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Professional Learning Information System (PLIS) Quick Guide: Public (non-Departmental) PLIS Account

PLIS events are primarily for the Department of Education (Department) staff members; however, some events allow for public (non-Departmental) registration; these events are accessible via the public partition of the Calendar. The public calendar URL is: https://plis.det.wa.edu.au/public.aspx

Public registrants require a public user account (which only needs to be set-up once); once a public account is created, a P-Number and temporary password is issued.

A person may already have an existing P-Number (and public user account) if they have previously registered for a Department-managed event.

How to check if you have an existing PLIS public user account:

Step 1. Enter the email address that was most likely used to set-up the account; if the email address is already used within PLIS, a public user account has been established and the password can be reset.

Step 2. If you can remember your password, click the Login link (located in the top right-hand side of the screen)

Step 3. If you cannot remember your password, click the Forgot your password? link.

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How to create a new public (non-Departmental) account: Step 1. Load the public calendar https://plis.det.wa.edu.au/public.aspx Step 2. Click on the Register an account link (located in the top right-hand side of the screen);

alternatively, click on the Register new account link (if the link is visible).

Step 3. Complete the Account Registration wizard, providing applicable information for your profile: • personal information; • work contact details; and • dietary and access requirements.

Step 4. Click on the button to confirm the account registration. Step 5. On completion of the account registration, an email including your P-Number and a

temporary password is sent.

Step 6. Retrieve the log-in details from your email (refer to Image 1.0).

Step 7. Return to the PLIS (https://plis.det.wa.edu.au/public.aspx) and click the Log-in link

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Step 8. Enter your email address or P-Number and temporary password then click the Log-in link (refer to Image 1.1).

Step 9. A password ‘reset’ is required; enter the temporary (current) password and choose a new password and click the Reset button to confirm (refer to Image 2.0).

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Additional Information A successful password update results in the following system message:

An unsuccessful password update results in a system message that specifies which password criteria were not meet:

A confirmation email confirming a successful password change:

Record your P-Number and chosen password, for future log-in and registration. Once you have registered for an event or submitted an expression of interest for an event, these registrations and EOIs will be listed for your reference via the "My Events” link.

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Professional Learning Information System (PLIS) The Department’s PLIS Calendar is a web-based event registration system. Entry to the Calendar can be accessed via different URLs. To access ANY Calendar Single Sign-On (SSO) login is required. Public (non-Departmental) users are required to login with a P-Number and password.

Public Calendar Department managed professional learning events are primarily for the Department staff; however, some events allow for the public (non-Departmental) attend. The public Calendar is available on a different URL, and this version of the Calendar will only show events explicitly marked as accessible for the public. The URL is https://plis.det.wa.edu.au/public.aspx Organisation Landing Page URL (link) An Organisation Calendar contains only the events that are facilitated or managed by that business unit/school/professional association and therefore, do not advertise all of the Departments professional learning opportunities. Landing page links can be used to direct registrants to a particular calendar partition. For example, the Business and Customer Service calendar is: https://plis.det.wa.edu.au/homepage.aspx?org=26

Event Landing Page URL (link) Each event is allocated a system-generated Event Landing Page link that directly accesses the event and eliminates the need for an event search. Event organisers may provide an Event Landing Page link to potential registrants. For example:

When the Event Landing Page link is activated, the relevant event displays immediately, as shown below.

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Calendar homepage The Calendar homepage provides event search tools such as:

• Event listings: o What’s new? (new events); o What’s on near you? (events held near you); and o Limited places left (events with limited registration availability)

• Find an event: o search with keywords; or o search with a phrase; o search by audience; or o dates.

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Advanced Search Alternatively, the Advanced Search function can be used

Step 1. Click the link (located in the upper right-hand side of the screen) Step 2. Define the search parameters using the fields provided, e.g. select options from drop-down lists and enter keyword, phrase or date range.

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How to register for an event After conducting an event search, relevant search results display (as shown below).

Step 1. Click the button to start the registration process. Step 2. A registration cart should launch in another browser tab. If this does not happen, the

browser may have a pop-up blocker. For assistance with pop-up blockers see page 16.

Step 3. Click the button. **Event Listing Legend**

Email event information

Save as a favorite event Download Print

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Step 4. Selecting Sessions: • Required sessions preselect:

• Elective (optional) sessions need to be selected, click the radio-button to select the relevant session/s.

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Step 5. Click the button

Step 6. Click the button or if a registration fee is required, click

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Step 7. Click the OK button to confirm and save registration

Step 8. Registration is complete. Click the button.

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Expression of Interest (EOI) Event An EOI event is generally published for marketing purposes to promote an event, program or project that is yet to be confirmed, gauge client interest or perhaps an information session EOI events are clearly specified on the calendar, you can notify the event owners of your interest in the event, simply by click the Submit EOI button displayed. Submitting an EOI does not guarantee that a registration will become available or that the event will go ahead. You are encouraged to monitor the calendar or contact the event Secretariat to discuss your options.

The Calendar also indicates when registration is closed or if an event is fully booked. In these cases, an expression of interest (EOI) may be submitted.

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My Events - Self-Service The My Events feature allows Department staff and non-department (public) registrants to view, and manage their professional learning including:

• completed (confirmed) registrations; • incomplete registrations; • expression of interest (EOIs) • cancel a registration (before the event’s last registration date) or request a registration cancellation (after the event’s last registration date) • view and manage expression of interest (EOI); • saved events; • historic registrations (and event information); • reprint E-Tickets; • reprint invoices; and • print event details. • view historical registrations;

Step 1. Click the My Events link (located in the upper right-hand side of the screen).

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How to Update an incomplete registration: Step 1. Click the My Events link

Step 2. From the Managing Registrations tab click to cancel an incomplete registration or click to continue and complete registration.

How to reprint an E-Ticket and Invoice:

Step 1. Click the My Events link Step 2. Select the Managing Registrations tab Step 3. Click the or button

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How to cancel a registration: Step 1. Click the My Events link Step 2. Select the Managing registrations tab

Step 3. Click the button or if the event is less than 7 days away click the button to request a cancellation.

Step 4. Click the button to confirm you are sure you want to cancel the registration. How to withdraw an Expression of Interest (EOI):

Step 1. Click the My Events link Step 2. Select the Expression of interest tab Step 3. Click the

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Frequently Asked Questions Does submitting an ‘Expression of Interest’ for an event mean that I will be enrolled in the event or receive correspondence regarding future events? No. The Expression of Interest (EOI) does not guarantee a place in the event. You are encouraged to monitor the calendar or contact the event contact to discuss your requirements. Trouble-shooting Unable to complete registration due to incomplete registrant details. If your details are not accurate or incomplete,

1. in the PLIS via the ‘Update Registrant Details’ feature. Browser A browser is what you use to access web pages and web systems. Each browser has different instructions on how to clear search history and remove pop-blockers. If you are unsure which browser, you are using, you can:

• find the name under the desktop icon you used to open the browser • right click on the icon you used at the bottom of the screen, and the name should appear.

To clear your browser search history (including cookies, cache, etc.) When you use a browser, it saves some information from websites in its cache and cookies. Clearing them fixes certain problems, like loading or formatting issues on sites. Use the relevant web link for instructions: For help with Internet Explorer 11 click here For help with Mozilla Firefox click here For help with Google Chrome click here For help with Microsoft Edge click here To remove the pop-up blocker A pop-up blocker prevents pop-up windows (additional browser tabs) appearing on a website. Browsers allow the user to turn the blocker on or off. Use the relevant web link for instructions: For help with Internet Explorer 11 click here For help with Mozilla Firefox click here For help with Google Chrome click here For help with Microsoft Edge click here