procurement of excisable materials

J81 –Procurement of Excisable MaterialsScenario Business Process Procedure

SAP Best Practices Procurement of Excisable Materials

Procurement of Excisable Materials

1 Procurement of Stock Materials – Raw Material Local / Return

PurposeThis process describes the procurement process of raw materials from indigenous source of supply with Country Version India (CIN) relevant process like processing of Excise Duty (ED) and Sales Tax (ST) process.

Prerequisites The following scenario specific master data must be created for operation of this process

Material Master record Vendor Master record CIN Master Data

o Chapter IDso Material ID and chapter ID combinationo Cenvat Determinationo Vendor Excise Detailso SSI Rates (for SSI vendor)o Excise Indicator for Plants

Excise Condition record (FV11) - New

1.1 Maintaining Condition Record for taxes

UseCondition records required to capture taxes like Excise Duty, education cess, central sales tax and local sales tax etc.

Procedure1. Access the transaction choosing one of the following transaction code:

Transaction code FV11

2. On the Create Condition Records, make the following entries:

Field name Description R/O/C User action and values Comment

Condition type

Condition type R JMOP For Excise Duty

Choose EnterOn Key Combination popup screen choose Plant/Vendor/Material by selecting radio button and choose Enter.On new screen enter the following values:Plant Plant R BP01Vendor Vendor code R INJ81V01


Material Material code R INJ81M01Amount Amount in percentage R 16 % of BEDValid on Validity from R Choose today’s date Or any other

date from which this condition record is valid

Valid to Validity up to R 31.12.9999 Or any other date up to which this condition record is valid

Tax code Tax code R V0

3. Save the entries by choosing Save icon or Control + S.

4. By following above steps you need to create condition records for following condition types also.

Condition Type

Value Notes

JMX1 100 % for ED setoffJEC1 2 % for ECess setoffJEX1 100 % for ECess setoff

1.2 Purchase Order

UseA purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date.A Purchase Order is also called as Release Order if it is created with reference to a Contract.This transaction is mandatory for the process.

Procedure1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known

Transaction code ME21N

2. If you want create purchase order with reference to the purchase requisition, on item details screen enter the purchase requisition number and item number at Purch. Req. field. System will automatically adopt all the data from requisition. However, since this is not mandatory step with out reference process is explained below.

3. The Purchase Order may be posted by Choosing on the Save button or Choose Control + S for saving.


Result A message will be displayed stating that the purchase order was saved, with the purchase order number,

Example Standard PO created under the number 45000000##.

1.3 Message Output

UseA Purchase Order needs to be printed for transmitting to vendor.


SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Messages Print/Transmit

Transaction code ME9F

2. Choose the Execute.

3. On screen Message Output select the appropriate Document number and perform the following:Choose Output Message and/or

Choose Display Message and/or

Choose Message Detail and/or

Choose Trial Printout

1.4 Capture Excise Invoice for Purchase Order

UseGoods are received from the Vendor as a result of a Purchase Order at the receiving plant. Excise Invoice is received from the vendor along with the Material. Excise Invoice need to be captured against the Purchase Order.

Prerequisites Purchase Order

Procedure1. Access the transaction choosing one of the following navigation

options:

SAP R/3 menu


Transaction code J1IEX or J1IEX_C

2. On the Capture Excise Invoice screen, make the following entries:


Capture Excise invoice

Capture Excise Invoice on Excise Action

R Choose Capture Excise Invoice from drop down list

Defaulted

Excise Group Excise Group R Defaulted by the system

Excise Invoice

Excise invoice R Enter the vendor Excise Invoice number

For example:

AMPL01

Excise Inv. Date

Excise Invoice Date R Enter the excise invoice date of vendor

BED Basic Excise Duty R Defaulted from purchase order

ECS Education Cess R Defaulted from purchase order

Close Header Detail data to enlarge the Detail data.

Select Excise Item tab at Detailed Data (at the last).

Chapter ID Chapter ID of material R Defaulted by the system

No action required

EI Quantity Excise Invoice Quantity

R Defaulted by the system from Goods Receipt quantity

Base Value Base value of material R Defaulted by the system

BED Basic Excise Duty R Defaulted by the system

ECS Education Cess O Defaulted by the system

Please cross check the BED and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.


1.5 Goods Receipt for Purchase Order

UseGoods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods movement is entered into the system referencing this PO and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stocks are updated.

Prerequisites Purchase Order / Excise Invoice CapturedNote: It is possible to capture the Excise Invoice at the time of Goods receipt if the Excise Invoice is not captured earlier.


options:

SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known

Transaction code MIGO

4. Select the Check box Item OK, after entering all the data.

You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I. If the Excise Invoice is already captured, provide the excise invoice number and date and select the option “Only Capture Excise Invoice” from the dropdown list.

If the excise invoice is not captured earlier, proceed as follows

4. On the Excise Invoice tab at Header Data make the following entries.





Defaulted


Excise Invoice


For example:

AMPL01

Excise Inv. Date



Grayed out



Grayed out




No action required






Please cross check the BED, and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.

4. Choose Check at the top of screen.

5. Choose Post to post the document.

Result Material document posted.

Example Material document 50000000## posted

1.6 Post Excise Invoice for Purchase Order


Prerequisites Goods Receipt, Capture Excise Invoice


options:

SAP R/3 menu

Transaction code J1IEX or J1IEX_P


6. On the post Excise Invoice screen, make the following entries:


Post Excise invoice

post Excise Invoice on Excise Action

R Choose Post Excise Invoice from drop down list

Defaulted


Excise Invoice


For example:

AMPL01

Excise Inv. Date







No action required







1.7


1.10 Logistics Invoice Verification

UseIn this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.


SAP R/3 menu Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice

Transaction code MIRO

2. If you are opening for the first time this transaction, system will ask for Company Code, please give BP01 to go in side the transaction.

3. Choose Enter to complete the document feeding part.

4. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.

Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.

5. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.

8. Choose Save posting the document.

Result Logistics Invoice verification document is posted.

Example Document no. 5105600### created

1.11 Returning Delivery

UseA material has been received and it needs to be returned for various reasons (i.e. poor quality, incomplete, damaged). The user can use this transaction to return the material to the vendor via the original GR document.


This transaction itself is an independent transaction and it is not mandatory in J81 process. This Return Delivery transaction is used only when material is rejected and needs to be returned to vendor.




2. Select Return Delivery from drop down list to make Return Delivery to vendor.


To get Excise Invoice tab at Header Data Choose Check push button at third row at the top of the screen.



Result Material document posted


1.12 Excise Invoice Other Movements

UseIf the material returned to vendor is subject to Excise Duty, it is the legal requirement to in India to send the same with Excise Invoice.

Choose enter to continue the document.


SAP CIN R/3 Indirect taxes Sales / Outbound Movements Excise Invoice For Other Movements Excise Invoice for Other Movements


User menu

Transaction code J1IS

2. Choose Create Excise Invoice icon to start the transaction


Reference

Ref.doc.type Reference Document Type

R Enter MATD for this process

Doc Number Document Number R Enter the return delivery document number which you have created in above step

50000000##

Doc Year Document year R Enter the year of document created

Example: 2003

Series Group Enter the Excise Series Group

R Enter 11 for this transaction

Excise Group Excise Group R Enter 10 for this transaction

Enter

System will get vendor code as a default, please check is it correct vendor code or not.

3. Choose Save icon or Choose Control + S to save document.

Result Excise invoice generated,

Example Excise invoice 1100000001 generated. FI document is 100000007.

1.13 Posting and Printing the Excise Invoice

UseExcise Invoice has to be printed and sent along with the material. This is legal requirement in India.

Prerequisites Excise Invoice Document is generated and posted.



SAP CIN R/3

User menu

Indirect taxes Sales / Outbound Movements Excise Invoice For Other Movements Post and Print

Transaction code J1IV

2. On the SAP screen, make the following entries:

3. If the document is not posted in step mentioned above, Choose Release to Accounting to post Financial Accounting document.

4. Follow the steps mentioned below for taking print of Excise Invoice.


Excise internal reference

Select internal excise invoice number from drop down list, you can find it with reference to the Excise Invoice number generated in above step 1100000001 for example with the combination of Excise Group 10 and vendor code INJ81V01.

Document No.

Document Number R Enter the Excise Invoice Document Number generated in above step

For example: 76

Document year

Document Year R Enter the document year

2003

5. To take printout, select Goto from the top main menu and select Print Document from the list. Or Choose Control + P to get the access of Excise Invoice Printing screen.

6. Choose Execute icon to get list of excise invoice ready to be printed.

7. From the list select the excise invoice number by choosing the check box left side of number.

8. To take printout on printer Choose the Printer icon or Choose F8.

9. To display excise invoice on screen Choose Display icon or Choose F9.

10. System will give popup asking for pre-printed invoice serial number, Enter pre-printed excise invoice number. In this process Choose 99 for testing purpose (since it is not expected to have pre-printed invoice for testing purpose).

11. Select printer from the drop down list. Check box for Print Immediately and New spool request.

12. Choose Print Preview or Print icons to display on screen or to print on printer mentioned above.

13. If printer is connected system will print the document on printer.


Result Excise Invoice is printed.

1.14 Credit Memo

UseIn this process of Logistics Invoice Verification a credit memo is generated on vendor. Please be careful that during the total process after making logistics invoice verification you have made return delivery to vendor. To recover that money you need to do this credit memo transaction.

Prerequisites Logistic Invoice Verification is already made





3. On the Enter Incoming Invoice: Company Code BP01 screen, make the following entries:


Transaction Credit memo R Select Credit memo from drop down list

Header Data Header data of Invoice R Defaulted by system

Basic tab Basic information tab R Select basic information tab to give initial information

Invoice Date Invoice Date R Enter the Vendor invoice date

Reference Invoice reference O Enter the vendor invoice reference

Posting date Posting Date R Enter the posting date of document

System will give current date as default

Amount Credit memo Amount R Enter invoice (credit memo) gross amount including taxes and duties

Currency R Enter the currency in which the bill is presented by vendor, if not entered by


user system will default the document currency from purchase order

Calculate tax Check box calculate tax

O Check this tick box, system will calculate tax amount

Tax code R Select the tax code from drop down list

Bus.place/sectn

Business place or section code

R Enter section code if Tax deduction for source is active for this vendor

Leave blank for this process

Text Text O Enter text if required for reference

Payment tab Payment tab R Select payment details tab

BaselineDt Base line date for payment

R Enter the base line date for payment

Will be defaulted if payment terms entered in PO

Pmnt terms Payment terms O Payment terms of document, if entered will be defaulted from purchase order

Due on Payment due on O Will be calculated by system

Grayed out

Discount Cash discount O Enter if cash discount is offered by vendor

Hide Header data for getting full screen of items if required.

Purchase order / Schedule Agreement

R Select Purchase order / Schedule Agreement in the reference document category from drop down list

Defaulted for user

Purchase order number

R Enter the purchase order number

Goods / service items R Select Goods / Service items in indicator from drop down list

Defaulted

Layout Layout of invoice verification

R Select All information from drop down list

Choose Enter





6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.



Example Document no. 5105600120 created


2 Procurement of Stock Materials – from SSI Vendor or Trader

PurposeThis process describes the procurement process of materials from Small Scale Industries or traders source relevant process like processing of Excise Duty (ED). That means that when you make a purchase from an SSI/Trader, the system calculates a different rate of excise duty. Note that SSI units are not required to pay additional excise duty or special excise duty.

2.1 Master Data Maintenance for SSI Vendors

Use

Businesses that qualify as small-scale industries (SSI – those with, for example, no more than two premises and with a sales volume not exceeding an amount specified by the government) need to pay only reduced rates of excise duty on their goods movements. The exact rate depends on the business's annual sales volume for example see below (please check for the latest rules of Government of India).

Turnover (INR) Excise (%) SSI rate (% of excise) Effective SSI excise (%)

0–100,000 16 50 8.00

100,000–400,000 16 70 11.20

Percentages are just indicative only.








Condition type

Condition type R JMOP For Excise Duty

Choose EnterOn Key Combination popup screen choose Plant/Vendor/Material by selecting radio button and choose Enter.On new screen enter the following values:Plant Plant R BP01Vendor Vendor code R INJ81V02Material Material code R INJ81M02Amount Amount in percentage R 16 % of BEDValid on Validity from R Choose today’s date Or any other






Condition Type

Value Notes

JMX1 70 % for ED setoff (As vendor is SSI)JEC1 2 % for ECess setoffJEX1 100 % for ECess setoff

2.3 Purchase Order

UseA purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date.

Please ensure that Purchase Order Value does not exceed to INR 9,99,999.00, if the purchase order value crosses this limit a release procedure is applied on this purchase order.



SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known


2. The Purchase Order may be posted by Choosing on the Save or Choose Control + S for saving.

Result A message will be displayed stating that the purchase order was saved, with the purchase order number.

Example Standard PO created under the number 45000000##.

2.4 Message Output



SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Messages Print/Transmit







2.5 Capture Excise Invoice for Purchase Order


Prerequisites Purchase Order



options:

SAP R/3 menu

Transaction code J1IEX or J1IEX_C

8. On the Capture Excise Invoice screen, make the following entries:





Defaulted


Excise Invoice


For example:

AMPL01

Excise Inv. Date







No action required










Prerequisites Purchase Order / Excise Invoice CapturedNote: It is possible to capture the Excise Invoice at the time of Goods receipt if the Excise Invoice is not captured earlier.


options:




You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I. If the Excise Invoice is already captured, provide the excise invoice number and date and select the option “Only Capture Excise Invoice” from the dropdown list.

If the excise invoice is not captured earlier, proceed as follows






Defaulted


Excise Invoice


For example:

AMPL01

Excise Inv. Date



Grayed out



Grayed out




No action required






Please cross check the BED, and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.



Result Material document posted.


2.7 Post Excise Invoice for Purchase Order


Prerequisites Goods Receipt, Capture Excise Invoice


options:

SAP R/3 menu

Transaction code J1IEX or J1IEX_P


12. On the post Excise Invoice screen, make the following entries:


Post Excise invoice

post Excise Invoice on Excise Action

R Choose Post Excise Invoice from drop down list

Defaulted


Excise Invoice


For example:

AMPL01

Excise Inv. Date







No action required
















Transaction Invoice R Select Invoice from drop down list





For Example

RAMA01



Amount Invoice Amount R Enter invoice gross amount including taxes and duties

308,372.16

Currency R Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order

INR




V0

Bus.place/sectn












Grayed out





Defaulted for user


R input the purchase number generated above


Defaulted



Choose Enter




6. If you want to see the accounting postings in simulation mode, Choose Simulation push button on middle of fourth row of your screen.




3 Procurement of Stock Materials – for Inventorying Excise

PurposeIn Indian business scenario Input Credit can not be taken if the procured material is used for production of non excisable materials.

3.1 Master Data Maintenance for Depot

Use

In case of Procurement for Depots entry in RG23D register is made and the accounting entries are debit to inventory account and credit to GR/IR clearing account to the extent of Excise Duty mentioned in purchase order. That means like in manufacturing plant CENVAT is not allowed in Depots.

Because of this reason there are some changes in master data maintenance.

There is one master data change with respect to procurement for Depot is concerned. In Excise Rate Maintenance transaction (J1ID) the material is managed in Depot plant and material type is declared as Noncenvatable.


SAP R/3 User menu(CIN Menu)

Indirect Taxes Master Data Excise Rate Maintenance

Transaction code J1ID

2. On the Create Excise Rate Maintenance: screen, make the following entries:

3. Select Material and Chapter-id combination radio button Choose Maintain or F5 (Pencil Icon on screen).

4. Choose New Entries icon to maintain the entries


Material Material code R INJ81M03Plant Plant code R BP02Chap. ID Chapter ID R 1000.01Subcontr’s Subcontractor process O check this box

GR – xref GR reference O Multiple Goods Receipt, Single Credit

Declare Declared O X


5. Choose Enter to confirm the entries.

6. To save the entries Choose Save icon or Control + S.

7. Basically this master data change is differentiating procurement from manufacturing and procurement for depots.







Condition type

Condition type R JMIP For Excise Duty

Choose EnterOn Key Combination popup screen choose Plant/Vendor/Material by selecting radio button and choose Enter.On new screen enter the following values:Plant Plant R BP02Vendor Vendor code R INJ81V03Material Material code R INJ81M03Amount Amount in percentage R 16 % of BEDValid on Validity from R Choose today’s date Or any other






Condition Type

Value Notes

JMX2 100 % for ED Inventory


JEC2 2 % for ECess InventoryJEX2 100 % for ECess inventory

3.3 Purchase Order

UseA purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date.


SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Create>Vendor/Supplying Plant Known


2. On the Create Purchase Order screen, make the following entries:


Shopping Cart Symbol

Order type R System defaults in Standard PO. Use pull down to change if necessary

Purchasing document number

Number can be internally or assigned

O Leave blank

Vendor Vendor number R Vendor number INJ81V03

Doc. date Purchase order date R Date PO created (defaults to today’s date)

Header Section HeaderPurchasing Organization

Purchasing organization code

R Purchasing Organization known or via match code searchBP01

Purchasing Group

Purchasing group code

R 002 Assuming 002 purchase group is taking care of depot procurement.

Company Code

Company code for purchase

R Enter if not defaulted in from purchasing org or groupBP01

Select Delivery / Invoice tab on Header data.Payment Payment Terms of O 0001 This field is


Terms Vendor important to get base line date in Invoice Verification.

Item Overview

Item Overview

Item number Item number within document

R Will default by system

Acct. assignment category

Account where costs are allocatedFor a consumable material. For a stock material it is not required

C Leave blank

Item category Type of purchase C Leave blank Material Material number R INJ81M03

Short text Text from the material master record

R Default from master record

PO Quantity Required units / quantity

R 20

Unit of measure

Unit that good or service is purchased

R Enter unit of measure Defaulted from material master

Category of delivery date

Indicates whether the delivery date is to be entered and displayed as a calendar day, week or month.

R default

Delivery Date Date material is required R Enter delivery dateNet Price Vendor selling price

for good or serviceR Enter price

2000.00Currency Currency used for plant R INRPer Price unit R Default Order price unit

The unit of measure for which material is purchased

R Default

Material group

Grouping together of materials by characteristics

R Enter material group Defaulted from material master

Plant Plant R Enter plantBP02

Storage Location

Location where stock is stored

R Enter storage locationDP01

Required for stock item

tracking number

Number that facilitates monitoring of the procurement of required materials

O Enter if known Can be used in List display to list all PO’s created by a certain buyer. Potential entry is employee number.

Requisitioner To whom material or service is ordered

O


Info Record Purchasing information record informal price agreement that may be updated with each purchase

O Default if goods was purchase from vendor previously or info record created by system

Purchase req Reference document number

C

Requisn. Item

Purchase requisition item no

C

Outline Agreement

Reference document number

C Enter contract number if you want create Release Order.

Use tool bar button to reference other purchasing documents

Agreement Item

Item number C Enter contract line item number for Release Order

Item number within purchasing document

Item Details Item DetailsSelect Invoice tabTax code Enter Tax code R V0 Select D1 tax

code

Since the procurement is for BP02 Depot Plant, which is located in Mumbai, Maharastra State and the Vendor is located in Bangalore, Karnataka. This transaction attracts Central Sales Tax (CST) because this is inter state transaction. That is the reason it is advised to create condition record for Central sales tax.GR-based IV Goods receipt based

invoice verificationO Tick this check box

3. The Purchase Order may be posted by Choosing on the Save or Choose Control + S for saving.

Result A message will be displayed stating that the purchase order was saved, with the purchase order number.

Example Standard PO created under the number 45000000#

3.4 Message Output



SAP R/3 menu Logistics Materials Management Purchasing Purchase


Order Messages Print/Transmit


2. On the Message Output screen, make the following entries:


Purch. Doc. DataDocument Number

Purchase Order # O Choose from drop down menu45000000##

Vendor Vendor # O Choose from drop down menu

Purchasing Organization

Purchasing Organization #

O Choose from drop down menuBP01

Purchasing Group

Purchasing Group # O Choose from drop down menu002

Document Type

Identifier allowing differentiation between the various kinds of purchasing document in the SAP system

O Choose from drop down menu

Document Date

Date on which the purchasing document was created.

O Enter Document date or choose from drop down menu

Message DataApplication Subdivides the usage

of a condition for the use in different application areas

R EF defaults for Purchase Order

Message type

Specifies the kind of output

O Choose from drop down menuNEU

Transmission time-spot

You can process the message immediately or at a later time. If processing later you must use report program RSNASST00

O Choose from drop down menu

Processing status

Indicates the status-1 indicates the process was successful.2 indicates an error0 indicates the process has not yet started

C Default is 0

Creation date Date the message is create

O Enter date or choose the drop down menu

Time created Displays the time the C Defaults to time started


message was created











2. On the Goods Receipt Purchase Order screen, make the following entries:


Goods Receipt

Goods Receipt R Select from drop down list for action

Purchase Order

Purchase Order R input the purchase order number generated above

Movement Type

101

Enter

Document Date

Document Date R Enter document date

Delivery Note in Header O Delivery Number from Vendor

Vendor Vendor R Defaulted from purchase order

Grayed out

Posting Date Posting date R Enter posting date

Bill of lading Bill of lading O Enter bill of lading

Header text Header text O Enter header text



Select Material tab at Detailed Data.

Material Material tab R Defaulted from Purchase Order

Grayed out

Select Quantity tab in Detail data.

Qty in unit of entry

Quantity in unit of entry

R Enter the quantity you have received from vendor. 20

Quantity defaulted from Purchase Order

Qty in delivery note

Quantity in delivery note

O Enter the quantity as per vendor delivery challan20

Select Where tab in Detail data.

Movement type

Movement type R Defaulted from header screen

Stock type Stock type R Defaulted from material master or purchase order

Plant Plant R Defaulted from purchase orderBP02

Storage location

Storage location R Defaulted from purchase order if enteredDP01

Goods Recipient

Goods Recipient O Enter the name of person who received goods

Unloading point

Unloading point O

Text Text O Enter the text if required

Select Purchase Order tab in Detail data.

Purchase Order

Purchase Order R Defaulted from header data Grayed out

Del. completed ind.

Delivery completion indicator

O Defaulted by system if PO Qty = GR Qty

Select Partner tab in Detail data.

Vendor Vendor name O Grayed out


You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details. screen.




Create RG23D Entry

Create RG23D Entry on Excise Action

R Choose Create RG23D Entry from drop down list


Excise Invoice


For example:

HCL01

Excise Inv. Date



Grayed out




No action required




BED Basic Excise Duty R Defaulted by the system In this case it is Zero



Result Material document posted











Transaction Invoice R Select Invoice from drop down list





For Example

HCL01



Amount Invoice Amount R Enter invoice gross amount including taxes and duties

For example: 48,784.00

Currency R Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order

INR




V0

Bus.place/sectn












Grayed out





Defaulted for user


R input the purchase order number generated above


Defaulted



Choose Enter




6. If you want to see the accounting postings in simulation mode, Choose Simulation push button on middle of fourth row of your screen.


Result Logistics Invoice verification document is posted,

procurement of excisable materials

Documents

purchase order numbe

individual purchase

following condition

reference process

release order

purchase requisition

following transaction

following entries