Project Management

Amar Hijazi, Majed Alameel, Mona Almohaid

Lecture #10IT Project

Management

What is Project Management?

Project : A group of milestones or phases, activities or tasks that support an effort to accomplish something

Management : is the process of

Planning, Organizing, Controlling

and Measuring

Project...• A collection of linked activities, carried out in an

organized manner, with a clearly defined START POINT and END POINT to achieve some specific results desired to satisfy the needs of the organization at the current time

A project is a temporary endeavor undertaken to create

• a unique product or service

• It has a definite beginning and an end

• The result of a project is a product or service

Project...

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Project Attributes

• Has a unique purpose.• Is temporary.• Is developed using progressive elaboration.• Requires resources, often from various

areas.• Should have a primary customer or

sponsor.• The project sponsor usually provides the

direction and funding for the project.• Involves uncertainty.

Project management

What is it?

• It is the planning, scheduling, and controlling of project activities to achieve performance, cost, and time objectives

Can we say?

Managing a project means taking control and completing it with the least pain, expense, and casualties

What does Project Management Require?

• Planning: Is the most critical and gets the least amount of our time

• Organizing: Order (Dependent/Prerequisites) to ensure that elements of the project are properly coordinated

• Controlling: Is critical if we are to use our limited resources wisely

• Measuring: To determine if we accomplished the goal or met the target?

Initiating phase

Meeting client and determining overview of the project

Negotiating the basic terms of the contract

Gathering the project team

Planning phase

Begins with project definition

Develop a mission statement for the project

Delegate team roles

The project life cycle

Executing phase

The design, testing and building of the project

Involves complex team activities

Issue: how and when to involve users and clients

Controlling phase

Project roll-out

Live testing and feedback

Change, if necessary

Maintenance and change management

Closing phase

Consequences of not using PM

· DELAY· COST· WASTE OF RESOURCES· QUALITY· DISSATISFACTION· REPUTATION

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Important Project Success Factors

1. Executive support2. User involvement3. Experienced project manager4. Clear business objectives5. Minimized scope6. Reliable estimates

Project Stakeholder

• Doers — those who are active participants in the work of the project.• Funders — those who provide financial and other resources.• Customers — those

who will use theproduct of theproject.

Project Stakeholder (cont’d)

• Dependents — those who need an interim work item from the project.

• Sustainers — those who will support the product of the project in use.• Auditors — those who will verify compliance with applicable

standards.• In-laws — those who are affected by the actions of the other

stakeholders.

Project Management….

Work Smart Not Hard !!!