procedures for enlisted/officer separations and dd form

Human Resources Services Branch (NGGA-PES-SVC)

Procedures for Enlisted/Officer Separations and DD Form 214/215/220

Joint Force Headquarters Georgia Army National Guard

Marietta, GA 15 October 2021

GAARNG G-1 HR Services, 15 October 2021 1

SUMMARY of CHANGE SOP Procedures for Enlisted/Officer Separations, and DD Form 214/215/220 Revision dated 31 October 2021

o Clarifies Officer transfer to the IRR

o Added Officer Involuntary discharge procedures

o Added West Point Cadet discharge procedures

o Added how to create CRM cases via IPPS-A

o Removed create PAR instructions


Contents Chapter 1 Overview 1-1 Purpose 1-2 References 1-3 Point of contact Chapter 2 Discharges and Officer Separations 2-1 Dependency or Hardship Discharge 2-2 Process Steps 2-3 Required Documentation 2-4 Family Care Plan 2-5 Process Steps 2-6 Required Documentation 2-7 Expiration Term of Service (ETS) Discharge 2-8 Process Steps 2-9 Officer Resignation/Individual Ready Reserve (IRR) Transfer 2-10 Process Steps 2-11 Required Documentation 2-12 Officer Involuntary Separation 2-13 Reserve Officers Training Corp (ROTC)/Georgia Military College (GMC) 2-14 Process Steps 2-15 Required Documentation 2-16 SMP/Pre-IADT/USMA Cadet Discharges 2-17 Process Steps 2-18 Required Documentation 2-19 Deceased Soldier Discharge Chapter 3 Request DD Form 214, DD Form 215, DD Form 220 3-1 Certificate of Release or Discharge from Active Duty (DD Form 214) request process 3-2 Process Steps 3-3 Correction to DD Form 214, Certificate of Release or Discharge from Active Duty (DD Form 215)

request process 3-4 Process Steps 3-5 Active Duty Report (DD Form 220) request process 3-6 Process Steps Chapter 4 Creating a Customer Relationship Management (CRM) Case 4-1 Procedures Appendix A References Appendix B Figure List Glossary


Chapter 1 Overview 1-1. Purpose To provide clear procedural guidance on the various Georgia Army National Guard (GAARNG) transitions processes. These instructions are intended to provide a reference for all transitions actions.

1-2. References References referred to or used in this SOP are identified in appendix A. 1-3. Point of contact Transitions Services, [email protected]


Chapter 2 Discharges 2-1. Dependency or Hardship Discharge Enlisted Soldiers may request to be released and discharged from the GAARNG for reasons of either dependency or hardship, as outlined in NGR 600-200.

a. Dependency. Dependency exists when, there is a death or disability of a member of a Soldier's family. Members of his or her family become principally dependent on him or her for care or support to the extent that continued membership and service on active duty (AD), Full-Time National Guard (FTNGD), or Active Duty Training (ADT), would result in undue hardship.

b. Hardship. Hardship exists when circumstances not involving death or disability affects the

Soldier's family. Separation from the service would alleviate undue hardship that greatly affects the support of the Soldier's family. 2-2. Process Steps

a. Soldier obtains two third-party letters from a disinterested party (i.e. Chaplain, Employer, Doctor, etc.), verifying the circumstances of the dependency or hardship, and submits them to their Chain of Command. ** Family members or close personnel are not disinterested parties. Family members can provide a letter, however, they are not included as a part of the two third-party letters.**

b. Unit will help Soldier complete DA Form 4187, which will be signed by the Soldier and

Company Commander. Unit will annotate reason for request and counseling comments in the remarks section.

c. The unit will create the CRM case, upload all supporting documents, and route to the

Battalion/Squadron S-1 proper naming convention. The Battalion/Squadron S-1 will review the packet for accuracy and route the CRM case to the MSC S-1.

d. Dependency or hardship requests will be processed through the Chain of Command. The MSC will verify Soldier’s last pay period and annotate it on the DA Form 4187. The MSC S-1 will review the packet for accuracy and will route the CRM case to the proper naming convention.

e. Upon receipt of a written application, with required supporting evidence, the separation authority will:

(1) Consider carefully the facts of the request.

(2) Obtain any other information that may be necessary to determine the validity of the request.

(3) Take final action to resolve the IPPS-A CRM Case. Approved packets will be placed in the

Soldiers iPERMS. (4) G-1 Transitions section will curtail the current assignment and initiate the termination

permanent change of assignment in IPPS-A to discharge the Soldier.

(5) Disapproved packets will be returned without action and comments via CRM.


2-3. Required Documentation The evidence required for dependency or hardship separation must substantiate dependency or hardship conditions on which the application for separation is based:

a. The evidence will include statements (affidavits) submitted by or on behalf of the Soldier's family members and by at least two disinterested persons or agencies having firsthand knowledge of the circumstances. If dependency or hardship is the result of disability of a member of the individual's family, a physician's certificate should be furnished showing specifically when such disability occurred, the nature thereof, and prognosis for recovery. The Soldier must also furnish the names, ages, occupations, home addresses, and monthly incomes of other members of the applicant's family. The affidavits of disinterested individuals and agencies should include reasons within their knowledge that these members of the family can or cannot aid in the financial or physical care of the family members concerned for the period the Soldier is to continue membership or is ordered to AD, FTNGD, or ADT. When the basis for the application is the death of a member of the Soldier's family, a death certificate or other proof of death should be furnished.

b. If the basis for the application is parenthood of either a sole parent or a married Soldier, the supporting evidence will include statements (affidavits) and will substantiate the applicant's claim that unexpected circumstances or circumstances beyond his or her control have occurred. These circumstances prevent fulfillment of military obligations without resultant neglect of the child. Affidavits from the Soldier's immediate Commander and officer who is the job supervisor will be considered sufficient. Evidence listed in paragraph a. above is not required for these applications; however, sole parenthood resulting from divorce or legal separation will be substantiated by a judicial decree or court order awarding child custody to the Soldier. (See Figure 2-1, Dependency or Hardship Discharge Checklist). 2-4. Family Care Plan Discharge

a. Family Care Plan. Enlisted Soldiers who fail to provide a Family Care Plan are subject to discharge with a RE 3 code. Family Care Plans must be completed to ensure Family members are properly and adequately cared for when a Soldier is deployed, TDY, or otherwise not available due to military requirements. Soldiers will implement plans during any period of absence for culminating training exercise (CTE, formerly AT), regularly scheduled Unit Training Assemblies, emergency mobilization and deployment, or other types of active duty.

b. IAW AR 600-20, the unit Commander must allow M-day Soldiers 90 days from the counseling

date to provide a complete Family Care Plan. AGR Soldiers are allowed 60 days from the counseling date to provide a Family Care Plan. Soldiers who fail to provide an adequate Family Care Plan within the appropriate time are subject to involuntary separation. 2-5. Process steps

a. Voluntary – Soldier will submit a signed letter to unit requesting discharge for no Family Care Plan.

b. Involuntary – unit will gather documentation proving Soldier does not have a Family Care Plan. c. Soldier will be counseled on voluntary and involuntary separation whenever parenthood

interferes with military obligations.

d. The unit will create the CRM case, upload all supporting documents, and route to the Battalion/Squadron S-1 proper naming convention. The Battalion/Squadron S-1 will review the packet for accuracy and route the CRM case to the MSC S-1.


e. The MSC S-1 will review the packet for accuracy and will route the CRM case to the proper naming convention.

f. Upon receipt of a written application, with required supporting evidence, the separation authority will:

(1) Consider carefully the facts of the request. (2) Obtain any other information that may be necessary to determine the validity of the

request.

(3) Take final action to resolve the IPPS-A CRM case. Approved packets will be placed in the Soldiers’ iPERMS.

(4) G-1 Transitions section will curtail the current assignment and initiate the termination

permanent change of assignment in IPPS-A to discharge the Soldier. 2-6. Required Documentation Documentary evidence for a Family Care Plan Discharge will be provided by the Company Commander and processed through the Chain of Command (See Figure 2-2, Family Care Plan Discharge Checklist). 2-7. Expiration Term of Service (ETS) Discharge:

a. Enlisted Soldiers who have reached their ETS will be discharged on the effective date of their ETS. Soldiers who are discharged before reaching their Statutory Military Service Obligation (MSO) of 8 years will be discharged and transferred to the USAR (Reinforcement). Soldiers who have met their MSO will be discharged without any military affiliation.

b. The following Soldiers should be extended before their ETS date:

(1) Soldiers pending any Medical Evaluation Board.

(2) Soldiers pending a retirement who have not met the pre-retirement requirements (See Retirements SOP). 2-8. Process steps

a. HR Services will email pull the ETS discharge roster the first week of each month MSC S-1 distros.

b. MSC S-1s will confirm Soldiers time in service to verify if their Soldiers are eligible for a

retirement instead of an ETS discharge. They will also confirm with the Medical Readiness NCO if Soldiers are pending any medical actions. They will annotate if each Soldiers will ETS, extend, retire, or need a waiver of extension, or are pending any medial action in the MSC comments section of the spreadsheet.

c. MSC S-1s are required to submit their rosters to G-1 HSB Transitions email distro NLT the date specified each month. Soldiers will be discharged if no response is received by the suspense date.

d. MSC S-1s will ensure Soldiers who have decided to ETS complete the Exit Survey.

e. It is the MSC S-1’s responsibility to identify any modifications to the roster should a Soldier’s discharge status change prior to their ETS date. Soldier discharged due to no response from the MSC and subsequently needs to be reassessed in IPPS-A. The MSC S-1 representative must coordinate with G-1 HR Systems Branch to have the service member reassessed.


f. G-1 Transitions section will initiate all termination or transfer Permanent Change of

Assignments within IPPS-A.

2-9. Officer Resignation/IRR Transfer 1. Resignation. Officers without a service obligation can request to resign their commission and be separated from the Georgia Army National Guard and as a Reserve of the Army. Officers can find details clarifying service obligations in the GAARNG Policy Memorandum Clarifying Guidance on Officer Service Obligations or in AR 135-91. Officers with a service obligation will not be permitted to resign until their service obligations are full-filled. Exceptions are applicable to officers requesting discharge for religious obligations, and in cases involving extreme compassionate circumstances. Special Branch Officers also fall under the exception criteria. An officer resignation request can be denied when it is determined that the denial is in the best interest of the Army. An officer resignation will be denied when:

a. The officer is under investigation and an administrative involuntary separation is being considered. The officer should be flagged.

b. When HQDA, by separate instructions, restricts the acceptance of such resignations in time of

war, when under a national emergency proclaimed by the President or declared by Congress, or under any other conditions which may necessitate such action (for example, peacetime expansion of the Active Duty).

2. IRR Transfer. Officers requesting to transfer to the Individual Ready Reserve (IRR) must speak to G-1 Education Services to verify if the transfer may affect their education benefits and incentives, such as bonuses, loan repayment, tuition assistance, GI Bill, Kicker, and transfer of education benefits to dependents. This must occur immediately upon notification or requested action in order to prevent loss of education benefits or a reduction in benefits. Service members will only have Service Member Group Life Insurance (SGLI) coverage for 120 days from the date of separation and are encouraged to apply at the SGLI office in order to continue their insurance. The toll-free number to the SGLI office is 1800-419-1473. 2-10 Process Steps

a. Officer will confirm with their administrative representative and the State Education Office to confirm they have no remaining service obligation.

b. Officer will submit a memorandum for record detailing their reason for resignation or transfer.

Officer will also digitally sign a DA Form 4187 requesting a resignation separation or IRR transfer. Approval is mandatory from all command levels on the DA Form 4187.

c. The unit will create the CRM case, upload all supporting documents, and route to the Battalion/Squadron S-1 proper naming convention. The Battalion/Squadron S-1 will review the packet for accuracy and route the CRM case to the MSC S-1.

d. The MSC will verify the Officer’s last pay period is before the requested resignation or transfer date. The MSC S-1 will review the packet for accuracy, and will route the CRM case to the proper naming convention.

e. Upon receipt of a written application, with required supporting evidence, the separation authority will:

(1) Carefully consider the facts of the request.

(2) Obtain any other information that may be necessary to determine the validity of the request.


(3) Take final action to resolve the IPPS-A CRM case. Approved packets will be placed in the Soldiers iPERMS.

(4) G-1 Transitions section will curtail the current assignment and initiate the permanent

change of assignment in IPPS-A to discharge or transfer the officer.

2-11. Required Documentation Documentary evidence for an officer resignation separation or transfer will be detailed by the officer on a Memorandum for Record, along with the other required documentations from the checklist processed through the Chain of Command (See Figures 2-3 through 2-7). 2-12. Officer Involuntary Separation 1. Officers will be involuntarily separated from the GAARNG and as a Reserve of the Army when their retention is not in the best interest of the service. Involuntary separations must be approved by an administration board with Chief, National Guard Bureau being the approval authority. However, officers will be removed from an active status and discharged for any reason set forth in NGR 635-100 and NGR 635-101. Officers can also be separated without an administration board for the below reasons when the member:

a. Submits a resignation in lieu of involuntary board proceeding.

b. Has less than 3 years commission service and fails to meet standards of service school while participating in basic branch course due to disciplinary reasons or academic or leadership deficiencies.

c. Failed to complete a branch or basic entry specialty qualification course before 36 months of commissioned service or with an extension of 6 additional months IAW PPOM #19-017.

d. Is a two-time non select by the Department of the Army Promotion Board IAW AR 135-175.

e. Is an Early Commissioning Program officer who failed to complete a baccalaureate degree within 24 months from the date of commission. An extension of up to 12 months can be approved by the Commander, HRC, Fort Knox.

2. The required documents needed for an involuntary separation are listed on the appropriate discharge checklist attached to this SOP. 2-13. Reserve Officers Training Corp (ROTC)/Georgia Military College (GMC) 1. Soldiers who failed to maintain one or more requirements outlined in the ROTC, or GMC contract will be released from the program and involuntarily separated. ROTC and GMC disenrollment discharges are processed through Recruiting and Retention, Officer Strength Management Section. The following documents are required for the ECP separation:

a. Release Memorandum

b. DA Form 4187

c. DA Form 597-4

d. Memorandum of Understanding (MOU)


2-14. Process Steps

1. The unit will create the CRM case, upload all supporting documents, and route to the Battalion/Squadron S-1 proper naming convention. The Battalion/Squadron S-1 will review the packet for accuracy, ensure the Battalion/Squadron commander approves/disapproves, date, and signs the DA Form 4187 and will route the CRM case to the MSC S-1 through IPPS-A.

2. The MSC S-1 will review the packet for accuracy, and will route the CRM case to the proper naming convention. The MSC will verify the officer’s last pay period. If the officer has submitted a DA Form 71 to G-1 Transitions and decides to drill afterwards, G-1 will request for a new DA Form 71.

2-15. Required Documentation Documentary evidence for an officer to be involuntary discharged will be detailed by the supporting documents processed by the Chain of Command. 2-16. SMP/Pre-IADT/USMA Cadet Discharges 1. Recruiting and Retention are responsible for submitting all Simultaneous Membership Program (SMP), Pre Initial Active Duty Training (IADT), and United States Military Academy (USMA) to HR Service Transitions section for processing and discharge.

a. Recruiting and Retention will complete all reductions prior to submitting the DA Form 71 for separation to the HR Services Transitions distro for SMP discharges.

b. Pre-IADT discharge. R&R will complete and verify all reductions reflect in IPPS-A before submitting the packets to the HR Services Transition distro.

c. USMA discharge. R&R will initiate the discharge request by submitting the acceptance letter along with the DD Form 368 requesting release from the GAARNG. Soldier will be discharged and transferred to the IRR once Transitions receive the Request for Discharge memorandum signed by the USMA liaison officer and the completed DD Form 368.

2-17. Process steps 1. Soldiers commissioning will provide the DA Form 71 to the Recruiting and Retention Battalion to have processed into the Soldier’s records. Then complete the reduction PAR in IPPS-A if necessary. 2. Soldiers who are being discharged as “Uncharacterized” will have the last pay period dated on the packet, the proper authority coded, and scanned into the Soldier’s records. If the Soldier has received a Misconduct characterization, then R&R will scan the packet to JAG.

3. Recruiting and Retention will create a CRM case and route to proper naming convention. (See chapter 4 for process steps).

2-18. Required Documentation Documentary evidence for a Soldier commissioning will be detailed by the DA Form 71, along with the other documentation from the Soldier. Recruiting and Retention will provide substantial documents for Soldiers being discharged as “Uncharacterized.”


2-19. Deceased Soldier Discharges. Deceased Soldiers. The Casualty Operations section notifies the HR Services Transitions section upon initial confirmation that a Service member is deceased. The Transitions OIC/Deputy will verify if the deceased service member is eligible for a posthumous promotion and are entitled to any bonus incentive or education benefits. Casualty Operations section will forward the final DD 1300 and death certificate for discharge after any benefits submission for the surviving beneficiary have been completed. The MSC will not submit CRM cases for discharge of a service member. Processing steps are not outlined in this SOP. Refer to Casualty Operations section for guidance on the casualty operations process.


Chapter 3 Request DD Form 214, DD Form 215, DD Form 220 3-1. Certificate of Release or Discharge from Active Duty (DD Form 214) request process Procedures for request and processing of the DD Form 214 for service members who have completed a term of AD of 90 days or more, including:

a. GAARNG service members who have completed a term of AD Title 32 (excluding AGR). b. The Adjutant General, or other authorized agents, may issue DD Form 214 to ARNGUS

service members released after 90 days or more of continuous ADT, or ARNGUS service members released after 90 days or more of continuous FTNGD under 32 USC 101(19). The authenticating official of the DD Form 214 for the state of Georgia are the G1 and delegated human resources officials.

c. If needed after the service member’s separation date, the DD Form 214 will be completed by

forwarding a memorandum to the appropriate location below requesting that a new DD Form 214 or DD Form 215, as applicable, be issued:

Commander, US Army Human Resources Command 1600 Spearhead Division Avenue Fort Knox, KY 40122–5102

3-2. Process steps

a. The MSC S-1 will gather supporting documentation for the DD Form 214 and will start the process of inputting information concerning the DD Form 214 in the Transition Point Processing System (TRANSPROC).

b. The MSC will create a CRM case and route to proper naming convention. (See chapter 4 for

process steps).

c. DD Form 214 request will include the following required documentation:

(1) ADOS orders. (2) Master Military Pay Account (MMPA). (3) If applicable: Federal awards, DA 1059s, and/or documentation for 40-hours or longer

courses completed during the period of the requested DD Form 214.

Note: The DD Form 214 will not be prepared by the G-1 for the following Georgia Army National Guard Soldiers:

(1) Soldier Recovery Unit (SRU). (2) Temporary Tour of Active Duty (TTAD) Title 10. (3) Active Duty or FTNGD tour that ends because of death or other reasons specified in AR

680-29. (4) Enlisted Soldiers discharged for immediate reenlistment in the Regular Army. (5) Found disqualified after reporting for active duty and who do not report to duty per orders.


(6) On active duty terminating their Reserve Component status to integrate into the RA. (7) AGR and other RC Soldiers who are entering on extended active duty for a specific period

of time and are retained beyond their initial contractual release date without a break in active duty. (8) Separated from active duty and were furnished a prior edition of DD Form 214, unless that

form must be reissued for some other reason.

(9) Former Soldiers who are no longer in the GAARNG (these are processed by HRC) (See Figure 3-1 DD Form 214/215/220 Request Checklist). 3-3. Correction to DD Form 214, Certificate of Release or Discharge from Active Duty (DD Form 215) request process Request and processing of the DD Form 215 for Soldiers who need a correction to a previously issued DD Form 214, including:

a. GAARNG service members who have a discrepancy on a previously issued DD Form 214. b. In response to a request for a service member to correct a previously issued Army DD Form

214. After the service member’s separation date the DD Form 214 will be corrected by forwarding a memorandum to the appropriate location below requesting that a new DD Form 214 or DD Form 215, as applicable, be issued:

Commander, US Army Human Resources Command 1600 Spearhead Division Avenue Fort Knox, KY 40122–5102

3-4. Process Steps

a. MSC S-1s will create a CRM case and route to proper naming convention. (See chapter 4 for process steps).

b. DD Form 215 request will include the following documentation: A copy of the DD Form 214 in

question and source documents that substantiate the request to change the DD Form 214. Such source documents may include a final decision from the Army Board of Correction of Military Records or Army Discharge Review Board directing the change. 3-5. Active Duty Report (DD Form 220) request process 1. Request and processing of the DD Form 220 for Soldiers requesting documentation of active duty service, including:

a. GAARNG service member who have completed active duty of more than 30 days, but less than 90.

b. ARNGUS and USAR Soldiers mobilized under 10 USC 12301(a), 12302, or 12304 and ARNG

Soldiers called into Federal service under 10 USC 15 or 10 USC 12406, regardless of length of mobilization, when transitioned from active duty. Soldiers who report to a mobilization station and are found unqualified for active duty within the first 30 days will be excluded from this provision.

c. For a Soldier enlisted under the USAR split training program and the ARNGUS alternate

training program, complete two copies of the DD Form 220 when he or she completes the basic combat training portion of training.


d. For a mobilized RC Soldier who is found to be unqualified for active duty within 30 days of reporting for active duty, complete 2 copies of DD Form 220 when the Soldier is released from active duty. 3-6. Process Steps

a. MSC S-1 will create a CRM case and route to proper naming convention. (See chapter 4 for process steps).

b. DD Form 220 request will include the following documentation: ADOS orders and Master

Military Pay Account (MMPA) (See Figure 3-1 DD Form 214/215/220 Request Checklist).


Chapter 4 Creating a CRM Case – Provider Group NGGA G-1 TRANSITIONS 4-1 Procedures A step by step walk through on how to create a CRM case via IPPS-A 4-2 Process Steps:

1. The MSC will review the packets for accuracy prior to creating the CRM case.

2. To create the CRM case: a. The MSC will go under the HR Professional tab, select Case Management tile.

b. From the Member 360 View/Create Case tab, search the Soldier you’re creating the case on. c. Scroll to the far right and you’ll see Actions, click the drop down to select Add IPPS-A Help

Center Case, then click go.

3. See figures 4-1 through 4-3 for the remaining guidance. Attachments: Attachment 1 - Dependency or Hardship Checklist Attachment 2 - Family Care Plan Discharge Checklist Attachment 3 - Officer Resignation Separation Checklist Attachment 4 - Officer Resignation Separation DA Form 4187 (Example) Attachment 5 - Officer Transfer to the USAR IRR Checklist Attachment 6 - Officer Transfer to the USAR IRR DA 4187 Sample Attachment 7 - Unit Clearance Memorandum (Example) Attachment 8 - ROTC/GMC Disenrollment Separation Checklist Attachment 9 - Officer Involuntary Separation Checklist Attachment 10 - Officer Involuntary Separation DA Form 4187 (Example) Attachment 11 - Dependency or Hardship DA 4187 Attachment 12 - Family Care Plan Example DA 4187 Attachment 13 - DD Form 214/215/220 Request Checklist


Appendix A References AR 135-175 Separation of Officers, dated 30 March 2020 AR 135-178 Enlisted Administrative Separations, dated 7 November 2017 AR 350-1 Army Training and Leader Development, dated 10 December 2017 AR 635-8 Separation Processing and Documents, dated 17 September 2019 AR 635-200 Active Duty Enlisted Administrative Separations, dated 28 June 2021 AR 600-20 Army Command Policy, dated 24 July 2020 DoD Instruction 1336.1 Certificate of Release or Discharge from Active Duty (DD214/215 Series), dated 20 August 2009 NGR 600-100 Commissioned Officers – Federal Recognition and Related Personnel Actions, dated 6 July 2020 NGR 600-101 Warrant Officers – Federal Recognition and Related Personnel Actions, dated 10 September 2018 NGR 600-200 Enlisted Personnel Management, dated 25 March 2021 NGR 614-1 Inactive Army National Guard, dated 18 March 2010 NGR 635-100 Termination of Appointment and Withdrawal of Federal Recognition-Incl Change1, dated 8 September 1978 NGR 635-101 Efficiency and Physical Fitness Boards, dated 15 August 1977 NGB-ARH Policy Memorandum # 19-017, dated 4 June 2019 Army National Guard (ARNG) Administrative Separation of ARNG 2LTs and WO1s for Failure to Complete Minimum Military Education Requirements or Failure to Qualify for Promotion to 1LT and CW2


Appendix B Figure List Figure 2-1 Dependency or Hardship Checklist Figure 2-2 Family Care Plan Discharge Checklist Figure 2-3 Officer Resignation Separation Checklist Figure 2-4 Officer Resignation Separation DA Form 4187 (Example) Figure 2-5 Officer Transfer to the USAR IRR Checklist Figure 2-6 Officer Transfer to the USAR IRR DA 4187 Sample Figure 2-7 Unit Clearance Memorandum (Example) Figure 2-8 ROTC/GMC Disenrollment Separation Checklist Figure 2-9 Officer Involuntary Separation Checklist Figure 2-10 Officer Involuntary Separation DA Form 4187 (Example) Figure 3-1 DD Form 214/215/220 Request Checklist Figure 4-1 through 4-3 Creating a CRM case in IPPS-A


FIGURE 2-1

Dependency or Hardship Checklist Reference: AR 135-178 (Enlisted Separations),7 November 2017; NGR 600-200 (Enlisted Personnel

Management), 25 March 2021.

Name: __________________________________ RANK: ______ MSC/ Unit: ______________________ Circle Duty Status: M-DAY TECH AGR Current Mailing Address: __________________________________________________________ Submit the following documents through chain of command to the State processing authority via IPPS-A

Two Third-Party submitted memorandum/letters verifying hardship (Disinterested Party; i.e., Physician, Chaplain, JAG, Employer, etc...)

Ensure the following information is inputted in the CRM description Field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: Hardship Discharge Request, MSC name Example: Hardship Discharge Request, AVN TC


FIGURE 2-2

Family Care Plan Discharge Checklist Reference: AR 135-178 (Enlisted Separations), 7 November 2017; AR 600-20 (Army Command Policy), 24 July 2020 Name: __________________________________ RANK: ______ MSC/ Unit: ______________________ Circle Duty Status: M-DAY TECH AGR Current Mailing Address: __________________________________________________________

Submit the following documents through chain of command to the State processing authority via IPPS-A

INVOLUNTARY DICHARGE

VOLUNTARY DICHARGE

NOTE: At least 90 days (M-day) or 60 days (AGR) must be allowed from the original counseling date for the Soldier to provide a preferable Family Care Plan. Ensure the following information is inputted in the CRM description field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: Hardship Discharge Request, MSC name Example: Family Care Plan Discharge Request, AVN TC


FIGURE 2-3

Officer Resignation Checklist Reference: AR 135-175 (Separation of Officers), 30 March 2020; NGR 600-100 (Commissioned Officers

Federal Recognition and Related Personnel Actions), 6 July 2020

Name: __________________________________ RANK:______ MSC/ Unit: ______________________ Circle Duty Status: M-DAY TECH AGR Current Mailing Address:__________________________________________________________


Ensure the following information is inputted in the CRM description field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: Hardship Discharge Request, MSC name Example: Resignation Separation Request, AVN TC


Figure 2-4 Page 1 of Officer Resignation DA 4187 (Sample)


FIGURE 2-5

Officer Transfer to the USAR IRR Checklist Reference: AR 135-175, 30 March 2020; NGR 600-100, 6 July 2020

Name: __________________________________ RANK:_____ MSC/ Unit: ______________________ Circle Duty Status: M-DAY TECH AGR Current Mailing Address: _______________________________________________________________


Ensure the following information is inputted in the CRM description field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: Hardship Discharge Request, MSC name Example: IRR Separation Request, AVN TC


Figure 2-6 Page 1 of Officer Transfer to the IRR DA 4187 (Example)


Figure 2-6 Page 2 of Officer Transfer to the IRR DA 4187 (Example)


Figure 2-7 Unit Clearance Memorandum

Sample Unit Clearance memorandum (Office Symbol) (Date) MEMORANDUM FOR RECORD SUBJECT: Verification of Unit Clearance: CPT Jamie Jones (Include last four of SSN) 1. The above Officer has requested to transfer to USAR Control Group (IRR). The Soldier has cleared all property and equipment hand receipts through turn-in of property or payment in full for missing property. 2. This Unit has no medical or dental records pertaining to Officer’s Rank and Name. All medical and dental records are now entered digitally into the Army record keeping system. 3. I have verified that the Officer’s medical records are in Health Readiness Record (HRR) at https://medchart.ngb.army.mil/hrr/. 4. 1LT John Smith’s last evaluation was completed on (enter date). He initiated a support form in the Electronic Evaluation System (EES). The rater for this evaluation is (enter rank, name, position) and the senior rater is (rank, name, position). The rater received notification that this evaluation must be completed within 30 days of the effective date of transfer. 5. For more information contact the undersigned at (Commander Name and email) or (Unit POC name, email, and phone). /////////////////signed//////////////// SIGNATURE BLOCK Commander

https://medchart.ngb.army.mil/hrr/


Figure 2-8

ROTC/GMC Disenrollment Separation Checklist

Reference: AR 135-175 dtd 03/30/2020; NGR 600-100 dtd 07/06/2020

Name: RANK: MSC/ Unit:_________________________

Circle Duty Status: M-DAY TECH AGR

Current Mailing Address: Submit the following documents through chain of command to the State processing authority via IPPS-A

Ensure the following information is inputted in the CRM description field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: Hardship Discharge Request, MSC name Example: DD214 Request, AVN TC


FIGURE 2-9 Officer Involuntary Separation Checklist


Name: RANK: MSC/ Unit:________________________


Current Mailing Address: ________________________________________________




FIGURE 3-1

DD Form 214/215/220 Processing Checklist Reference: AR 635-200 (Active Duty Enlisted Administrative Separations) 28 June 2021, AR 635-8

(Separation Processing and Documents), 17 September 2019

Name: __________________________________ RANK:_____ MSC/ Unit: ______________________ Circle Duty Status: M-DAY TECH AGR Current Mailing Address:________________________________________________________________


REQUIRED:

IF APPLICABLE: Only during the period the Soldier was on orders.



Figure 4-1. Creating a CRM Case in IPPS-A (Cont.)


Glossary Section I Abbreviations ABCP Army Body Composition Program (formerly the Army Weight Control Program (AWCP)) AMHRR Army Military Human Resource Record CTE Culminating Training Exercise (formerly annual training) CR Conditional Release CRM Customer relationship management ECP Early Commissioning Program ETS Expiration Term of Service SMP Simultaneous Membership Program SOP Standard Operating Procedure Section II Terms G1 Deputy Chief of Staff, Personnel (DCSPER); the senior military personnel officer (MILPO) at division and above. G-1 The office and staff of the G1. HR automated systems Computer programs and websites utilized by HR professionals to manage or update personnel records. These include, but are not limited to: IPPS-A, iPERMS, GIMS, and RCAS. Inactive National Guard Not a drilling, active member of the Army National Guard. Inactive Ready Reserve Not a drilling, active member of any component of the Selected Reserve.


IPPS-A IPPS-A is a Web-based HR system that provides integrated personnel and pay capabilities and a comprehensive HR record for all Soldiers in each Component. Once IPPS-A is fully deployed, the system will enable HR transactions to automatically trigger Soldier pay. In addition, Soldiers will have CAC access to their own personal information 24 hours a day via the IPPS-A Self-Service Web Portal. R&R Recruiting and Retention Selected Reserve A drilling, active member of the Ready Reserve (Army National Guard, US Army Reserve, Air National Guard, US Air Force Reserve, US Navy Reserve, US Marine Corps Reserve, Coast Guard Reserve). Unit The lowest level of military organization authorized a Unit identification code (UIC), such as a company, troop, battery, flight, or detachment.


Dependency or Hardship Checklist Reference: AR 135-178 (Enlisted Separations), 7 November 2017; NGR 600-200 (Enlisted Personnel

Management), 25 March 2021

RANK: MSC/ Unit: TECH AGR

Name: Circle Duty Status: M-DAY

Current Mailing Address:

Completed DA Form 4187 (Signed by the Soldier, Company Commander, Battalion Commander and Brigade Commander). Remarks Section: Input counseling statement.

Two Third-Party submitted memorandum/letters verifying hardship (Disinterested Party; i.e., Physician, Chaplain, JAG, Employer, etc...)

Ensure the following information is inputted in the CRM description field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: Hardship Discharge Request, MSC name Example: Hardship Discharge Request, AVN TC

GAARNG G-1 SOP 3-5, 31 October 2021

Unit has notified the Soldier to contact the Education Office for information on impact on education benefits and incentives

PERSONNEL ACTION

To request or record personnel actions for or by Soldiers in accordance with DA PAM 600-8.

Identification Card

Identification Tags

Separate Rations

Leave - Excess/Advance/Outside CONUS

Change of Name/SSN/DOB

DATA REQUIRED BY THE PRIVACY ACT OF 1974

SECTION I - PERSONAL IDENTIFICATION

SECTION V - CERTIFICATION/APPROVAL/DISAPPROVAL

7. The above Soldier's duty status is changed from to

effective hours,

SECTION III - REQUEST FOR PERSONNEL ACTION

IS APPROVEDRECOMMEND APPROVAL IS DISAPPROVEDRECOMMEND DISAPPROVAL

SUPERSEDES DA FORM 4187, JAN 2000 AND REPLACES DA FORM 4187-1-R, APR 1995

DA FORM 4187, MAY 2014

HAS BEEN VERIFIED

AUTHORITY:PRINCIPAL PURPOSE:

DISCLOSURE:

Title 10, USC, Section 3013, E.O. 9397 (SSN), as amended

ROUTINE USES: The DoD Blanket Routine Uses that appear at the beginning of the Army's compilation of systems of records may apply to this system.

5. GRADE OR RANK/PMOS/AOC 6. SOCIAL SECURITY NUMBER

Special Forces Training/Assignment

Retesting in Army Personnel Tests

Reassignment Married Army Couples

Reclassification

Officer Candidate School

Asgmt of Pers with Exceptional Family Members

ROTC or Reserve Component Duty

Volunteering For Oversea Service

Ranger Training

Reassignment Extreme Family Problems

Airborne Training

12. COMMANDER/AUTHORIZED REPRESENTATIVE 13. SIGNATURE

For use of this form, see PAM 600-8; the proponent agency is DCS, G-1.

11. I certify that the duty status change (Section II) or that the request for personnel action (Section III) contained herein -

SECTION II - DUTY STATUS CHANGE (AR 600-8-6)

SECTION IV - REMARKS (Applies to Sections II, III, and V) (Continue on separate sheet)

8. I request the following action: (Check as appropriate)

4. NAME (Last, First, MI)

2. TO (Include ZIP Code) 3. FROM (Include ZIP Code)1. THRU (Include ZIP Code)

On-the-Job Training (Enl only)Service School (Enl only)

Exchange Reassignment (Enl only) Other (Specify)

9. SIGNATURE OF SOLDIER (When required) 10. DATE (YYYYMMDD)

14. DATE (YYYYMMDD)

Voluntary; however failure to provide Social Security Number may result in a delay or error in processing the request for personnel action.

APD LC v1.03ESPage 1 of 2

f. DATE (YYYYMMDD)e. RANK

i. COMMENTS

h. SIGNATUREg. TITLE/POSITION

d. NAME (Last, First, Middle)

b. FROMa. TO

AUTHORITY

APPROVED APPROVALRECOMMEND:DISAPPROVED DISAPPROVALc. ACTION:

c. ACTION: DISAPPROVALDISAPPROVED RECOMMEND: APPROVALAPPROVED

AUTHORITY

a. TO b. FROM


g. TITLE/POSITION h. SIGNATURE

i. COMMENTS

e. RANK f. DATE (YYYYMMDD)


i. COMMENTS



b. FROMa. TO

AUTHORITY



16. SSN15. NAME OF INDIVIDUAL

AUTHORITY

a. TO b. FROM



ADDENDUM - RECOMMENDATIONS FOR APPROVAL/DISAPPROVAL

APD LC v1.03ESPage 2 of 2DA FORM 4187, MAY 2014

i. COMMENTS


PERSONNEL ACTION


Identification Card

Identification Tags

Separate Rations







effective hours,





HAS BEEN VERIFIED


DISCLOSURE:







Reclassification





Ranger Training


Airborne Training












14. DATE (YYYYMMDD)




i. COMMENTS



b. FROMa. TO

AUTHORITY



AUTHORITY

a. TO b. FROM



i. COMMENTS



i. COMMENTS



b. FROMa. TO

AUTHORITY




AUTHORITY

a. TO b. FROM





i. COMMENTS


PERSONNEL ACTION


Identification Card

Identification Tags

Separate Rations







effective hours,





HAS BEEN VERIFIED


DISCLOSURE:







Reclassification





Ranger Training


Airborne Training












14. DATE (YYYYMMDD)




i. COMMENTS



b. FROMa. TO

AUTHORITY



AUTHORITY

a. TO b. FROM



i. COMMENTS



i. COMMENTS



b. FROMa. TO

AUTHORITY




AUTHORITY

a. TO b. FROM





i. COMMENTS


DD Form 214/215/220 Processing Checklist Reference: AR 635-200 (Active Duty Enlisted Administrative Separations) 28 June 2021, AR 635-8

(Separation Processing and Documents), 17 September 2019

Name: __________________________________ RANK:_____ MSC/ Unit: ______________________


Current Mailing Address:________________________________________________________________

REQUEST: DD Form 214 DD Form 215 DD Form 220


REQUIRED:

ADOS Orders

MMPA (Master Military Pay Account) for entirety of time on orders

Federal Awards (Orders, DA Form 638, all previous federal awards)

Previous DD Form 214s

DA Form 1059 (School certified during current ADOS tour ONLY)

Course Completion Certificates (40 hours or more during current ADOS tour)

Ensure the following information is inputted in the CRM description field: Provider Group: NGGA G-1 TRANSITIONSCRM Case Description: DD214/DD215/DD220 Request, MSC name Example: DD214 Request, AVN TC



GAARNG G-1 SOP 3-7 (NGGA-PES-SVC)

Human Resources Services Branch

Procedures for Enlisted & Officer (M-Day) Conditional Release

Joint Force Headquarters Georgia Army National Guard

Marietta, GA 31 October 2021


SUMMARY of CHANGE

SOP Procedures for Enlisted and Officer (M-Day) Conditional Release Revision dated 31 October 2021

o Updated to the Conditional Release process for service members (Officers, Warrant Officers, and Enlisted).

o. Added how to create CRM cases via IPPS-A


Contents Chapter 1 Overview 1-1 Purpose 1-2 References Chapter 2 Conditional Release Procedures 2-1 Guidelines and Criteria 2-2 Conditional Release Request Chapter 3 Procedures for requesting an extension to an approved Conditional Release 3-1 Extension to an approved Conditional Release Chapter 4 Procedures for requesting discharge with an approved Conditional Release 4-1 Discharging Soldiers with an approved Conditional Release Chapter 5 Creating a Customer Relationship Management (CRM) Case 5-1 Guidance Appendix A References Appendix B Figure List Glossary


Chapter 1 Overview 1-1. Purpose To provide clear procedural guidance on Request for Conditional Release

1-2. References See appendix A.


Chapter 2 Conditional Release Procedures 2-1. Guidelines and Criteria This guidance applies to service members who are of the Georgia Army National Guard (GAARNG) and are requesting to be released for enlistment/appointment into any other military component. 1. Service members must meet the following requirements below in order to request for a Conditional Release:

a. Successfully completed required Initial Entry Training (IET) or Initial Branch specific school and have honorably served six months after being awarded their initial Military Occupational Specialty (MOS).

b. Has not been alerted for mobilization or is not currently deployed at the time the application for Conditional Release was initiated.

2. A termination assignment PAR in IPPS-A will be completed for all service members with an approved DD Form 4 or DA Form 71 from the gaining component. Service members will not be transferred to the IRR IAW IPPS-A ARNG User Manual. 2-2. Conditional Release request Service member wishes to enlist or be appointed in another component. Process Steps: 1. Service member contacts a recruiter from another component and the Recruiter will complete a DD Form 368, Request for Conditional Release, with the G1 as the approving official (see Figure 2-2). 2. Conditional Release requests will be processed through the chain of command in the following order:

a. Unit. b. Battalion or Squadron. c. Major Subordinate Command (MSC). d. TAG approval authority (delegated to the G1/Deputy Chief of Staff, Personnel).

3. A Conditional Release request will include the following required documentation:

a. Completed DA Form 4187 (Figure 2-1), Personnel Action Request, initiated by unit, signed by the service member and recommended approval/disapproval through Soldier’s chain of command to the G-1 HR Services Branch (HSB).

b. Completed DD Form 368 (Figure 2-2), Request for Conditional Release, signed by the service

member and the Recruiter. Officers will provide the DD Form 368 signed by the gaining component.

c. Detailed memorandum outlining the reason for the request from the service member.

4. Once the packet is verified:

a. The unit will create the CRM case, upload all supporting documents, and route to the Battalion/Squadron S-1 proper naming convention. The Battalion/Squadron S-1 will review the packet for accuracy, ensure the Battalion/Squadron Commander approves/disapproves, date, and signs the DA Form 4187 and will route the CRM case to the MSC S-1 through IPPS-A.


b. The MSC S-1 will review the packet for accuracy, ensure the Brigade Commander

approves/disapproves, date, and signs the DA Form 4187, The MSC will route the CRM case to the proper naming convention. (See chapter 5 for process steps).

c. The approved Conditional Release will be returned to the MSC as approved via email. The service

member has 90 days to submit a signed enlistment contract from the component into which they are enlisting to the unit for further processing.

d. Disapproved packets will be returned without action.


Chapter 3 Requesting an extension to an approved Conditional Release 3-1 Procedures A request for an extension to an approved Conditional Release may be submitted by the service member or Recruiter due to needing additional time to prepare for enlistment/appointment into another component. Process steps: 1. Service member will submit the initial approved DD Form 368 along with a new DD Form 368 with the G1 as the approving official (see Figure 2-2). 2. Conditional Release extension requests will be processed through the chain of command in the following order:

a. Unit b. Battalion or Squadron c. Major Subordinate Command (MSC) d. TAG approval authority (delegated to the G1/Deputy Chief of Staff, Personnel).

3. An extension to an approved Conditional Release request will include the following documents:

a. The initial Approved DD Form 368, signed by the G1/Deputy Chief of Staff, Personnel. b. A new completed DD Form 368 signed by the service member and the Recruiter.

4. Once the packet is verified by the unit:


b. The MSC S-1 will review the packet for accuracy, and will route the CRM case to the proper

naming convention. c. The approved Conditional Release extension will be returned to the MSC if approved via email.

The service member has an additional 90 days to submit a signed DD Form 4 Series or commissioning DA Form 71 from the gaining component for discharge.


Chapter 4 Discharging a Service member with an approved Conditional Release 4-1 Procedures Discharging a service member who has a signed DD Form 368, DA Form 4187, and a DD Form 4 series or DA Form 71. Process steps: 1. Service members pending a Conditional Release discharge will submit the following required documents for discharge:

a. The approved Conditional Release packet with the DD Form 368 signed by the service

member, Recruiter, G1, and the certifying official. b. DD Form 4 Series (enlisted Soldiers) c. DA Form 4187 from the Reserve Component reflecting the gaining unit information.

d. DA Form 71 (officers)

e. DA Form 4561 (officers)

2. Discharge requests will be processed through the chain of command in the following order:

f. Unit g. Battalion or Squadron h. Major subordinate command (MSC) i. TAG approval authority (delegated to the G1/Deputy Chief of Staff, Personnel).

3. A discharge request for an approved Conditional Release will include the following:

a. The approved and completed DD Form 368 signed by the service member, Recruiter, G1/Deputy Chief of Staff, Personnel, and Certifying Official.

b. The approved DA Form 4187. c. The DD Form 4 Series, signed by the service member, enlistment/reenlistment officer or the

DA Form 71.

4. Once the packet is been verified:


b. The MSC S-1 will review the packet for accuracy, and will route the CRM case to the proper

naming convention.

c. Transitions section will review the packet, if correct, will curtail the assignment and initiate the Termination Permanent Assignment for the Soldier. The service member will be assigned to the correct Current Organization (CURORG) associated with the gaining component.


d. Approved packets will be placed in service member’s iPERMS, and a copy of the approved packet will be returned as approved to the MSC.

Chapter 5 Creating a CRM Case 5-1 Guidance All CRM cases being routed to HR Transitions section using Provider Group: NGGA G-1 TRANSITIONS Process Steps:

1. The MSC will review the packets for accuracy prior to routing the CRM case.

2. To create the CRM case: a. The MSC will go under the HR Professional tab, select Case Management tile.

b. From the Member 360 View/Create Case tab, search the Soldier you’re creating the case on. c. Scroll to the far right and you’ll see “Actions”, click the drop down to select Add IPPS-A Help

Center Case, then click go.

3. See figures 5-1 through 5-3 for the remaining guidance. Attachments:

1. Attachment_01_Conditional Release Checklist 2. Attachment_02_DA Form 4651_Request for Reserve Component Assignment 3. Attachment_03_Conditional Release Example DA 4187


Appendix A References Section I Publications AR 601-210 Regular Army and Reserve Components Enlistment Program, dated 31 August 2016 AR 140-10 Assignments, Attachments, Details, and Transfers, dated 16 July 2021 AR 135-175 Separation of Officers, dated 03 March 2020 AR 135-178 Enlisted Administrative Separations, dated 07 November 2017 NGR 600-200 Enlisted Personnel Management, dated 25 March 2021 NGR 600-100 Commissioned Officers Federal Recognition and Related Personnel Actions, dated 6 July 2020 NGR 600-101 Warrant Officers- Federal Recognition and Related Personnel Actions, dated 10 September 2018 Section II Forms DA Form 4187 Personnel Action DD Form 4 Series Enlistment/Reenlistment Document DD Form 368 Request for Conditional Release DA Form 71 Army Oath of Office


Appendix B Figure List Figure 2-1 DA Form 4187 (Personnel Action Request – Example) Figure 2-2 DD Form 368 (Request for Conditional Release – Example) Figure 2-3 Conditional Release Checklist Figure 4-1 DA Form 4651 (Request for Reserve Component Assignment or Attachment) Figures 5-1 through 5-3 Creating a CRM case in IPPS-A


Figure 2-1. DA Form 4187 (Personnel Action Request - Example)


Figure 2-1. DA Form 4187 (Personnel Action Request - Example), cont.


Figure 2-2. DD Form 368 (Request for Conditional Release - Example)

The G1 will approve/disapprove request once it is received by HSB. If approved, G1 will give an expiration date


Figure 2-2. DD Form 368 (Approved Conditional Release for Discharge - Example)

Once the Oath is signed, the DD368 must also be signed by Certifying Official prior to discharge


Figure 2-2. DD Form 368 back page (Approved Conditional Release for Discharge - Example)


FIGURE 2-3

Conditional Release Checklist

Reference: AR 135-175 dtd 03/30/2020; NGR 600-100 dtd 07/06/2020; NGR 600-200 dtd 03/25/2021; AR 135-178 dtd 11/07/2017

**Do not use for IRR Transfer Requests** Name: RANK: MSC/ Unit: ____________________________________ Circle Duty Status: M-DAY TECH AGR


Conditional Release Phase I

Conditional Release Phase II

Ensure the following information is inputted in the CRM description Field: Provider Group: NGGA G-1 TRANSITIONS CRM Case Description: CR Request, MSC name Example: CR Phase I/Phase II Request, AVN TC

Figure 2-3. Conditional Release Checklist

Current Mailing Address:


Figure 4-1. DA Form 4861 (Request for Reserve Component Assignment or Attachment)


Glossary Section I Abbreviations ARNG/ARNGUS Army National Guard / Army National Guard of the United States CRM Customer Relationship Management CURORG Current Organization ETS Expiration term of service G1 Deputy Chief of Staff, Personnel; the senior military personnel officer at division and above G-1 The office and staff of the G1 IET Initial entry training (BCT + AIT, OSUT, WOBC, or BOLC) MOS Military occupational specialty MSC Major subordinate command Section II Terms Enlistment Executed on DD Form 4, this is a voluntary contract for military service, establishing military status as an enlisted member of the Active Army, US Army Reserve, or Army National Guard. The enlistment agreement is legally binding after the oath has been taken, notwithstanding the applicant’s failure to sign. Extension Executed on DA Form 4836, this represents additional time added to the service period agreed to on the original enlistment contract. It must be executed prior to the end of the current enlistment contract. Immediate Reenlistment Executed on DD Form 4, this represents a new enlistment contract. It is executed on the day following the end of the previous enlistment contract, with no break in military service. IPPS-A IPPS-A is a Web-based HR system that provides integrated personnel and pay capabilities and a comprehensive HR record for all Soldiers in each Component. Once IPPS-A is fully deployed, the system will enable HR transactions to automatically trigger Soldier pay. In addition, Soldiers will have CAC access to their own personal information 24 hours a day via the IPPS-A Self-Service Web Portal M-Day That unnamed date in the future upon which a traditional drilling Guardsman is called into active service under Presidential authority for a mobilization.


Reenlistment Executed on DD Form 4 Series, this represents a new enlistment contract. It is executed after a break in service of at least one day following the end of the previous enlistment contract. Reentry Eligibility Codes Codes assigned to Soldiers who do not immediately reenlist or extend at the last duty station to which assigned. The purpose of these codes is to inform any potential future military recruiter of the Soldier’s eligibility to reenter the Service. Unit A company, troop, or battery


Officer Resignation Checklist Reference: AR 135-175 dtd 03/30/2020; NGR 600-100 dtd 07/06/2020

Name: __________________________________ RANK:______ MSC/ Unit: ______________________


Current Mailing Address:__________________________________________________________


Memorandum from the officer requesting resignation.

Completed DA Form 4187 (Signed by the Officer, Company Commander, Battalion Commander and MSC Commander. Required information on the sample DA Form 4187 must be included on the submission packet.


Verification of RPAM: The Officer will sign and date the upper right hand corner of the RPAM

Officer Record Brief (ORB)

Unit Clearance Memorandum

Ensure the following information is inputted in the CRM description Field: Provider Group: NGGA G-1 TRANSITIONSCRM Case Description: Resignation Separation Request, MSC name Example: Resignation Separation Request, AVN TC

PERSONNEL ACTION


Identification Card

Identification Tags

Separate Rations







effective hours,





HAS BEEN VERIFIED


DISCLOSURE:







Reclassification





Ranger Training


Airborne Training












14. DATE (YYYYMMDD)




i. COMMENTS



b. FROMa. TO

AUTHORITY



AUTHORITY

a. TO b. FROM



i. COMMENTS



i. COMMENTS



b. FROMa. TO

AUTHORITY




AUTHORITY

a. TO b. FROM





i. COMMENTS



Officer Transfer to the USAR IRR Checklist Reference: AR 135-175 dtd 03/30/2020; NGR 600-100 dtd 07/06/2020

Name: __________________________________ RANK:_____ MSC/ Unit: ______________________


Current Mailing Address: _______________________________________________________________


Memorandum from the officer requesting transfer to the IRR.



Verification of RPAM: The Officer will sign and date the upper right hand corner of the RPAM

Unit Clearance Memorandum

Verified Unit scheduled Soldier for Periodic Health Assessment (PHA) and HIV test (within 12 months) ***PHA roster from Medical Readiness NCO***


Ensure the following information is inputted in the CRM description Field: Provider Group: NGGA G-1 TRANSITIONSCRM Case Description: IRR Separation Request, MSC name Example: IRR Separation Request, AVN TC

PERSONNEL ACTION


Identification Card

Identification Tags

Separate Rations







effective hours,





HAS BEEN VERIFIED


DISCLOSURE:







Reclassification





Ranger Training


Airborne Training












14. DATE (YYYYMMDD)




i. COMMENTS



b. FROMa. TO

AUTHORITY



AUTHORITY

a. TO b. FROM



i. COMMENTS



i. COMMENTS



b. FROMa. TO

AUTHORITY




AUTHORITY

a. TO b. FROM





i. COMMENTS


Figure 2-7 Unit Clearance Memorandum

Sample Unit Clearance memorandum (Office Symbol) (Date) MEMORANDUM FOR RECORD SUBJECT: Verification of Unit Clearance: CPT Jamie Jones (Include last four of SSN) 1. The above Officer has requested to transfer to USAR Control Group (IRR). The Soldier has cleared all property and equipment hand receipts through turn-in of property or payment in full for missing property. 2. This Unit has no medical or dental records pertaining to Officer’s Rank and Name. All medical and dental records are now entered digitally into the Army record keeping system. 3. I have verified that the Officer’s medical records are in Health Readiness Record (HRR) at https://medchart.ngb.army.mil/hrr/. 4. 1LT John Smith’s last evaluation was completed on (enter date). He initiated a support form in the Electronic Evaluation System (EES). The rater for this evaluation is (enter rank, name, position) and the senior rater is (rank, name, position). The rater received notification that this evaluation must be completed within 30 days of the effective date of transfer. 5. For more information contact the undersigned at (Commander Name and email) or (Unit POC name, email, and phone). /////////////////signed//////////////// SIGNATURE BLOCK Commander

https://medchart.ngb.army.mil/hrr/


DA Form 597-4, Educational Assistance Program for Military Junior College (MJC) Commissioned Officers


Release Memorandum


ROTC/GMC Disenrollment Separation Checklist


Name: __________________________________ RANK:______ MSC/ Unit: ____________________





Additional Supporting Documents


DA Form 4856 (all previous DA Form 4856)


Officer Involuntary Separation Checklist Reference: AR 135-175 dtd 03/30/2020; NGR 600-100 dtd 07/06/2020

Name: __________________________________ RANK:______ MSC/ Unit: ____________________




NGB Form 78 (Applicable only for 2LT & WO1)