Project ManagementProject Management

Bob CarsonBob Carson

Modified by Joe LawModified by Joe Law

September 5, 2006September 5, 2006

OverviewOverview

IntroductionIntroduction Learning outcomesLearning outcomes DefinitionsDefinitions Framework of Project Management Framework of Project Management

StaticsStatics DynamicsDynamics

Learning outcomesLearning outcomes

Learn the process and terms of Learn the process and terms of Project Management (PM)Project Management (PM)

Learn the value of PM – “not busy Learn the value of PM – “not busy work”work”

Understand the need for efficiency Understand the need for efficiency and effectiveness in PMand effectiveness in PM

DefinitionsDefinitions

Project Management vs. Product Project Management vs. Product DevelopmentDevelopment

Product DevelopmentProduct Development – – the activitiesthe activities to create to create a concept, develop prototypes and validate that a concept, develop prototypes and validate that the results meet quality and performance the results meet quality and performance specifications.specifications.

Project ManagementProject Management – – controlling the controlling the activitiesactivities from conception through release of a from conception through release of a product for manufacture. product for manufacture.

Definitions (cont’d)Definitions (cont’d)

Scope – the breadth of activities to deliver a quality Scope – the breadth of activities to deliver a quality product while satisfying the project’s metricsproduct while satisfying the project’s metrics

Metrics – the set of measures to drive total Metrics – the set of measures to drive total customer satisfaction for any product (QPSC)customer satisfaction for any product (QPSC)

QualityQuality – meeting all customer needs (faster than…clearer – meeting all customer needs (faster than…clearer than…hotter, colder, smaller than…sooner than…cheaper than…hotter, colder, smaller than…sooner than…cheaper than…..) all qualitative measuresthan…..) all qualitative measures

Performance – meeting the product specifications (freq Performance – meeting the product specifications (freq spec, pixel spec, size spec, temp spec, etc ) quantitative spec, pixel spec, size spec, temp spec, etc ) quantitative measuresmeasures

Schedule – following the Roadmap (Gantt chart, review Schedule – following the Roadmap (Gantt chart, review plans, interactions, external schedules)plans, interactions, external schedules)

Cost – meeting the targeted costs (target cost, tradeoffs, Cost – meeting the targeted costs (target cost, tradeoffs, process for renegotiation) process for renegotiation)

Framework of Project Framework of Project Management Management

Phases of Product Development (PD)Phases of Product Development (PD) Scope of senior designScope of senior design Project DriversProject Drivers

• Knowing your customersKnowing your customers• Knowing yourselfKnowing yourself• Understanding team roles and dynamicsUnderstanding team roles and dynamics• Limited resourcesLimited resources

Managing projectsManaging projects

Product Development Product Development PhasesPhases

PhasePhase 00

Sell Sell IdeasIdeas

11

PlanPlan22

DevelopDevelop33

ValidatValidatee

44

QualifyQualify55

ProducProducee

GoalGoal Generate Generate many many ideasideas

Develop Develop PlanPlan

Advance Advance idea to idea to productproduct

Proof Proof of of specsspecs

Proof of Proof of build build

Robust Robust procesprocesss

ProcesProcesss

Develop Develop Ideas Ideas into into ProposalProposal

Plan the Plan the work for work for the the TeamTeam

Engineer Engineer FunctionaFunctional Models l Models

Test Test Proto Proto unitsunits

Build & Build & Test Test Pilot Pilot unitsunits

ReleasRelease e ProducProduct to t to SellSell

Main Main ArtifacArtifac

tt

Initial Initial Project Project SummarSummaryy

Gantt Gantt ChartChart

Working Working Modules Modules & & PrototypePrototypess

Solid Solid SystemSystem

ProtoProto

Working Working ProductProduct

Quality Quality ProducProductt

OwnerOwner Project Project ChampioChampionn

Core Core Team Team

Extended or Core Team MemberExtended or Core Team Member

The Statics of Project The Statics of Project ManagementManagement

Set the direction Set the direction Plan the workPlan the work Work the planWork the plan Commit and deliverCommit and deliver Drive using metricsDrive using metrics Learn from experiences Learn from experiences

Set the directionSet the direction

Managers lead the project development efforts Managers lead the project development efforts through a core team whose goal is to:through a core team whose goal is to:

review the project missionreview the project mission identify the stakeholder needsidentify the stakeholder needs outline key issuesoutline key issues limit project scopelimit project scope assemble an extended teamassemble an extended team state expected deliverables with timelinesstate expected deliverables with timelines

Plan the workPlan the work

Managers develop a detailed project Managers develop a detailed project plan and use the plan to break down plan and use the plan to break down the project into several elements: the project into several elements: tasks, owners, due dates, links, tasks, owners, due dates, links, milestones and deliverables. milestones and deliverables.

Plan the workPlan the work

Team links tasks to specific Team links tasks to specific milestones, dates and deliverables milestones, dates and deliverables that meet project goals.that meet project goals.

A plan is much more than simply a A plan is much more than simply a schedule.schedule.

Work the planWork the plan

Professionals meet project goals by Professionals meet project goals by working a plan daily. working a plan daily.

Commit and deliverCommit and deliver

Projects demand strong commitments Projects demand strong commitments from teams and team members to from teams and team members to deliver successful new products. deliver successful new products. Managers champion projects and drive Managers champion projects and drive success as team members commit and success as team members commit and deliver to the project plans and deliver to the project plans and changes. The synergy created by a changes. The synergy created by a committed team is more than the sum committed team is more than the sum of its parts. of its parts.

Drive using metricsDrive using metrics

Four metrics are part of every project plan: Four metrics are part of every project plan: QualityQuality shows a product’s status toward all shows a product’s status toward all

customer expectationscustomer expectations PerformancePerformance shows a product’s status shows a product’s status

toward its specificationstoward its specifications ScheduleSchedule shows a project’s status toward shows a project’s status toward

the plan’s projected timelinesthe plan’s projected timelines CostCost shows a project’s status toward the shows a project’s status toward the

plan’s projected costsplan’s projected costs Managers use metrics to report project Managers use metrics to report project

status. status.

Learn from experiencesLearn from experiences

Experiences throughout a project provide Experiences throughout a project provide lessons for future projects.lessons for future projects.

Industry relies on these experiences to Industry relies on these experiences to continually improve processes and grow continually improve processes and grow people. Team members capture “Lessons people. Team members capture “Lessons Learned” in logs and databases for future Learned” in logs and databases for future use (share the good – shed the bad). use (share the good – shed the bad).

The Dynamics of Project The Dynamics of Project ManagementManagement

Customer needs Customer needs Resource allocations Resource allocations Team roles Team roles Personal commitmentsPersonal commitments Project tradeoffsProject tradeoffs

Project resourcesProject resources

PeoplePeople MachinesMachines $$$$$$ TimeTime SpaceSpace

Who are your customers?Who are your customers?

Industry sponsors Industry sponsors Professors Professors Machinist Machinist Team Team FamilyFamily

What are my commitments?What are my commitments?

TeamTeam Self Self Other classesOther classes Spouse/familySpouse/family ParentsParents JobJob

MachinesMachines

MachiningMachining AssemblyAssembly MeasurementMeasurement CalibrationCalibration TestingTesting Computers and softwareComputers and software

MoneyMoney

RentRent LeaseLease BuyBuy WagesWages ContractsContracts LegalLegal

TimeTime

BrainstormBrainstorm PlanPlan Module development, testing, Module development, testing,

validationvalidation System development, testing, System development, testing,

validationvalidation System qualificationSystem qualification

SpaceSpace

LocationLocation OfficesOffices Build modulesBuild modules Assemble systemsAssemble systems Test modules and systemsTest modules and systems

ToolsTools

Work breakdown StructuresWork breakdown Structures Gantt Charts Gantt Charts BudgetsBudgets MicroSoft ProjectMicroSoft Project