ANNO( BGOVEBNMENT PROCUiEMEIIT P]OUCY AOARD

CONSOUDATED PROCUREMENT MONITOiING NEPOR'(Po|. 7 ot 2)

ANNEX S

GOVERNMENT PNOCUNEMENT POI.IC.V BOARD

CO 5OLIDAIEO PROCT'R€MENI MONITORII\G NEPOSIlP.a.2 ot 2)

N.me oJ {.*y: _Philrerrn. Mlnra D.nlopftd coaor.don_ N.m. oi Ar.Ey,,Phnrpprn. Minl

Av.. |{o. of D.ve ror Appov.lol Reldro.y'rsu@ ot

' should Indld. roELnjund.d publicly-had r6t.d p.. pd!€tud VF ! sh.'rld In.lud. roErFtund.d glblr.ly{rd pElftB Fr eruEmm iYp.

*$tu,IV4l<{biv4D

anne! o

PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE

N.m ot A!.ncy: PhiriM Minim Dd.boftnt c.mdo^ P.rlod:2017

Kev Area lor D€velooment ProDosed Aclions lo Address X.v Ar€as

n€'l'od' p6redbyrhePhiedps ft36'er"d ^seiq

mmedi'rev e6r awrd.o{r.d .r P

rJd3 .q.rd.d asainn toran

ANNEXAGOVERNMENT PROCI',RIMTNT POUC'Y EOARD

&.ncy Pmcur€m€nt complianc€ and P€rfomanc€ Indicator {APcPl} s€r-A!s€$'n€nt ronn

tl|n. ol At n 1: thlllolm Mlninr D.rlo.n.tr| C.rMtldD.r. ol s.|l as*srm.ni ]!!!!4:E-2qq

i|!h. or Em|oror: -tq-!-!!!E@Polhl6n: P@r.n.ni Orlt .r

conn.hG/Flndlntr io th.tndlc.toB . nd Subl.dlolob

sutp.r,ina rr{.rndl6n/oo.un.d.non(Not to b.Inchded in th. Ev.lu.rlon

,'IUAA L COT PIIANCE WtfH UGISU|NE ANO etcUUfOFf rAtUrWOAt<Indldtor l. conEmiw slddln. .t D.t uh ftdEm.d M.rho.t

(a)Percentase orpublrc biddlns contracts rn terms df

lb)P.rcentag. ofpublk biddinS c

voiume or totaL orocureoent

hdiord 2. tinh.d U* of Atr.m.tiv. M.thoG ot Praur.m.nt{a)Pelcenlage ofshopp ngcontrr* in te.ms otamount or

lb) Percnt4e ol N4oti.red Procuement in tems ofahouit oi lotal orocurement

G)Per.entage ol Dn.dConlracling in terffi ol amounl of

(d)Pe.centase or Repeat ordercontlads in terms ol amounr

(.lPercenta3. oJ hned s.urce.onk cts i. rems otamounr ol toral orocur.ment(r )Preparation otAnnua Procurcment Plan ror comooi-Use supplies and Equipment{APp.6El..d trocurem..tolcommon us. supp,ee and Equipfr

ndl4io. 3. c@!.ihiv.n.$ 6t rtr llddhr Pr&.t(a) ave.age iumber of enutes who acquned bidd nt

Aeency .ecords and/or Phi GEPS re.ofds

b, Av..ar. iumber otb ddeukho submin€d bid5 Abst'.d ot' 3'ds or other a.en.v r€.ords

11 {c)avehge numb€fof biddeuwho pa$ed elEib lity state Abrtract of Bids or other .3ei.v re(ods

(d) sufiicieht penod to Pppare bidr 4ency record3 aid/or Phi GEPs re.ordr

L"PNUN N. AGENCf ,IIjSTIIU'IONAL FRAM'WORK AND MANAGEMENI CAPA'I||hdiard 4 Prft o' Praur.n.d orr.nlrtlont

(.)c.eatioi orBid5 and Awads comfritteeG)

Ve.ily ropy ot O'd?r (e.line AAC;

organiationa ChE.l; and Certification ol

ib) cfeation of a BAcSefet.riat or Procufement unitVerily .opy ol O.der{eari.g 8Ac

secretaiat; Or8anhatioMl Chad; aid

lndl.lto.5. Prdur.nent Pl.nnin. lnd lmDl.t. .non

(.) APp c p.ee..ed ror alltvpes ol procur€ment copv oraPP and tssuppemeiblilany)

hdlc.rd 5, U$ ol philiDDln. 6.rrnn.nt El.fronrc l,idur.n.ni svn.m (rhllc(a) P€rcenla3. ol bid opportunili€s poned by the Phlr-GEP+

Asency 'e.o.ds

and/or Phi cEPs re.ordj

(b)Perc.nt!se ol.ont|acl awa.d inlormadon posted bythePh IGEPS .eristered Ag.n.v

tgen.y ,€(ord3 a^d/o, Phi GEPs re.o,ds

k) Percenraa€ orco.ta.tawadtprocured throusn

arr.rnaiive methods poned bv rhc PhirGEPercgiste.ad {g€n.y r€cord5 and/or PhilGEPs.e.ords

hdiqrd 7. svn.n tor ojsnin.tiq .nd Mdhdin! Praur.n. l.fom.lion

(a)Presenca o{websiie that provldei up to datep.ocuren.nt iniormation easily acesibl. al no.o3t

ldenriiy spe.ilic procur.mentrelated

pod on in the a3encywebeite aid spe.ili.

{b)Preparallon df Procuremenl Monitorns R€ports usinE

rh. pEsdbedtomat, prompt rubhission lo GPPB, a.dcopy of PMR and Eceived copythar iwa:

,IL'JR M. PROCI'REMENr OPE',IIONS AND MARIE I oMA ICES

GOVERNMEIIT PSOCUR[MENT POUC'V SOARD

Alen<y Procur€nent compliance and Perfqrnan(e hdicrtor (APcPll s€ll'as*ssmenr totm

N.ne ot A&ncV: PhlllEin. Mlnir D.rcldm.nl Co|ldilono.r.ots.llA$.sm.ni: r.n!.tu12.2014

ir.d. ot €Eru.rd: ,g:L!!ie@Posnbn: E99qtaq!.19t!isr

conm.nb/tindlnar ro th.hdlotoB.nd sublndlotq

Supp..nna hlorm.non/Ocln.ni.rtonlNor io be lhclld.l h th. Ev.l!.don

Indiord t, atfi<n@ of PrduEn€|n 9.@ss1a)Percentas.oltota amount or .ontfacts awarded aBainsl aPPlincudinssupprem€nra

amendments, f anv) and PMRs

(b) Percnraieottot l nunberorrcntracts.ward€d a8.in5ttotalnunb.rof procurement a.livllier doie through pub i. APP(i^.luding Supplementar amendn€nt5,

23(c) Pe@nta8. ot laihd biddinss.nd totalnuhberororocurcmenr a.rivlties.oidu.ted

aPP (i.cluding srppleme.blAnendments, it anvl.nd PMis

ldlct4 9. CddLd *lrir Pt@r.d.ir ftn.lnn.rla) Percentas. oiconiraft awarded within prescribed

pro.uf.menr rime iiam.sto pfo.ureSoods as indicared in

1b) perentaga ofcontra.ls awarded withln prcs.ibed

ure inf rastructuG prcjec|'as indi@red in ahn€x "c" ofthe rRR

1c) Perentage ofcontrads awarded *ithin pr.scribed

u/e consulti^3 s€di.es a!indic.led in Ann.r"C" ot rhe rRR

r.dl4rd 10. c.rdrv Blrldlh. for Gd.rnh.d P.enn€l .nd Pnv.t s.rtd tln(lprntr{a) Th.re is.svslenwilhin the procudng€ntilvto ev.lu.tethe Dedomanca of ob(u€menl oe60nnel

A*aAcsecr.tatutH.ad, veriayoffi.eord.6 on taiiins of Pro.uremeit Stafi

lb) Percentageof padi.ipation of procorcme.t st.Jt in

ainual procoEm.m xainihS

Ask forcopier ofofiice orde6, tlaiiinsmodules, list or p.rticipanG, schedul.s or

(.) ag.ncv har a.iviti$to inlorm ahd !pdare entities on Ask for copies ofdocumenEl on ol

lidlotd 1r. Mrnr..m.ntot P'@r€o.nt rnd Conlrld M.n...h.nt F.mrd.

(a)rhe BAc s.oelariat hara sv3tem ror keep € and

maintainins procurem.^l r€cords

verit actual procu.€menr records .ndrime rr ioo[ro.etieve rccords ishould be

Refer to sedion 4.r or u*ar Manuarlo.lLt ot pro.uremen!relaled d..umenls tofre.ord-keep ig and haintenanre

(b) hpementins!n thasand k mplemenling a syrtem lorke.pinE and haintaining.oniact hanagement recods

verity a.tuar .ont6ct managan.ntre.ordr and t me iiiookro retrieveccordrihould b. no morethan two hou4

ndl'd 12. c4rrd M.nr..n.d p6dur.t

ia)Agency h.swa ldefined procedures and rtandardr to.qoalilvconkol, ac.eptance and inspectio^i sup€Rnion ot

wo|ks .nd evalu.lion of contad

qualllyconto, ac.eplan.e and ispect on

(b)&encv.ompl.swith thethrcsholdspreeribedtoram.idmenttoorde.,va at on orde6, adv.nce pavme.t,

and dippasa in publiclv bid contr dt.

tpe.it c procuredant .ont6ct with

(d rihelv pavmant orpbcurem€nl contrads

Ask Finan.e ofAccounting Head ot Asency

forav.ra8e p.iod lofthe relea3e of

,-L?ILIAR N, INIE6EITI AND IAANSEAA'NCY OF AGENC| PROCUREMENI SISfEMIndk ior 13. o b$to.r t! nLlr.rron In Publl. Slddlnr

{a)ob!ene6are invir.d ro alls|age5ol ev.ry p!blic biddins

v.rily.opiesof rivitation rett.u to csosand prcfesion a I associarion! an d coA(lkl lnd averase

^umbefolcsos aod PAs

lb) Attendai.e of obs.M6 in publi. biddi^ga.tivities PMR5 and Abnradolaids

Indk ior 14 hbtul rnd Efrrml Audh of PrauEn. A.nvhi.t

GOVERIT MENT PROCUREIIII{T POIICY EOARD

A8€ncy Procurem€nt Complian.e and Perfotman.€ Indlcator {APCPI) s€ff-Ass.ssnent Form

N.n. ol A..n.y: Phlll.dn. Minl[ O.vdom.dt Co@r.tidO.i. ot s.ll ,ixs.d: J.nu.N 12. 201a

N.6. ot ltjob: O. P. Y!vi.n@t6nlon: Pr@En.m Olfk r

Conm.hc/tindlnas io th.Indlois .nd s{bhdlotoE

supp.nha Intorh.laon/Oeum.ni.llonlNor ro b. In.lud.d r. .lN tv.l!.rid

l:)creatioi and operdion olinlem.l.udit unit a3

prescribed by DsM (clcu ar tette.No.2m&5, Apir14,

verilv .opy ol oderor5how.ctualoGanizational chaft showiiS rA(r, auidtrePons, a.tioi plane and IAU

33(b) &encyAction on Priof Yea/s Audlt Re.omnendauons(APYAR) on procur.menr elaled tr.necljon3

Venly COA AnnualAudil Repod onAdionon Prior Y.ar's Audit Recohmend.tion3

Indlotor ls. c.ordw ro H.ndl€ PrdlEn.nt f,€l.t d Conll.i s

(alThe Pro.uine Fntity hasai elliciehr procorement

cohgl.inr'3vsrem and hasth...pacEro @mplywirh

V..ify .opier ol BAC resolutioi5 on

Motion tor Rsconsid.ratiom, prorenr and

cohplainl'; Otfice O.de6 adopringmes!fes to addrees procuGme^k ated

ndk br 16' an .cdruetion pro.r.ns R.l[.d ro pr4ur.m.nr(a) Agency has i rp€c'Jic anti coruption pro8ram/i related veriry do.um.ntation ol aiti'co.f uplion

L'3MND ToIAL lAvrEl. | ' Arna. tt + Av.r.t. ttt + Av.r.r. rV / 4l

i APCPT Ratih g is bds.d . n the APCPT Ro.hs synn l.uhd in Annq C oJ rhe U @, s Guid.. Pt.ore u se thi s totiD ? systen Jd th. sett o$esmnt Alt.t .. nplerinq theo*n44 i.lehtih th.se hdkotots with .ttinss ol b.twn 0 to 2 ond lanutore o 9rc.ukdent copocity d.velopneht plon .olLd th. aPaPt a4tkh Am boed on theodehed tanot ond subni ro GPPA to. @nitoinq.

r Fot sob-ihdicoto E thdt drc nat appllcahle to w ut tpecilic aqetcy, pleose wite the wo td Not Appticdble in the secan d .o lonn and d. n t ptt o tdtihg

S.nn.ry ol A'CPI Scc by ,[ht

P llarlr Compliance with lesisllt ve and Regulalo.y

Pill.rll: Ae€icylnsitulional Framewo.kand Manag.ment

pillarll : P@cu..menl Ooefalions and rvla*et Practices

Pillar lV l.l.gritv and Trantprrency of Agen.y Procuf .ment

Idl lP .r r.Pr[.r |r+Pirhr llF PllLrM/

l;,1IL'

Potlilion: Pl@r6m6nt oficd

hslructian A! a check ( /') mark instde the bax beslde each canditioh/rcqunenant net as provided bdow and kn lill in ttf'wespo.dr'g blank with nmed.al vdues onty

1 - Do yo! prcparc an Annuat Prccu.emdl Plan lor all types of procwemed? (5a)

AGENC'/ PROCIJiEMENI COMPLIANCI ANO PTRFORMANCE ]NOICATOR IAPCPII

Cllrt9lol'rNArRE

Name of Agenry: Phrlrppine Minhs Od.lopment Copo.arion Dat.: 12-Jann8

El '* E""2. Do you prepa.e an Annual Prodfehent Pldn for Common-Use SL?plies and Equlpment (APP,CSE) a.dProcure your Common.Use Supples and Equrpment trom Ihe Prodiem.nt Serylce? (20

El '* E""3. ln giving you prGpeolive bidd.G sufficienl pedod to preprc then bids, which of h.s€ condiuon€ iya.e met? (3d)

Biddng documents are avarabb at the time of adveniehen{posting at tE PtilcEPS w€txtte d

E lrinut.s ol pebid conference aHeadiiy av.ilable wihin bree (3) days.

:1. In creadng yflr &qC and BAC S.c.etaiar whicn of th€s€ condiuo6 irar€ pres€nt?

E offic. Oder creatns t|e Bids and Aw€(b commieeei

E Iherc are 6t least five (5) momb.|s of h6 BAci

E MembeG ol8Ac meel q$llfcatioGi aftl/or

@ ua;orny or ure memuas of BAc 6rc irained on R.A. 918/t

For BAC S.qetariat (4b)

@ Omce OrOer creatng ot Aids and AMrth Committee S€cretanal o, tt*igning Proolrement Unit roacl €s BAc seor€brbt

5. In d€t rmidng $l|lfl€r you proUde rplo{aie proorem.nt lfonnaton cait accesrtue at no cosl, wiidr otthe @r'ditions ir,are mer? Oa)

E Agency has a workins webnil,!

trtr

trtrtrtr

E Swplem€ntal bl, buleriB ar€ keed ai leaEt sden (7) catand days beiore bid opedE;

The Head of tE BAC sedei.dat meeis he mhimum quarirdlio.E

Majoity ot tre membeE of BAC Secrelaiat are irained on R.A. 91€4

trtr

Proclremem htqmalion is uFlo-dale

IntomaUon is easlly accessible al no c.sl

wilh ltl. prcparalion, posling a.d €'rbmision of ydr ag€nq s Procurcment Monnoiu Repod,condiliom ls/are n.l? (7b)

Agenct Feparc3 the PMRS

PMRS 3rc prompty Eubmilted to fi1e GPPB

PMRS arc pocled h t|€ agency wpb€rte

PMRS are prepared tlsing 6'e pr.scnbed format

AGE NCY PROCUREMENT COMPIIANCE ANO P€RFORMANCE IND CATOF IAPCPI)

7.In evalualig t|e pedoman@ ofyour procuefrenl p*onrel, {hic*' of f'ese co.difor]s rs/are prese ?(10a)

10 In delemining wheher the BAC Secrelarial has a syslem for teeping and maintainirs pro.urenent reco(t'.which ot ft€se condilions ivare prsen|? (l 1 6)

Th€re is a list or procuremant relaled documenb tat ar€ rnainlained for a period otal leasl five

@ rle Oocumens are rept in a duly desisnaled and s€cure localion vvih hard copies kept in appropriatefiling cabiners and eli copies an dedicaled comp.lters

S n" ao-."ns "."

prope y filed, segregaled, easy to retrieve and acessibb ro authodzed U.s and

audnpelsonnel

1 1 . In delermining *tetier lhe hplemenling Units has a system ror keeping and maintaining procuremenl records,which of|he$ condiiions isiare pre*nl? (11b)

E Tiere is a witten procedure wi$in the procuring eniily in ev.luating f|e pedormance ol procurement

Procuing entity communicales standards orevalualion to p.ocurement personnel

Procudng enlity acts on fle results and tats corespondin! aclion

8. Have alr ot yo{r procurement statt parltcipated in amual prodremeni L.ining? (10b)

Please indicale hN many ofyour procurement 6tafi panicipated in annual procurehenllraining: 3 oulol _______L

9. How onen do you conduct dialogue to infom and updat€ biddeF on he procutemed regulalions? (10c)

Ihere is a list ot contacl manag€ment relaled documenb lnal a.e mainlained fo. a period ol at least

Tne documenls a,e kepl an a d'rt desisnaled and seclr€ localion with hard copies t€pt in appropriaie

filing cabinels andsoft copi€sin dedicated conpuleE

trtr

[l rl" oo"ur"nl" ur" p,operly filed, sescsated, easy to retrleve and acce$]ble to aulhorized ue6 and

auditpeBon.el

12. In detemining if the agency has well d€6ned and witten pbcedurcs lor qualiiy contol. accephnce and impectonof goods, works and s€ryi@s, which of these condidoG dare present? ( 12a)

E Agencv has witlen plocedufes ior qualiy conltol, acceplance and inspeclion ol goods, seoices and

E grperui6ion oi civil works is carried oul by qualified constructon superuisors

E Agency impledents CPES ror ils Mlks projects and t,s r6ldls lo check co.lactots' qualifi€lioN(aPplicable tor mrks onry)

13 In detemining whelher you. agency codplies with the thr6holds prescribed for 3mendmenb lo order, €,ialionordeF, advance p6yment, and slippage in publicly bid conlracls, which of lhese condilions is/arc m€t? (l2b)

El Amendmentsto o.der of variaton orders, irany, are wilhln ten percent (10%) olltu oiginalconlract

EI Advaice paynern(s) made doeddo mt exceed flteen p€rc€nt O 5olo) ot dE conlracl amomt

El coods, rcrks a.d seryices are dmely de[vered

AGENCY PROCUREMENT COi,4PIIANCE ANO PERFORMANCE INDICATOR IAPCPII

QI',ESTIONNAIRE

14. Hw long it will take ror you aqency lo release the nnal payment to your slppliq/seruice prclider.conlraclor/corEultad? (1 2c)

1 5. Do yoo invne ObserueG in sll slag€e of procurened? (1 3a)

(please mark all applicable stages)

E Ads/posr or IAEB

E Pre-bid conrercnce

E Ehgibitity check

E submision/opening ol Bids

E Bid Evaluarion

E Post Oualification

El Notce oi Award

E contacl Siqning/Approve Purchas€ Order

n Nolicero Proceed

16. In deatng and opeGthg your Inlemal Audil Unil as presdibed by |ne OAM (cnc'Id Leier No. 200E-5,Apil t 4, 2008), which set of @ndilio6 we,e pre*nl? { 1 4a}

EI offce Order crealing ltre Intemal Audit Unh as presoribed by the DBM(Cncular Lelter No 2008-5, April14,2008)

11 days

Conducl ol regular audil orproclreftent processes and ransaclions by internalaudil unil

Intemal audil recornmendatons on procuremeni-relaled ftanels a.e jmpleBenled wilhin 6 rnontB othe $Dmision of lie audilor's ,epod

trtr

EI Agency has a specifc good sovemanc€ pros.am including anGcomplion and integriv developnent;

E Agency has a specifc otfrce respomibte tor he implemenlalid or sood sovemarce prosrams;

E Asency has specific policies and procedur6 h prace lor deleclion and prcvenlion oi conuption

asociated with piocu.ement

trtr

1 7. Are COA reommendalions responded lo or implemenled witin six months ot lne $bmi*ion of the audito6'

E Yes (pe,ce. .ge of COA recommendatiore responded lo or implemented wihin six ftonlie)

@ ro procuremenr,etateo recommendabons re.eNed

1 8. In determinins wirether tt'e Prccu ng Ent'ty has an etfcient procuremeri complaints system and has lhe capacttyto compt wid1 procedural requiremenls, \rlrich oi condilions ivarc presenl? (1 5a)

E rhe BAc and rhe HOPE rBtued Requ6ls lq Reconsid.radon and P.oreds sihin sev.n (7)

calendar dars as oer Seciion 55 of the IRR and decisids

Decisions on Prolesb are sbmitted 10 GPPB

Procunns entity acts upon and adopts specitc measures to addres procurement-relat€d complainls,refenals. subpoen.s by lhe Omb, COA, GPPB or any quasi-judiciauquasl-adminislrative body

19.In d€termining e/nethd ag.ncl has a specilic ahti'conlption prosfah/, related to procurenent,*hich ol tl)€s€

condiliom kiare pr6ent? (16a)

1rt/