procurement process overview
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The ProcurementProcess
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Outline
SSB Intro
A Basic Procurement Process (manual process)
Role of Enterprise Systems in the Procurement
Process
eProcurement
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A Basic Procurement Process
Definition
Requisition to pay
All the steps needed to acquire/procure material and paythe vendor
Key Concepts and Assumptions B2C vs. B2B commerce
Importance of standardized processes in B2B
Conceptual Framework
Physical Flow Document and Data Flow
Information Flow
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Physical / Document Flow
Trigger: Need a product from office supplies, raw material trading goods
Stakeholders: Warehouse (in this case), purchasing, accounting
Who is involved in each step?
Communication and coordination: physical documents
Physical
Document
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Purchase
Requisition
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Purchase Order
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Packing List
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A Goods Receipt
Document
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A Vender Invoice
O O S S S @
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Information Flow
Instance-Level Information Status of a purchase requisition / order
Has a requisition been acted on? Has a PO been created andsent
Have goods been received for the requisition / order? When?
Where are the goods? If received, has an invoice been received? Paid?
If not received, when can we expect the goods?
Process-Level Information How well is the process doing?
How much time does it take on average? Per material? Pervendor?
Which vendors are prompt? Who habitually delivers late?
What do we buy most often? From with vendor(s)?
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Role of enterprise systems in the procurement
process
Execute the Process
Create Purchase Requisition
Create Purchase Order
Receive Shipment Receive Invoice
Send Payment
Capture and Store Process Data
Monitor the Process
Instance-Level Information Flow
Process-Level Information Flow
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Enterprise systems in Procurement
1. Create PurchaseRequisition
2. Create Purchase Order3. Receive Shipment4. Receive Invoice5. Send Payment
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Purchase Requisition in SAP
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Purchase Order in SAP
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Goods Receipt in SAP
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Invoice Receipt in SAP
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Vender Payment in SAP Initial Screen
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Vender Payment in SAP Processing
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Process monitoring (Information flow)
Instance level status information
Status of a purchase requisition / order (PO history)
Process level aggregate information
How is the process doing?
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Process-Level Information
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eProcurement
http://www.youtube.com/watch?v=j_e1bKpnfI
w
What is eVA / eProcurement?
What do you think bidding means?
What are the benefits to (small) suppliers?
What are benefits to the State of Virginia?
http://www.youtube.com/watch?v=j_e1bKpnfIwhttp://www.youtube.com/watch?v=j_e1bKpnfIwhttp://www.youtube.com/watch?v=j_e1bKpnfIwhttp://www.youtube.com/watch?v=j_e1bKpnfIw