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KEYWIN5Product Manual
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 2
About KeyWin 5
Development of KeyWin 5
Creone AB
Flexible KeyWin 5 makes it easy to manage anything from around
10 keys up to several thousand keys. You can use one cabinet or
100 cabinets in the same system and at different locations. The
system can be managed by a single administrator, or shared with
other administrators.
Users, groups and keys are simple and quick to register. You
determine which users and groups get which keys by connecting
them in the system. Every use of the key is registered, and a simple
search lets you find out who has had what key and when. As a user,
you log in to the cabinet with your personal code. The strips indicate
which keys you have access to and you simply take out the ones
you want to use. Therefore, if a key has already been taken out, the
convenient display shows you who has it..
KeyWin 5 was developed together with Saab Combitech. Saab
Combitech has 800 employees, and is one of Sweden’s leading
engineering and development companies.It is an independent
consulting company in the Saab Group.
Saab Combitech specializes in thoughtful security solutions for
the authorities responsible for the protection of society flows
and players in the aerospace, defence, telecom and industrial
segments.
Creone offers simple and flexible solutions for key management
and value storage. Creone offers everything from simple cabinets
with lockers and normal key hooks to smart key management
systems in which each key is identified and all events are recorded
and logged.
Creone delivers Keyboxes and Valueboxes to 25 countries in Eu-
rope, North America and Central America. Its manufacturing division
and headquarters are located in Tranas, Sweden.
For more information about Creone and our products, visit www.
creone.com.
CREONE ABTelephone: +46 (0) 140 - 38 61 80E-mail: [email protected]
Address: Malmgatan 8, Tranås Post address: Creone AB, Box 148, 573 22 Tranas, Sweden
www.creone.com
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 3
Introduction
ABOUT KEYWIN 5 2
KEYWIN 5 - SYSTEM 5
GLOSSARY 7
INSTALLATION 10
11 Installation of cabinets
13 Setting a fixed IP address for the cabinet
13 Installing the server and client
14 Installing KeyWin 5 client
14 Register KeyWin license
15 System requirements
15 Use existing SQL server
15 Use a terminal server
START UP 16
17 Adding a cabinet
17 Adding administrators
18 Registering keys
18 Adding users
19 Createing groups
19 Connecting a key directly to a user
20 Assign a key to a user through a group
ACTORS 21
22 Supervisor
22 Administrator
22 User
KEYWIN 5 - PC SOFTWARE 23
24 Server
24 Client
24 Licenses
ADMINISTRATIONS VIEW 25
26 Overview
26 Searching and sorting
26 Shortcut contact
USERS 27
28 Adding, editing and removing users
29 Login via RFID reader
29 Active users
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 4
29 Validation of users
29 Show all users
GROUPS 30
31 Time channels
KEYS 32
33 Adding, editing and deleting keys
34 Key overview
CONNECTING 35
36 Connection directly between users and keys
36 Connections between users and keys via groups
EVENT LOG 37
38 Search function
39 Export - reports
39 Acknowledge all alarms
SETTINGS 40
41 Cabinet
41 Adding a cabinet
42 Admin code
42 Alarms
43 External alarm
43 External card reader
43 Reload cabinet list
43 Restart cabinets
ADMINISTRATORS 44
45 Add administrator
45 Select rights for administrator
46 Select the cabinet for the administrator to administer
46 Low level access to KeyWin 5
BACK-UP & RESET 47
ADVANCED SETTINGS 49
UPDATING KEYWIN5 SOFTWARE 52
53 Product information
KEYCONTROL KEY CABINET 54
APPENDIX 1 – WIRING DIAGRAM 57
CHAPTER 1
KeyWin 5 - System
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 6
A Keycontrol cabinet can be connected directly to a local PC or
through a network. A cabinet can also be used as a standalone sys-
tem. When installing via the network, one or more cabinets can be
connected to the same KeyWin 5 software. When using a network
connection it is possible to work on multiple clients of the administra-
tion program.
A KeyWin 5 system consists of:
• One or more Keycontrol key cabinets
• One KeyWin 5 server (database)
• One or several administration clients
Actors in the system are:
• One supervisor
• One or more administrators
• One or more users
CHAPTER 2
Glossary
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 8
SUPERVISOR
A supervisor is the person who is ultimately responsible for the
KeyWin 5 system. The supervisor has full access to the KeyWin
5 program and may add cabinets and other administrators to the
system. The supervisor determines the rights for each administrator
in the system.
ADMINISTRATOR
An administrator is responsible for administering one or more
cabinets in a system. The administrator’s rights may be limited by
the supervisor. Administrators register users, groups, and the keys
of their cabinets and also have the ability to grant access to groups
and keys.
USER
Users are the people who have a PIN-Code and access to the keys
and cabinets in the system.
SYSTEM
The “system” is defined as the complete system including a central
server (database), computers with administrator clients and all cabi-
nets connected to the central server
KEYWIN 5 SERVER
The KeyWin 5 server is the database where all data is saved and
which communicates with clients and cabinets in the system.
KEYWIN 5 CLIENT
The KeyWin 5 client is the software that the administrator uses to
configure the cabinets, add users, groups and keys as well as grant
access. KeyWin 5 logs all events from the cabinets and administra-
tion programs.
KEYCONTROL KEY CABINET
The Keycontrol key cabinet is used for controlled storage of keys. A
keycontrol cabinet contains strips and pegs. A cabinet can have one
or more strips depending on the cabinet model. The cabinet can be
extended with an extension cabinet. (Read more about the different
cabinet models at the end of the manual).
MASTER CABINET
The master cabinet is the cabinet which is directly related to the
administration program. It includes the display and keypad for logging
and retrieving keys.
EXPANSION CABINET
An expansion cabinet is always linked to a master cabinet and con-
trolled using the keypad and display on the master cabinet.
KEYCONTROL STRIP
Strips are mounted in cabinets with a total of 14 key locations (pegs)
on each strip. The KeyWin 5 software registers all events involving
keys in the strips.
KEYCONTROL PEGS
Pegs are the contacts that one or several keys are attached to. Each
peg is unique and has its own identity and name within the system.
“Peg” is the shorthand term for “control key”.
KEYS
Keys are assembled with pegs; each set of keys is associated with a
specific peg. These are configured when installing the system.
DISPLAY
The display is a screen on the cabinet where you can see the cabinet
name and log in to the cabinet. After login, you can search for the
keys to which you are granted access.
SERVICE MENU
The cabinet has a service menu where you can configure the cabinet
and change the settings and language of the display.
KEYPAD
The Keypad is located on the cabinet and is used to enter the PIN
code and search for keys..
ADMIN CODE
Each cabinet has an \administrative code. The admin code gives
full access to all keys in the cabinet and is also used to put in the
first keys when starting up the system. The default admin code is
“301042”.
SERVICE CODE
Each cabinet has a service code. The service code provides access to
the cabinet’s service menu. The default service code is “1234”.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 9
SUPERVISOR CODE
The supervisor code grants full jurisdiction in the KeyWin 5 adminis-
trator program. The supervisor code, which is “301042” by default,
is used to enter the program the first time and to add cabinets and
administrators.
ADMINISTRATOR PASSWORD
The administrator password is a unique password for each adminis-
trator to login and administrate KeyWin 5.
PIN
A PIN is a user’s personal code for accessing the cabinets. The PIN
code identifies the user and informs the cabinet which keys that
particular user is entitled to take.
ACCESS
An access (or connection) is a connection between a user and a
key that grants that user access to a certain key. An access can be
made directly or through the group.
ONE TIME LICENSE
A license key is required to use KeyWin 5 PC software. When
purchasing a one time license, the software is freehold but you
will not have access to free updates. Updates can still be bought
separately.
THREE-YEAR LICENSE
A license key is required to use KeyWin 5 PC software. A 3-year
license entitles you to continuous updates for three years. After
three years you can renew the license for three more years and
continue to get updates, or you can continue to use the program
without further updates.
PROBATION TIME
When the program is installed for the first time you have a 30 day
trial period after the installation is done. To continue using the pro-
gram after the trial period you are required to enter a license key.
CHAPTER 3
Installation
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 11
Installation of cabinets
Installation should be performed by a Creone trained dealer. Before you start the installation, ensure that power outlets and network
connections are available for both the cabinets and the computer.
4
6 2
3
1
YOUR ORDER SHALL INCLUDE:1. KeyWin 5box including a USB
drive. It will include the KeyWin 5
software and manual.
2. Power cable.
3. TCP/IP cable.
4. Keycontrol pegs.
5. Template to simplify the process
of installing the cabinet.
6. Keyrings.
FOLLOW THE INSTRUCTIONS TO GET STARTED:
1. To open the cabinet: Please use the supplied key to open
the service door. After opening the service door you will
find an emergency release to open the door manually.
2. Mount your cabinet on the wall according to the sketch
and wall mounting template.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 12
3. Connect the power supply to the cabinet and connect it to the
230V mains power.
4. Plug in the TCP/IP cable to the printed circuit board of the
KeyBox and connect it to the network socket.
5. Connect the cable from the battery back-up to the printed
circuit board of the KeyBox. The KeyBox will now startup,
which can take up to 2 minutes. Close the door and service
door and store the key in a safe place. The physical installa-
tion is now complete.
STANDALONE BOX
The cabinets can be used as a standalone box. Then use the
admin code (301042 by default) to open the cabinet and insert and
remove the keys. The admin code provides access to all keys in the
cabinet.
IMPORTANT INFORMATION
Both the admin code and service code can be changed in the
service menu. You can also use the service menu to change
settings like the cabinet name and location. (Note that the codes
can only be changed in the service menu before the cabinet is
connected to the PC program. Once the cabinet is connected to the
PC program, the program must be used to change codes.
Connect the power cable to the power supply of the cabinet.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 13
Setting a fixed IP address for the cabinet
STEP 1
Go into the service menu using the service code (1234 by default).
STEP 2
Select “DHCP” in the service menu and set it to “Off”. (Use arrows
to change the setting and “#” to confirm the change.)
STEP 3
Select “IP address” and enter the IP address you want the cabinet
to have.
STEP 4
Select “Gateway” and enter “255.255.255.0”.
STEP 5
Select “Reboot” to reboot the cabinet. Then wait until CODE: is
displayed.
Installing the server and client
The installation of the server can take between 5 and 20 minutes depending on the PC. You may need to restart the computer. The installation
of KeyWin 5 Client takes a few minutes. Please note that full administrator rights are required to install KeyWin 5. If SQL Server is already
installed on your computer, please check with your network administrator before doing the installation.
To use an existing SQL Server, please go to www.creone.com and then SUPPORT for more information.
STEP 1
Insert the KeyWin 5 USB drive into your computer. Please copy the
KeyWin5 folder to your desktop and run the installation of KeyWin5
from there.
STEP 2
Open the KeyWin5 folder from yourdesktop and run the file: “Install-
Server.exe”
STEP 3
Follow the instructions for installation, finish the installation and run
the file “InstallClient.exe”.
NOTE! If your computer not is connected to the internet, please use
the file “keywin” instead of “Installclient.exe”.
STEP 4
Proceed to the “Start up”.
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Registering a KeyWin license
In order to use KeyWin 5 you need to register the program and get a
license key. You can choose between a one-time license and a subscrip-
tion license.
When you start KeyWin 5, you have a 30 day trial period. You must
register the program and obtain a license key before the end of the trial
period, or you will not be able to continue using the program. When you
start the application you may choose to register the program.
Fill out the information on the form and click “Send”. You will receive
confirmation that your KeyWin 5 client has been registered. Within a few
days you will receive your license key and a message that the program
has been activated.
In case you do not have an internet connection, please send a license
request to [email protected]. You will receive a license file and a
costumer code that you can import manually into the KeyWin 5 soft-
ware.
Installing KeyWin 5 client
Installation of the Client only. You need to have the IP or host name of the computer where the server is installed.
STEP 1
Insert KeyWin 5 into the computer, open the KeyWin 5 folder.
STEP 2
Run the file “InstallClient.exe”.
STEP 3
Follow the installation instructions on-screen.
STEP 4
Run KeyWin 5 from “All Programs”.
STEP 5
Enter the IP address or hostname of the computer where the server
is installed.
STEP 6
Try to make contact with the client server.
STEP 7
Proceed to the “Start up”.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 15
System requirements
Full administrator rights are required to install the program.
The application requires:
. NET 3.5 SP1 (Windows Installer 3.1 is required to install. NET 3.5
SP1)
SQL Server 2008 Express Edition (Windows Installer 4.5 is required
to install SQL Server 2008 Express Edition)
The following ports must be open:
39 164 (Detection of the subnet as the PING protocol)
5432 (PostgreSQL)
TCP 1433 (SQL Server 2008)
1434 UDP (SQL Server 2008)
Minimum requirements for client computer:
At least 2GB RAM. At least a 1 GHz processor and 10MB Hard disk
for client (700MB HDD for server).
Supported Operating Systems:
Windows XP SP2 or later
Windows Server 2003 SP2 or later
Windows Vista
Windows 7
Use existing SQL server
Supported server: Microsoft SQL 2008 R2. At least 2 GB RAM
You can use your SQL server, as long as the server version is newer than 2005. However, you need to set up a new instance of the server
called KeyWin.
STEP 1
Log in as administrator on the computer on which you
want to install KEYWIN server
STEP 2
Uninstall all earlier KeyWin Server instances.
STEP 3
Reboot.
STEP 4
Install a new instance of SQL server and call it KEYWIN.
STEP 5
Activate the integrated security on your SQL Server (this
step is required to install KeyWin Server).
STEP 6
Make sure your SQL Server is running and that the server has the
TCP protocol and the named Pipe protocol is active (i.e. the server
can be accessed using TCP/named pipe).
STEP 7
Install KeyWin Server and follow the instructions.
STEP 8
The installation package will now detect whether there are any SQL
Server instances with the name KeyWin. If detected, the SQL Server
version accompanying the installation package will not be installed.
Use a terminal server
Please contact Creone for more information.
CHAPTER 4
Start up
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 17
Adding a cabinet
Adding administrators
STEP 1
Start KeyWin 5.
STEP 2
Log in with the administrator password (301042 by default).
STEP 3
Select “Settings” and then the “Cabinets” tab.
STEP 4
Click the button to add a new cabinet.
STEP 5
Click “Start Search” to search for a new cabinet automatically on
the network (alternatively, specify the IP or DNS).
STEP 6
Select the cabinet from the list and click “Next”.
STEP 7
Enter information for the cabinet and then click “Save”.
STEP 8
Repeat Steps 4-7 to add more cabinets.
STEP 1
Select “Settings” and then the “Administrators” tab.
STEP 2
Click the button to add a new administrator.
STEP 3
Enter the personal information, password and rights for the Admi-
nistrator and click “Save”.
STEP 4
Select the cabinet the administrator will have the right to administer
and click “Save”.
STEP 5
Repeat Steps 2-4 to add more administrators.
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Registering keys
STEP 1
Open the cabinet with the admin password (301042).
STEP 2
Put the pegs (keys) in the cabinet. Check that the LEDs light up in
the strips. You will also see the ID number of the peg in the display
of the cabinet.
STEP 3
Start the KeyWin 5 program.
STEP 4
Select «Administration» and go to the key column.
STEP 5
Select a key and click to edit key.
STEP 6
Repeat Step 2 and 5 to register more keys, or click on the “key
overview” to edit multiple keys at once.
When the keys are first placed in the cabinet, they are visualised in the KeyWin 5 client along with their unique ID number. If you cannot see any
keys in the list after putting your keys in the cabinet, put the cursor in the search field above the keys and press Enter.
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Adding users
STEP 1
Select “Administration” and go to the “User” column.
STEP 2
Click the to add a new user.
STEP 3
Fill out the information for the user and click “Save”.
STEP 4
Repeat Steps 2-3 to add more users.
Note that you must fill in the username and PIN, and these must be unique. A user must have access to a key in a cabinet in order to get
into the cabinet with the PIN Code.
ADVANCED SETTINGS
Pressing “Advanced Settings” will give you more fields to fill in to each user. Please note that all information that is entered will be searcha-
ble in the software.
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Creating groups
Connecting a key directly to a user
STEP 1
Select “Administration” and go to the column “Groups”.
STEP 2
Click the to add a new Group.
STEP 3
Fill in your name and any time channel for the group and click
“Save”.
STEP 4
Repeat Steps 2-3 to add more groups.
STEP 1
Select “Administration”.
STEP 2
Select the users you want to connect a key to.
STEP 3
Click “To Connect” at the bottom of the page.
STEP 4
Click once on the red icon of the key that you want to connect. The
icon will turn green to let you know the connection has been made.
STEP 5
Repeat Step 4 to connect multiple keys to the same user.
STEP 6
The connections have been made. Click on “Back” at the bottom of
the page.
STEP 7
Repeat Steps 2-6 to connect the keys to another user.
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Note: To give a user access to all of the keys in the system, press “Select all” under the “Key menu”. When all icons to the right of the keys are
green, the connection has been made. If you connect a user to several hundred keys at once, it might take some time for the cabinet to receive
all of the information.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 20
Assign a key to a user through a group
STEP 1
Select “Administration”.
STEP 2
Select the group that you want the user and the key to be linked
through.
STEP 3
Click “To Connect” at the bottom of the page.
STEP 4
Click once on the red icon to connect the user. When the icon turns
green, the connection has been made.
STEP 5
Click once on the red icon for the key you want to connect. When the
icon turns green, the connection is completed.
STEP 6
Repeat Steps 4 and 5 to connect more users or more keys to the
same group.
STEP 7
The connections have been made. Click on “Back” at the bottom of
the page.
STEP 8
Repeat Steps 2-7 to connect more users and multiple keys via Groups.
More information about the different areas and their features are provided later in this manual.
CHAPTER 5
Actors
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 22
Supervisor
Administrator
User
The supervisor is the person who is ultimately responsible for the
KeyWin 5 system. The supervisor has full access to the KeyWin 5
program and may add cabinets and administrators to the system.
The Supervisor cannot be deleted from the system. The Supervisor
allocates rights and determines the tasks that each administrator is
entitled to perform.
The administrator is the person responsible for administering one
or more cabinets in a system. How many and which cabinets is
determined by the supervisor or another administrator who is entitled
to create administrators.
An administrator registers users, groups and keys for one or
more cabinets and gives users access to groups and keys. The
administrator can also follow up on who had what keys at a particular
time and the cause of any alarm.
Users are the people who have access to cabinets and keys. Each
user has a PIN Code that they use to gain access to the keys and
cabinets that they have permission for.
CHAPTER 6
KeyWin 5 - PC software
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 24
Server
Client
Licenses
KeyWin 5 server is the database where all data is saved. It
communicates with clients and cabinets in the system.
The KeyWin 5 Client management program is where you add and
perform daily administration of cabinets, administrators and users.
A license key is required to use KeyWin 5. The license key is valid for
your entire system and you can link as many units and clients as you
like to the same system.
A one-time license entitles you to use the software forever, but you
will have to buy upgrades separately. A three-year license gives you
access to continuous upgrades made to the program. After three
years, you can choose to continue for another three years with
upgrades or continue to use the program as it is without upgrades.
After installing KeyWin 5 for the first time you will have a 30 day
trial period. During that period, you must obtain a license key to
continue using it after the trial period. Please note that if you have
not registered a license key within 30 days, you will need to reinstall
the program and reconfigure all of the information about keys, users,
groups, etc.
CHAPTER 7
Administration view
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 26
Overview
Searching and sorting
The Administration view gives you a quick overview of the system.
The intelligent search function is a quick way to find the correct user
or key. The Administration view also allows you to add and manage
users, groups and keys, as well as set up connections to allow users
access to keys.
Highlighting a key automatically changes the columns of groups and
users so that only the groups and users that are connected to that
key are displayed. The same principle applies when you select users
or groups. This gives you a quick overview of who has access to
what.
By ticking the check-box “Only show taken keys” you will only see the
keys that currently are out of the system in the list.
For each column (users, groups and keys) there is a search field.
The search bar is intelligent and displays all items, in a column,
containing the letter or number that you typed in the search field. The
best match is always displayed at the top. In order to re-examine all
items in the column, delete what you typed into the search field.
Users can click on the arrow to the left of the search field and even
choose what you want the column to be sorted by. By selecting
“Advanced” you can also choose what you want to be able to search
for in the search field.
Shortcut contact
Placing the cursor over a user will bring up an information box with
the user’s username, email, phone and mobile. This allows you
to get contact information for a user quickly by simply moving the
cursor over them in the list.
CHAPTER 8
Users
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 28
Adding, editing and removing users
KeyWin 5 system can, in principle, handle an unlimited number of
users. It is easy to add, edit and delete users. You choose how
much and which information you want to fill in for each user. Every
user must have a unique username and PIN.
Users are added by clicking on the button under the column for
users. Click on to edit a user. Click the button when a user
is selected to remove the user.
USER NAME
Must be defined, be unique and contain 4-25 characters.
PIN
Must be defined and unique. The number of characters is
determined by the Supervisor under Settings. The PIN can be set
manually or randomly generated.
CHANGING THE PIN ON THE CABINET
The administrator can determine if a user is allowed to change
his PIN Code on the cabinets. The PIN code can then be changed
at the cabinet by entering the PIN Code, pressing “#” for about
three seconds and then entering the new PIN code twice (once to
confirm).
The cabinet display will inform the user if this PIN has already been
taken. In the event that two users change their codes to the same
code simultaneously on two different cabinets, only the first change
will be accepted by the server. The change will not be implemented
for the other user, so their old PIN Code will still apply.
CONTACT
Entering all the information for a user makes it easier to find the
user later on.
If you enter their mobile phone number, other users will be able to
see it in the cabinet display if the user has taken a key.
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Login via RFID reader
Active users
Validation of users
Show all users
An RFID reader can be connected to the cabinet and be activated for
the users. The administrator can choose if users can log in with their
PIN code, an RFID reader or a combination of both.
To find out the correct RFID number you need to enter the service
menu of the cabinet (1234# by default), and go down to “Test
Cardreader”.
Now swipe your badge in front of the RFID reader and the correct
number will appear in the display. Enter this number in the software
for the user.
You can also buy a USB connecting device for this so it can all
be managed from the computer. Contact your dealer for more
information.
More information of how to conenct the RFID reader, please see
appendix 1 at page 57 in the end of this manual.
The administrator can manually enable or disable users. Disabled
users remain in the system, but are not active and have no access
to any keys or cabinets.
The users that appear in the administrator’s list are the users who
are connected to one of the keys (directly or via the group) present in
any of the cabinets that the administrator has access to.
Selecting “Show all users” will display all users throughout the
system.
The administrator can set a time period (date) during which a
user can gain access using his PIN. After the expiry date the user
becomes inactive, but will still remains in the system. You can easily
reactivate users and their rights later.
CHAPTER 9
Groups
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 31
Time channels
A group is a simple way to connect specific user to specific keys.
For example, you could create a group named “Cleaning”, and link
the group with the keys and the users who will be involved in the
cleaning group. You can create as many groups as you like.
For each group, you can set a ”time channel”. A time channel
means that users in the group only have access to the keys when
time channels are active. You can also enable and disable time
channels manually. An icon () next to the group’s name in the
column shows that there is a time channel linked to the group.
CHAPTER 10
Keys
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 33
Adding, editing and deleting keys
With keys, their ID is identified by the peg to which one or more keys
are attached to. Each peg has its own unique ID number.
When a peg is first registered, the peg’s ID numbers is visualised in
both the display of the cabinet and the PC program.
A key (peg) is added to the system by inserting a peg into a strip in
a key cabinet. The strip identifies the peg and ID number that will
appear in the keys column. By clicking on the “Edit” button, you can
register the key with the information you want to add. (If keys are not
visible in the key column after you put them in the cabinet, place the
cursor in the search field and hit enter to see the keys.)
NAME
The name of the key which will appear in the column of keys and the
cabinet display.
COLORS
The color for the key can be set (to the same as the color of the key
ring, for example). The color will be displayed when selecting “Key
overview”.
KEY-ID
The Key-ID is hidden, but remains searchable. This ID can be a serial
number, an address where the key goes or similar information that
you do not want to appear in the program or on the cabinet.
Searching for a Key-ID in the KEY VIEW or EVENT LOG you will find
every key with the same KEY-ID.
TIME FRAME FOR KEY
If you have particularly important keys that you do not want to be out
for too long, you can set a time limit for the key. If the key has not
been returned to the cabinet before the end of its allotted time-frame
an alarm will sound and register in the event log.
KEY IN ONE OR MORE CABINETS
When you sign a key in, you can determine if the key should be
allowed to exist in only one or several cabinets. All cabinets are shown
in the list. Click the icon for each cabinet you want the key to be in.
Note that changes are carried out directly and do not have to be
saved.
VARIABLE OR FIXED KEY POSITIONS
The system has variable key locations by default. This means that
you can place a key back anywhere in a cabinet (as long as the key
was registered in that cabinet). It is also possible to give a key a
fixed key position.
For example, a key can be fixed to door one, strip two, and position
eight in the cabinet.
When choosing a fixed key position, it can only be in one cabinet. The
key can be allocated to several cabinets, but can only have a fixed
position in one cabinet. If you put the key back in the wrong place, a
short beep will sound and the display will provide information about
the key’s correct place.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 34
Key overview
The key overview gives you a graphical representation of the keys in
the cabinet. You can also easily edit the keys via the key overview
just by clicking the keys.
To enter the key overview you can highlight a key and press ”Key
Overview” or go to “Settings” and highlight the cabinet you would
like to see and press “Key Overview”.
CHAPTER 11
Connecting
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 36
Connection directly between users and keys
Connections between users and keys via groups
Connecting is the process whereby a user is linked to a key, which
means that the user then has access to that key. A connection can
be made directly between users and keys or via a group.
A direct connection between users and keys is made possible by
selecting the user or the key, clicking on “To Connect” and then
clicking on the red icon of the key or user that you want to connect
it to. Doing so will make the icon turn green and implement the
changes immediately.
To connect all keys to the user, press “Select all”. Now all keys will
turn green after a while depending of the amount of keys.
Creating a group and connecting users and/or keys to the group
allows you to administer the system more efficiently, especially
when you have several people who should have access to the same
keys.
To connect all keys and user to the group, press ”Select all”.
All keys and users will turn green after a while depending of the
amount of keys and users.
Select the group, click on “To Connect” and then click on the red
icon of the keys and users you want to connect to the group.
The icons will then turn green and the changes will be implemented
immediately.
Note: if a user has access to a key through a group, it will be
indicated by a key instead of a green icon. For this connection, you
cannot remove a single key. Instead, you will have to disconnect the
user from the group.
CHAPTER 12
Event log
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 38
Search function
The Event log records all events involving cabinets and the
administration program. It is possible to configure which events are
logged.
All alarms are indicated in red in the log and a new alarm will
change the color of the tab of the Event Log to red. This makes it
easy to notice the alarm and see who or what caused the alarm.
The intelligent search function lets you quickly get the right
information on the key or the user that you want. The Search Bar is
intelligent and displays all items in the column containing the letter
or number that you typed in the search field. The best matches will
appear at the top. To show all events in the log, delete what was
typed into the search field.
By clicking on the arrow to the left of the search field, you can
choose to search for events within a certain timeframe. There is
also the option to sort by date or event, and to show events from
the cabinet, events from the administration program, or both. By
choosing “Advanced”, you can choose exactly which events you
want to appear in the log.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 39
Export - reports
You can easily export information from event log to reports. You
can either use a .CSV file, which can be imported into Excel, or
export information directly to a PDF file.
Acknowledge all alarms
Once you have checked the alarms, you can acknowledge them.
They will then become a less intense red. This enables you to see
continued emergency events.
CHAPTER 13
Settings
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 41
Cabinet
Adding a cabinet
Under the settings you can install new cabinets, add new
administrators or change more advanced settings such as the
language, number of valid characters in the code, make a back-up,
change communications settings and more.
The cabinet tab gives you a good overview of the cabinets in the
system. It is easy to add and edit cabinets.
Add a new cabinet by clicking the (the cabinet must be
connected to the network). You will get a dialog box where you can
choose to search for the new cabinet automatically or to enter the IP
or DNS name manually.
Normally the program finds the cabinet directly, but if the cabinet is
in a subnet or if the automatic search does not find it you can search
for it by entering the IP or DNS name.
Note: if you are not able to make contact with the cabinet, check
your network and firewall settings.
When the system finds a new cabinet, press “Next” and enter the
name and location of the cabinet. You can also choose the language
for the cabinet.
NYCKEL GRUPP
NYCKEL ANVÄNDARE
SKÅP
GRUPP
++ --
MainMain LogLog InställningarInställningar
MainMain LogLog InställningarInställningar
LOGMAIN INSTÄLLNINGAR
ANVÄNDARE
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 42
Admin code
Alarms
Each cabinet has an admin code. The code is 301042 by default.
The admin code allows you to enter the cabinet and gives you full
access to all of the keys in the cabinet.
You can choose to have the same admin code for all cabinets or
use a different one for each cabinet.
The cabinet will emit an alarm if the door is left open for too long
or when someone takes out a key without proper access. You
can specify how long these alarms will sound for under “Timeout
Alarm”. You can specify how long the door may be open before the
alarm sounds under “open door alarm”.
If the open door alarm is set to 60 seconds and other keys are
removed or inserted while the door is open, the alarm time will be
reset to 60 seconds from the last action taken.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 43
External alarm
It is possible to connect an external alarm to the cabinet. This is
done on the circuit board inside of the service door. Please consult
your dealer before installing an external alarm.
You can set the time interval between the cabinet’s alarm going
off and the external alarm being activated. Please see Appendix 1,
page 57 in the end of this manual, for more information.
External card reader
Reload cabinet list
Restart cabinets
You can connect an external card reader to the cabinet. This is done
on the circuit board inside the service door. Please consult your
dealer before installing an external reader.
An external card reader is connected to a relay which transmits a
signal when a user uses a card that allows the user to enter his PIN
Code. The keypad is “locked” until a valid card is read. Please see
the last page in the manual for more information.
To activate this function in cabinet, enter the service code to enter
the configuration menu. Then go down to ENABLE EXTERNAL LOCK
and activate this by press #, change to YES with the arrows and
confirm with # once more. Please control that the external unit is
connected before you do this. More information of how to connect
the device you will find in Appendix 1, page 57 in the end of this
manual.
Reload the entire list of cabinets and its information. This is a
manual update of your data within the cabinets.
Should only be used if the cabinet encounters an error. Be sure to
press the button only once. Restarting the cabinet first empties the
cabinet of all data and then reloads with all the information. Before
you do this it’s important to know that you have contact with the
cabinet. if you do not, check your IP settings.
CHAPTER 14
Administrators
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 45
Add administrator
Select rights for administrator
The Admin tab provides an overview of the administrators in the system, making it easy to add and edit administrators.
Add a new administrator by clicking the . Fill out the information
and the administrator password. The administrator must use this
password to log into the program.
Next, select which rights the administrator should have. You can
choose if the administrator is able to add and edit keys, users,
cabinets, groups and also if the administrator is allowed to change
settings in the program and add new administrators. If you limit an
administrator’s rights, the information shown when the administrator
logs on will be limited.
NYCKEL GRUPP
NYCKEL ANVÄNDARE
SKÅP
GRUPP
++ --
MainMain LogLog InställningarInställningar
MainMain LogLog InställningarInställningar
LOGMAIN INSTÄLLNINGAR
ANVÄNDARE
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 46
Select the cabinet for the administratorto administer
Low level access to KeyWin 5
After saving the information for the administrator you will be
asked to select which cabinets the administrator has the right
to administer. You will be provided with a list of all cabinets in
the system and you can easily select the cabinets you want the
administrator to administer. The administrator will only be able to
see and manage information and keys in the chosen cabinets.
To provide the opportunity for users and other people to enter the
program in order to make changes, find keys, etc., you can create
one administrator without any rights and distribute the password
to the users. They can then log into the program and search for
information, but will not be able to make any changes.
CHAPTER 15
Back-up & reset
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 48
Under the “Back-Up and Restore” section, you can create a back-up, upload an old backup, import lists of users, and import
language files.
IMPORT FROM FILE
Here you can import a previous back-up. Click on “Choose File” and
select the file you want to import.
EXPORT TO FILE – CREATE BACK UP
Here you can make a back-up by exporting a file with the information
contained in the system. The file is named automatically with the
current date. Click to select the file and choose where to save the
exported file.
Creone strongly recommends creating regular back-ups.
IMPORT USERS FROM CSV-FILE
Here you can import users from a CSV-file. Click on “Choose File”
and select the file you want to import.
IMPORT A LANGUAGE FILE FROM XML
Here you can import a language file with a new language or an
update of a previous language. Click on “Choose File” and select the
file you want to import.
IMPORT A LANGUAGE FILE FROM CSV
Here you can import a language file with a new language or an
update of a previous language. Click on “Choose File” and select the
file you want to import.
IMPORT LANGUAGE FILE FROM CREONE SERVER
Select this option to download all languages from the Creone server.
CLEAR SERVER
Here you can clear all information on the server. Please note that
all information will be deleted. If you want to keep any information,
create a back-up first.
CHAPTER 16
Advanced settings
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 50
In the advanced settings, you can set how many characters and
which characters will be valid for the administrator codes and user
codes. You can also change the settings for network communications
and email communications. You can also change the code to the
service menu for cabinets and set the language for the KeyWin
program.
NUMBER OF CHARACTERS AND VALID CHARACTERS
FOR PASSWORDS
Here you can set how many characters are used for administrator
and user passwords and which characters are valid. If you change
the settings after a user or administrator has already been given a
password that does not meet the new criteria, their old password
will remain active. However, if the administrator enters their
information into the KeyWin 5 software, it will ask them to enter a
new code.
GENERAL SECURITY SETTINGS
Here you can change the code to the service menu of the cabinets
in your system. Note: the same code will apply to all units.
CHANGE LANGUAGE KEYWIN 5
Here you can change the language used by the KeyWin 5 program.
If you choose a new language, it will change the program instantly
to the new language. To have the new language when you log in
next time, you must save this setting.
If you are missing a language, please go to “Back-up & Restore”
and click ”Import Language File From Creone Server”. Restart the
KeyWIn5 software and all languages KeyWIn5 software apply on will
not exist in the software. If the language you want is not available,
please contact Creone for more information
TIME-OUT FOR CONNECTOR (S)
You can set the maximum time that the server will wait for to
receive answers from the cabinet. This value should not be less
than one (1) second. Normally, the value can be quite high, e.g. 60
seconds. The database can normally respond after 0.5 seconds if it
is connected. If you have a slower network you can reduce the time
taken to obtain a faster communication.
TIME-OUT COMMAND (S)
Here you can set the maximum time that the server will wait before
it cancels a command, writing or reading from the cabinet base.
Should be set to 599 seconds (approx. 10 min).
UPDATE INTERVAL (MS)
Here you can set the time between each synchronization of the
server. When synchronization is complete, all information will be
logged and the process will start again. The system will wait for
the allotted time in milliseconds before the cabinet contacts the
database with an update for the event log.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 51
Setting this to less than 2000 ms may affect the performance of
the computer that the server is installed on. When cabinets are used
infrequently (i.e. once per day) and changes are made to KeyWin only
once or twice a month, you do not need to check the event log often.
The synchronization can be reduced to as low as once every five days
to prevent the server from standing idle and working for no reason.
PORT DETECTION
Here the network supervisor can switch the ports used for network
detection. However, this requires changing the reply port in the
cabinets. In certain networks with high load there can be a particular
port that is busy or blocked by a firewall. You can get around this by
selecting a different port.
The standard port is not normally occupied by another protocol.
However, the network administrator must open the port in their
firewalls (especially physical ones) if they are not already open. If you
are unable to make contact with a cabinet in the network, it may be
blocked by a firewall.
TIME-OUT DETECTION (MS)
This is the maximum time that KeyWin 5 will wait to get a response
from the cabinet at detection. This can be quite low but should not
be below 1000 ms. It does not necessarily need to be a high value.
It takes less than a second on average for an answer to be received.
However, if the network is experiencing heavy load, this process may
take up to 5 seconds.
SEARCH TIME (DAYS)
This is the number of days (positive integer) from the present date
to the logs shown and is a preset search box in the Event Log. The
value of the “From Time” frame is preset to “TODAY” to “X” number
of days. You can then adjust that in the search box. Changes in the
search cabinet do not affect the preset.
Setting the value to 30 means that only logs from 30 days ago or
less are shown. Increasing the value can affect performance since
there is a significantly greater amount of data being loaded.
UPDATE RATE (MS)
This is the time in milliseconds that the logs are updated. (Not to
be confused with the «Update interval» setting that controls the
synchronization engine.) This parameter controls how often the
interface checks for logs. NB! The value of the parameter must be
greater than the “Update interval” value, since no events will be
logged until a synchronization has been completed.
DELAY FILTERING (MS)
This is the number of milliseconds that the interface will wait to
perform a search between each keystroke in a search box. Each key
press changes the search string.
POSSIBLE COLORS
This is a list of possible colors that can be selected in the drop-down
box to select color for the keys in the GUI. Each color is described inn
the form: # AARRGGBB where # is mandatory, AA is a hex value that
indicates the skin treatment of the color (should always be FF for full
color), RR is the hex value for red, GG is the hex value for green, and
BB is the hex value for blue. This is known colloquially as RGB (red,
green, blue) and allows you to create 16.7 million colors. Hex values
range between 00 to FF, where 00 = 0 and FF = 255. 0-9 = 0-9, A =
10, B = 11, C = 12, D = 13, E = 14, F = 15
Colors in the list are separated by a semicolon.
CHAPTER 17
Updating KeyWin5 software
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 53
Product information
Under product information you will be able to see your product
name, the version of the software that you are using and your
costumer code (license number)
If you have acquired a 3 year license from Creone you will also be
able to search for new updates. Press the ”Check for new updates”
button and the software will contact Creone server to see if there is
a newer version of the software available.
This requires a network connection.
CHAPTER 18
Products
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 55
9400 SC 9500 SC
9600 SC
The Keycontrol series (SC) is Creone’s smart system with electronic
key identification for monitoring and controlling each individual key. A
Keycontrol system can cover anything from a few keys up to several
thousand keys. It is easy to add more strips and key locations in your
cabinet and also more cabinets in the same system as needed. Up
to one hundred cabinets can be used in the same system.
The cabinet has a display with simple menus and search
functionality. The cabinets are equipped with battery backup systems
and alarms. Key cabinets are available in various models with a
maximum of 42, 84 and 224 keys in each cabinet.
More information about each cabinet visit www.creone.com.
Keycontrol key cabinet with room for a maximum of
42 key positions, three strips with 14 key positions
on each strip.
Keycontrol key cabinet with room for a maximum of
84 key positions, 6 strips with 14 key positions
on each strip.
Keycontrol key cabinet with room for a maximum of
224 key positions, 16 strips with 14 key positions
on each strip.
www.creone.com
9700 SC
Keycontrol key cabinet with room for a maximum of
924 key positions, 66 strips with 14 key positions
on each strip.
KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 56
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KeyWin 5 manual, Version 1.5.4. All Rights and Copyright Reserved by Creone AB 57
Appendix 1 – Wiring diagram
1
1. Battery backup cable.
2. Stripcable. First strip in system.
3. Stripcable. Last strip in system.
4. Solenoid 1-6.
5. Door alarm 1-6.
6. SIMCOM.
7. RS485 – For connecting an RFID reader to the cabinet.
8. Alarm, 15 V – When connecting an external alarm. Input C
and NO connects at an alarm.
9. TCP/IP cable.
10. External unit – You connect the external device on
3 and 6. It’s possible to power this external unit
from port 7 with 15 V.
More information of how to connect this function
you find under EXTERNAL CARD READER, page 43.
3
2
4
5
6
7
8
9
10
Data +Data -GND
C
NC
NO
GEN
ERAL
IO
GPI
O21
GPI
O90
GPI
O91
GPI
O97
GN
D
12-15 V