ANNEX – 1- PROFORMA FOR BOOKING AUDITORIUM, SPORTS COMPLEX

1.Name and Designation of the Individual / Department in whose name auditorium is to be booked

: Zonobia Safar

2. Telephone / Mobile No. & Email Address

: Mobile: 09713343777

Email: p12stepheng@iimidr.ac.in

3.Nature of Program(Cultural / Seminar / Meeting / Others) (Please mention)

: Reverbs 2013

4. Names of the Chief and other Guests/Speakers

:

5.Nature of Participants (Participants / Public / Employees / Academics / Others (Please mention)

: Participants, Employees, Academics,

Families

6. Expected No. of Participants : 250

7. Whether Lunch/Dinner will be provided for participant or not

: No

8. Dates on which auditorium is required

: From 22/07/13 To 1/08/13

9. Timings :

From 8.30pm To 5.00am

*on 27th (Sat), we’ll use it from 10pm

onwards

1

0.

We require following equipments/services during the programme:

:

Monitors

Mikes, cables

1

1

We will also use / require – (Please mention)

GeneratorGreen RoomsBackstage RoomsCorridorsSound SystemLight SystemProjection System

:

Sound System

Light System

1

2Any other point that user would like to bring to the notice

:

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TERMS AND CONDTIONS

The use of auditorium and its premises is permitted subject to the following terms and conditions. The organisers in whose name the auditorium is booked shall be responsible for the observance of the terms and conditions:

1. Eatables and drinks will not be allowed inside the auditorium.2. Tea / Snacks / Lunch / Dinner will be allowed to be served only in the Event Court / Corridors adjacent

to the auditorium with prior intimation. 3. If any loss or damage is reported recovery will be made from the concerned person / department as per

the estimate of Estate Department.4. The auditorium can be taken over by the organiser three hours prior to the scheduled program and

handed over back immediately after the program is over.5. Arms or any other inflammable materials will not be allowed inside the auditorium. 6. Smoking / Crackers / Use of liquor are strictly prohibited both inside and within the campus of the

Sports Complex.7. No posters, stickers, wall papers etc. shall be pasted on the walls of the Auditorium / Chairs and no pins

shall be used in the Stage Screen of the Auditorium.8. Cleanliness shall be maintained in and around of the auditorium by the booking party. 9. The organizer of the program / function shall be responsible for the safety of life of participants and

property inside the auditorium / the campus of auditorium and indemnify any loss / damage caused. 10. The IIMI administration reserves the right to cancel the booking of the auditorium at any time without

assigning any reason thereof. 11. The accommodation should be limited within the capacity of the Auditorium and it should not be

overcrowded under any circumstances.12. The IIMI management will not be responsible for the interruption and failure of electricity supply by the

MKKVV due to unforeseen situation.13. Advance booking for Auditorium may be permitted for not more than one month in advance from the

date of the programme. 14. Postponement of the programme may be permitted only once subject to the availability, with prior

notice.

I hereby agree and undertake to observe all the terms and conditions in connection with the use of the Auditorium. I hereby further agree that in the eventuality of any damage to the equipment / furnishings etc. of the auditorium due to our use, I / We undertake to pay for the damage at once.

Date: 22/07/2012 Signature of the ApplicantZonobia Safar

Secretary, Harmon-I

Recommended by S.M. Vaidya

Yes/ No Any other remarks ____________________________________________________________

Name and Signature of HoD of Concerned Department

Approved by

CAO / Dean / DirectorTo,Sports Complex Office - For necessary action.

Date of Receipt of Application by Sports Complex Office: Signature of Receiving Person:

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Booking Number:

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