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BIDDING DOCUMENT
PROCUREMENT OF FURNITURE
`
PUNJAB POWER DEVELOPMENT COMPANY LIMITED
77-SHAH JAMAL COLONY, LAHORE
PH# 042-99204005
1. Mandatory Requirements for responsiveness of bid:
Bidders are required to tick the below mentioned mandatory requirements and also attach the required
documents sequentially in the bid. If any of the Mandatory documents is found missing then the Bids opening
and evaluation committee reserve the right to reject the Bid of that Firm/Supplier.
1.1. Financial bids is attached in the form attached as Annexure C below. (Mandatory)
1.2. Bidder must be registered with Sales tax and copy of tax registration certificates is attached. (Mandatory)
1.3. Bidder must be registered with Income tax and copy of tax registration certificates is attached.
(Mandatory)
1.4. CDR 2% of bid amount as Bid security is attached with the Bid (Mandatory)
1.5. Bidder must not be black listed and the affidavit for being not black listed is attached (Mandatory).
1.6. Bidder meets the delivery period of the goods. (Mandatory)
1.7. Bidder should have the minimum annual sales amounting five (5) times of the bid value. Bidder should
attach the duly approved annual income statement for the latest financial year. (Mandatory).
1.8. Bidder should submit Valid Letter of Authorization from the Principal. (Only if bidder is not the manufacturer)
1.9. Bidder should submit duly approved warranty certificate of minimum one (1) year. (Mandatory).
Information to be filled by bidder:
Tender Submission Date: ______________________________________________________
Bank Draft Amount: __________________________________________________________
Bank Draft No. &Date: _______________________________________________________
_______________________
Authorized Signature / Stamp Date___________________
PUNJAB POWER DEVELOPMENT COMPANY LIMITED
77-SHAH JAMAL COLONY, LAHORE
2. Terms & Conditions:
2.1. Punjab Power Development Company Limited, (hereinafter referred to as “the Purchaser”) invites /
requests Proposals (hereinafter referred to as “the Tenders”) for design, supply and installation of
furniture (hereinafter referred to as “the Goods”) on turnkey basis.
2.2. The execution will be carried out at 3rd Floor Mega Tower, 63-B Main Boulevard Gulberg, Lahore.
2.3. The firm will design, manufacture / assemble, supply, and deploy furniture for entire floor consisting of
Executive Offices, Sitting Areas, Reception, Conference Rooms, other working areas etc. as per the
details given in Annexure-A and also give after sales services for any repair and maintenance support.
In case of failure, their bid security will be forfeited and tender may be given to 2nd lowest bidder subject
to the approval of Competent Authority.
2.4. If you have doubt to the meaning of any portion of the tender documents, you may seek clarification of
the same from the following Primary & Secondary Contacts of Punjab Power Development Company
Limited.
Primary Contact Person:
Mr. Farhan Ahmed
+923464406025
Punjab Power Development Company Limited
77 Shah Jamal Colony Lahore
Secondary Contact Person:
Mr. Talha
+923310141177
Punjab Power Development Company Limited
77 hah Jamal Colony Lahore
Bidders should note that all queries should be communicated via the Primary Contact and in writing only. In
the case of an urgent situation where the Primary Contact cannot be contacted, the bidder may alternatively
direct their enquiries through the Secondary Contact.
2.5. As per the clause 31 of PPRA Rules 2014, PPDCL will use the amount of the bid price as the sole
evaluation criteria for the bids. Please note that each type of furniture item may be evaluated separately
or as a whole, for purchase order, in better interest of PPDCL.
2.6. A bid shall be considered as responsive if bid is accompanied by the mandatory requirements as
prescribed in clause no.1 of the bidding document. If any of the Mandatory documents is found missing
then the Bids opening and evaluation committee reserve the right to reject the Bid of that Firm/Supplier.
The Tender determined as not responsive shall not subsequently be made responsive by the Tenderer
by correction or withdrawal of the material deviation or reservation. However, PPDCL may waive off any
minor non-conformity or inconsistency or informality or irregularity in the Tender.
2.7. Each participating firm/supplier will be bound to submit sample of Furniture offered, if required, for
selecting best offered ones with lowest cost. Each type of furniture item may be evaluated separately or
as a whole, for purchase order, in better interest of PPDCL.
2.8. Warranty offered must be clearly submitted in the form of warranty certificate duly signed. Making quality,
structural material and finishing must be as per sample or specification provided in the tender documents.
2.9. Delivery Period for purchase order must be clearly specified on the bid submitted not exceeding 15 days.
2.10. Delivered Furniture will be inspected by the inspection committee before processing of bills.
2.11. Demand Draft equivalent to 2% of bid value as bid security (refundable CDR) in favor of “Punjab Power
Development Company Limited” should accompany the bid. Bidders with less CDR may be rejected for
evaluation if objected by the bids opening and evaluation committee. CDR of all bidders will be retained
till announcement of evaluation report and CDR of selected supplier will be retained until supplies are
successfully completed & accepted.
2.12. The bids along with 2% of bid security, GST Registered Certificate, Income Tax Certificate, etc, must
be delivered at Punjab Power Development Company Limited,77-Shah Jamal Colony, Lahore on or
before 28.11.2016 till 2:00 PM.
2.13. Tenders will be opened on 28.11.2016 at 02:30 PM in the presence of bidders’ representatives who
choose to attend, at the address above. Late tenders will be rejected and returned unopened to the
bidders.
2.14. Bidders are also required to state, in their proposals, the name, title, fax number and e-mail address of
the bidder’s authorized representative through whom all communications shall be directed until the
process has been completed or terminated.
2.15. The Purchaser will not be responsible for any costs or expenses incurred by bidders in connection with
the preparation or delivery of bids.
2.16. The validity of the offer must not be less than 60 days from the date of opening.
2.17. The rates quoted should be inclusive all type of taxes, duties, freight charges etc, however sales tax if
applicable be shown separately.
2.18. To assist in the examination, evaluation and comparison of bid, PPDCL may, at its discretion, ask the
bidder for a clarification of its bid. All responses to requests for clarification shall be in writing, and no
change in the price or substance of the bid shall be sought, offered or permitted
2.19. The competent authority reserves the right to reject any or all tenders totally or partially on the basis of
assessment criteria or without assigning any reason. The competent authority also reserves the right to
increase or decrease the quantity of Furniture in the purchase orders.
3. Award Criteria and Award of Contract
Prior to expiration of the period of Bid validity, The PPDCL will award the contract to the Bidder whose bid
after being evaluated is considered to be the most responsive with the lowest price offered
.
PUNJAB POWER DEVELOPMENT COMPANY LIMITED
77-SHAH JAMAL COLONY, LAHORE
(Annexure – A)
4. TECHNICAL SPECIFICATIONS SUPPLY AND INSTALATION OF FURNITURE ON TURNKEY BASIS.
4.1. Execution of work will be carried out on 3rd Floor Mega Tower, 63-B Main Boulevard Gulberg, Lahore.
4.2. The firm will design, manufacture / assemble, supply, and deploy furniture for entire floor consisting of
Executive Offices, Sitting Areas, Reception, Conference Rooms, other working areas etc
4.3. Bidders would have to submit detailed plan along with images, specifications, colors available for each
furniture type and lead time for all items.
4.4. The successful bidder will provide warranty and after sales services for the period of one year.
4.5. Detailed Bill of Quantity (BOQ) along with specifications are as below. However all the given
specifications are at minimum and the prospective bidder may bid with higher specifications.
4.6. The Purchaser reserves the right to place order for some or all of the items and in a quantity less, equal
to or more than the one listed in the table below, thus pricing and payment will be done as per the rate
quoted per unit.
4.7. A detailed drawing – sitting floor plan (for sample purposes) is also available with the Purchaser upon
request, for which the primary / secondary contacts may be reached.
PUNJAB POWER DEVELOPMENT COMPANY LIMITED
77-SHAH JAMAL COLONY, LAHORE
(Annexure – B)
5. BOQ along with specifications
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Executive
Room
Executive Desk
with Side Rack
Wooden office desk with walnut veneer pressed
on MDF, having leatherette panel on top + solid
wood + polish finish. Desk Size: 2400 x 1067 x
760 -mm,
Side Rack Size: 2135 x 505 x 512 -mm
NO 1
Credenza
Walnut veneer pressed on MDF, having 4
openable shutter with TIP ON + S.S panel + solid
wood + polish finish. 1981x457x586-mm
NO 1
Single Sofa Upholstered with best quality foam & leatherette,
base frame in S.S pipe 710x710x915-mm NO 2
Side Table
Walnut veneer pressed on particle board + S.S
pipe legs + wooden edging + polish finish
650x450x450-mm
NO 1
Executive
Chair
BLACK mesh upholstery, adjustable headrest,
adjustable lumbar support, and adjustable arm
with PU Pad, recline back with multi-function
mech, adjustable recline tension, nylon high base,
PU castor.
NO 1
Visitor Chairs Seat & back in fabric with metal frame in chrome
finish NO 2
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Meeting Table
Top in 12mm thick white painted glass and base
in lamination # 3F7 hazel texture (SC) with
matching PVC edging
NO 1
Chairs for
Meeting Table
BLACK mesh upholstery, adjustable lumbar
support, adjustable arm with PU Pad, recline back
with multi-function mech, adjustable recline
tension, nylon high base, PU castor
NO 4
Coat Hanger Complete made of solid wood, polish finish
521x521x1417-mm NO 1
Manager
Rooms
Coat Hanger Complete made of solid wood, polish finish
521x521x1417-mm NO 8
Single Sofa Upholstered with best quality foam & leatherette,
base frame in S.S pipe 710x710x915-mm NO 16
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Manager Chair
BLACK mesh upholstery, adjustable headrest,
adjustable lumbar support, and adjustable arm
with PU Pad, recline back with multi-function
mech, adjustable recline tension, nylon high base,
PU castor.
NO 8
Visitor Chairs Black mesh upholstery, PP arm, black painted
metal frame NO 16
Manager Desk
Structure made of mahogany veneer pressed on
particle board, having cable ducting, leatherette
wrapped on top + solid wood edging + polish
finish. 1800x900x760
NO 8
Side Rack
Structure made of mahogany veneer pressed on
particle board, having two drawer, keyboard tray
& one openable shutter + solid wood edging +
polish finish. 1200x550x760
NO 8
Executive
Credenza
Structure made of mahogany veneer pressed on
particle board, having two sliding shutter, two
adjustable shelf & one fix shelf at center + solid
wood edging + polish finish. 1500x500x760-mm
NO 8
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Side Tables
Structure made of veneer pressed on particle
board both sides of table top + legs in solid wood
+ polish finish 500x500x565-mm
NO 8
STAFF
ROOMS
1) Accounts
2) Hydro
3) P&C
4) PA to CEO
5) IT Room
Officers Desk Made of laminated board with matching PVC
edging and metal fins with powder coated finish NO 2
Officers Side
Rack
Made of laminated board with matching PVC
edging with round wire cup. NO 2
Work Stations Made of laminated board with matching PVC
edging. NO 20
Officer Chairs
Structure made of nylon seat & plywood back
upholstered with best quality foam & fabric + arms
in PP + revolving reclining PU gas lifter
NO 21
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Visitor Chairs Black mesh upholstery, PP arm, black painted
metal frame NO 10
File Cabinets Made of laminated board with matching PVC
edging, including powder coated metal fitting NO 6
MEETING
ROOM
Conference
Table
Structure made of veneer pressed on particle
board + solid wood + polish finish NO 1
Chairs for
Conference
Table
Black mesh upholstery, adjustable lumbar
support, PP arm, recline back with simple lock,
adjustable recline tension, nylon base, nylon
NO 6
BOARD
ROOM
Board Room
Table for 18 -
20 persons
Structure made of veneer pressed on particle
board with solid wood + polish finish. NO 1
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Chairs for
Board Room
Upholstered with best quality foam &
leatherette/fabric + arms in solid wood revolving &
reclining PU gas lift mechanism pedestal
NO 18
EXECUTIVE
RETIERING
ROOM
Sofa 3 seater
Upholstered with best quality foam & leatherette,
frame & legs in 25mm M.S square pipe 18-Swg
with chrome finish
NO 3
Side Table
Made of 25mm thick lamination # LG71 with
matching PVC edging and legs in M.S square
pipe 16-Swg with chrome finish
NO 2
Center Table
Made of 25mm thick lamination # LG71 with
matching PVC edging and legs in M.S square
pipe 16-Swg with chrome finish.
NO 1
BOARD
ROOM Dining Table
Made of laminated board with matching PVC
edging + M.S pipe powder coated legs. NO 3
BOQ along with Specifications
LOCATION ITEM
REQUIRED DESCRIPITION UNIT
TOTAL QUANTITY
REQUIRED
Chairs for
dining table
Seat & back in plastic with metal frame in chrome
finish NO 12
RECEPTION +
LOUNGE
Reception
Counter
Made of laminated board with matching PVC
edging, inclusive of M.S glides powder coated NO 1
Chairs for
reception
counter
Upholstered with best quality foam &
leatherette/fabric, revolving & reclining gas lifter
with mechanism and pedestal + arm rest black
NO 2
Longue Sofa Upholstered With Best Quality Foam & Leatherite NO 8
Center Table Made of laminated board with PVC edging, M.S
pipe powder coated frame and legs. NO 2
Side Table Made of laminated board with PVC edging, M.S
pipe powder coated frame and legs. NO 4
Annexure C
6. Financial Cost Sheet
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
Executive Desk
with Side Rack
Wooden office desk
with walnut veneer
pressed on MDF,
having leatherette
panel on top + solid
wood + polish finish.
Desk Size: 2400 x
1067 x 760 -mm,
Side Rack Size: 2135
x 505 x 512 -mm
NO 1
Credenza
Walnut veneer
pressed on MDF,
having 4 openable
shutter with TIP ON +
S.S panel + solid
wood + polish finish.
1981x457x586-mm
NO 1
Single Sofa
Upholstered with
best quality foam &
leatherette, base
frame in S.S pipe
710x710x915-mm
NO 2
Side Table
Walnut veneer
pressed on particle
board + S.S pipe legs
+ wooden edging +
polish finish
650x450x450-mm
NO 1
Executive Chair
BLACK mesh
upholstery,
adjustable headrest,
adjustable lumbar
support, and
adjustable arm with
PU Pad, recline back
NO 1
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
with multi-function
mech, adjustable
recline tension, nylon
high base, PU castor.
Visitor Chairs
Seat & back in fabric
with metal frame in
chrome finish
NO 2
Meeting Table
Top in 12mm thick
white painted glass
and base in
lamination # 3F7
hazel texture (SC)
with matching PVC
edging
NO 1
Chairs for
Meeting Table
BLACK mesh
upholstery,
adjustable lumbar
support, adjustable
arm with PU Pad,
recline back with
multi-function mech,
adjustable recline
tension, nylon high
base, PU castor
NO 4
Coat Hanger
Complete made of
solid wood, polish
finish 521x521x1417-
mm
NO 1
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
Coat Hanger
Complete made of
solid wood, polish
finish 521x521x1417-
mm
NO 8
Single Sofa
Upholstered with
best quality foam &
leatherette, base
frame in S.S pipe
710x710x915-mm
NO 16
Manager Chair
BLACK mesh
upholstery,
adjustable headrest,
adjustable lumbar
support, and
adjustable arm with
PU Pad, recline back
with multi-function
mech, adjustable
recline tension, nylon
high base, PU castor.
NO 8
Visitor Chairs
Black mesh
upholstery, PP arm,
black painted metal
frame
NO 16
Manager Desk
Structure made of
mahogany veneer
pressed on particle
board, having cable
ducting, leatherette
wrapped on top +
solid wood edging +
NO 8
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
polish finish.
1800x900x760
Side Rack
Structure made of
mahogany veneer
pressed on particle
board, having two
drawer, keyboard
tray & one openable
shutter + solid wood
edging +
polish finish.
1200x550x760
NO 8
Executive
Credenza
Structure made of
mahogany veneer
pressed on particle
board, having two
sliding shutter, two
adjustable shelf &
one fix shelf at center
+ solid
wood edging + polish
finish.
1500x500x760-mm
NO 8
Side Tables
Structure made of
veneer pressed on
particle board both
sides of table top +
legs in solid wood +
polish finish
500x500x565-mm
NO 8
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
Officers Desk
Made of laminated
board with matching
PVC edging and
metal fins with
powder coated finish
NO 2
Officers Side
Rack
Made of laminated
board with matching
PVC edging with
round wire cup.
NO 2
Work Stations
Made of laminated
board with matching
PVC edging.
NO 20
Officer Chairs
Structure made of
nylon seat & plywood
back upholstered
with best quality
foam & fabric + arms
in PP + revolving
reclining PU gas lifter
NO 21
Visitor Chairs
Black mesh
upholstery, PP arm,
black painted metal
frame
NO 10
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
File Cabinets
Made of laminated
board with matching
PVC edging,
including powder
coated metal fitting
NO 6
Conference
Table
Structure made of
veneer pressed on
particle board + solid
wood + polish finish
NO 1
Chairs for
Conference
Table
Black mesh
upholstery,
adjustable lumbar
support, PP arm,
recline back with
simple lock,
adjustable recline
tension, nylon base,
nylon
NO 6
Board Room
Table for 18 -
20 persons
Structure made of
veneer pressed on
particle board with
solid wood + polish
finish.
NO 1
Chairs for
Board Room
Upholstered with
best quality foam &
leatherette/fabric +
arms in solid wood
revolving & reclining
PU gas lift
mechanism pedestal
NO 18
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
Sofa 3 seater
Upholstered with
best quality foam &
leatherette, frame &
legs in 25mm M.S
square pipe 18-Swg
with chrome finish
NO 3
Side Table
Made of 25mm thick
lamination # LG71
with matching PVC
edging and legs in
M.S square pipe 16-
Swg with chrome
finish
NO 2
Center Table
Made of 25mm thick
lamination # LG71
with matching PVC
edging and legs in
M.S square pipe 16-
Swg with chrome
finish.
NO 1
Dining Table
Made of laminated
board with matching
PVC edging + M.S
pipe powder coated
legs.
NO 3
Chairs for
dining table
Seat & back in plastic
with metal frame in
chrome finish
NO 12
ITEM REQUIRED DESCRIPITION UNIT
TOTA
L
QUA
NTIT
Y
REQ
UIRE
D
PRICE PER
UNIT
(EXCLUSIV
E OF
TAXES)
TOTAL
TAXES
UNIT PRICE
(INCLUSIVE
OF TAXES)
TOTAL
COST (NO
OF UNITS X
UNIT COST)
(INCLUSIVE
OF TAXES)
Reception
Counter
Made of laminated
board with matching
PVC edging,
inclusive of M.S
glides powder coated
NO 1
Chairs for
reception
counter
Upholstered with
best quality foam &
leatherette/fabric,
revolving & reclining
gas lifter with
mechanism and
pedestal + arm rest
black
NO 2
Longue Sofa
Upholstered With
Best Quality Foam &
Leatherite
NO 8
Center Table
Made of laminated
board with PVC
edging, M.S pipe
powder coated frame
and legs.
NO 2
Side Table
Made of laminated
board with PVC
edging, M.S pipe
powder coated frame
and legs.
NO 4
Total Financial Bid Cost
Date____________________ Receipt No.______________ C.D.R __________________
Signature of authorized person ____________________________________
Note:
No cutting or overwriting is allowed. Any cutting or overwriting will lead to rejection of the financial
bid
Warranty period will start from the date of issuance of taking-over certificate by the purchaser upon
successful delivery and installation of all furniture items.
All government notified fees, charges (if any) incurred to offer the aforementioned good and services
shall be included in the cost mentioned above. All the furniture items and numbers quoted above are
hypothetical and in no way bind the Purchaser to purchase the said items in a no. less than, equal
to or more than the one as quoted above. However all items shall be procured on the per unit rate
(whether less than, higher than or even equal to the number as stated above).
PUNJAB POWER DEVELOPMENT COMPANY LIMITED
77-SHAH JAMAL COLONY, LAHORE
(Annexure - C)
7. UNDERTAKING
It is certified that the information furnished here in and as per the document submitted is true and correct and
nothing has been concealed or tampered with. We have gone through all the conditions of tender and is liable
to any punitive action for furnishing false information / documents.
Dated this __________ day of _________________ 20__
Signature
(Company Seal)
___________
In the capacity of
Duly authorized to sign bids for and on behalf of:
(Annexure - D)
8. FORM OF BID
No.______ and Date_______:
Chief Executive Officer,
Punjab Power Development Company Ltd (PPDCL)
77, Shah Jamal Colony
Lahore (Pakistan)
The undersigned
Last Name: __________________
First Name: __________________
Title / Position: __________________
Company [ _________ Bidder ___________ ]
Acting as the legal representative of [ _________ Bidder _________ ] (the “Bidder”) pursuant to the [power
of attorney] [powers of attorney] attached hereto, located at the following address:
Address: ______________________________________________________________
Telephone: ______________________________________________________________
Fax: ______________________________________________________________
Email: ______________________________________________________________
Here by certify, represent, warrant and agree, on behalf of the Bidder that:
1. This Proposal Letter, along with all its attachments hereto, forms our Proposal and is submitted
pursuant to the bidding document dated [ _______ ] issued by the Punjab Power Development
Company Ltd (PPDCL, Government of the Punjab (the “GoPb”) as amended, modified,
supplemented or varied through [list all Addenda with title and date] issued by PPDCL (the “RFP”)
for the .
2. Having examined and being fully familiar with all the provisions of the RFP (including its forms and
attachments and all the above Addenda), receipt of which is hereby duly acknowledged, and having
evaluated, following our own studies undertaken under our responsibility, the nature and scope of
the contractual obligations to be executed, and any other regulation associated to the Project or its
execution, we hereby offer:
a. to undertake the Supply/Services in compliance with all requirements of the bidding
document;
b. at a Proposal Price in Rupees as offered in the Financial Cost Sheet (Annex C) to this
Proposal
3. We hereby agree that this proposal constitutes our firm, irrevocable offer that is binding upon us and
will remain valid for a period of sixty (60) Days from the Deadline for Submission of Proposals (the
“Proposal Validity Period”), except as such period may be extended by us at the request of PPDCL.
4. We have provided and attached hereto a bid security in the form of a Bank Draft No. [________]
dated [________] issued by [name of issuing bank] in the amount of Pak. Rs (state amount in words)
(Pak. Rs [show amount in figure]) as required in the Bidding document.
5. We certify that (i) the information submitted as part of this Proposal is complete and accurate (ii) the
Proposal has been submitted in the legal name of the Bidder [consortium whose members] [who] will
be bound to this Proposal and to execution of supply/Services, (iii) we accept the documents, terms
and conditions and disclaimers of the RFP documents.
6. We understand the criteria and process for evaluation of Proposals and selection of Successful
Bidder established in the bidding document and acknowledge that PPDCL is not obligated to accept
our Proposals and may at any time reject our Proposal at its sole discretion.
7. We commit ourselves, if we are invited by PPDCL to do so, to clarify our Proposal and finalize the
Contract Agreement as specified in the RFP.
______________________
Authorized signature and seal
8. FORM OF FINANCIAL BID
Bid Reference No. ________________
Date:
________________________________________
________________________________________
(Name of Works/Services)
To:
_______________________________
_______________________________
_______________________________
Gentlemen,
1. Having examined the Bidding Documents, we, the undersigned, being a company doing business
under the name of and address ______________________________________________
__________________________________________________________________
and being duly incorporated under the laws of ____________________________ hereby offer to
execute and complete such Works/Services and remedy any defects therein in conformity with the
said Documents for the Total Bid Price comprising ------------------------------inclusive of all taxes
2. We understand that all the Schedules attached hereto form part of this Bid.
3. We undertake, if our Bid is accepted, to commence the Works/Services and to deliver and complete
the whole of the Works/Services within the time stated in the bidding document.
4. We agree to abide by this Bid for the period of 60 days from the date fixed for receiving the same
and it shall remain binding upon us and may be accepted at any time before the expiration of that
period.
5. Unless and until a formal Agreement is prepared and executed, this Bid, together with your written
acceptance thereof, shall constitute a binding contract between us.
6. We undertake, if our Bid is accepted, we will provide the performance guarantee of minimum 10 %
of the total value of the purchase order.
7. We understand that you are not bound to accept any Bid you may receive.
8. We do hereby declare that the Bid is made without any collusion, comparison of figures or
arrangement with any other Bidder making a Bid for the Works/Services.
____________________
Authorized signature and seal
Form of Contract
(THE AGREEMENT FOR FURNITURE AND FIXTURES)
BETWEEN
PUNJAB POWER DEVELOPMENT COMPANY LIMITED.
AND
HIGHEST RANKED BIDDER
This Agreement is signed and executed at Lahore on this ___ day of ______, 201_.
Between
M/S PUNJAB POWER DEVELOPMENT COMPANY LIMITED , ENERGY DEPARMENT GOVERNMENT OF PUNJAB, 77th Jail Road, through its GENERAL MANAGER (P&C) , EHSAN UL MAJEED KHAN S/O ABDUL MAJEED KHAN R/O H # 318-E , PIA HOUSING SOCIETY LAHORE bearing CNIC 35202-2597013-5 duly authorized by the company through Board Resolution dated 13 April 2016 passed by the Board of Directors of the Company through circulation, (hereinafter referred to as the "Client" which expression wherever the context so permits or admits, shall mean and in include its successors in interests, administrators and assigns) OF THE FIRST PART;
AND
(The Client and Contractor are hereinafter collectively referred to as the "Parties" and individually as a "Party")
WHEREAS
The Client wishes to procure new furniture and fixtures for office located at third floor of MEGA TOWERS, Gulberg, Lahore.