Productivity Tools

Where is that USB? What did I name that file? Shoot, I forgot

that meeting!

Complete the same “activity” with technology by using Lino It or Padlet

Let’s get “Organized”

•  Walk around the room and answer the prompts

•  Debrief

What’s your poison?

Dropbox

Why it’s awesome •  Free (2 gb) •  Cloud Based •  Collaborative •  Works on all devices •  Automatically syncs •  Just like regular file

storage so you don’t have to learn anything new!

Dropbox…let’s get it started

•  Check your email for an invitation or go to www.dropbox.com

•  Begin the download •  It should appear in your downloads

menu or pop up

•  Once the program finishes downloading, double click on it and the application window will appear.

•  Drag and drop the blue box into your Applications folder.

1. download

•  To install Dropbox, go to your Applications folder and double click on the Dropbox icon.

2. install

2. install

•  Select “I don’t have a Dropbox account” and click Continue.

Unless  of  course  you  have  one  

2. install

•  Create an account •  Agree to the Terms of Service

•  Once the installation is finished, Dropbox provides a 5-page tutorial.

Feel free to read this to get more familiar with the program.

2. install

•  The blue Dropbox icon will appear in the top right corner of your menu bar, as shown by the green arrow.

2. install

•  Click on the blue Dropbox icon and then select “Open Dropbox Folder.”

Told ya, nothing new J

3. Desktop access

•  Add a new folder by clicking on the Gear menu and selecting “New Folder.”

3. DESKTOP access

•  Blue Circle=syncing in progress •  Green Arrow=complete

3. Desktop access

In  order  to  access  you  have  to  wait  for  the  green  check  

•  Select the folder you want to share. •  Select “Share This Folder…”. •  This will take you to the Dropbox

website.

4. sharing

Just  follow  the  prompts  

•  Dropbox is in the cloud…

5. Online access

•  To upload a filed online, under the “Files” tab select “Upload.”

5. Online access

•  Once your file has finished loading, it will appear in that folder EVERYWHERE (well, close).

5. Online access

•  You can also share a folder from the website. Click the “Sharing” tab and click “Share a folder.”

5. Online access

•  Public folder available

6. Public folder

•  Click the Dropbox icon menu and select “Copy Public Link.” You can now paste the link into an email, Facebook message, website, blog, or anywhere else.

6. Public folder

Status icons…

Dropbox on your device

App •  Free app •  Just log in •  Everything will

automatically sync

To be aware •  Cannot edit from your

idevice •  Format may change

Google Calendar

Why it’s awesome •  Syncs •  Works on all devices •  Cloud based •  Collaborative •  Sends notifications •  Create invitations •  Embed invitations in

email

Where is your calendar

•  View by –  Day –  Week –  Month –  4 days –  Agenda

•  Log into D2 •  Click on the Apps

Tile

The left side

•  Mini Calendar •  Customize colors •  Share •  You can have several

calendars (class, personal, etc.)

•  Hide or see “other calendars”

Create an Event

•  Double click on the date •  Fill out the title and select which

calendar to save it to

Create an Event

Invite  guests  

Repeat  is  a  great  way  to  set  an  appointment  to  recur  

Find  a  <me  is  where  you  can  set  exact  start  and  end  <mes  

Descrip<on  is  a  great  place  to  put  notes,  addresses,  phone  numbers  

Color  code  and  give  yourself  reminders  

Add your calendar & D2 to your idevice

•  Go to Settings •  Click on Mail, Contacts, Calendars •  Add account •  Google •  Type in information •  Be sure calendar is green

You can have multiple emails/calendars on a device.

Setting your idevice to alert you

•  Go to Settings •  Notification Center •  Calendar •  Make your choices

Accepting an Invite

When  you  say  “yes”  to  an  invite  it  automa<cally  goes  to  your  calendar  

Delete the event form your calendar & it sends the event creator a decline

Sharing Your Calendar

•  Click the cog •  Choose Settings

If you make your calendar public you can insert it on a web page

•  Choose Calendar •  Select the Calendar

you want to share •  Save •  Ta da…you did it

Evernote

Why it’s awesome •  Folders for organization •  Syncs across devices •  Tag options •  Searchable •  Voice Record •  Add images &

attachments •  Take pictures •  Collaborate & Share •  MORE

Account Set up

•  Check your email or go to www.evernote.com

•  Sign up •  Then go to evernote.com/download/ •  Follow the prompts

And yep, there’s an app for that

If you need help with downloading look in the Dropbox folders

Where did it go?

•  Once installed on your computer it is under applications in your finder

You can drag it to your toolbar for easy access

Creating a note

•  It’s a little different everywhere •  Basically press on +

Note:  Single  item  stored  in  Evernote    

Notebook:  A  container  for  notes  

Features

•  Drag and Drop •  Set reminders •  Add images •  Save web content –  Add extension in

Chrome Web store

•  Toolbar similar to word

•  Allows for audio recording

•  Allows for markup of pdf’s

“Don’t be afraid to get your hands dirty with technology.”-Cordes

Learn More

•  www.bpstis.org •  BPS TIS Youtube •  BPS TIS Facebook •  BPS TIS Pinterest •  BPS TIS Google + •  Caskeyd Twitter •  Community 7 406 Tech Talk