procurement annual report 2018-2019 - south lanarkshire · the report details the council’s...

Procurement Annual Report

2018–2019

Contents

1. Introduction

2. Regulated Procurement Activity

3. Regulated Procurement Compliance

4. Community Benefits

5. Supported Business

6. Future Regulated Procurements

7. Further Information

Appendix 1: Regulated ProcurementsAppendix 2: Procurement Strategy Action PlanAppendix 3: Future Regulated Procurements

1. Introduction

South Lanarkshire Council’s Procurement Service supports the delivery of works, supplies and services across the Council and has a vital role in ensuring services operate efficiently and effectively.

The report details the Council’s regulated procurement activity for the period 1 April 2018 to 31 March 2019, as required by the Procurement Reform (Scotland) Act 2014. During this period, the Council’s total procured expenditure was £356m.

Our annual report will publish the Council’s performance in procurement activity by providing the following information:

a summary of regulated procurements

a review of whether those regulated procurements complied with ourpublished Procurement Strategy and where they did not, a statement on howwe intend to achieve compliance

a summary of Community Benefits achieved as part of regulatedprocurements

a summary of progress in facilitating the involvement of SupportedBusinesses

A summary of future regulated procurement activity expected to commence inthe next two financial years

2018/2019 highlights for the Council’s Procurement Service include:

The Council was assessed under the Procurement and CommercialImprovement Programme (PCIP) in September 2018 and graded at level F1,the highest rank available. A 7% increase in our PCIP score was achieved,from 71% in 2016 to 78% in 2018, placing us amongst the highest performingof all Scottish Councils.

The Council maintained focus on commercial engagement with localcompanies, with 24% of procured spend within the South Lanarkshire area.85% of Council contracts are held with Small and Medium Enterprises(SMEs), both local and outwith South Lanarkshire. The Procurement Servicecontinues to work in partnership with Economic Development and the SupplierDevelopment Programme, hosting a joint “Meet the Real Buyer” event inNovember 2018 which was attended by over 200 local suppliers.

The Council continues to encourage suppliers to deliver Fair Work Practicesand this year the Council adopted the Construction, Modern Slavery andEthical Care Charters.

2. Regulated Procurement Activity

A regulated procurement is defined by the Procurement Reform (Scotland) Act 2014 as any procurement with an estimated value of over £50,000 for supplies or services or over £2m for works contracts. A regulated procurement is complete when the contract award notice is published and can include new contracts and framework agreements and mini competitions or call offs from existing frameworks.

In addition, regulated procurements will be subject to the Public Contracts (Scotland) Regulations 2015 where they exceed the EU financial thresholds. The Council must follow the relevant procurement rules in respect of planning through to contract award, as detailed in Section 3: Regulated Procurement Compliance.

In total, the Council awarded 106 regulated contracts in 2018/2019, with a total value of £170m. Details of all regulated contracts are included in Appendix 1.

3. Regulated Procurement Compliance

The Procurement Reform (Scotland) Act 2014 requires all contracting authorities to publish a Procurement Strategy.

The Council’s Procurement Strategy 2017-2020 aims to promote best practice across all procurement activity, while supporting the Council’s priorities set out in our strategic plan Connect. The procurement strategy is supported by an Action Plan to ensure compliance for all procurement activity, including regulated procurements, and is subject to annual review to reflect new legislative requirements, innovation and priorities.

A summary of the Council’s Procurement Strategy Action Plan is included in Appendix 2 and has 46 actions, of which 38 are complete and 8 are ongoing. Progress in achieving our Procurement Strategy action plan is monitored by the Council’s Corporate Management Team and Finance and Corporate Resources Committee.

Category Number Comment

Complete 38 Actions have been completed.

On target 5 Actions are progressing.

Slipped 3 Revised dates have been set.

Total 46

Actions completed in 2018/2019 include:

Annual service planning exercise completed to identify future procurementactivity and establish Resource requirements for new procurements, contractextensions and renewals for 2019/2020 (ref. 1.8).

A number of contract opportunities for Supported Businesses were identified fromthe new Supported Business framework published in January, including signageand Personal Protective Equipment (ref. 4.5).

To ensure the Procurement service continues to have appropriate professionalskill levels, three members of staff have now completed training with theChartered Institute of Purchasing and Supply achieving CIPS level 4qualifications (ref. 10.2).

Following assessment by Scotland Excel in September 2018 the Council’s PCIPscore increased to 78% from 71% (in 2016), with the Council remaining in the topassessment band of F1 (ref. 12.2).

A new format of procurement management information was circulated toResources between January and March 2019 with positive feedback (ref. 12.4).

Procurement Compliance

The Council’s procurement activity, including regulated procurements, is undertaken in accordance with a legal and procedural framework to ensure compliance. Legal requirements are underpinned by the Council’s Standing Orders on Contracts and procedural arrangements are as set out in the Scottish Government’s Procurement Journey.

Additional governance and monitoring arrangements for regulated procurements ensure a robust structure is in place to ensure compliance. At a practical level this consists of the preparation and authorisation of sourcing strategies and tender documentation through to reports for the authorisation of awards and to committees. The Council also has an independent scrutiny process in place to review high risk procurements. This provides reasonable assurance that all regulated procurements were materially compliant with the strategy.

The Council monitors contractual compliance, with 98% of 2018/2019 spend with contracted suppliers. A quarterly review process is in place to identify and resolve spend with non-contracted suppliers.

4. Community Benefits

Community Benefit clauses require contactors to deliver long term sustainable social and economic benefits to the South Lanarkshire community, while demonstrating Best Value in contract awards.

The Procurement Reform (Scotland) Act 2014 requires the Council to consider Community Benefits for contract values over £4m, however, the Council will consider inclusion of Community Benefits in all regulated tenders, regardless of value, where appropriate to the supplier, value and duration of the contract.

The Council aims to secure the following Community Benefits:

Employment and training opportunities

Supply chain opportunities for local SMEs, Supported Businesses and SocialEnterprises

Innovation in design or build

Environmental improvements

Consideration of Community Benefits is embedded in the Council’s Sourcing Strategy and clearly stated in the tender documents to ensure transparency and fairness in the evaluation process. During 2019/2020, the Council intends to implement a new approach to Community Benefits, to improve the identification, realisation and monitoring of benefits (Strategy Action plan reference 6.3).

Of the 106 regulated procurements conducted during the reporting period, 46 were derived from either national or local Frameworks where benefits were allocated within the framework. Of the remaining 61 procurements, 22 contracts had bespoke Community Benefit clauses, including:

East Whitlawburn Demolition and Enabling Works – Award Value £23.6mThe Council’s contract for the regeneration of East Whitlawburn inCambuslang, awarded to Hub South West, includes the construction of 300new houses, of which 200 will be social rented accommodation. The followingcommunity benefits were included in the contract:

Community engagement days 3

Graduate recruitment 1

Apprentice recruitment 10

Local job advertisement 8

Work placements 25

Educational activity dates 9

Social impact event 1

Local subcontracting opportunities 70%

Local business improvement workshops 7

Business expansion workshops 7

Construction workshops 10

Contract opportunities for third sector 10

City Deal Greenhills Road Corridor Improvements – Award Value £12.5mThis City Deal project, awarded to Wills Bros. Civil Engineering, providesinvestment to transform two sections of road into dual carriageways,improving junction layouts, bus infrastructure and cycle lanes to enhancetravel options. The following community benefits were included in the contract:

Employment: new entrant 2

Employment: graduate 2

Employment: apprenticeship 1

Work Placement 3

School mentoring 4

NVQ Graduate 1

Vocational Certificate 1

Supply Chain SME Briefing 1

Supply Chain SME mentoring 1

Environmental: project for local primary school

1

5. Supported Business Summary

The involvement of Supported Businesses and Social Enterprises is one of the Council’s strategic objectives (procurement strategy action plan reference 4.5) and engagement is considered in the Council’s Sourcing Strategy for new tenders.

During 2018/2019, the Scottish Government published a new procurement framework for Supported Business and the Council awarded two contracts to this group.

Scotland’s Bravest Manufacturing Company Scotland’s Bravest is a supported business based in Erskine and is part of the Royal British Legion Industries. Scotland’s Bravest joined the Scottish Government’s supported business framework in 2018 and the Council awarded a signage contract with a value of £0.190m in March 2019.

Hey Girls Social Enterprise Hey Girls are based in Dunbar, founded by a mother and her two daughters to address period poverty through a “Buy One, Give One” social enterprise model. The Council awarded Hey Girls a contract valued at £0.050m for provision of sanitary products to achieve the Scottish Government’s period poverty targets. Hey Girls also subcontract their distribution contract to The Haven, a supported business based in Falkirk.

6. Future Regulated Procurements

The Council’s activity over the next two years in regulated procurement will include existing contracts which are due to be extended or re-let and new tenders. Appendix 3 provides a list of anticipated future procurements.

The Council will undertake a number of regulated procurements for Education and Social Work services in 2019/2020 under the “light-touch” regime. For some of these regulated procurements the Council has developed a bespoke procurement model which is known as a Procured Service Arrangement. The delivery of the Scottish Government’s commitment to 1140 hours of Early Learning and Childcare and the Council’s Adult Supported Living services will be delivered under this arrangement.

The Council is also extending the use of Dynamic Purchasing Systems and working closely with the Scottish Procurement Alliance, Procurement for Housing and Scotland Excel to identify future collaborative opportunities.

7. Further Information

Procurement Performance information The Council reports on a range of performance indicators, including the level of procurement spend with local companies (based within South Lanarkshire area) and SMEs (small and medium enterprises). The Council has a consistently high level of engagement with SMEs overall, with 85% of Council contracts in place with this sector. The Council continues to focus on a collaborative approach to procurement wherever possible and collaborative contracts accounted for 26% of Council spend in 2018/2019.

Indicator 2016/17 2017/18 2018/19

Total procured spend £357m £341m £356m1

Procured spend in South Lanarkshire area 19% 21% 24%

Procured spend with South Lanarkshire SMEs 13% 15% TBC

Procured spend with SMEs 40% 41% 46%

Collaborative spend 26% 28% 26%

(Source: Improvement Service and Spikes Cavell) Supplier payment performance and e-invoicing The Council continues to exceed the national target of 85% of invoices paid within 30 days of receipt, with 92% of invoices meeting this standard in 2018/2019. E-invoicing, which enables automated payment of invoices where they can be electronically matched to a purchase order, has been in place for the Council since 2017. During 2018/2019, 56,400 invoices (22%) were paid using the e-invoicing solution, an increase of 5% since 2017/2018.

1 Definition of procured spend amended for 2018/2019 to exclude Scottish Water remittances for Water and Wastewater charges. Previous reported figures for 2016/17 and 2017/18 have been re-stated on a similar basis. Figures previously reported for 2016/17 and 2017/18 were £406m and £392m respectively.

Appendix 1

Regulated Procurement Activity 2018/2019

Award Date

Supplier Contract Contract

Start Date Contract End Date Value

01/04/2018 ADT FIRE & SECURITY PLC

Closed Protocol Maintenance of Door access care communications PA System and Fire and Intruder Alarm 01/04/2018 31/03/2019 £70,000

01/04/2018 ENER-G COMBINED POWER LTD

Maintenance of Closed Protocol CHP unit 01/04/2018 01/04/2022 £50,000

09/04/2018 VARIOUS SUPPLIERS

Supply and Delivery of Coated and Uncoated Roadstone and Readymix Concrete 09/04/2018 31/03/2020 £2,400,000

17/04/2018 CCG (SCOTLAND) LTD

Kirkton and Union Street Carluke New Build Housing SPA Framework Direct Award 17/04/2018 17/04/2019 £2,881,857

17/04/2018 CRUDEN BUILDING & RENEWALS LTD 1

Morven Avenue New Build Housing SPA Framework Direct Award 17/04/2018 17/04/2019 £2,833,160

18/04/2018 YMCA GLASGOW T/A YPEOPLE Homelessness Tender - Lot 1 01/07/2018 30/06/2021 £1,137,000

18/04/2018 SHELTER Homelessness Tender - Lot 2 01/07/2018 30/06/2021 £450,000

18/04/2018 BLUE TRIANGLE LTD Homelessness Tender - Lot 3 01/07/2018 30/06/2021 £1,303,000

23/04/2018 VARIOUS SUPPLIERS Supply and Delivery of Grounds Maintenance Materials 23/04/2018 31/03/2020 £2,087,052

23/04/2018 ANGEL SPRINGS LTD

Supply and Distribution of Water Cooler Solutions, Services and Associated Consumables

30/09/2018 30/09/2020 £125,000

25/04/2018 SCCMI

Childrens Residential Care and Education Services including Short Breaks 0517 01/05/2018 30/04/2022 £500,000

25/04/2018 ARDFERN LEARNING CENTRE

Childrens Residential Care and Education Services including Short Breaks 0517 01/05/2018 30/04/2022 £240,000

30/04/2018 VARIOUS Residential Care Framework 01/05/2018 30/04/2022 £0

03/05/2018 E2E-ASSURE LTD Provision of ICT Managed Security 01/07/2018 30/06/2023 £683,650

15/05/2018 JOHN MCGEADY LTD

Mini Competition from Scotland Excel Vehicle and Plant Hire Framework 14/05/2018 14/05/2019 £932,200

21/05/2018 WHISTL UK LTD Postal Services Ad-hoc and Hybrid Mail, Planned Mail 31/05/2018 31/05/2019 £235,000

21/05/2018 G STEWART CARPETS LTD

Supply and Install Wet Floor Systems Lot 1 Flooring Framework 21/05/2018 01/10/2020 £200,000

21/05/2018 MORRIS & SPOTTISWOOD LTD

Supply and Install Vinyl Carpet and Cushion Lot 2 Flooring Framework 21/05/2018 01/10/2020 £200,000

21/05/2018 CCG (SCOTLAND) LTD

Uplift and Relay Carpets Central Heating Programme 21/05/2018 01/10/2020 £200,000

21/05/2018 MUIRGROUP INTERIORS LTD

Kitchens and Bathroom Lot 4 Flooring Framework 21/05/2018 01/10/2020 £200,000

24/05/2018 COMPUTACENTER (UK) LTD

Mini Competition from GPS Framework for the Provision of Desktop Supply and Support

30/06/2018 30/06/2020 £6,300,000

29/05/2018 VARIOUS SUPPLIERS Maintenance of Council Structures 2015

09/06/2018 09/06/2019

£300,000

Award Date



01/06/2018

TENANTS INFORMATION SERVICE

Provision of Independent advice for tenants 01/06/2018 31/05/2021 £350,000

06/06/2018 COMPUTACENTER (UK) LTD

National IT Peripherals Framework (SP-17-021) 14/03/2018 13/03/2020 £0

15/06/2018 VARIOUS SUPPLIERS JTC 2011 Steelwork Framework 14/06/2018 14/06/2019 £0

18/06/2018 SOFTCAT PLC Supply and Support of Microsoft Licences 01/07/2018 30/06/2021 £2,868,294

18/06/2018 BRIGHTWAVE ENTERPRISES LTD

Provision of an eLearning Platform 31/07/2018 31/07/2021 £175,000

22/06/2018 CROWN FLOORING LTD

Supply and install floor coverings for HIP Programme 1,2,3,and4 21/05/2018 01/10/2020 £200,000

25/06/2018

SOUTH LANARKSHIRE COLLEGE

Mini-Competition from SLC Employability Framework for the Energy Academy - Technical and Sectorial Support 01/07/2018 31/03/2019 £570,095

01/07/2018 SYSTRA LTD Inspection and Assessment of Network Rail Owned Bridges 01/07/2018 31/03/2019 £52,975

01/07/2018 ENABLE SCOTLAND Enable Scotland 20/07/2018 19/07/2025 £750,000

03/07/2018 CLAREMONT OFFICE FURNITURE

Supply, Delivery and Installation of Supported Needs Furniture 04/07/2018 03/07/2023 £1,400,000

03/07/2018 CLAREMONT OFFICE FURNITURE

Supply, Delivery and Installation of Office Furniture 04/07/2018 03/07/2023 £1,050,000

04/07/2018 GALLIFORD TRY BUILDING LTD T/A Woodhead Primary School Extension 04/07/2018 04/07/2019 £2,750,765

04/07/2018 CATCH UP Education Resources Literacy and Numeracy Training 04/07/2018 30/06/2021 £360,000

05/07/2018 ENVIRO-CLEAN SCOTLAND LTD

Mini Comp for Water Infrastructure Works 05/07/2018 30/06/2019 £138,716

06/07/2018 JCJ DEMOLITION & CONSTRUCTION LTD

Term Demolition Contract 2017-18 30/08/2018 28/02/2019 £1,234,488

11/07/2018 BEMCO LTD Supply and Delivery of Electrical Materials Lots 2, 3, 4, 6, 7 and 8 31/03/2019 31/03/2020 £350,000

11/07/2018 EDMUNDSON ELECTRICAL LIMITED

Electrical Materials Lot 5 Ventilation 31/03/2019 31/03/2020 £275,000

11/07/2018 BEMCO LTD Electrical Kits for EK Contracts 31/03/2019 31/03/2020 £275,000

11/07/2018 REXEL UK LTD/ROSS ELECTRICAL

Supply and Delivery of Electrical Materials Lot 1 Cable and Cable Management

31/03/2019 31/03/2020 £250,000


Supply and Delivery of Electrical Kits Lot 1 Cable and Cable Management 31/03/2019 31/03/2020 £250,000

25/07/2018 AON UK LTD Tenants Contents Insurance 01/10/2018 30/09/2022 £792,000

27/07/2018 CRUDEN BUILDING & RENEWALS LTD 1

New Build Housing St Leonards East Kilbride 27/07/2018 27/07/2019 £8,978,750

27/07/2018 SOVEREIGN GROUP LTD

Survey and Supply of PVC-U Windows 17/09/2018 17/09/2019 £800,000

01/08/2018 APETITO LTD Community Meals 31/08/2018 31/08/2019 £1,232,000

07/08/2018 DATATANK LTD Council Tax Discount and Exemption Review 01/08/2018 31/07/2020 £100,000

16/08/2018

TRANSPORT RESEARCH LABORAOTORY

City of Edinburgh - Fleet Recognition Scheme 16/08/2018 31/07/2022 £120,000

Award Date



24/08/2018 VIRGIN MEDIA PAYMENTS LTD

Mini Comp for the Supply and Support of Fixed Line Telephony Services 11/10/2018 10/10/2023 £2,598,209

04/09/2018 HAVELOCK INTERNATIONAL LTD

Fixed Furniture Early Learning Unit Hamilton 04/09/2018 04/09/2019 £51,995

19/09/2018 EDF ENERGY CUSTOMERS PLC Utilities - Electricity 01/04/2019 31/03/2021 £14,000,000

25/09/2018 CHUBB FIRE & SECURITY LTD

Maintenance of Fire and Intruder Alarms 01/09/2018 01/09/2021 £279,859

27/09/2018 SYSTRA LTD Principal Inspection of 26 No. bridges with difficult access (Clydesdale) 05/10/2018 23/03/2019 £118,711

27/09/2018 SYSTRA LTD

Principal Inspection of 19 No. bridges with difficult access (Hamilton and East Kilbride) 05/10/2018 23/03/2019 £62,160

27/09/2018 SYSTRA LTD C29 Clyde Bridge by Pettinain: Design of Replacement Structure 18/02/2019 30/08/2019 £97,464

27/09/2018 SYSTRA LTD

Ponfeigh Bailey Bridge by Douglas Water: Design of Replacement Structure 18/02/2019 14/08/2020 £97,641

28/09/2018 ENGIE REGENERATION LTD

HEEPS PHASe 6 Energy Efficiency Measures and General Refurbishment 28/09/2018 28/09/2019 £4,723,956

01/10/2018 ECOSSE SPORTS LTD

Athletics Track Installation John Wright Sports Centre 01/10/2018 01/10/2019 £89,526

01/10/2018 VARIOUS Fresh Meats, Cooked Meats and Fresh Fish 01/10/2018 30/09/2021 £2,000,000

01/10/2018 NHS LANARKSHIRE Provision of Moving and Assisting Training 01/10/2018 30/09/2021 £112,000

01/10/2018

HEALTHCARE ENVIRONMENTAL SERVICES LTD Washroom Solutions 01/10/2018 30/09/2022 £216,000

01/10/2018 APS GROUP (SCOTLAND) LTD

Publishing, Print, Design and Associated Services 01/10/2018 30/09/2023 £50,000

05/10/2018 PAM WELLBEING LTD Employee Counselling and Cognitive Behavioural Therapy Services 08/10/2018 30/09/2022 £420,340

11/10/2018 KONE PLC Maintenance of Lift Installations 11/10/2018 14/08/2019 £185,389

11/10/2018 STANGER TESTING SERVICES LTD Roads Materials Testing 15/10/2018 08/04/2022 £277,786

11/10/2018

EXCEL ENVIRONMENTAL SERVICES

Pest Control, Industrial Cleaning and Other Environmental Services 11/10/2018 30/09/2022 £2,460,000

12/10/2018 INTELLIGENT HEALTH Beat The Street South Lanarkshire 2018/19 12/10/2018 31/05/2019 £102,380

15/10/2018 VARIOUS SUPPLIERS JCT 2011 Framework For Curtain Walling 2015-18 Framework 01/11/2018 30/11/2019 £0

15/10/2018 THE FURNISHING SERVICE LTD

Domestic Furniture and Furnishings Scotland Excel Framework 08/15 31/10/2018 31/10/2020 £7,600,000

22/10/2018

HAMILTON INDUSTRIAL SERVICES LTD Provision of Drain Cleaning 01/11/2018 31/10/2019 £122,700

24/10/2018 VARIOUS SUPPLIERS Salt for Winter Maintenance 29-17 - Lot 2 Bulk Rock Salt 01/10/2018 31/10/2019 £1,500,000

24/10/2018 WILLS BROS ENGINEERING

City Deal - Greenhills Rd/A726 Strathaven Rd Corridor Improvements 24/10/2018 23/10/2023 £12,490,069

Award Date



29/10/2018 RM EDUCATION LTD Supply and Support of Secure Broadband Connectivity Services 30/06/2019 30/06/2022 £761,248

30/10/2018 PLACE2BE

Bespoke service to schools to support the social, mental and emotional health of pupils, their families and school staff. 30/10/2018 30/06/2019 £50,000

30/10/2018 ASPECT CONTRACTS LTD 1

Asbestos Removal Disposal and Reinstatement Works 19/01/2019 19/01/2021 £2,500,000

01/11/2018 BUNZL GREENHAM

Mini-competition under Lot: 2 of Scotland Excel Trade Materials Framework 05/11/2018 31/10/2020 £85,484


Supply and Delivery Of Plumbing and Heating Materials In conjunction with Scotland Excel Framework Lot 3 , Lot7 , Lot8 and Lot 9

30/11/2018 30/11/2019 £5,000,000

09/11/2018 WOLSELEY UK Supply and Delivery Domestic Heating Spares From Scotland Excel Framework

30/11/2018 30/11/2019 £380,000

12/11/2018 FRASER TOOL HIRE LTD

Hire and Maintenance of Small Plant 15/11/2018 15/11/2020 £1,251,840

15/11/2018 HP INC UK LIMITED National Framework for Mobile Client Devices and Associated Services 15/11/2018 15/11/2019 £500,000

20/11/2018 WILLIAM WILSON LTD Air Source Heating Systems Supply and Delivery 30/11/2018 30/11/2019 £1,590,459

26/11/2018

HAMILTON BROTHERS ENGINEERING LTD

Mini Comp for Grounds Maintenance Equipment - Lot 6 26/11/2018 31/03/2019 £344,908

26/11/2018

HAMILTON BROTHERS ENGINEERING LTD

Mini Comp for Grounds Maintenance Equipment - Lot 4 26/11/2018 31/03/2019 £67,410


Framework for Provision of Driver Training and Assessments (LGV, Driver Assessments, Driving Lessons, Road Roller Assessments and Category E) 01/12/2018 30/11/2021 £250,000

12/12/2018 C-TRACK LTDSupply, Installation and Maintenance of a Corporate Telematics Solution 03/01/2019 28/02/2024 £984,897

18/12/2018

WELLWOOD COMMUNICATIONS LTD

Maintenance and Supply of Small Telephone Systems and Ancillary Telephony Equipment 01/02/2019 31/01/2024 £248,856

19/12/2018 BUNZL GREENHAM

Supply and Delivery of Personal Protective Equipment (PPE) - Lot 1 - Safety, Workwear, Weatherwear and Footwear 01/01/2019 31/12/2020 £2,360,000

21/12/2018 CIVICA UK LTD Provision of a Sundry Debtors System

03/08/2019 03/08/2024 £280,300


NEC3 Term Service Option A for Disposal / Recycling of Gully Waste, Street Sweepings and General Road Construction Materials 27/12/2018 30/11/2022 £1,880,000

28/12/2018 VARIOUS SUPPLIERS Supply and Delivery of Auto Electrical Parts

31/12/2018 31/12/2019 £96,000

01/01/2019 MCR Pathways MCR Pathways Programme - Pilot 01/01/2019 31/12/2020 £140,000

29/01/2019 APS GROUP (SCOTLAND) LTD

Blue Badge Printing and Fulfilment Services 05/02/2019 04/02/2022 £60,000

01/02/2019 PROFILE SECURITY SERVICES LTD

Provision Of Manned Security Services 2016-19 31/03/2019 31/03/2021 £1,138,097

Award Date



01/02/2019 M & S FIRE PROTECTION (GLW) LTD

Maintenance Of Portable Fire Fighting Equipment 2016-19 31/03/2019 31/03/2021 £180,419

08/02/2019 VARIOUS SUPPLIERS Framework for the Provision of Vehicle Body Repairs 08/02/2019 07/02/2021 £1,800,000

15/02/2019 R. J. MCLEOD (CONTRACTORS) LTD

Bothwell Road/Caird Street Junction Improvements 15/02/2019 30/04/2019 £311,213

25/02/2019 CRBCUNNINGHAMS Mini Competition for a Cashless Catering Solution 01/07/2019 20/06/2023 £527,354

28/02/2019 HUB SOUTH WEST SCOTLAND LTD

East Whitlawburn Demolition and Associated Enabling Works 28/02/2019 28/02/2020 £23,626,821

07/03/2019 MACKENZIE CONSTRUCTION LTD

East Kilbride Cycle Network Route, Whitemoss 18/03/2019 30/04/2019 £60,109


Lighting Materials - Brandon Gate and EK Library 10/04/2019 10/04/2020 £139,910

11/03/2019 JOHN MCGEADY LTD Paver Hire with Operator 01/04/2019 30/09/2020 £995,835

15/03/2019 VARIOUS SUPPLIERS Insurance Services 01/04/2019 31/03/2023 £1,429,691

20/03/2019 VARIOUS SUPPLIERS East Ayrshire Framework - Building Trades Agency Staff 31/03/2018 31/07/2019 £300,000

26/03/2019

ROYAL BRITISH LEGION INDUSTRIES LTD Supply and Delivery of Signage 01/04/2019 31/03/2021 £190,000


Legal Services Providers Framework - Lot 2 Edinburgh Agent & Complexor High Value Litigation 01/04/2019 31/03/2022 £649,999

27/03/2019 AERO HEALTHCARE

Mini Competition for the Supply and Delivery of First Aid Materials from SXL Framework Lot 1 01/04/2019 31/03/2022 £240,000

Appendix 2 Procurement Strategy 2017-2020 Action Plan

Objective Action Status

1. Procurement leadership andgovernance

1.1 Develop the role and structure of the Procurement Forum as a mechanism for disseminating information and the development of policies and standards.

Complete

1.2 Review and update standard procurement documentation to ensure continuous improvement and ongoing compliance.

Complete

1.3 Develop and implement a new structure for the Procurement Service.

Complete

1.4 Review of procurement risks. Complete

1.5 Internal audit review of procurement practices.

Complete

1.6 Provision of an annual performance report to the Corporate Management Team and Finance & Corporate Resources Committee.

Complete

1.7 Review Direct Award and Framework procurements. (new 18/19)

Slipped

1.8 Conduct annual service planning exercise to identify future procurement activity. (new 18/19)

Complete

2. Prevention of Fraud and theDisruption of Serious andOrganised Crime

2.1 Conduct a review of procurement processes across the Council and the management information used in the scrutiny of contract spend.

Slipped

2.2 Continue to work with and share information with Police Scotland to ensure serious and organised crime does not benefit from Council contracts.

Complete

3. Defining the supply need 3.1 Report to the Corporate Management Team on high value/high risk procurements.

Complete

3.2 Assessment for scrutiny of high value/high risk procurements as appropriate.

Complete

3.3 Development of a procurement process on preliminary market engagement.

Complete

4. Sourcing 4.1 Enhance the existing sourcing methodology to mandate early engagement for all regulated and EU regulated procurements where practicable.

Complete

4.2 Prior Information Notice (PIN) to be published for all Regulated contracts at least 2 months before tender is released to the market where practicable.

Complete


4.3 Hold information sharing events where appropriate.

Complete

4.4 Enhance the tendering skills of Lanarkshire based companies.

Complete

4.5 Identify opportunities to contract with Supported Businesses (new 2018/2019)

Complete

4.6 Identify and deliver opportunities to engage local SMEs in Council procurement (new 2018/2019)

Complete

4.7 Develop arrangements for e-auctions for appropriate commodities (new 2018/2019)

Complete

5. Collaboration 5.1 Identify new areas for collaborative working with internal and external stakeholders.

Complete

5.2 Ensure collaboration is consistently considered for all procurement activities and increase collaboration where possible.

Complete

6. Sustainable Procurement &Community Benefits

6.1 Update the Sustainable Procurement policy.

On target

6.2 Support consultation by Resources with communities in advance of procurement exercises.

Complete

6.3 Support the development of a system of collating and tracking community benefits.

On target

6.4 Deliver the procurement requirements to support the Council’s approach to reducing single use plastics (new 2018/2019)

Complete

7. Contract and SupplierManagement

7.1 Introduction and full roll out of eCM and eSPM for appropriate contracts.

On target

7.2 Research the potential impact of BREXIT on existing and future Council contracts.

Complete

8. Ethical Trading 8.1 The use of organic and local produce will be specified where possible within food contracts.

Complete

8.2 Work with suppliers to reduce food waste.

Complete

9. Purchasing Processes andSystems

9.1 Implementation of e-invoicing fully by November 2019.

Complete

9.2 Develop the use of PCS and PCSt and the Council’s i-procurement system.

Complete

9.3 Consider the use of Project Bank Accounts in appropriate contracts.

Complete

9.4 Development of a ‘No PO, No Pay’ policy.

Complete

9.5 Implementation of a supplier incentive scheme.

Complete


9.6 Implement action plan following the post implementation review of i-procurement.

Complete

9.7 Review and update of the Procurement pages of the intranet and website.

Complete

10. People 10.1 Ensure that all procurement staff completes the Scottish Procurement Competency Framework every 3 years.

On target

10.2 Capture training requirements through the use of the Council PDR process.

Complete

11. Fair Working Practices 11.1 Local suppliers to be encouraged to pay the living wage to their workforce this will enable the Council to maintain the living wage accreditation.

On target

11.2 Council to adopt a Construction Charter, monitor uptake and potential impact on SMEs. (new 18/19)

Complete

12. Performance Management 12.1 Monitor community benefits performance indicators.

Complete

12.2 Increase where possible, the performance of the Procurement & Commercial Improvement Programme.

Complete

12.3 Ensure that all internal and external reporting of data and Key Performance Indicators is completed within the agreed timescales.

Complete

12.4 Develop the provision of management information to Resources.

Complete

12.5 Develop new database solution for Contracts Register (new 2018/2019)

Slipped

Appendix 3 Planned Future Regulated Procurements

Contract Description Expected

Award Date Value

Maintenance of Biomass Boilers 27/04/2019 £61,150

Supply and Delivery of Personal Protective Equipment - PPE (Workwear/ Footwear) 30/04/2019 £61,635

Provision of Loss Adjusting Services 30/04/2019 £150,000

Employee Benefits - Online Discounts Website 11/05/2019 £0

SLC Employability Framework 31/05/2019 £0

Maintenance Of Gent Fire Alarm Installations 31/05/2019 £50,000

Bitumen Products 31/05/2019 £70,000

Winter Assistance - Farmers 31/05/2019 £100,000

Winter Assistance - Contractors (Snowploughing/Gritting) 31/05/2019 £100,000

Beat The Street South Lanarkshire 31/05/2019 £102,380

Maintenance Of Sprinkler Systems 31/05/2019 £172,965

Mini Competitions for the Installation of lighting Columns and Lanterns 31/05/2019 £200,000

Temporary Traffic Management Framework 01/06/2019 £2,400,000

Maintenance of Council Structures 09/06/2019 £900,000

Retread Contract 11/06/2019 £1,600,000

Microsurfacing 11/06/2019 £2,320,000

Steelwork Framework 14/06/2019 £0

Disclosure Checks 30/06/2019 £70,000

Maintenance of Corporate Telephone Systems 30/06/2019 £172,590

Vehicle Lease Drawdown 30/06/2019 £109,500

Mini Comp for Water Infrastructure Works 30/06/2019 £138,716

Provision of Scientific Services 30/06/2019 £187,420

Provision of Cloud based work management database, fully compatible with national reporting requirements 30/06/2019 £187,420

Framework for the Provision of Passenger Transport Services 30/06/2019 £5,000,000

Provision of Server and Storage Supply and Support 30/06/2019 £8,022,000

Springhall Nursery 30/06/2019 £2,700,000

Supply and Delivery Of Wall Panels 01/07/2019 £600,000

Cloud Software for an Online Benefits Calculator 31/07/2019 £52,800

SDP – Framework for Procurement Related Training 09/08/2019 £0

Supply and Delivery of Gift Cards/Vouchers 10/08/2019 £220,000

Provision of First Aid Training 11/08/2019 £600,000

Maintenance of Lift Installations 14/08/2019 £185,389

Asbestos Consultancy Services For Revenue Works 16/08/2019 £465,112

Asbestos Consultancy Services For Capital Works 16/08/2019 £876,880

Framework for the Supply, Delivery, Uplift and Installation of Playpark Equipment and Associated Materials 26/08/2019 £5,000,000

Kennelling Of Stray Dogs 08/09/2019 £165,000

Survey and Supply of PVC-U Windows 17/09/2019 £800,000

Provision of Piano Tuning, Maintenance and Repair Services 22/09/2019 £100,000

HEEPS PHASe 6 Energy Efficiency Measures and General Refurbishment 28/09/2019 £4,723,956

Telecare Equipment 30/09/2019 £393,994

Annual Software Licences and Support for Roads and Lighting Maintenance Management System 30/09/2019 £500,000

Respectful Funeral Package 30/09/2019 £0

Provision of a Rent Deposit Guarantee Scheme 30/09/2019 £725,000

Fresh Bread and Baked Goods Framework 30/09/2019 TBC

Homeowners Buildings Insurance (Right to Buy) 30/09/2019 £6,026,560


Award Date Value

Provision of Vehicle Recovery Services 30/09/2019 £200,000

Framework for Installation and Maintenance of Vehicle Restraint Systems 30/09/2019 £900,000

Homecare Workforce Scheduling 30/09/2019 £1,000,000

Provision of Vehicle Mechanical and Electrical Repairs 30/09/2019 £2,000,000

Civic Centre EK Refurbishment 30/09/2019 £2,650,000

Uddingston New Build Housing 30/09/2019 £3,200,000

Bothwell Nursery New Build 30/09/2019 £3,500,000

St Charles Nursery 30/09/2019 £3,700,000

Biggar New Build Housing 30/09/2019 £4,200,000

Law New Build Housing 30/09/2019 £4,200,000

South Park Nursery New Build 30/09/2019 £4,500,000

Mill Road Cambuslang New Build Housing 30/09/2019 £4,500,000

East Kilbride New Build Housing 30/09/2019 £6,720,000

Blantyre New Build Housing and Social Care Facility 30/09/2019 £12,000,000

Mobile Phone contract 30/09/2019 TBC

Video Conferencing 30/09/2019 TBC

New Build Primary School - Jackton 30/09/2019 £9,000,000

Clydesdale Social Care Facility 30/09/2019 £6,000,000

Framework For Ground investigation 16/10/2019 £340,000

Framework for Provision of Access, Mobile and Small Plant Operator Training 31/10/2019 £0

Salt for Winter Maintenance 31/10/2019 £750,000

Supply and Delivery of Roads Maintenance Materials- Various Lots 31/10/2019 £1,000,000

Framework Agreement For The Hire and Erection and Dismantle of Scaffolding 31/10/2019 £1,000,000

National Framework for Mobile Client Devices and Associated Services 15/11/2019 £0

Framework For Curtain Walling 30/11/2019 £0

Fuel Management System 30/11/2019 £64,193

Supply and Delivery Domestic Heating Spares 30/11/2019 £380,000

Anti-Skid Surfacing, Road Markings and Reflective Studs 30/11/2019 £574,764

Supply and Delivery of Heating Materials Including Boilers 30/11/2019 £1,500,000

Supply and Delivery Air Source Heating Systems 30/11/2019 £1,590,459

Supply and Delivery Of Plumbing and Heating Materials 30/11/2019 £2,500,000

Council Buildings Waste 31/12/2019 £4,353,556

Early Learning and Childcare Procured Service Arrangement 31/12/2019 £130,000,000

PSN Connectivity - Mobile phones 04/01/2020 £1,400,000

Provision of Festive Lighting 06/01/2020 £86,500

Maintenance of air conditioning and air handling units installation 11/01/2020 £263,065

Framework from Supply and Delivery of Library Books, Educational Textbooks and Multimedia Supplies 31/01/2020 £0

Shredding 31/01/2020 £167,500

Highway Electrical Connections 31/01/2020 £192,985

Bitumen Products 28/02/2020 £180,000

Provision of Sheriff Officer Services (Non Debt Related actions) 28/02/2020 £250,000

Supply and Delivery of Composite Door Sets 29/02/2020 £250,000

Supply of Shower Trays and Associated Products 29/02/2020 £480,000

Outdoor Play Equipment and Artificial Surfaces 12/03/2020 £240,000

National IT Peripherals Framework 13/03/2020 £0

Adult Supported Living Procured Service Arrangement 31/03/2020 £225,000,000

Debt Management and Diligence Services 31/03/2020 £0


Award Date Value

Insurance broking services 31/03/2020 £95,000

Supply and Delivery of PVC Products 31/03/2020 £200,000

Advocacy service to vulnerable children and young people 31/03/2020 £236,000

Mini Competitions for the Supply and Delivery of Electrical Materials 31/03/2020 £350,000

Maintenance of Stage Production Systems 31/03/2020 £500,000

Outdoor Playground, Fitness and Sports Facilities 31/03/2020 £586,750

Electronic Payment Services 31/03/2020 £800,000

Community Repairs Advice 31/03/2020 £800,000

Supply and Delivery of Grounds Maintenance Materials 31/03/2020 £2,087,252

Supply and Delivery of Coated and Uncoated Roadstone and Readymix Concrete 31/03/2020 £2,400,000

Receipt and Processing of Recyclable Waste 31/03/2020 £2,686,744

Receipt, Treatment and Disposal of Special Waste (Bulky) 31/03/2020 £4,715,200

Waste Disposal Equipment 31/03/2020 £5,000,000

Receipt and Treatment of Organic Waste 31/03/2020 £7,781,307

Care at Home and Housing Support Framework 31/03/2020 £70,000,000

Technology enabled care / Community Alarms 31/03/2020 TBC

Social Work Management Information System 31/03/2020 TBC

Supply and Fitting of Vehicle Windscreens 31/03/2020 TBC

Protective Marketing 31/03/2020 TBC

Parking System 31/03/2020 TBC

Microsoft Annual Renewal 31/03/2020 TBC

Internet Services 31/03/2020 TBC

In Cab System 31/03/2020 TBC

Flare Licencing Agreement 31/03/2020 TBC

Design of Vehicle Restraint Systems 31/03/2020 TBC

CRM Replacement 31/03/2020 TBC

Cloud Hosting and Migration 31/03/2020 TBC

Supply and Distribution of Fruit and Vegetables (Fresh and Pre prepared) 03/04/2020 £2,758,154

Provision of a Physiotherapy Service 14/04/2020 £884,017

Framework for The Provision of Professional Services within a Multi-Disciplinary Consultancy 30/04/2020 £0

The West of Scotland Local Authority Forecasting Partnership 2017 31/05/2020 £566,638

Traffic Signal Equipment Works and Ancillary Support Services 30/06/2020 £253,578

Provision of Desktop Supply and Support 30/06/2020 £6,300,000

Council Tax Discount and Exemption Review 31/07/2020 £100,000

Provision of Events Management Services 31/07/2020 £247,500

Maintenance Of BEMS Controllers 01/08/2020 £330,000

Framework for Supply and Delivery of Mobile Teaching Units 11/08/2020 £0

Supply of Static Hot Boxes 31/08/2020 £83,210

Provision of Photographic Services Framework 30/09/2020 £0

Framework Agreement for the provision of Minor Works for Estates - Various Lots 30/09/2020 £0

Supply and Distribution of Water Cooler Solutions, Services and Associated Consumables 30/09/2020 £245,510

The Provision of Secure Cash Collection Services 30/09/2020 £640,000

Supply of Desktop Equipment and Networks within Schools 30/09/2020 £37,500,000

Framework for Supply and Installation of Various Floor Coverings 01/10/2020 £0

Supply of Temporary Heating Appliances 01/10/2020 £85,713

Uplift and Relay Carpets Central Heating Programme 01/10/2020 £200,000

Supply and Install Wet Floor Systems - Flooring Framework 01/10/2020 £200,000

Framework for Kitchens and Bathroom Flooring 01/10/2020 £200,000


Award Date Value

Tile Hoists Supply and Delivery 11/10/2020 £340,122

Mini-competitions from Trade Materials Framework 31/10/2020 £0

Domestic Furniture and Furnishings Scotland Excel Framework 08/15 31/10/2020 £7,600,000

Framework for Recycle and Refuse Containers 02/11/2020 £0

Supply Delivery and Hire Of Secure Site Containers 13/11/2020 £1,103,222

Hire and Maintenance of Small Plant 15/11/2020 £1,251,840

Inspection, Maintenance and Repair of PE Equipment 20/11/2020 £133,700

Vending Machine Services 03/12/2020 £440,000

Upgrade And Maintenance of CCTV Monitoring Systems 15/12/2020 £270,449

Supply and Delivery of Musical Instruments 31/12/2020 £120,000

Vehicle Parts 31/12/2020 £192,217

Supply and Delivery of Personal Protective Equipment (PPE) 31/12/2020 £2,360,000

Provision Print Services 31/12/2020 £3,000,000

Supply, Implementation and Support of an Enterprise Mobile Technology Solution -Software solution 04/01/2021 £261,250

Asbestos Removal Disposal and Reinstatement Works 19/01/2021 £2,500,000

Framework for the Provision of Vehicle Body Repairs 07/02/2021 £200,000

EDRMS (Electronic Document and Records Management Systems) Solution Benefits and Revenue 28/02/2021 £188,700

Provision of Fuel from Private Filling Stations (Fuel Cards) 22/03/2021 £3,600,000

Maintenance Of Portable Fire Fighting Equipment 31/03/2021 £180,419

Supply and Delivery of Signage 31/03/2021 £190,000

Online School Payments system 31/03/2021 £730,000

Provision Of Manned Security Services 31/03/2021 £1,138,097

Engineering Inspection and Insurance 31/03/2021 £1,160,388

Supply, Maintenance and Monitoring of Network Hardware and Supply of ad-hoc IP Handsets 31/03/2021 £2,255,664

Utilities - Electricity 31/03/2021 £32,000,000

If you need this information in another language or format, please contact us to discuss

how we can best meet your needs. Phone: 0303 123 1015

Email: [email protected]

www.southlanarkshire.gov.uk

Produced for Finance and Corporate Resources by Communications and Strategy. 051919/Sep19

http://www.southlanarkshire.gov.uk

mailto:[email protected]

procurement annual report 2018-2019 - south lanarkshire · the report details the council’s...

Documents