program year 2013 local youth planning update wia …workforceu.com/pdfs/yc_wia_plan.pdfprogram year...

Program Year 2013 Local Youth Planning Update WIA Youth Formula Funds

Form 1 - Cover Sheet/Signature Page

APPLICANT AGENCY - Use the legal name and full address of the fiscal agency with whom the grant will be executed.

Contact Name and Address

Stearns-Benton Employment & Training Council Minnesota WorkForce Center – St. Cloud 1542 Northway Drive St. Cloud, MN 56303 Telephone Number: 320.308.5320

David Green, Program Manager Stearns-Benton Employment & Training Council Minnesota WorkForce Center – St. Cloud 1542 Northway Drive St. Cloud, MN 56303

Telephone Number: 320.308.5712

Director Name: Kathleen R. Zavala Executive Director Telephone Number: 320-308-5702 FAX: 320-308-1718 E-Mail: [email protected]

Contact Name: David Green Program Manager Director Telephone Number: 320-308-5712 FAX: 320-308-1717 E-Mail: [email protected]

MN Tax ID #: 1718001 Federal Employer ID #: 41-1724832 DUNS Number: _____008604746_____________________ I certify that the information contained herein is true and accurate to the best of my knowledge and that I submit this application on behalf of the applicant agency. Signature:

Title:

Executive Director

Date:

20 March 2013

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Checklist of Items to be Submitted With Regular WIA Youth Plan Prior to DEED Approval Form 1: Signed Cover Page ____ Form 2: Completed PY 2013 Budget For Regular WIA Youth ____ Form 3: Completed WIA Youth Performance Measures Chart ____ Form 4: Completed WIA Common Youth Performance Measures Chart ____

List of Youth Council Members ____ List of All CURRENT Youth Service Providers ____ Current Youth Council Mission Statement and Work Plan ____ Current Request For Proposal (RFP) Used to Select Youth Service Providers ____ (if applicable) Best Practices for Serving the Neediest Youth ____ Completed Narrative Checklist ____

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Form 2 – PY 2013 Budget Information Summary: WIA Youth Formula Grant (See page 4 for definitions of cost categories)

Estimated Cumulative Quarterly Expenditures

Cost Category

Carryover From PY12

(Cannot Exceed 20% of

PY12 Amt.)

New Funds Under WIA

Total Funds

Available

4/1/13 to

6/30/13

7/1/13 to

9/30/13

10/1/13 to

12/31/13

1/1/14 to

3/31/14

Administration (Cannot Exceed 10%)

WIA Youth Program Financial Information

In-School Youth Wages/Fringe Benefits

Out-of-School Youth Wages/Fringe Benefits

In-School Youth Direct Services

Out-of-School Youth Direct Services

In-School Youth Support Services

Out-of-School Youth Support Services

In-School Youth Other Services

Out-of-School Youth Other Services

TOTAL:

Pct. Of Funds Expended on Out of School Youth (Minimum 30%; Higher Levels Recommended):

Estimated Number of WIA Youth Served WIA Younger Youth WIA Older Youth In-School Youth Out-of-School Youth Total Est. Served

WSA/Contact: Stearns-Benton Employment & Training Council/Kathleen R. Zavala

E-Mail Address/Phone Number: [email protected] /320.308.5702

Date Submitted (or Modified): 20 March 2013

Grant Number: 3173600

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Definitions of Cost Categories for WIA

Administration – Costs are defined by WIA Final Rules and Regulations (20 CFR, Section §667.220) and are generally associated with the expenditures related to the overall operation of the employment and training system. Youth Participant Wages and Fringe Benefits – Wages and benefits paid directly to youth participants while engaged in program activities. Benefits should typically include (where applicable) workers’ compensation, Medicare and FICA. Direct Services to Youth – Costs associated with providing direct service to youth, EXCLUDING costs of youth participant wages and fringe benefits and support services. Wages and fringe benefits for staff who provide direct services to youth participants should be included in this cost category. Support Services – Items that are necessary for a youth to participate in WIA, such as transportation, clothing, tools, child care, housing/rental assistance, school-related expenses, etc. These expenses may be paid directly to the youth or to a third-party vendor. Other Services – Examples of costs that should be included in this category include stipends provided for participation in program activities, including educational activities.

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FORM 3: WIA Youth Performance Measures

Younger Youth Performance Measures

Local Level of Performance PY 2008

(ACTUAL) PY 2009

(ACTUAL) PY 2010

(ACTUAL) PY 2011

(ACTUAL) PY 2012

(PLANNED) PY 2013

(PLANNED) Younger Youth Skill Attainment Rate

100% 100% 100% 100% 92% 92%

Younger Youth Diploma Rate 100% 100% 100% 100% 66% 66%

Younger Youth Retention Rate 100% 100% 100% 100% 66% 66%

Older Youth Performance Measures

Local Level of Performance PY 2008

(ACTUAL) PY 2009

(ACTUAL) PY 2010

(ACTUAL) PY 2011

(ACTUAL) PY 2012

(PLANNED) PY 2013

(PLANNED) Older Youth Placement Rate

100% 100% 100% 100% 75% 75%

Older Youth Retention Rate

100% 100% 100% 100% 85% 85%

Older Youth Six-Month Wage Gain

$12,658 $8,839 $5,219 $1,718 $4,200 $4,200

Older Youth Credential/Diploma Rate

100% 85.7% 60% 60% 58% 58%

Note: WSAs will have the option to revise planned performance levels for PY 2013 when DOL negotiates statewide performance goals for PY 2013.

Performance Measures

State Level of Performance PY 2011 (PLAN)

PY 2011 (ACTUAL)

PY 2011 Pct. Of Plan

PY 2012 (PLANNED)

Younger Youth Skill Attainment Rate 90% 94.3% 104.8% 92% Younger Youth Diploma Rate 75% 88.8% 118.4% 85% Younger Youth Retention Rate 70% 79.7% 113.9% 78% Older Youth Placement Rate 75% 70.4% 93.9% 71% Older Youth Retention Rate 78% 87.3% 111.9% 85% Older Youth Six-Month Wage Gain $3,800 $4,424 116.4% $4,200 Older Youth Credential/Diploma Rate 55% 54.3% 98.7% 58%

WSA/Contact: Stearns-Benton Employment & Training Council/Kathleen R. Zavala E-Mail Address/Phone Number: [email protected] /320.308.5702

Date Submitted (or Modified): 20 March 2013

Grant Number: 3173600

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FORM 4: WIA Common Youth Performance Measures*

Government Performance Results Act (GPRA) National Performance Goals for Employment and Training Programs (as of February 3, 2012) (per DOLETA at http://www.doleta.gov/performance/goals/gpra.cfm)

Common Youth

Measure

RESULTS TARGETS PY 2010 PY 2011 PY 2012 PY 2013

Placement 59.0% 53.3% 59.7% 59.9% Attainment 59.5% 54.7% 59.6% 59.7% Literacy 41.5% 40.4% 40.8% 40.7%

*NOTE: Form 4 is a planning document meant to be used by WSAs/LWIBs for OMB’s Common Youth Measures. Minnesota is a “legacy measure state” for purposes of incentives, sanctions, and eligibility for receiving National Incentive Funds. Per DOLETA policy, Minnesota is required to report Common Youth Measure outcomes annually.

WSA/Contact: Stearns-Benton Employment & Training Council/Kathleen R. ZavalaE-Mail Address/Phone Number: [email protected] /320.308.5702Date Submitted (or Modified): 20 March 2013 Grant Number: 3173600

OMB Youth Common Measure

PY 2010 (ACTUAL)

PY 2011 (ACTUAL)

PY 2012 (PLANNED)

PY 2013 (PLANNED)

Placement in Employment or Education

100% 100% 59% 59%

Degree or Certificate Attainment

71.4% 75% 50% 59%

Literacy/Numeracy Gains

80% 100% 23% 40%

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Youth Council and Service Provider Information

1. Include a Current Youth Council Membership List (see below for sample format). Add additional boxes as needed. Indicate “Yes” or “No” in the right column if the Youth Council member is a voting member of the LWIB.

William Scarince

Phone Number: 320.253.2699

E-Mail: [email protected] Business (W. F. Scarince, Inc.) Yes

Greg Boelter or Tim Horn


E-Mail: [email protected]

[email protected]

Juvenile Justice/Law Enforcement (Stearns County Community Corrections)

No

Hope Wolfe


E-Mail: [email protected] Youth Representative (Participant) No

Sandy Fabian



Education (St. Cloud Technical & Community College) No

Prudy Reberg



Parent Representative (Former Participant) No

Jayne Greeney-Schill

Phone Number: 320.202.6892 ext. 5549

E-Mail: [email protected] Education (School District #742) No

Roseann Stang



Public Housing (St. Cloud Housing & Redevelopment Authority) No

Dave Norling



Education (Alternative Learning Center-Melrose) No

YOUTH COUNCIL MEMBER NAME

ORGANIZATION/REPRESENTING (examples: business, education, community-

based organizations, youth, parent, etc.)

Full LWIB

Member? Chair: Eric Williams

Phone Number: 320.746-4308


Education (Superintendent of Holdingford Public Schools)

Yes

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Suzie Rice



Youth Servicing Agency (Catholic Charities SAIL/SHY Programs) No

David Green



WorkForce Center Staff (pending confirmation) No

Dan Deavel



Business (Manpower) No

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2. Provide an updated list of all current youth service providers (see below for sample format). The information provided in this chart will be posted on the DEED website. Please be sure that the contact person’s name, phone number and e-mail address are entered correctly. Add additional boxes as needed.

Youth Service Provider/Contact WIA Stearns-Benton Employment & Training Council 1542 Northway Drive St. Cloud MN 56303 David Green, Program Manager 320.308.5712 [email protected] www.workforceu.com

Yes No In-School? [ X ] [ ] Out-of-School? [ X ] [ ]

St. Cloud State University Continuing Studies 355 5th Ave. S., St. Cloud, MN 56301 320-308-4252 Tammy Anhalt-Warner, Assistant Director of Training 320.308.4252 St. Cloud State University [email protected] www.scsutraining.com

Yes No In-School? [ ] [ ] Out-of-School? [ X ] [ ]

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3A. Attach a current Mission Statement and Work Plan for the Youth Council. Youth Council Mission Statement:

The mission of the Youth Council is to lead and bring together community resources to focus on youth becoming capable and satisfied workers.

Youth Council Work Plan April 2013 - March 2014 Youth Council is scheduled to meet bi-monthly; meets more frequently as need is identified. May: Approve Youthbuild Plan Determination of Activities/Responsibilities/Timelines of Work Plan July: On-site visit of SBETC Summer Youth CareerONE Program Participate in DEED Youth Monitoring Visit September: Review DEED Youth Monitoring Visit Recommendations Evaluation of MYP summer programming with recommendations for

2014 Evaluation of Youthbuild summer programming with recommendations

for 2014 Work Plan Activities

November: Work Plan Activities Legislative issues and activities as appropriate/needed January: Work Plan Activities Additional Recommendations for Summer Youth 2014

Review Youth Council membership; identify recruitment needs Input for Local Youth Plan and Youthbuild Plan

March: Work Plan Activities Prospective Youth Council members in attendance Approve 2014 Local Youth Plan – WIA and MYP

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3B. Attach a copy of the most recent Request for Proposal (RFP) issued by the WSA/LWIB/Youth Council to select youth service providers.

See Attachment A.

3C. If the Fiscal Agent/Grant Recipient plans to use Minnesota’s youth procurement

waiver, please describe. (See Chapter 16 of the Youth Administrative Manual for more information.)

As permitted under the Federal Regulations for WIA (Section 20 CFR 664.405(a)

(4) and Section 20 CFR 664.610) and the youth procurement waiver approved for Minnesota by DOL/ETA, Stearns/Benton Employment and Training Council (e.g. the fiscal agent/administrative entity) will directly deliver the following components of the PY2012 WIA Youth Program:

Program Design Framework: including intake, assessment and development of the individual service strategy (ISS)

Summer employment activities

Work experience, support services and follow up services

As stated in 3B, the WSA issued an RFP for leadership and financial training. St. Cloud State University Continuing Studies is the selected vendor. 3D. Describe your WSA’s program design for younger, in-school youth.

[ X ] No change from PY 2012

3E. Describe your program design for older, out-of-school youth. [ X ] No change from PY 2012 3F. Describe the WSA’s process for monitoring youth services under WIA. Attach a copy of the Local Monitoring Guide. SBETC provides youth unit supervision by requesting monthly accomplishments, and

reviewing financial and program reports. Local SBETC policies for accessing/approving training and supportive services are in place and monitored.

Reports on youth activities are made to the Youth Council and Executive Committee of the Stearns-Benton Workforce Council and also to the SBETC Joint Powers Board. Vendors selected by bid for CareerONE training and transportation are closely monitored to ensure all services are received and of quality required.

Worksite Monitoring Guide used with individual Work Experience sites is attached. See Attachment B.

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Youth Program Service Delivery Design

4. Describe the service delivery design for each of the following youth activities:

Outreach and recruitment of participants:

o In-School Youth

o Out-of-School Youth


Eligibility determination:


Assessment strategies:


Development of an individual service strategy or use of the Individualized Education Plan (IEP): An Individual Service Strategy (ISS) is developed with the participant and by the participant. It focuses on individual skill development toward a career pathway or a specific career or employment goal. It includes both short-term and long-term goals. The ISS is updated as skill attainment goals are met. The participant’s file includes information on budget needs which complement the ISS. Referrals to local resources are documented through case noting, which also complements the participant’s ISS. Incentives and rewards are given in instances such as the attainment of a bench mark, good grades, remaining in school, and completing tasks.

Development of Career Pathways: How does WIA-funded training and education meet the skill needs of industries important to the regional economy? How does WIA-funded training incorporate career counseling and wraparound support services and the development of individual career plans? All WIA Youth training funds are committed to build skills needed to grow the regional economy. The local WIB has identified strategic industries upon which to focus regional training efforts. All WIA Youth funds support training to this end. The six industries presently targeted include:

Health Services (Health Care & Social Assistance) Business Services (Administrative Support Services) Engineering & Management Services (Professional, Scientific &

Technical Services) Manufacturing (Including Printing & Publishing) Wholesale Trade Transportation and Material Moving

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Any WIA Youth training funds not committed to training in one of these strategic industries must be approved by SBETC administration. Approval will only be given if the training meets requirement of high-growth/high wage, demand, or career-laddering occupations. Career counseling including assessment and career exploration are at the heart of the individual service strategy (ISS) developed with every WIA Youth participant. The ISS is developed and monitored in conjunction with all other significant parties involved in the life of the youth so as to ensure ISS supports and complements other services in place. Ongoing and intensive wrap around exist for the youth, often coordinating efforts of multiple community partners. This is done with great excellence as a strong spirit of trust has been developed between SBETC youth career planners and partnering agencies, with youth greatly benefitting from the wraparound efforts.

Follow-up services:


5. Update the WSA/LWIB/Youth Council’s strategy to serve youth who have significant barriers to employment, including:

out-of-school youth (including high school dropouts)


youth with language or cultural barriers


youth who have been adjudicated, or children of incarcerated parents


youth with disabilities


Describe WSA/youth service provider linkages with area homeless youth service providers.


youth in foster care (and aging out of foster care)


migrant/seasonal farmworker youth


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Native American youth


teen parents


Attach or describe any new best practices which support services to the neediest

youth and/or addresses Minnesota’s “Achievement Gap.”

Enrolled youth are offered an opportunity to take the ACT®’s National Career Readiness Certificate® (ACT® NCRC®). Based on their career pathway goal and their ACT® NCRC score, they have an additional opportunity to use the online learning modules in KeyTrain. These modules will help them increase their skills in Reading for Information, Locating Information and Applied Math. The youth will also have access to an open computer lab where an ABE Instructor is available to help them as needed with reading and math skills.

6. Describe how the local youth services strategy:

Assures that WIA Youth activities are provided not as a stand alone activity, but as

part of an array of services available in the workforce service area. This response may include reference to MYP, MFIP, local education providers, health and human service providers, Job Corps, community based organizations, foster care, faith-based organizations, juvenile justice programs, Junior Achievement, Youthbuild, Apprenticeship, Minnesota Conservation Corps, Rehabilitation Services, State Services for the Blind, etc.

SBETC develops plans in partnership with education and training, referral organizations and other community-based organizations on behalf of our participants. These include secondary and alternative education, post-secondary education, Department of Human Services, Community Corrections, therapeutic foster care, mental health providers, housing programs, and WorkForce Center partners. SBETC has a number of MOU partners with whom we coordinate and seek to expand partnering activities. Youth Council membership targets key players of youth development service. It is our intent to continue these practices to ensure best services are available for program participants. A coordinated recruitment between county social service agencies, foster placement agencies, community corrections and alternative education programs is in place to identify youth in foster care, court-involved youth, youth with disabilities, migrant youth, out-of-school youth, etc. Career planners meet and communicate with staff from these agencies frequently regarding the recruitment of youth in need of WIA/MYP services. Services are provided to youth through a collaborative effort i.e., wrap meetings, other agency staff invited to youth goal development meetings, and invitations to partnering agency staff to visit youth while they are participating in SBETC activities including our summer programming of CareerONE.

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Fits into the overall vision and strategic direction for workforce development established by the LWIB in its most recent plan.

The mission of Stearns-Benton Workforce is “to provide comprehensive workforce development, helping community members acquire the skill, training, and experience to achieve economic security while meeting the human resource needs of local business and industry.” To this end, the Council identified 3 goals: 1) Grow the economic vitality of our communities by investing in strategic industries and occupations 2) Ensure Minnesota workers have opportunities to improve earning potential by acquiring, advancing and transferring their skills, and 3) Ensure compliance with the requirements of the Workforce Council per federal and state legislation.

All youth service strategies are designed to meet the above goals. In 2002 the Local Workforce Investment Board (LWIB) completed a Community Assessment identifying the six strategic industries our community wishes to grow and setting up the system to implement this vision. This was updated in 2008 with an updated Community Assessment. Additional strategic work was incorporated into the Partners for Strategic Growth Business Plan of 2007. Updated targeted industries were also defined by the

WIB in 2012.

All individual and group programming youth services are strategically planned to align with the community assessment goals as identified in the Local Unified Plan.

Individual youth assessment results are reviewed in conjunction with the LWIB’s identified strategic industries and occupations. The six industries presently targeted

include: Health Services (Health Care & Social Assistance) Business Services (Administrative Support Services) Engineering & Management Services (Professional, Scientific &

Technical Services) Manufacturing (Including Printing & Publishing) Wholesale Trade Transportation and Material Moving Occupations are: Architecture & Engineering Business & Financial Computer & Mathematical Healthcare Practitioners Management

The Youth Council is specifically responsible to meet elements of the Workforce Council’s third goal of conducting oversight of local youth activities and 1-stop system in our local area and to identify eligible providers of youth activities in the event the LWIB chooses to go that route.

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7. Update WSA/LWIB/Youth Council strategies for providing youth and parents with:

Current labor market information regarding high-growth, in-demand occupations within your service area and/or region.

Accessing current labor market information for career planning and teaching youth and parents how to access this independently is a foundation of youth programming.

Data from many sources is used to ensure participants plan employment and career paths using current and projected employer/employment trends including the strategic industries and occupations defined by the WIB for the workforce service area. Included are informative data from Community Assessment, Industry Forums, Job Service, regional Labor Market Analyst, locally and regionally targeted economic and employment trends and agency generated data.

School-to-Work activities provide additional opportunities for parents, students, schools and employers in the community to connect. Additionally, a number of job and career fairs are sponsored by the school districts with partnerships with the WorkForce Center.

Using all occupational information sources, Career Planners work one-on-one with participants to locate and explore information on different career choices based on the participant’s assessment results. Assessment results are reviewed in conjunction with the WIB’s identified strategic industries and occupations and labor market information focusing on high-growth, in-demand, and career laddering occupations. Occupational information is available in many formats including computer internet sites (ISEEK, ONET, and DEED), career videos, and hard copy. The WorkForce Center Resource Room is rich with information including a resource library. Occupational, education and labor market information is also accessible electronically at www.workforceu.com and www.positivelyminnesota.com.

In preparation for postsecondary educational opportunities, Stearns-Benton Workforce Council (SBWC) and SBETC will continue to promote and develop opportunities and partnerships for youth to prepare for the world of work. Career counseling, study skills, tutoring, and dropout prevention strategies will enable program participants to complete their educational goals and prepare for post-secondary training and education. Participants will be assessed to help them identify appropriate institutions and programs that would meet their needs/goals. This assessment may include but is not limited to their skills, abilities, interests and labor market information involving strategic industries/occupations and high-growth, in-demand occupations.

In preparation for unsubsidized employment opportunities, SBWC and SBETC will continue to promote and provide opportunities to develop the pre-employment, work maturity skills and occupational skills training needs of youth to enable them to work productively in unsubsidized employment. Youth work with a Career Planner to identify and resolve barriers to unsubsidized employment ensuring that youth will have an opportunity to succeed. The goal of programming with WorkForce Center

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partners is to ensure youth will know how to access all WorkForce Center services. Job seeking skills, work maturity skills and retention skills are program components which are stressed. Assessment of work readiness skills using the National Career Readiness Certificate® (NCRC®) through ACT® will be implemented. The WIB has identified strategic industries and occupations for the service area. These industries and occupations along with high-growth, in-demand occupations are reviewed with youth through career counseling and career assessment. As appropriate, youth are encouraged to pursue careers within these industries.

Work experience, on-the-job training, and/or internships in high-growth, in-demand occupations (public and private sector), including “green jobs.” In paid and unpaid work experiences, SBETC will continue to provide opportunities for youth to participate in paid and unpaid on-site work experiences. The unpaid work experiences may include job shadowing, internships, business tours and volunteer opportunities. The paid work experiences may include a youth service team model or individual placement. The experiences may be coordinated with the participant’s secondary or post-secondary school. Individual work experience may be in either private or public sector. The placement tends to be in an industry the youth’s career assessment results point to. In occupational skill training, SBETC will continue to provide occupational skills training and support for youth. The training may consist of post-secondary training, on-the-job training and/or customized training or apprenticeship programs. All youth will complete career assessment, as appropriate, and have an individualized training plan developed documenting the appropriateness of and supporting their occupational skills training. Youth are encouraged to consider a targeted industry and high-growth, in demand occupations.

Youth safety training information and/or curriculum.


8. Describe the WSA’s methods for developing a sufficient number of age-appropriate worksites for youth, including steps taken to assure that workplace supervisors receive appropriate orientation and training. When participants are ready for a work experience, SBETC staff contact agencies

regarding the availability of work experience placements at their worksite. If there is availability, the SBETC Career Planner will gather necessary information to develop the

worksite agreement. The SBETC Career Planner meets with the worksite supervisor, substitute supervisor and agency director to provide worksite supervisor training on child labor laws, injury reporting, mandatory federal and state requirements, etc. The Career Planner monitors the work placement regularly.

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9. Describe the role that private sector employers play in developing/providing services for youth. Include information on the type and number of private sector employers providing internships, on-the-job training, tours, mentors, job shadowing opportunities, etc. All youth services are provided in the larger training system of SBETC, Workforce “U”. Workforce ‘U”, with its unique private employer design and leadership, ensures that services developed for youth are led and evaluated by the end user, private employers.

A majority of private employers is a requirement for the Workforce Council. Three of

the committees of the Workforce Council - the Executive Committee, Workforce “U” Committee, and Youth Council - provide opportunities for private employers to provide leadership in development of services.

Youth Council members participate in the Manufacturing Partnership of Central Minnesota (MPCM), bringing insight from private employers to Youth Council planning activities.

Our Workforce Service Area has a very positive relationship and strong presence with the private sector at the Workforce Council level and is involved in many local and regional partnerships with the private sector. This opens opportunities for the expansion of worksite learning opportunities for youth.

In the WIA Youth program, individualized and targeted private sector worksite learning opportunities are developed in context with career goals. When appropriate, youth who are interviewing with a prospective employer, are given brochures about OJT (On- the - Job Training) to submit at an interview. The Career Planner will then follow up with an interested employer. The Career Planner will also call business agents from local unions when appropriate to refer a youth for consideration in an apprenticeship program.

10. Describe the WSA’s plans to provide financial literacy training, youth

entrepreneurship training, and/or life skills training to participants. Youth will be invited to participate in a six hour financial literacy workshop. This

workshop will be provided by a MnSCU institution through the RFP process. Youth who are unable to attend this workshop may receive financial training provided by other community based organizations if they have requested assistance or if the career

planner has assessed there is a need for this training. They may also be referred to financial counseling through a local agency which is subcontracted to provide this service to participants.

Youth will also be invited to participate in leadership training. These sessions will be

provided by a MnSCU institution as procured through RFP. Youth who do not participate in this training, will be assisted in identifying and securing leadership development opportunities on an individualized basis.

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11. Describe plans to refer youth to apprenticeship opportunities as follow-up to

services offered under WIA and MYP.

The SBETC forwards apprenticeship opening announcements to youth who are interested in pursuing a career in the announced apprenticeship pathway. This includes youth who are active participants and those receiving follow-up services. Partnering efforts to grow apprenticeship opportunities in our region are increasing. SBETC is an active partner in these efforts. WIA and MYP Youth will be recipients of these opportunities as they become available.

12. Describe the LWIB/Youth Council approved Youth Incentive Policy. Please attach a copy of the policy and indicate date approved by the LWIB/Youth Council. Incentive payments will result from completion of activities by enrolled youth. They are intended to be used to encourage and motivate youth to reach specific goals and obtain positive outcomes. SBETC Policy 6.01 Training Policies 6.9 Incentive Payments to Youth – WIA & MYP. See Attachment C.

13. Describe how the WSA/LWIB/Youth Council currently defines the sixth criteria for

youth eligibility under WIA: “An individual who requires additional assistance to complete an education program, or to secure and hold employment.” [ X ] No change from PY 2012

14. Up to five percent of youth participants served by WIA youth programs in a local area may be individuals who do not meet the income criteria for eligible youth, provided that they fall within one or more of the categories as described in WIA §129(c)(5). Describe your WSA’s use of the “5% window” for non-income eligible youth and any WSA/LWIB/Youth Council policies governing any targeting of specific subgroups that meet local priority of service. [ X ] No change from PY 2012

15. If your area (or service providers within your area) intends to use Individual

Training Accounts (ITAs) for serving older youth and/or out-of-school youth, please describe the following: (For more information, please see Chapter 24 of the Youth Administrative Manual.) Please attach a copy of the LWIB/Youth Council approved Older Youth ITA policy and indicate date approved by the LWIB/Youth Council. Who will be an appropriate candidate for an ITA? Who will be required to sign off on an ITA?

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What will be the pay mechanism (e.g. vouchers, electronic fund transfer, consumer “smart cards,” or other methods)?

What processes or procedures will be used to track ITA payments? Will the ITA be for a specific amount or time period? Will the ITA include anything other than tuition, books, fees and supplies (such as

supportive services)? The WSA will use ITAs for older, out of school youth. A participant who expresses interest in pursuing a post-secondary education and has completed the required “Basic Criteria for Training” will be considered for an ITA (referred to as Certification). The Basic Criteria for Training requires a thorough investigation of the training program by the participant including researching Labor Market Projection indicating it is a demand occupation. It is expected that the vast majority of training programs will not only be in demand occupations, but regionally selected Strategic/Targeted Industries.

SBETC has a Local Policy re: Classroom Training which further defines the prerequisites and responsibilities of the ITA.

When the participant’s request for training is approved, an “Individual Certification or Classroom Training is generated. This is an obligation of financial support for training for the current semester. This certification is signed by the Program Manager. The post-secondary institution will submit a bill and the payment will be made by check directly to the institution. The Certification is printed and kept in the participant’s file. Payments are posted in the electronic accounting system. The Certification will list the amount for tuition, fees, books, supplies, etc. and the specific time frame.

Supportive services are not listed on the Certification but operate within the Local Policy re: Supportive Services.

16. With respect to WIA Youth Literacy/Numeracy Common Measures reporting

requirements described in Chapter 25 of the WIA Youth Administrative Manual, please describe the National Reporting System (NRS) approved assessment tools used by the WSA for all out-of-school youth (including youth enrolled in post-secondary education). The TABE Survey 9/10 test is administered at time of intake/enrollment to determine the youth’s literacy/numeracy levels. The youth are post-tested every ninety days, if possible,

to measure gains. Post tests are administered during the last quarter of the enrollment year.

Career Planners track the needed post-test dates for each youth through the customized setting of ticklers in Workforce 1 or in their electronic calendar system.

17. With respect to the new federal definition of the Work Readiness Indicator

referenced in TEGL 07-10, please describe the following:

the WSA’s approach to assuring work readiness skill attainment for youth participants through WIA

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The youth and worksite supervisor receive an orientation to the work program expectations, including the use of a Site Supervisor’s Evaluation Worksheet. The supervisor evaluates the youth’s skills in dress/hygiene, attendance and punctuality, positive attitude, behavior, listening and following directions, getting along with co-workers and supervisor, responsibility, safety practices, quality of work and quantity of work. The youth are rated as: needs development, competent, proficient or advanced in each skill area. They are evaluated in the first week or first pay period on the job. Goals are set if the youth needs development and they are again evaluated during the next pay period. Once the youth is competent, then they are evaluated again if a verbal warning is given. If no warnings are given, the youth has a final evaluation at the end of the work agreement.

the WSA/youth service provider’s approach to assuring that the worksite supervisor

evaluates the work readiness skills of youth participants.

The site supervisor submits the evaluation worksheet to the Career Planner. The Career Planner reviews the worksheet. If there is a goal set by the supervisor, the Career Planner will review this and inquire as to what coaching has taken place to enable the youth to learn and be able to demonstrate the needed skills. Site Supervisor’s Evaluation Worksheets are completed two to three weeks after the youth starts and again in thirty days, six months, yearly and at the end of their work experience.

the WSA’s approach to documenting the supervisor’s/employer’s evaluation of the participant’s work readiness skills.

The supervisor submits the evaluation to the Career Planner and the evaluations are kept in the youth’s file. The youth and worksite supervisor keep a copy on file for their reference and to use at the mid and or final evaluation time.

18. Describe any industry-recognized credentials or certificates that youth may earn

while enrolled in the WSA’s WIA Youth Program. (For more information on credential policy, see Chapter 20 of the Youth Administrative Manual.)

Youth participants may enroll in training programs which lead to industry-recognized credentials or certificates. These credentials or certificates may be issued by higher education, industry, etc. SBETC Policy Manual Part II: Program Administration 6.01 Training Policies 6.1C Classroom Training Limitations along with SBETC Basic Criteria for Training and Chapter 20 of the State Youth Admin Manual are followed/referenced to ensure the credential or certificate is recognizable by the WIA Youth Program. Examples of credentials or certificates are: Minnesota Board of Nursing Certificates for Licensed Practical Nurse, The State of Minnesota Nursing Assistant Registry for Certified Nursing Assistant, Certificate of Completion for Home Health Aid issued from a state educational agency, Diploma’s, AAS, BS, AS, degrees issued by an institution of higher education, certificates issued by the Minnesota Highway Safety & Research Center for Peace Officers Standards, Minnesota Board of Dentistry and Dental Assisting National Board Dental Assistant License, etc.

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Attachment A

Stearns-Benton Employment & Training Council (SBETC)

Request for Proposal

Stearns-Benton Employment & Training Council (SBETC) is a public unit of local government under a Joint Powers Agreement and is required to regularly review and/or secure vendors for services. SBETC is requesting proposals for the two training projects outlined below (Leadership and /or Financial). Vendors are invited to submit proposals for one or both of these projects. PROJECT #1: LEADERSHIP TRAINING Service Description: SBETC is soliciting bids from vendors to develop and deliver leadership training for economically disadvantaged older teenagers and young adults who have barriers to employment and educational success. The training and curriculum content must focus on positive social behaviors (including the appropriate use of social media), the development of work habits and the refinement of attitudes values and behavior patterns which are vital to success in educational pursuits, on the job and as a citizen. Training to impact social behaviors may include the following topics/areas:

Positive attitudinal development Self-esteem building Openness to working with individuals from diverse racial and ethnic backgrounds Maintaining healthy lifestyles, including being alcohol and drug free Maintaining positive relationships with responsible adults and peers and

contributing to the well-being of one’s community, including voting Maintaining a commitment to learning and academic success Avoiding delinquency Postponed and responsible parenting Positive job attitudes and work skills Appropriate use of social media and sharing personal information Other

Training topics and/or curriculum are to be submitted as part of the proposal. The program delivery shall be designed to promote participant engagement and interest. The use of reinforcement items, teaching handouts/tools etc. throughout the deliver is strongly encouraged. The training sessions will also include a light healthy breakfast and a healthy lunch for participants.

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The training will be conducted in three classroom sessions over a ten-month period for a total of 15 hours of training at a site provided by the vendor. Each session will be offered once. The proposal must also include a three hour volunteer community service learning project which is organized and implemented by the participants with the assistance and guidance from the vendor. While not mandatory, it would be considered a plus if the vendor could also provide day care for the participants, if necessary. Number of Individuals to be served by the vendor: Up to 15 economically disadvantaged older teenagers and young adults. Service Delivery Timeline: April through November 2013. Cost of Services: Vendor will provide a total cost for the services in the proposal. If the vendor intends to provide the day care option, provide a separate charge/cost for that option. SBETC Staff will be responsible for the following:

Referral of individuals to the vendor for leadership training sessions Communication with vendor regarding program delivery issues Working with the vendor regarding participant issues or problems

Vendor will be responsible for: Delivery of training sessions as presented in the vendor proposal or agreed upon

with SBETC. Providing the site at which the services will be delivered. Providing assistance to the participants in the organization and implementation of

a community volunteer project. Participant feedback /satisfaction survey at the end of each training session. Communication with SBETC staff any problems related to the delivery of the

service or issues with participants. End of project summary describing what worked well and what might be done

differently next time. Providing certificates of completion for each session (one for the participant and

one for SBETC).

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PROJECT # 2: FINANCIAL TRAINING Service Description: SBETC is soliciting bids from vendors who to develop and deliver financial training for economically disadvantaged older teenagers and young adults who have barriers to employment and educational success. The curriculum content will include training in the following areas in addition to other areas recommended by the vendor:

Personal financial responsibility and management Basic financial literacy:

o Financial institutions o ATM/Debit Cards o Credit Cards o Checking Account (how to balance and why) o Loans (effect of interest rates and length of loan) o Savings and investment options

How do I protect myself against identity theft? My paycheck (how to interpret the information on my pay stub)

o Taxes deducted from my check (what is it used for?) o Social Security (what is this for?) o Other deductions

Employer benefits o The value of o How to choose the benefits that best fit my needs?

Things to consider when choosing appropriate housing Development of a personal budget

o Review of priorities (“wants” vs. “needs”) o Expense areas and the maximum amount to allocate for each o Is my income sufficient to cover my needs as well as wants? o If not, what steps do I need to take to increase my income? Short term

and long term.

Training topics and/or curriculum are to be submitted as part of the proposal. The program delivery shall be designed to promote participant engagement and interest. Training will be conducted in one session of 4 to 5 hours in length. The use of reinforcement items, teaching handouts/tools etc. throughout the delivery is strongly encouraged. The training session will also include a light healthy breakfast and /or a healthy lunch depending how the vendor chooses to schedule the training. While not mandatory, it would be considered a plus if the vendor could also provide day care for the participants, if necessary. Number of Individuals to be served by the vendor: Approximately ten economically disadvantaged older teenagers and young adults.

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Service Delivery Timeline: By April 2013. Cost of Services: Vendor will provide a total cost for the service in the proposal. If the vendor intends to provide the day care option, provide a separate charge/cost for that option. SBETC Staff will be responsible for the following:

Referral of individuals to the vendor for training Communication with vendor regarding program delivery issues Working with the vendor regarding participant issues or problems

Vendor will be responsible for: Delivery of training session as presented in the vendor proposal or agreed upon

with SBETC. Providing the site at which the service will be delivered. Participant feedback /satisfaction survey at the end of the training session. Communication with SBETC staff any problems related to the delivery of the

service or issues with participants. End of project summary describing what worked well and what might be done

differently next time. Providing certificates of completion (one for the participant and one for SBETC).

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All Proposals Must Include: A brief history of your organization and the services you provide Description of the training that you intent to develop and /or deliver. Credentials of the individuals who will provide the services in this proposal A completed Proposal Application (attached) The following assurances as identified in the Proposal Application:

o The vendor will guarantee coverage of general liability insurance of $1,500,000 and name SBETC as an additional insured. Insurance must remain in effect for the entire length of the contract period.

o The vendor will guarantee coverage of their employees by Workers’ Compensation Insurance during the contract period.

o The vendor is an Affirmative Action/Equal Opportunity Employer o The vendor will provide a statement or certificate that their facility is ADA

compliant. o The vendor will provide a signed statement that no funds received from

SBETC will be used for political lobbying. o The vendor will provide their EIN or DUNs

Vendor willingness to enter into a contract agreement for one year with the option for renewal of one additional year provided SBETC is satisfied with the services delivered and in agreement with the fees.

Completed proposals along with the Bid Proposal Application must be submitted to SBETC by noon on 19 December 2012. Vendors will be notified by 12 February 2013 regarding the decision on this RFP. Return completed proposals to: Tammy Kraemer, Accounting Assistant Stearns-Benton Employment & Training Council 1542 Northway Drive St. Cloud, MN 56303 [email protected] Questions regarding this proposal may be directed to: Jean Abeln 320-308-5713 [email protected] K/F/A/Conracts & Agree/$Out/2012/RFP/Youth Leadership RFP

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Stearns-Benton Employment & Training Council

Request for Proposal

Proposal(s) submitted: ________ Leadership Training ________ Financial Training

Vendor Name: ________________________________________________________________ Contact Person (Name & Title)____________________________________________________ Address:_____________________________________________________________________ Phone:____________________________ Email: ___________________________________ Are you an Affirmative Action/Equal Opportunity Employer? ____________ Do you guarantee coverage of your employee(s) by Workers’ Compensation Insurance during this service period? ___________ Do you guarantee coverage of general liability of $1,500,000 and agree to name SBETC as an additional insured? ___________ Do you guarantee that funds received from SBETC will not be used for political lobbying? _________ Do you hold a certificate of compliance from the Minnesota Commissioner of Human Rights (not required for businesses with less than 40 employees)? _________ Are you an Affirmative Action/Equal Opportunity Employer? __________ Do you guarantee that the facility used for these services are ADA compliant? __________ Please provide:

A brief history of your organization and services. A detailed description or curriculum of the training you intent to provide. Name and qualification of the person(s) you will assign to this service Your cost(s)/fee(s) for the service(s) identified in this bid

Authorized Signature: _______________________________ Date: _________________ Submit by: 19 December 2012 Return to: Tammy Kraemer Stearns-Benton Employment & Training Council 1542 Northway Drive St. Cloud, MN 56303

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Attachment B

WORKSITE MONITORING GUIDE

SBETC staff will monitor work sites.

1. Work sites will be monitored a minimum of once a month or as needed.

2. All crew members will be met with at work site or classroom when sites are monitored or more frequently as needed.

3. Work sites will be monitored by SBETC staff to ensure items on work site agreement remain followed.

4. If a problem is detected, the SBETC staff will bring it to the attention of the crew leader or work site contact person immediately. The SBETC staff will follow up no later than the following week to see that corrective action has been taken.

5. If the problem is not corrected, the weekly review committee at SBETC will determine if a new work site needs to be assigned.

6. In instances of allegations of unsafe working conditions, sexual harassment, or human rights violations; the work site may be pulled immediately while facts are being established.

7. Issues beyond the purvey of the crew leader/SBETC staff will be handled by the SBETC Deputy Director.

8. Work site checklist will be used by SBETC staff when monitoring work site.

K:\SHARED\WIA\Youth\SY\130227 Worksite Monitoring

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WORK SITE MONITORING CHECKLIST

Date of monitoring visit: _________________________________________________________

Name of SBETC monitoring staff: _________________________________________________

Work site reviewed name and location: _____________________________________________

______________________________________________________________________________

____ Provide safe and meaningful tasks both indoors and outside.

____ Provide enough suitable work during working hours. Provide a plan for bad weather days.

____ Provide equipment, materials, and supplies needed to perform the selected tasks.

____ Provide a backup work site contact if the identified contact is not available.

____ Help provide training in safety, be responsible for identifying all safety hazards, and maintain a safe work environment. Evacuation plans for fire and bad weather are posted.

____ Know and ability to follow medical treatment plan, as needed.

____ Guarantee placement will not: A) cause a layoff of someone in a similar job, displacement of a regular employee, or reduction in their hours, or B) cause a reduction of workforce with the intention of replacing a paid employee with workforce center participants.

____ Provide transportation to work sites when it is not within walking distance of identified start and end site. Relocate during work hours as needed

____ Provide contextual learning opportunities and team building activities. Provide storage for supplies needed for these activities.

____ Coordinate task assignments with other work sites identified within the community.

____ Provide a setting to perform job tasks within compliance of the following rules and regulations.

____ Goals and objectives of tke workforce center program

____ Minnesota Child Labor Standards (if applicable)

____ Minnesota Data Practices Act

____ Complaint Procedures/Affirmative Action Policy

____ Safety regulations

____ Workforce center program rules .and regulations

____ Abide by work schedule

____ Workforce center program injury reporting procedures

____ Workforce center program termination procedures

____ Right-to-Know Act

____ Sexual harassment policy

____ Worker’s Compensation and Liability Insurance

____ Workforce center program work site policy manual (if applicable)

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Monitoring visit conducted found the following:

____ No corrections needed.

____ Following corrections needed.

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____ A meeting with the work site crew leader/supervisor took place immediately to discuss the needed changes. Date held: ____________________________. Work site crew leader/supervisor agrees to submit written statement of action taken to correct the above and will submit to SBETC staff by ________________________________.

SBETC staff monitor signature: ____________________________________________________

Work site crew leader/supervisor signature: __________________________________________

Action taken by work crew site leader/supervisor to correct the above:

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Date Corrected: __________________________ Date Submitted: ________________________

____ The work site crew leader/supervisor issued a written statement of action taken to correct the above and submit to SBETC staff. Date received: _____________________________________

____ Action to correct was adequate and will be checked at next review.

____ Action taken not adequate and reviewed with work site crew leader/supervisor.

SBETC staff signature of acceptance: _______________________________________________

K:\SHARED\WIA\Youth\SY\130227 Worksite Monitoring

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Attachment C SBETC Part I: Program Administration Policy 6.01 Training Policies 16 April 2012 Manual 6.9 Incentive Payments to Youth – WIA & MYP SUBJECT Incentive Payments to Youth Participants under WIA (Workforce Investment Act) and Minnesota Youth Program (MYP) and other programs operated by SBETC with funding allowing incentive payments CITES: Workforce Investment Act (WIA) of 1998; Final Rules Published in the August 11, 2000 Federal Register Training and Employment Guidance Letter No 18-00 (dated April 23, 2001) and TEGL 3-04 (dated July 16, 2004) DEED WIA Youth Administrative Manual Chapter 7: Youth Work-Based Training Activities REQUIRED ACTION: ACTION: SBETC adopts the policies to set program guidelines on use of incentive

payments for agency programs for WIA Youth, MYP, and other agency funding allowing incentive payments.

Action: Approval Who: All participants enrolled in WIA Youth, MYP, and other programs

operated by SBETC with funding allowing incentive payments and included in local approved plans.

When: Immediately BACKGROUND: Per current regulations, incentives for recognition and achievement to eligible youth are an allowable use of WIA and MYP funds. They are intended to be used to encourage and motivate WIA and MYP youth to reach specific goals and obtain positive outcomes. POLICY ON INCENTIVE PAYMENTS TO YOUTH

Incentive payments will result from completion of activities that are tied to goals in the client Individual Service Strategy (ISS) and the overall programming goals of the program in which the client is enrolled and participating.

Amounts of incentive funds a client may receive will be reasonable. Amounts of incentive will be in relation to the difficulty of achievement of the goal. Incentives will be administered in an equitable manner avoiding arbitrary or

discriminatory practices.

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SBETC Part I: Program Administration Page 2 Policy 6.01 Training Policies 16 April 2012 Manual 6.9 Incentive Payments to Youth – WIA & MYP DESCRIPTIONS OF INCENTIVES: Include but are not limited to:

Gift cards/certificates Vouchers Cash Awards including but not limited to for completion of goals, certifications,

job readiness competencies Training related supports materials such as books

HOW INCENTIVES WILL BE DOCUMENTED AND RACKED: A log sheet of all incentives will be kept by program. Incentives will be recorded by SBETC authorizing and distributing the incentive and kept with the Financial Manager List of incentives awarded by program will be given to and reviewed by SBETC Deputy Director on no less frequently than a yearly basis. INQUIRIES: Questions should be directed to Kathleen R. Zavala, SBETC Executive Director at (320) 308-5702. EFFECTIVE DATE: 01 April 2012 EXPIRATION DATE: Ongoing

program year 2013 local youth planning update wia …workforceu.com/pdfs/yc_wia_plan.pdfprogram year...

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