Proceed Group & SAP

13 May 2020

❑ Who is Proceed

❑ What is new with SAP BW4HANA

❑ SAP BW4HANA Migration Options

❑ SAP BW4HANA Data Management

❑ SAP BW4HANA NLS & DTO

❑ SAP BW4HANA ILM

❑Q&A

Agenda

Malebona Mokhutsoane - SAP

Mookho Kabi-Mantashe - ProceedGroup

Anja Breidenbach - ProceedGroup

SAP BW4HANA Data Management – 13th May

Proceed - Who We Are

PROCEED GROUP

PROCEED WHO WE ARE – CUSTOMER & INDUSTRY EXAMPLES

PROCEED WHO WE ARE – CUSTOMER & INDUSTRY EXAMPLES

What is new with SAP BW4HANA

SAP BW4HANA Data Management

Challenges in Today’s SAP BW

Rapidly growing BW database

Data growth impacts system performance

Growing maintenance / admin overhead

Increasing TCO

Database,SAP HANA

Causes of Data Growth in SAP BW

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Retention Management System Decommissioning

PSA tables ADSO Classic DSO

InfoCubes DB Statistics Logs

LSA Layer Data Persistency

(EDW & ADM)

Data Management Evolution

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Retention Management System Decommissioning

Dat

a M

anag

emen

tData Archiving SAP ILM

Data AgingNLS

DTO

SAP Information Lifecycle

Management

Near Line Storage

Data Tiering Optimization

Benefits of Data Management

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Retention Management System Decommissioning

“Reduced Data Footprint”

“Leaner system which will make migration to cloud or new SAP BW4HANA easier

and faster

“Storage costs for Archived data is less than regular

storage”

“Smaller SAP HANA

Appliance = Massive cost savings”

“Increased system performance and query

runtime”

SAP BW4HANA – Data Aging Strategies

Manage Database Volume End-Of-Life Data End-Of-Life System

Retention Management System Decommissioning

“The Data is stored in SAP HANA”

The Data is stored in SAP HANA Extension Node

The Data is stored externally (SAP IQ or Hadoop)

SAP BW4HANA - Data Tiering – NLS

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

• Solution for Cold store

• SAP IQ as nearline storage. Adapter for SAP IQ as NLS isdelivered with SAP BW4HANA

• You can still create DAP (Data archiving process)

• Data in NLS can be read directly using queries without having tobe reloaded.

• Data accessed in the SAP IQ near-line storage via SAPHANA Smart Data Access (SDA) (remote access to data)

• For DataStore objects (advanced), you can store the data innear-line storage using a data archiving process. Storinghistorical data in near-line storage reduces the data volume ofInfoProviders, but the data is still available for queries. You donot have to load the data back into the SAP BW∕4HANA system

NLS

SAP BW4HANA - Data Tiering – DTO

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

• New feature in SAP BW4HANA

• SAP Data Tiering Optimization is an option to optimize thememory footprint of data in SAP BW/4HANA and streamlineadministration and development, thereby reducing TCO

• Based on Advanced Data Store Objects

• Classify persistent data into HOT, WARM or COLD

• Data is stored in different storage areas. DTO provides acentral UI, where all storage options can be set

• New process type for DTO - Automated adjustment of DTOtemperature change New Process Type "Adjust DataTiering” for Process Chains. Temperature adjustment byProcess chain

DTO

SAP BW4HANA - Data Tiering Optimization (DTO)

Manage Database Volume End-Of-Life Data End-Of-Life System

Retention Management System Decommissioning

SAP BW 7x Architecture

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

BW Architecture

MultiProvider /CP

VP

MP / CP integration via VirtualProvider

SAP

Nearline

ProviderNearline Services

InfoCube

DataStore Object

Query accessNLS and DB

NLS RepositoryBW Database

SAP HANA

SAP BW4HANA Architecture – DTO & NLS

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

SAP BW4HANA - ILM

Data Protection and Privacy

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

The Situation Today

❑ Personal data is increasingly protected by laws (e.g., the E.U.’s GDPR and South Africa’s POPI)

❑ SAP BW/4HANA offers capabilities for Data Protection and Privacy support

❑ SAP ILM ensures retention management in operational systems and is used to support data protection

❑ and privacy compliance

❑ Up to recently, BW was not necessarily informed when data was deleted from the source system using ILM

The Challenge

❑ How can we better support customers to delete replicated personal SAP data in BW after the end of

purpose?

Data Protection Workbench

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

The Solution

SAP ILM

❑ SAP ILM persists events during SAP ILM processes (e.g. deletion of personal

data)

❑ Mapping of SAP ILM object (e.g. ‚Sales Order‘) to SAP BW/4HANA DataSource

allows identification of relevant data targets in SAP BW/4HANA

Data Protection Workbench

❑ Persist notifications from SAP ILM into a SAP BW/4HANA Data Store Object

❑ Seamless integration into Fiori-based SAP BW/4HANA Administration Cockpit

❑ Grouping of notifications into worklists according to subject matters to

orchestrate the deletion process

❑ Identification of InfoProviders along a data flow containing the data to be

deleted

❑ Documentation of worklist processing status (for legal auditing

Benefit

❑ Integrated solution to consistently delete replicated data from supported

operational SAP source systems to reduce administration effort

ILM archiving-/

deletion process

ILM notification data

ERP

BW/4

BW Extractor(notifications)

Advanced DSO(notifications)

DPP Capabilities in SAP BW4HANA and SAP BW

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

Data Archiving Retention Management System Decommissioning

ILM Objects and Enablement for BW DP Notifications

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

❑ ILM Notification events are transferred to BW based on BW DataSources

❑ Applications need to enable / configure their ILM objects for the ILM Notification Framework and configure the mapping to BW DataSources

(1) ILM Notification Key customizing to enable ILM objectfor ILM Notification Framework delivered by SAP

(2) Mapping of ILM Objects to BW DataSources to enable BW DP Notification delivered by SAP

Relevant Customizing & Transactions – BW DP Notifications

Manage Database Volume

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

Data Archiving Retention Management System Decommissioning

Activate ILM BFs

Activate ILM Objects

Check ILM Notification Key*

MaintainExclusion List**

1

2 3 4

Activate Data Source Mappings**5

Data Protection Notification

▪ Analyze data volumes

▪ Securely move data from the database to the archive

▪ Comfortably access archived data

End-Of-Life Data

▪ Manage all retention policies across the enterprise

▪ Manage the responsible destruction of data based on policies

▪ Enforce retention policies

▪ Perform e-Discovery and set legal holds

▪ GDPR

End-Of-Life System

▪ Decommission legacy systems

▪ Enforce retention policies on data from shut-down system

▪ Run reporting on data from shut-down system

▪ Use predefined BW tax content and reporting interface

▪ Benefit from independently understandable archive

Data Archiving Retention Management System Decommissioning

The following information is contained in a data protection notification:

❑ Source system

❑ Operational data provider (for example, DataSource) used to transfer the data to SAP BW/4HANA

❑ Data protection mode (archived or deleted for example)

❑ Key of the application/master data object with the corresponding field names (in JSON format)

❑ Notification object (ILM object for example)

❑ Data protection event that generated the notification

❑ ID that globally identifies the data protection notification

❑ Time stamp:

❑ Time stamp of the block (UTC)

❑ Time stamp of the expiration date (UTC)

❑ Time stamp of the notification (UTC)

African SAP User GroupOffice: +27 11 235 6000 | info@afsug.com

SAP Business Park, 1 Woodmead Drive, Woodmead, 2148

www.afsug.com

THANK YOU

Any Questions

T: +27 (0) 11 568 3043

E: info@proceedgroup.com

W: proceedgroup.com

Proceed Group – South Africa

F12 Pinewood Office Park

33 Riley Road

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Sandton

Gauteng

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South Africa