project indfak in denmark - implementation of oioubl
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Project IndFak in Denmark - implementation of OIOUBL. CENBIIRome, Sep. 2009. Our Vision – and yours. e-business should be just as easy as sending an email Just as open as the internet, Everyone can be part of the electronic business processes - PowerPoint PPT PresentationTRANSCRIPT
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Project IndFak in Denmark
- implementation of OIOUBL
CENBII Rome, Sep. 2009
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Our Vision – and yours
• e-business should be just as easy as sending an email
• Just as open as the internet,
• Everyone can be part of the electronic business processes
• e-business should be able to cross borders as easy as sending an email
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Three string approach
• Legislation
• Infrastructure
• Business-standard push
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The story so far...
• The ambition was to increase e-procurement in Denmark using the public sector as a driver.
• Legislation- February 1st 2005- It became mandatory that all invoices to the public sector
have to be sent electronically
• Infrastructure – for exchanging invoices- VANS since 2005
• Scanning agencies- Digitize paper based invoices (OCR)
• Invoice standard- OASIS Universal Business Language, version 0.7
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Business-Standard Push
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The big picture
IndFak
NS CENTRAL
LOCAL
Vendor
PRIVATE PUBLIC
Goods
Invoice
Order
Payment
Tenders (FM, SKI, local)
Shared service center
Shared financial system
Local institutionsShared procurement system
System content & transactions Private market
ØSC
Institution A
Institution B
Institution C
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The big picture
NS CENTRAL
LOCAL
Vendor
PRIVATE PUBLIC
Goods
Invoice
Order
Payment
Tenders (FM, SKI, local)
Shared service center
Shared financial system
Local institutionsShared procurement system
System content & transactions Private market
ØSC
Institution A
Institution B
Institution C
IndFak
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The IndFak Project
• Procurement of one system to support all eInvoicing and eOrdering
in the Danish government
• Based on Best Practice for eSourcing
• Shared solution, but also legislation, shared tendering and adaption
of sector wide best practice
• Integrated with most commonly used ERP (95%)
• 2011 goals:
- 2/3 procurement with digital ordering
- 2/3 invoice-to-order match
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Objectives
• Digitalize and make effective the end-to-end process from
procurement to invoice and payment.
• Creating a homogeneous basis and harvest the benefits of joint
governmental procurements
• The system to be used by 150+ governmental institutions; In-voice
module is obligatory while the procurement module is optional
• Implementation Q4 2009 – Q3 2010.
• Total cost reductions are estimated at 69.000 mill. kr. ann.
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End-to-end proces
Requi-sition
Requi-sition
Appro-val
Appro-val
Orde-ring
Orde-ring
Deli-very
Deli-very
Invoi-cing
Invoi-cing
Pay-ment
Pay-ment
E-invoicing
Electronic Procurement & Financial System
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Marked
• Type A: Low level - no system, eInvoice only
• Type B: Low level - uses Front End, eInvoice, eOrder, eKatalog
• Type C: Medium level - OIOXML invoice/credit note
• Type D: High Level - Full UBL Implementation
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The benefits of EasyTrade standards
• One single standard for the end-to-end process
• Standardized guidelines for vendors
• Selection of profiles comprised of sets of documents
• Single end-point registration
• Its still not plug and play, but a mayor step towards
harmonization of the Danish e-business marked
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Vendor Buyer
1. Order
1. Order
3. Order Change
1. Order
3. Order Cancellation
2. Order response simpel
2. Order response
4. Order response simpel
2. Order response
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Order Response Simple
• OrderReference.ID
• AcceptedIndicator
• RejectionNote
• IssueDate
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Profile/Document
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OIOUBL - a Danish implementation of UBL
• Sourcing:
• Catalogue
• CatalogueDeletion
• CatalogueItemSpecification
• CataloguePricingUpdate
• CatalogueRequest
• Ordering:• Order• Order Response Simple• Order Response• Order Change• Order Cancellation
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OIOUBL - a Danish implementation of UBL
• Billing:
• Invoice
• Credit Note
• Reminder
• Statement
• Other:
• Application Response
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Questions?