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Are You Still Paying Too Much for eDiscovery Processing?
Stu Van DuseneDiscovery Solutions Consultant
Lexbe LC
Leveraging New Technologies to Control Discovery Costs
January 29, 2015
eDiscovery Webinar Series
○ Takes Place Monthly
○ Cover a Variety of Relevant eDiscovery Topics
○ Presentations Available for Download by Registrants
Info
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
eDiscovery Webinar Series
Lexbe is an Austin, TX based eDiscovery software and services provider.○ Lexbe eDiscovery Platform
Lexbe eDiscovery Platform is a hosted eDiscovery processing and review tool. Users can load a variety of file types, process for review, OCR for search, and conduct document reviews, productions, prepare for depos & analyze transcripts, conduct case analytics, prepare for dispositive motions, and provide litigation support during trial.
○ Lexbe eDiscovery Services Lexbe performs large volume document culling, processing from native to PDF or TIFF, load file creation, high-volume OCR of image files, Rule 26 and project management consulting, and related eDiscovery Services.
About Lexbe
Lexbe Sales [email protected]
(800) 401-7809 x22
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
If you have any questions or technical issues, please e-mail them to:
eDiscovery Webinar SeriesQuestions & Technical Issues
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
eDiscovery Webinar SeriesStu Van Dusen Bio
○ eDiscovery Solutions Consultant at Lexbe LC, advising legal professionals on cloud-based litigation data processing, review and document management software and litigation support services.
○ Prior business experience in financial services, software, and internet-based businesses.
○ EducationMS - Technology Commercialization, University of Texas McCombs School of Business (2013)BS - Management , Trinity University (2010)
Contact Stu Van Dusen512-843-7672
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingToday’s Agenda
○ eDiscovery Processing Background
○ Rising Costs of eDiscovery
○ Leveraging New Technologies to Reduce Costs
○ Case Study: Dramatic Cost Savings by Utilizing Lexbe’s New Technologies
○ Lexbe Hosting and Review Technology Overview
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingProcessing & The eDiscovery Life-Cycle
Processing Goals
⃝ Accurately and quickly process ESI collected to prepare for review and production
⃝ Extract text from natives and OCR images for comprehensive searchability
⃝ Organize data for optimal review process
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingeDiscovery Processing Features
○ Data identification and file repair○ Container expansion○ Hash Code generation○ Deduplication and near duplicate detection○ DeNISTing○ Metadata extraction and fielding○ Native text extraction○ Optical Character Recognition (OCR)○ Database indexing○ PDF creation○ Placeholder creation○ Conversion of files to TIFF, PDF, and other production formats○ Load File generation○ Page level Bates Stamping
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingProblems With Traditional Processing
○ Slow speed: Traditional eDiscovery Technologies are too slow to allow for the quick reaction needed to meet high pressure timelines
○ Unpredictable pricing: Pricing models can often include dynamic variables, making prediction and control of eDiscovery costs impossible
○ High costs: The costs associated with eDiscovery are generally still too high, despite technology growth and availability
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingExponential Growth of ESI
VoipEmail
iPhonesPeer-to-Peer
Online StorageDigital Cameras
Facebook | LinkedInDropBox | Backup Devices
Elastic Storage | SaaS | Google StreetsPersonal Blogs | Skype | World Satellite Images
Personal Scanners | Customer Service RecordingsPublic Webcams | Google Goggles | Netbooks | Cloud Instance Servers | PaaS
Digital Information Created, Captured, Replicated WorldwideZettabytes*
4
3
2
1
2005 2010 2015Source: IDC Digital Universe Study (2012)* 1 Zettabyte = 1 Trillion Gigabytes
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingVolume of Data Per Case Growing
GBs of ESI in a Typical Commercial Case
Low
High
1995 2000 2005 2010 2015
Enron Criminal Trial (2005)○ Source ESI: 100M pages
(~4 TBs)○ Brought to Trial: 1M pages
(~40 GBs)○ Extraordinary at the time,
typical for today
Microsoft (2011)○ Microsoft collects 45
custodians per matter average (2011)
○ Nearly 1 TB per matter average
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingProcessing Costs Not Keeping Pace
ESI Processing Cost Per GB
2005 2010 2015
$2,000
$1,500
$1,000
$500
$0
$1,800/GB (2006)Source: Forrester Research
$500/GB (2011)Source: Forrester Research
○ The cost of ESI Processing is falling, but still relatively high
○ Annual growth of collected ESI is 35%, annual decrease in processing costs only 22.6%
○ Why is the decrease in processing cost outpaced by ESI growth?
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery Processing
○ ESI collections can be broken into smaller pieces and processed simultaneously in parallel server environments
○ Scalable, proprietary architecture allows for instant access to near unlimited computing power.
○ This means faster processing, hours and days vs. weeks
○ Supported by the AWS cloud, the best, most reliable, and most secure
The Lexbe EngineIncoming ESI
Reviewable Documents
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingWhat This Means for You
○ Lexbe eDiscovery Processing is free when you host your data for 6 months
○ Self load up to 10GB a day, or more if your case requires -- also free
○ Instant access to massively scalable computing power
○ Robust, full-featured, secure, and easy to use hosted review platform
○ Predictable monthly pricing
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingProcessing Savings
Example of the savings on a 10GB case with 5 users and 6 months of hosting
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingDocument Review and Production in the Cloud
○ Self-administration○ Native (Office, etc.)
processing○ Automatic OCR○ Early case analysis○ Dual-index search○ Exact & near-dup ID○ Doc Review & issue
tagging○ Blended productions○ Transcript management○ Timelining, depo prep○ Dispositive motions○ Trial document
management
Web-based litigation document management software
FEATURES
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery Processing
Lexbe utilizes the latest security technologies and best practices:
○ EncryptionData encrypted (256-bit or above) in-place and in-transit.
○ Data Center CertificationsOur data centers are certified and follow industry best standards, etc.
○ Clear Ownership RightsService agreements clearly acknowledge client data ownership.
○ Redundant Back-Ups; RecoveryRobust and redundant backup & recovery protocols.
Security
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingSearch and Review ○ Fast, accurate, and
full featured search
○ Includes boolean search
○ Includes phonic, stemming, and fuzzy search options
○ Save, pin, and share searches
○ Keyword highlighting
○ Dual indexing that is fully searchable
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingDocument Viewing ○ Hits - Highlighted from
search○○ Original - Native if
available○○ HTML - Extracted text
from Native○○ Page - One page at a
time○○ PDF - Viewing & access
○ Text - OCR of images
○ Annotated - For depos
○ Redacted - Remove Confidential Content
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingDocument Review Workflow
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingDocument Issue Coding
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingTimelines for Depo Prep
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingCase Facts and Issues
○ Fact Highlighting○ Structured Extraction & Timelining
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Free eDiscovery ProcessingDownloading Documents
○ Needed for depositions, conferences, motions, trial prep, etc.
○ Support multiple formats including PDF, TIFF, Natives and HTML renditions.
○ Briefcases & Productions
○ Secure Web Links Available
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
More InformationResources Available on Lexbe Website
○ WebinarsPast eDiscovery Webinar Series installments available on Lexbe Website
○ Complimentary eDiscovery Consultation Speak to an expert about your case
○ Demonstrations AvailableSign up for a demo on the Lexbe Website
○ 15 Day TrialGet a free 15 day trial of Lexbe eDiscovery Platform
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Questions
Please submit any questions you have to [email protected]
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015
Thank YouContact Info
Stu Van Dusen:eDiscovery Solutions Consultant
[email protected](512) 843-7672
Lexbe Sales: [email protected](800) 401-7809 x22
Webinar Questions: [email protected]
Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015