWorkplan
resources to resources to budgetsbudgets
Generate Generate Bid/EstimateBid/Estimate
The Project Lifecycle : Bid/Planning PhaseStreamlined Bid Preparation
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The Project cycle starts and
ends by leveraging historical
data such as lessons learned.
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Project Templates address
standardization of
Work Definition, Progressing &
Reporting
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In an ETO environment, Project
Deliverables drive integration to
Manufacturing through links to
items (sub-assemblies).
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� Leverage historical data (Project
Templates):
– Include existing estimates
– Linked to Manufacturing BOM
– Roll-up resources from BOM*
� Quickly assemble new
bid/estimate
– Schedule and rapidly adjust plan
– Roll estimate data into budget for
project execution phase
Historical Bid & Project Information
Roll-up Workplan
resources to budgets
Generate Bid/Estimate
The Project Lifecycle : Bid/Planning Phase-ETOStreamlined Bid Preparation & BOM Integration
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Bid/Planning Phase-ETO
ITEM/BOM/Routing
WBS
Activity
Resource
R
R
Resource
Plan/Actual
Plan/Actual
Forecast
Budget
Estimation
ResourceSchedule
Activity
SchedulingTool
Resource
Oracle
For Project Scheduling
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Bid/Planning Phase-ETO
Manufacturing BOM and
Routing rolled up to Project
Resources via End Item Linkage
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Resource Detail
Bid/Planning Phase
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Top Down/Bottom up Simulation
Bid/Planning Phase
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Flexible Resource Breakdown
Structure
Bid/Planning Phase
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Bid/Planning Phase
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The Project Lifecycle : Project Execution
WorkResourcesFinances
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
• Progress
• Documents
• Issues
• Actuals
• Workplans
• Resources
• Budget
Bid / PlanningPhase
Project ExecutionProject ExecutionProject Control
• Metrics
• KPI’s
• Reports
Analysis /Close-out
Project Selection
• Objectives
• Scenarios
• Portfolios
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� Support All Operational Structures– Shared workplan and financial
structure
– Partially shared workplan and financial structure
– Mapped workplan and financial structures
– Separate workplan and financial structures
� Rollup of Workplan and Financial Structure
– Rollup Effort (Planned, Remaining Effort) from Workplan to Financial Structure for Budgeting and Forecasting
– Rollup Progress from Workplan to Financial Structure
� Definition and updates of structures in web interface
WorkplanStructure
Tasks
FinancialStructure
Categories
Shared Mapped Separate
The Project Lifecycle : Project ExecutionWorkplan and Financial Structure Support
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Planning & Execution
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Progressing of ETC and %
Complete supports Earned
Value & Forecasting
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Configurable Project
Manager’s Workbench
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• Secure, Role-based Collaboration
• Work in real time with
customers/suppliers
• Collaborate on deliverables,
documents and tasks
� Track Deliverables, Status and
Associated Tasks
• Store files on a secure project
document repository
– Oracle Files Online
– Any system using WebDav protocol
– Foldering, Versioning, and Locking
Executives
Project
Managers
Team
Members
Documents
Deliverables
Tasks
The Project Lifecycle : Project ExecutionCollaboration on Assigned Work
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View and update of
owned tasks
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View and update of
resource-level progress
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Documents stored and
shared via the project
and task structure
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Collaboration via CAD
Viewer
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The Project Lifecycle : Project Control
WorkResourcesFinances
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
• Progress
• Documents
• Issues
• Actuals
• Workplans
• Resources
• Budget
Bid / PlanningPhase
Project ExecutionProject ControlProject Control
• Metrics
• KPI’s
• Reports
Analysis /Close-out
Project Selection
• Objectives
• Scenarios
• Portfolios
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� Forecast (EAC) = Actuals + ETC
� ETC based on:
– Earned value
– Percent complete
– Future budget amounts
– Future resource schedule
– Work quantity
– Workplan
– Remaining effort
– Open commitments
– Change documents
� Compare variances to prior forecasts
� Automatic creation of initial forecast on baseline of approved budget
� Adjust quantity, rates, cost or revenue by percentage across planning elements
Actual & Future Costs
Percent Complete
Changes
Initial Budget
Forecast
The Project Lifecycle : Project ControlStreamlined Forecast
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Comparison of
Forecast & Budget
Versions
Plan type/Version
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Actual Costs vs Budget
vs Forecast
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Actual Costs vs Budget
vs Forecast – by
WBS/Task
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Actual Costs vs Budget
vs Forecast - by
Resource
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Earned Value Analysis
supports trends and
Forecasting
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Project Control
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Change
Request
IssueChange
Order
• Define Issue
• Collaborate
• Resolve
• Does Issue result in Project Change?
• Create Change Request
• Copy Issue
• Define Impact
• Approve
• Create Change Order
• Include Change Requests
• Approve
• Implement Impact
Project Control
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The Project Lifecycle : Analysis & Close-out
WorkResourcesFinances
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
• Progress
• Documents
• Issues
• Actuals
• Workplans
• Resources
• Budget
Bid / PlanningPhase
Project ExecutionProject Control
• Metrics
• KPI’s
• Reports
Analysis /Close-outAnalysis /Close-out
Project Selection
• Objectives
• Scenarios
• Portfolios
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� Visibility across all levels of project
� Multiple reports– Report Financial Info and Earned Value
– Configurability with Graphs and Drilldown
– Analysis by WBS, RBS, Period
– Report Project and Project Functional
Currencies
� Drilldown from Project Intelligence
� Enhanced Project Status Inquiry in
web interface
ResourcesWork
Project
The Project Lifecycle : Analysis/Close-outPerformance Reporting
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Analysis/Close-out
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Agenda
� Definition of E&C
� State of the Industry
� The Oracle Solution
– E&C and ETO
� Summary
� References
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� Increase Customer Satisfaction
Industry Goals
•On-Time, On-Budget, Within Scope
•Ensure High Quality Delivery
� Increase Margins
•Drive Efficiencies into Bid Process
•Improve Project Controls and Schedule
Mgmt
� Effectively Manage Risks
�Provide Timely, Accurate Information to
Everyone
�Improve Productivity of All Resources
�Budgeting, Forecasting, Workplan Execution
�Change Management
�Project Templates: Lessons Learned, Standards for WBS & Estimates
�Change Management
�Project Execution, Issue & Change Management, Resource Management, Performance Reporting
SOLUTION AREAGOALS
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Project Management Through Lifecycle
WorkResourcesFinances
• Updates
• Forecasting
• Changes
• Billings
• Capitalization
• Progress
• Documents
• Issues
• Actuals
• Workplans
• Resources
• Budget
Bid / PlanningPhase
Project ExecutionProject Control
• Metrics
• KPI’s
• Reports
Analysis /Close-out
Project Selection
• Objectives
• Scenarios
• Portfolios
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Agenda
� Definition of E&C
� State of the Industry
� The Oracle Solution
– E&C and ETO
� Summary
� References
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YEARS
2001 20021998 1999 2000 2003
S**
Oracle
2004
Reference
2005
Package Selection Statistics
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Q U E S T I O N SQ U E S T I O N SQ U E S T I O N SQ U E S T I O N SA N S W E R SA N S W E R SA N S W E R SA N S W E R S