procedures for defining qualification availability reason

ACADEMIC POLICY & REGULATIONS UNIT AC15/07/297

1 |

Report to: Academic Committee Prepared by: Academic Policy and Regulations Unit Date: July 2015

Procedures for Defining Qualification Availability 1. REASON FOR REPORT

The Procedures for Defining Qualification Availability are presented for final approval.

2. BACKGROUND Reports on defining qualification availability were considered by the Teaching and Learning Committee in June 2014, November 2014 and March 2015. In March 2015, the Teaching and Learning Committee “approved the proposed definition and descriptor for qualification Availability and the proposed test for qualification availability”, to ensure the availability of qualifications could be safely and accurately advised to students in a consistent manner. In May 2015 the Senior Leadership Team approved the establishment of a working group to support the implementation of the test and descriptor, replacing the current diverse and ineffectual processes.

3. PROCEDURES FOR IMPLEMENTATION The draft procedures were sent out to Colleges and service units for consultation after consideration by Academic Committee at the June 2015 meeting. Feedback was received from the College of Sciences, College of Business, College of Humanities and Social Sciences and the Timetable office. The primary focus of the feedback was around how the test would be applied and the definition and descriptors themselves. As the definition and descriptor were approved by the Teaching and Learning Committee in March 2015 following a consultation process, they were not the subject of the consultation and it would be inappropriate to change them at this stage prior to implementation. It is probable that the descriptor will evolve as the Implementation Group apply it to various qualifications and deploy it to explain to students how and where the qualification is offered. The draft procedures were sent out to the below with a request for feedback by June 30th 2015 (see Appendix B for the documents sent for consultation): College Academic Board Administrators

College Academic Boards

Jacqui Hofmann Manager Academic Services, Student Administration

Sue Allen Stakeholder Management Director, Public Relations

AC15/08/297

2 |

Diana Kessler Manager of International Admissions, International Office

Sue Pond Manager, SSS Unit Feedback was received from (see Appendix A for summary and copies of all feedback): College of Business Board Academic Programmes Committee – College of Humanities

Food Technology and Engineering Programme Committees – College of Sciences

Associate Professor Ewen Cameron Director of Teaching and Learning, College of Sciences

Debra Ward National Timetable Manager Dr Jenny Weston Associate Dean, Veterinary Sciences

Institute of Veterinary, Animal & Biomedical Sciences

Dr Tim Parkinson Dean of Veterinary Sciences and Institute Head of Undergraduate Teaching, Institute of Veterinary, Animal & Biomedical Sciences

4. IMPLICATIONS

Communicating clear and accurate information to students is essential for promoting and marketing the available programmes to both domestic and international students. Using standardised descriptions of where and how a student can begin and complete their qualifications will aid in this approach. It is important to note that student information regarding qualification availability is a manual process. The intent of the procedures is to have an agreed University wide approach to what is communicated to students by recruitment, publications, the Massey website, student advisors and other University staff. Once the procedures are approved, the Implementation Team will be convened to work through and embed the procedures – replacing the current approaches with a single agreed cross-university approach. The membership of the Implementation team are:

College of Business Claire Matthews College of Creative Arts Teresa Hartley College of Health Kathleen Vossler College of Humanities and Social Sciences Jenny Coleman College of Science * Student Administration * SSS Unit Anne Weir Academic Policy and Regulations Unit Belinda Chainey External Relations * International Office Diana Kessler Marketing *

*nominees have been sought but not yet advised from these units.

AC15/08/297

3 |

5. COMMUNICATION

The Implementation Team will develop internal and external communication plans. The Internal communication plan will outline the project and its implementation to Colleges and Service Units along with information about the tool developed by the SSS unit that performs the test as outlined in the procedures that will enable decisions to be made about how best to describe the availability on the Massey University website and in other publications. Individual campuses, service units, and Massey Worldwide will also be provided with information about the communication of the availability of qualifications. The External communication plan will inform the development of promotional resources to students and partners as to the availability of the Massey offer and the study experience.

6. AUTHORITY TO APPROVE

These proposed Procedures for Defining Qualification Availability are forwarded to Academic Committee for consideration in accordance with its Terms of Reference, specifically its duty to receive, review, and make recommendation on:

a) any issues relating to the University’s portfolio of qualifications as appropriate or if requested by the Academic Board; and

b) any other matters as may be referred to the Committee by the Vice-Chancellor’s Office, Academic Board, Teaching & Learning Committee, or College Boards.

7. RECOMMENDATIONS

It is recommended that Academic Committee:

6.1 Approve the Procedures for Defining Qualification Availability

APPENDICES

APPENDIX A: Feedback Summary

Verbatim feedback

APPENDIX B: Copy of the report and draft procedures sent out for consultation

AC15/08/297

4 |

Appendix A. – FEEDBACK SUMMARY Suggestions/Queries Action College of Business • On page 4, under Person or Group,

fourth row of the table, to read “College Board” only please.

• On page 5, under Person or Group, third row of the table, to read “College Executive” only please.

• One page 8, Appendix B – the procedure needs to make it clear when a paper is available in mixed mode.

• Edit made

• Edit made

• The approved definition of mixed mode is in relation to students and their study choices, not papers and their delivery.

Food Technology and Engineering Programme Committees – College of Sciences

• An additional clause needs to be included with the descriptor format to allow for qualifications that can be started on one campus and then requires transfer to another campus.

• Appendix B flow diagram – the answer to Question 1 is NO which then leads to a final answer of NOT AVAILABLE at this location which is not correct for these two majors.

• The descriptor format provides for this application.

• The flow diagram has

been amended to clarify the use of a descriptor applies when the qualification does not meet the test for available.

Academic Programmes Committee – College of Humanities and Social Sciences

• Notes Page 8 - mapping needs to be sorted out in regards to responsibilities of Heads of Institute/Schools.

• Will there be any changes to the approval processes of offerings? And if so how will Academic Programmes Committee be affected?

• How would the procedure be

applied to: o cross-college qualifications o ensure core papers are

offered? • Would qualification availability be

built into the templates for academic proposals?

• Edits have been made to reflect the possibility of delegations.

• There will be no

changes to approvals processes of offerings, noting that consideration should be given to how these will affect availability.

• Colleges should be able to agree to how cross-college qualifications are made available. If core papers were not available at a location the descriptor should be used.

• Yes, it will be added to Section C.

AC15/08/297

5 |

• What tools are available to determine availability? Is there a tool, or is it the flowchart?

• The SSS unit have

developed an online tool to support application of the test, and it will be rolled out to the Colleges and other Units.

Associate Professor Ewen Cameron – College of Sciences

• The timetable process for the University is run in late July through to September.

• Edits have been made to reflect the timetable schedule.

Debra Ward – National Timetable Manager

• The current process timeline provides for the academic timetable production to start when SMS closes at the end of June until the University goes live 1 October.

• Edits have been made to reflect the timetable schedule.

AC15/08/297

6 |

College of Business

Hello Belinda,

On behalf of the College of Business Board I was asked to give you the following feedback for requested amendments to document AC15/06/165 Draft Procedures for Defining Qualification Availability.

• On page 4, under Person or Group, fourth row of the table, to read “College Board” only please.

• On page 5, under Person or Group, third row of the table, to read “College Executive” only please.

• One page 8, Appendix B - the procedure needs to make it clear when a paper is available in mixed mode.

Otherwise the College of Business Board felt the procedures were clear and appropriate.

Thank you.

Regards Ruth

Ruth G. Turner

AC15/08/297

7 |

Food Technology Programme Management and Engineering Programme Committees

Hi Belinda,

This response comes from the Food Technology Programme Management and the Engineering Programme Committees.

The BFoodTech(Hons) programme offers the major Food Process Engineering (FPE). The first 2.5 years is the same as the Food Product Technology Major so can be completed at either the Auckland or Manawatu campuses. The final 1.5 years must be completed on the Manawatu campus. The reason why the final years of the FPE major are not offered in Auckland is that this campus does not have the required laboratory, facilities and equipment to adequately offer this major in Auckland. Plus there are three required papers for this major only offered in Manawatu which are also taught to BE Chem and Bio majoring students.

The BE(Hons) programme offers the major Chemical and Bioprocess Engineering. The first 2 years are common with the BFoodTech(Hons) so can be completed in Auckland but the final 2 years must be completed in Manawatu. Again the major needs significant laboratory facilities and resources which are too costly to duplicate in Auckland.

There are a number of reasons why a student may want to start their degree in Auckland and later transfer to Manawatu. One important reason is the cost of living, if they start in Auckland they can live at home for the first two years before moving to PNTH.

The descriptor format and the Flow diagram in Appendix B (Test for defining qualification availability) in the document titled “Feedback on the draft Procedures for Defining Qualifications Availability “ do not allow for these two majors to be available at the Auckland campus.

An additional clause needs to be included with the descriptor format to allow for qualifications that can be started on one campus and then requires transfer to another campus.

The [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] is available on a [Full time/part time] basis in a combination of [Identify Modes] delivered from/via [Identify locations] and can be completed by [Identify Cohort] students commencing in [identify start time] over [specify years] duration at a rate of [specify credits] per year. For some qualifications: The [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] is available on a [Full time/part time] basis in a combination of [Identify Modes] delivered initially from/via [Identify locations] and must be completed at [Identify locations] by [Identify Cohort] students commencing in [identify start time] over [specify years] duration at a rate of [specify credits] per year.

Appendix B flow diagram – the answer to Question 1 is NO which then leads to a final answer of NOT AVAILABLE at this location which is not correct for these two majors.

We feel the proposed procedure for defining qualification availability needs to be revised to reflect the availability of these two majors, which can be started at the Auckland campus.

Regards Marie

AC15/08/297

8 |

Academic Programmes Committee – College of Humanities and Social Sciences

Memorandum

To: Ms Belinda Chainey, Academic Policy and Regulations Unit

c.c. The Chair, College Board From: The Chair, Academic Programmes Committee Date: 25 June, 2015 Subject: Procedures for Defining Qualification Availability (AC 15/06/165): Comments

Introduction Comments for APRU were sought from APC for inclusion in a College response to the proposed procedures for Defining Qualification Availability. The Committee’s understanding is that attention should focus on Appendix A, and has sought to comment with regard to its competency.

Comments We understand the Draft procedures seek a uniform definition and its application to the availability of papers within the context of courses to ensure students understand where, when and for how long papers will be available to complete a course.

General The Committee:

1. Notes this proposal has limited applicability to the APC. It is only marginally involved when new courses or papers are proposed, and is not responsible for their scheduling or resourcing that determines availability. Paper and course deletions, one of the likely outcomes of this proposal if implemented, only form a minor part of the Committee’s work.

2. Strongly suggests that College requests University policy and draft policy documents be written in succinct, concise, and simple English, noting that it has been asked in recent times to comment on several opaque documents. Also, it suggests proposers could help guide discussion by making clear what particular aspects they want comments on. Such an approach would have several benefits:

a. This Committee (and we suspect others) would be able to understand what the documents are seeking to do and how best to respond, resulting in higher quality feedback;

b. The final documents are clearly understood and applied by those responsible for implementing them; and

c. A reduced carbon footprint. 3. Notes that this proposal, which primarily sets out a common definition and flow chart to

apply it, is indicative of a much wider systemic issue within the university – of how common

AC15/08/297

9 |

information is managed and transmitted. Accordingly, developing a common definition should only be one part of the process that APRU considers.

4. Supports the general definition of availability and the use of the flowchart, though the chart will need modification, see below.

5. Understands that in our College, the steps in the flowchart are already applied by the Director Academic Programmes and should not cause difficulties.

6. There needs to be clear linkage between course offerings and IPP, i.e. those managing courses and those managing papers, noting the timespans are also different. This will require clear involvement of programme coordinators in the IPP, with the HoS to coordinate (page 7).

Specific comments: The Committee:

7. Notes that the proposal appears to replicate or overlap CoHSS guidelines and current programme/paper rationalisation.

8. Notes Page 8 - mapping needs to be sorted out in regards to responsibilities of Heads of Institute/Schools.

9. Academic consultation is needed when developing programmes guides.

The Committee has several queries:

10. Will there be any changes to the approval processes of offerings? And if so how will Academic Programmes Committee be affected?

11. How would the procedure be applied to: a. cross-college qualifications b. ensure core papers are offered?

12. Would qualification availability be built into the templates for academic proposals? 13. What tools are available to determine availability? Is there a tool, or is it the flowchart?

The Committee trusts that these comments are of assistance.

Dr Jeff McNeill

Chair, Academic Programmes Committee

AC15/08/297

10 |

Institute of Veterinary, Animal & Biomedical Sciences

Dear Belinda,

You are no doubt aware that the Bachelor of Veterinary Sciences and Bachelor of Veterinary Technology programs are only offered as a course of full-time study on the Turitea campus. However, a significant number of students enrol at Massey (at both the Turitea and Albany campuses) then apply for selection into these programs. Most students who are not successful in their application remain enrolled at Massey in some other program (generally within the College of Sciences). Although neither of these qualifications can be completed at the Albany campus, I believe that the first semester selection period is an important opportunity for students based in the north of the North Island considering veterinary careers. Removing any mention of the veterinary programs through the Albany campus is likely to lead to a drop-off in enrolments at the Albany campus and at Massey in general. It would be a shame to curtail enrolments at Albany by not being able to promote commencement of the veterinary programs on that campus. Of course, those students who meet the selection criteria will need to transfer to Palmerston North but others may continue their studies at Albany. I believe it remains important for Massey’s profile in general to be able to promote this opportunity at the Albany campus. Special consideration should be given to these programs and how they feed into enrolment at Albany.

Regards

Jenny

Jenny Weston BVSc BPhil PhD Associate Dean, Veterinary Sciences Institute of Veterinary, Animal & Biomedical Sciences Dear Belinda

When I read this document, I did not realise that it should be interpreted to mean that the whole BVSc or BVT would have to be offered at Albany in order for the pre-selection semester to be offered there. This would be a very harmful step not only for the BVSc/BVT but also for the College of Sciences as a whole. Currently between 50 and 65 students enrol in the pre-vet semester at Albany each year. Of those about 1/3 enter one of the veterinary degrees and, of the remainder, about 80% continue with other degrees at Albany. If pre-vet students were not to be enrolled at Albany, there would therefore be (i) a net loss of >40 EFTS per year to the College of Sciences and (ii) a diminution of the entry standards to the BVSc/BVT programmes. Jenny Weston explains the problem more eloquently in her response (which I have re-attached). Therefore, if my understanding of the document, as outlined above, is correct, I very strongly oppose the proposal. A more suitable approach would be to count the Pre-Selection semester as a course in its own right. Thus, inasmuch as both PN and Albany offer the 4 pre-selection papers, that qualification is/could be offered in toto at the two campuses. Thereafter, students who obtain entry to the vet degrees would, of course, have to move to PN (because, of course, neither BVSc nor BVT can be replicated at

AC15/08/297

11 |

Albany), whilst the unsuccessful students would remain at Albany to start a new course (for which the pre-selection papers may be included as part of the 100-level requirements). I hope that I have misunderstood the proposal. However, my concerns over my interpretation of its consequences are so strong that I have taken the liberty of copying my reply to both the HoI of IVABS and the PVC of the College of Sciences, in case either of them have, like me, overlooked the implications that the proposal would have upon our programmes. Sincerely Tim Parkinson

T.J. Parkinson

BVSc DBR DipECAR MEd PhD FRCVS

Dean of Veterinary Sciences and Institute Head of Undergraduate Teaching

Professor of Farm Animal Reproduction & Health

RCVS Registered Specialist in Veterinary Reproduction

AC15/08/297

12 |

Associate Professor Ewen Cameron – Director Teaching and Learning College of Sciences

M E M O R A N D U M

To: Kirsty Dysart, Academic Policy and Regulations Unit

From: Associate Professor Ewen Cameron, Director – Teaching and Learning, College of Sciences

Date: 30 June 2015

Subject: AVAIALBILITY OF QUALIFICATIONS

I fully support the concerns expressed by Professor Tim Parkinson and Dr jenny Weston concerning the way the selection semester for the BVSc and BVetTech will be represented, or not, under the proposed quality availability system and also the concerns expressed by Associate Professor Marie Wong concerning the way we can market and promote the BE(Hons) in Chemical and Bioprocess Engineering and the BFoodTechnology(Honours) in Food Process Engineering given that just the first two years of these qualifications are offered at Albany, but must be completed in the Manawatu. All of these qualifications are key platforms of this University and policies which detract from the path to them need to be carefully weighed up against downward pressure on enrolments. Students need a system which clearly signals the path and location of offering in each qualification, I am not happy that that system should have a negative impact on the potential to grow the path just because it requires that students switch campuses. Indeed at the moment, I have some indication that students may wish to study at Albany for the first year of so of their qualification and then to return to the Manawatu to finish: they get to experience life away from home and then can return from the experience should they desire. Such an approach does not seem to have been considered in the “qualification availability system.

The issue is that the system we use to signal to students what the regional/mode for delivery needs to clearly inform them about the required path, not constrain them to behaviours we assume for them.

Beyond these concerns which my colleagues have fully described, I am concerned about several aspects of the descriptors relating to availability of qualifications. The first being that qualifications and papers are not simply delivered in either distance or internal mode and that within distance there are two key types of papers that students need to be able to differentiate between. In the College of Sciences we have qualifications that are delivered:

• In block-mode only, which means students need to have time to attend the block sessions whenever they are and then to be able to occupy their time, or leave the country in the student is an international student not on a study visa, when there is no block course.

• In “summer compact-mode” which means students may take just two papers over a short period of time. For instance, students wishing to take the internal versions of 123103 and 124100 starting after New Year at Albany will find they can take just two papers at this time. Each paper is taught with twice the contact hours of a standard paper hence “summer compact”: the paper is over is six weeks.

AC15/08/297

13 |

• In distance mode where there are no contact courses so students can study the qualification without having to attend a campus or particular location anywhere.

• In blended mode when the qualification is delivered in a designed way using different modes of delivery as, say, the student progresses through their qualification

• And in “conventional distance-mode” with compulsory contact courses over 12 weeks of tuition and “conventional internal mode” with expected 12-week attendance at classes held at one of our campuses.

The definition agreed does not cope well with this variety and does not signal to students what is meant by “stated mode”. Indeed, I am not sure that the term “block delivery”, or “summer compact” are accepted within IPP or that there is any easy way to identify whether distance-mode qualifications require attendance by students at contact courses or not. The system adopted needs to clearly signpost what the learning experience will be and what the learning requirements are. Simply stating that a paper is internal doesn’t adequately describe the differences between, summer compact, standard internal, blended or block mode approaches. The system needs to be more flexible in this regard.

I am also somewhat concerned that as a new major or qualification is introduced, the papers that comprise it may not all be offered from the first year that the qualification is offered. Of course the plan would be that the qualification would “unfold” as student required the papers. Given that the expectation would be that the papers are to be offered, I seek reassurance that the qualification could be described as “available” from the get go.

Finally, in terms of the procedural overview, I am very concerned that the lead in times proposed for both new and existing qualifications are simply too long. For instance, the suggestion that teaching timetables be finalised by May of the year preceding an offering being made, is simply out of step. The timetable process for the University is run in late July through to September based on the understanding of staff disposition for the following year. Running some sort of additional process before this is simply a waste. Rather than finalising teaching timetables, the Head of Institute/School needs to agree that staff will be available to teach particular papers arranged to enable students to complete their qualification on time, without having to make a specific commitment about who shall actually deliver.

The timetabling process is a complex one involving attempts to derive a “good solution” for students within space and facility utilisation arrangements including maintenance; staffing by both teaching and technical staff; and the provision and scheduling of other resources such as for laboratories, practical and field work: the longer the duration between confirming a “final“ timetable and the actual offering, the more likely it is that changes will be necessary and a whole new timetable will have to be derived. Setting arrangements in place as far in advance as is proposed in pages four and five of the consultation document will simply waste effort.

I fully support the need for students who pass their papers at an acceptable rate to be provided with clear line of sight about what papers they need to take to complete their qualification. But the system needs to support capacity for change and improvement. Simply seeking longer and longer lead times does not support that. For the final delivery arrangements to have been made around delivery of a paper in during April of Semester One this year, when those delivery arrangements are not completed, have not been evaluated, and could thus be found to be inappropriate could be unhelpful. Rather than supporting improvement, it seems that the proposal wishes to slow it down by fitting processes into a timetable that suits administrative purposes.

AC15/08/297

14 |

In summary, I am keen that a student centric system be developed that informs students of the path they may take to completion. The system however needs to allow teachers to “experiment” with teaching, reflect on their “experiments”, make changes as required and then to deliver on them. The system needs to fit with existing processes and timeframes and not duplicate them or make them any less efficient than they are now.

AC15/08/297

15 |

Debra Ward – National Timetable Manager Hi Belinda

As discussed on the phone there are a couple pieces of information I would like to feedback on the draft.

The current process timeline provides for the academic timetable production to start when SMS closes at the end of June until the University goes live 1 October. The production is completed during this timeframe. Any reference to the teaching timetable needs to reflect this timeline.

To aid the timetable planning it would be helpful for additional information could be part of the decision of qualifications of availability:

• Delivery of a paper or programme is defined when the qualification is designed, ie how the contact time is delivered

• Physical resources on the campus can meet the need of the qualification; is there a new style of delivery or additional demands on the current venues

Strengthening the message in reference to the physical resources will reduce the risk of this not being met. There have been occasions on each campus that students are not provided with the vision of a programme due to the timeline it takes to develop physical changes and build those changes. A workaround has been used in each case. Consultation with the Facilities Management Directors could be beneficial as part of this document development.

Let me know if there is anything further I could provide.

Thanks

Deb

Debra Ward National Timetable Manager Facilities Management Extn: 84226 Direct:: +64 6 9517 226 M: +64 21 773 150 Email [email protected]

mailto:[email protected]

ACADEMIC POLICY & REGULATIONS UNIT AC15/07/297

1 |

Memo to: Prepared by: Academic Policy and Regulations Unit Date: 10 June 2015

Feedback on the draft Procedures for Defining Qualification Availability It was agreed at the June 10th 2015 meeting of Academic Committee that the draft “Procedures for Defining Qualification Availability’ (please see Appendix A) be considered by College Boards and other service units. In order to allow time to embed processes to accurately define and promote the 2016 qualification offer, the date for feedback to be received is 30 June 2015 and this should be directed in the first instance to Belinda Chainey in the Academic Policy and Regulations Unit [email protected] BACKGROUND Reports on defining qualification availability were considered by the Teaching and Learning Committee in June 2014, November 2014 and March 2015. In March 2015, the Teaching and Learning Committee “approved the proposed definition and descriptor for qualification Availability and the proposed test for qualification availability”, and in May 2015 the Senior Leadership Team approved the establishment of a working group to support implementation. The definition was agreed as;

A [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] may be defined as available in a specified location/mode when sufficient core, specialisation and elective papers permit a student to complete the qualification as described in the stated mode at the stated location, in the manner described by the regulations within the expected timeframe defined by the student intake.

Qualifications unable to meet the above test are not to be defined or promoted as ‘available’. Accordingly it was proposed that a descriptor format be used to explicitly describe the precise nature of the availability:

The [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] is available on a [Full time/part time] basis in a combination of [Identify Modes] delivered from/via [Identify locations] and can be completed by [Identify Cohort] students commencing in [identify start time] over [specify years] duration at a rate of [specify credits] per year.

See Appendix B for the test approved to guide the ‘availability’ assessment process. Until a long term information systems solution is available, an assessment tool has been developed by the SSS Unit to support staff applying the test which will be available soon. The draft “Procedures for Defining Qualification Availability’ have been developed to assist the ‘Implementation and Maintenance Working Group’ to appropriately define and then implement agreed processes which will ensure that the University and students are able to have confidence in the availability of future qualification offers. These draft procedures are now being distributed to College Boards for feedback.

mailto:[email protected]

AC15/08/297

2 |

Appendix A - Draft Procedures for Defining Qualification Availability

PROCEDURES FOR DEFINING QUALIFICATION AVAILABILITY

1. Introduction:

Massey University is a multi-campus University which teaches a variety of Qualifications and Specialisations comprised of papers, delivered in a variety of modes to a variety of student cohorts at various intakes. This creates a matrix of factors which must be taken into account in order to apply a definition of availability.

2. Purpose:

The Procedures enable the University to accurately identify and promote which Qualifications and Specialisations are available in which location and mode and for College units to confidently plan their qualification portfolio needs so that students can be assured that they will be able to complete their chosen programme.

3. Background:

The University adopted the Qualification Availability Definition and Descriptor (see definitions below) in March 2015 to provide an accurate and useful assessment of availability to assist and enhance the academic planning cycle and provide students with a clearer picture of the location and mode within which they are able to complete their programme of study. A Qualification Availability test should be applied that that consists of seven specific questions, each requiring individual assessment of a qualification or a qualification and specialisation to determine if all core/compulsory/fixed papers and sufficient other papers are available at a selected location/mode to complete a course of study.

4. Definitions:

Academic Delivery Plan: The strategic plan Heads of Institute/School/Programme complete in an annual cycle to consider their qualification portfolio needs in relation to teaching and resourcing papers and paper offerings. Committee on University Academic Programmes (CUAP): This committee considers all new and major amendments to qualifications and specialisations. Intake: An agreed commencement date for various cohorts, which ensures the availability and alignment of papers so that they can be taken in an order which complies with progression regulations and paper requirements. The primary intake is traditionally Semester One, but may now also be Semester Two, Southern Spring, or Summer School. Intakes may also be defined by student participation as part-time or full-time.

Section Academic

Contact Academic Policy and Regulations Unit

Last Review

Next Review

Approval

AC15/08/297

3 |

Integrated Paper Planning Database (IPP): IPP is where paper and offering information is held within the Student Management System (SMS) and is used as part of the enrolment and timetabling systems. Location: The campus or other designation for the site of a paper offering. Mode: Communicates the method of delivery that students are expected to engage with which may be internal, distance (extramural) or block. Offering: The combination of mode and location to indicate where and how a paper will be taught. Paper: A module of work in a particular discipline that is identified by means of a unique code number and delivered by means of lectures, tutorials, seminars, practica, studios or via other learning experiences. If in distance mode delivery may be by correspondence or electronic means. The length of a paper is generally one or two semesters or as otherwise specified by the start and end dates. In appropriate combinations papers fulfil programme of study requirements and thus contribute to qualifications. Each paper carries its own credit value. Qualification: An official award given in recognition of the successful completion of a programme of study. Qualification Availability Definition: A [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] may be defined as available in a specified location/mode when sufficient core, specialisation and elective papers permit a student to complete the qualification as described in the stated mode at the stated location, in the manner described by the regulations within the expected timeframe defined by the student intake.

Qualification Availability Descriptor: The [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] is available on a [Full time/part time] basis in a combination of [Identify Modes] delivered from/via [Identify locations] and can be completed by [Identify Cohort] students commencing in [identify start time] over [specify years] duration at a rate of [specify credits] per year. Qualification Availability Test: See Appendix A Qualification Availability Tool: This tool enables staff to assess qualifications against the Qualification Availability Test and determine the descriptor to be used. Qualification Regulation Manager (QRM): QRM is a tool within SMS that uses rules to build the qualification regulations in a format that students can use to assist them in enrolling. Student cohorts may be subject to conditions which constrain their mode of engagement with the University, including visa conditions for International students, conditions set by funding agencies and sponsors, personal commitments, physical limitations, and access to resources and leave.

AC15/08/297

4 |

5. Procedure Overview:

a) New Qualifications and Specialisations, and major amendments:

When proposing a new Qualification or Specialisation, or proposing major amendments approved by CUAP availability must be planned and assessed following the process outlined in Figure 1. This information will then be made available to other appropriate university stakeholders for a number of purposes (qualification availability, marketing, updating University webpages).

Figure 1: Decision Pathway for new Qualification or Specialisation or major amendment Availability

Person or Group Responsibilities Timeline

Qualification or specialisation proposer

• Indicate which location and modes the qualification or specialisation will be taught.

• Assess whether Qualification definition is met, and if not apply descriptor and include this information in qualification proposal.

• Discuss the staffing and resource requirements for the proposed offer with Head of Institute/School/Programme.

• Create new papers proposals as appropriate with agreed offerings.

• Amend existing papers with agreed offerings.

• Ongoing throughout the year

Head of Institute/School/Programme

• Review proposal and confirm staffing and resourcing.

• Confirm proposal meets College Strategic Plan with College Executive and Board.

• Finalise teaching timetables and compare actual paper offerings against the availability agreed by the Colleges in their annual plans to ensure accuracy.

• January for CUAP round 1

• May for CUAP round 2

College Executive/College Board • Review proposal and confirm

it is consistent with the College academic direction and goals.

• February for CUAP Round 1

• June for CUAP Round 2

College Account Managers • Notify Portfolio leads in

Student Administration of new Qualification and Specialisation or amended proposals.

• February for CUAP Round 1

• June for CUAP Round 2

AC15/08/297

5 |

b) Existing Qualifications and Specialisations:

As part of the Academic Delivery Plan Colleges consider their entire qualification portfolio, this process is summarised in Figure 2. Once outputs from this College planning cycle have been made staffing and resource requirements need to be taken into account to guarantee the offer. Annual timing and dates, and staff roles need to be incorporated at this point.

On an annual planning cycle, Colleges will use the Test of Qualification Availability to confirm whether the current offer matches the offer in the College Academic Delivery Plan with the availability recorded in the Programme Guide. Where offerings are misaligned with the planned mix of offer, take steps to amend the paper offerings to match the plan and update the Programme Guides accordingly.

Figure 2: Decision Pathway for existing Qualification or Specialisation Availability


Head of Institute/School/Programme

• Consider portfolio of Qualifications against College Strategic Plan.

• Apply Qualification definition or descriptor to existing Qualifications and Specialisations by utilising the Qualification Availability Tool.

• Discuss offerings with teaching staff, taking into account location and modes of offerings.

• Confirm the staffing and resource requirements for proposed offer.

• Advise College Executive/Board of planned offer.


• Finalise teaching timetables and compare actual paper offerings against the availability agreed by the Colleges in their annual plans to ensure it is still correct.

• By April for the following year

College Executive/Board • Review proposal and

confirm staffing and resourcing.

• Confirm offer meets College Strategic Plan and Academic Delivery Plan.

• By May for the following year

College Account Managers • Notify Portfolio leads in

Student Administration of new Qualification and Specialisation proposals.

• By May for the following year

AC15/08/297

6 |

c) Publication of Availability Definitions and Descriptors:

Once Availability definitions and descriptors have been assigned to qualifications and specialisations Student Administration are able to update Massey University publications as per Figure 3 for use by the Massey University webpages, External Relations and the International Office, as designated, for recruitment purposes.

Figure 3: Publication Stage


Portfolio Leads Student Administration

• Update Programme Guides with new Qualifications and Specialisations and amendments to existing using Availability definition or descriptor.

• Update Courses documents to reflect Programme Guides.

• Update availability amendments in QRM.

• Courses documents updated completed June for following year’s enrolment.

• QRM goes live for next year’s enrolment end of June.

College Account Managers • Update marketing

information in Programme Guides and notify External Relations of changes.

• Courses documents updated completed June for following year’s enrolment.

Student Information Unit • Update Courses webpages

with amended Courses documents.

• Access updated availability reports from QRM to update Publications.

• Your Guide Books published in March for following year’s enrolment.

• Qualifications without specialisations or with simple availability - the Qualification Definition or

descriptor can be included in the key facts on the info page. • Specialisations have their own pages and should have the availability information displayed

on their key facts section. • International Office staff responsible for Admissions and publications such as the

‘International Prospectus’ may access the QRM availability reports to provide international students with availability information quality assured using the College confirmed availability information in the Programme Guides.

• QRM has the facility to record availability against Qualifications and Specialisation that can be searched on via the Massey University webpages and reported on out of the Student Management System (SMS) for International and Domestic recruitment purposes.

6. Communication:

If there is a change to the advertised availability due to unexpected or exceptional events the web information must be updated as soon as possible, any affected students and stakeholders must be notified of the change and advice should be given to students about alternate options for their study.

AC15/08/297

7 |

7. Audience:

All staff and students

Related procedures / documents:

Massey University Qualification Policy and Framework

Teaching and Learning Policy and Framework

Document Management Control:

Prepared by: Academic Policy and Regulations Unit

Authorised by: Approved by: Date issued: Last review: Next review:

AC15/08/297

8 |

Appendix B – Test for defining qualification availability

AC15//08/297 Massey University Policy Guide

PROCEDURES FOR DEFINING QUALIFICATION AVAILABILITY

© This Policy is the property of Massey University

1. Introduction:

Massey University is a multi-campus University which teaches a variety of Qualifications and Specialisations comprised of papers delivered in a variety of modes to a variety of student cohorts at various intakes. This creates a matrix of factors which must be taken into account in order to apply a definition of availability.

2. Purpose:

The Procedures enable the University to accurately identify and promote which Qualifications and Specialisations are available in which location and mode and for College units to confidently plan their qualification portfolio needs so that students can be assured that they will be able to complete their chosen programme.

3. Background:

The University adopted the Qualification Availability Definition and Descriptor (see definitions below) in March 2015 to provide an accurate and useful assessment of availability to assist and enhance the academic planning cycle and provide students with a clearer picture of the location and mode within which they are able to complete their programme of study. A Qualification Availability test should be applied that that consists of seven specific questions, each requiring individual assessment of a qualification or a qualification and specialisation to determine if all core/compulsory/fixed papers and sufficient other papers are available at a selected location/mode to complete a course of study.

4. Definitions:

Academic Delivery Plan: The strategic plan Heads of Institute/School/Programme complete in an annual cycle to consider their qualification portfolio needs in relation to teaching and resourcing papers and paper offerings. Committee on University Academic Programmes (CUAP): This committee considers all new and major amendments to qualifications and specialisations. Intake: An agreed commencement date for various cohorts, which ensures the availability and alignment of papers so that they can be taken in an order which complies with progression regulations and paper requirements. The primary intake is traditionally Semester One, but may now also be Semester Two, Southern Spring, or Summer School. Intakes may also be defined by student participation as part-time or full-time. Integrated Paper Planning Database (IPP): IPP is where paper and offering information is held within the Student Management System (SMS) and is used as part of the enrolment and timetabling systems.

Section Academic

Contact Academic Policy and Regulations Unit

Last Review

Next Review

Approval

AC15/08/297 Massey University Policy Guide

Procedures for Defining Qualification Availability – Page 2


Location: The campus or other designation for the site of a paper offering. Mixed Delivery Mode Student: A student who is enrolled in a course of study which includes papers which are delivered by different modes. Note: Mixed mode refers to a student’s enrolment not how a qualification is offered, it can be included as part of the descriptor for how students can complete a qualification. Mode: Communicates the method of delivery that students are expected to engage with which may be internal, distance (extramural) or block. Offering: The combination of mode and location to indicate where and how a paper will be taught. Paper: A module of work in a particular discipline that is identified by means of a unique code number and delivered by means of lectures, tutorials, seminars, practica, studios or via other learning experiences. If in distance mode delivery may be by correspondence or electronic means. The length of a paper is generally one or two semesters or as otherwise specified by the start and end dates. In appropriate combinations papers fulfil programme of study requirements and thus contribute to qualifications. Each paper carries its own credit value. Qualification: An official award given in recognition of the successful completion of a programme of study. Qualification Availability Definition: A [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] may be defined as available in a specified location/mode when sufficient core, specialisation and elective papers permit a student to complete the qualification as described in the stated mode at the stated location, in the manner described by the regulations within the expected timeframe defined by the student intake. Qualification Availability Descriptor: An example for the descriptor is: The [Qualification or Qualification and Specialisation, or specified Part of a Parts-based Qualification] is available on a [Full time/part time] basis in a combination of [Identify Modes] delivered from/via [Identify locations] and can be completed by [Identify Cohort] students commencing in [identify start time] over [specify years] duration at a rate of [specify credits] per year. Qualification Availability Test: See Appendix A Qualification Availability Tool: This tool enables staff to assess qualifications against the Qualification Availability Test and determine the descriptor to be used. Qualification Regulation Manager (QRM): QRM is a tool within SMS that uses rules to build the qualification regulations in a format that students can use to assist them in enrolling. Student cohorts may be subject to conditions which constrain their mode of engagement with the University, including visa conditions for International students, conditions set by funding agencies and sponsors, personal commitments, physical limitations, and access to resources and leave.




5. Procedure Overview:

a) New Qualifications and Specialisations, and major amendments:

When proposing a new Qualification or Specialisation, or proposing major amendments approved by CUAP availability must be planned and assessed following the process outlined in Figure 1. This information will then be made available to other appropriate university stakeholders for a number of purposes (qualification availability, marketing, updating University webpages).

Figure 1: Decision Pathway for new Qualification or Specialisation Availability


Qualification or specialisation proposer

• Indicate which location and modes the qualification or specialisation will be taught.

• Assess whether Qualification definition is met, and if not apply a descriptor and include this information in qualification proposal in Section C of the template.

• Discuss the staffing and resource requirements for the proposed offer with Head of Institute/School/Programme.

• Create new papers proposals as appropriate with agreed offerings.


• Ongoing throughout the year

Head of Institute/School/Programme or agreed College delegate.

• Review proposal and confirm staffing and resourcing.

• Confirm proposal meets College Strategic Plan with College Executive and Board.

• Finalise teaching timetables and compare actual paper offerings against the availability agreed by the Colleges in their annual plans to ensure accuracy.

• By January for CUAP Round 1

• By May for CUAP Round 2

• Teaching Timetable finalised in September

College Board • Review proposal and confirm it

is consistent with the College academic direction and goals.

• By February for CUAP Round 1

• By June for CUAP Round 2

Student Administration Portfolio Leads

• Access Academic Committee minutes for decision around new Qualification and Specialisations. Discuss qualification availability with College contacts.

• By June of each year for website updating




b) Existing Qualifications and Specialisations:

As part of the Academic Delivery Plan Colleges consider their entire qualification portfolio, this process is summarised in Figure 2. Once outputs from this College planning cycle have been made staffing and resource requirements need to be taken into account to guarantee the offer. Annual timing and dates, and staff roles need to be incorporated at this point.

On an annual planning cycle, Colleges will use the Test of Qualification Availability to confirm whether the current offer matches the offer in the College Academic Delivery Plan with the availability recorded in the Programme Guide. Where offerings are misaligned with the planned mix of offer, take steps to amend the paper offerings to match the plan and update the Programme Guides accordingly.

Figure 2: Decision Pathway for existing Qualification or Specialisation Availability


Head of Institute/School/Programme or agreed College delegate.

• Consider portfolio of Qualifications against College Strategic Plan.

• Apply Qualification definition or a descriptor to existing Qualifications and Specialisations by utilising the Qualification Availability Tool.

• Discuss offerings with teaching staff, taking into account location and modes of offerings.

• Confirm the staffing and resource requirements for proposed offer.

• Advise College Executive/Board of planned offer.


• Finalise teaching timetables and compare actual paper offerings against the availability agreed by the Colleges in their annual plans to ensure it is still correct.

• By January for CUAP Round 1

• By May for CUAP Round 2

• Teaching Timetable finalised in September

College Executive • Review proposal and confirm

staffing and resourcing. • Confirm offer meets College

Strategic Plan and Academic Delivery Plan.

• January for CUAP Round 1

• May for CUAP Round 2




c) Publication of Availability Definitions and Descriptors:

Once Availability definitions and descriptors have been assigned to qualifications and specialisations Student Administration are able to update Massey University publications as per Figure 3 for use by the Massey University webpages, External Relations and the International Office, as designated, for recruitment purposes.

Figure 3: Publication Stage


Portfolio Leads Student Administration

• Update Programme Guides with new Qualifications and Specialisations and amendments to existing using Availability definition or descriptor.

• Update Courses documents to reflect Programme Guides.

• Courses documents updated and completed by June for following year’s enrolment.

College Account Managers • Update marketing information in

Programme Guides and notify External Relations of changes.

• Courses documents updated and completed by June for following year’s enrolment.

Student Information Unit • Update Courses webpages with

amended Courses documents. • Access updated availability

reports from QRM to update Publications.

• Your Guide Books published in March for following year’s enrolment.

• Qualifications without specialisations or with simple availability - the Qualification Definition or descriptor can

be included in the key facts on the info page. • Specialisations have their own pages and should have the availability information displayed on their key facts

section. • International Office staff responsible for Admissions and publications such as the ‘International Prospectus’

should liaise with Student Administration to confirm availability of qualification information.

6. Communication:

If there is a change to the advertised availability due to unexpected or exceptional events the web information must be updated as soon as possible, any affected students and stakeholders must be notified of the change and advice should be given to students about alternate options for their study.

7. Audience:

All staff and students




Related procedures / documents:

Massey University Qualification Policy and Framework Teaching and Learning Policy and Framework

Document Management Control:

Prepared by: Academic Policy and Regulations Unit Authorised by: Approved by: Date issued: Last review: Next review:




APPENDIX A: Qualification Availability Test

AC15/08/298

ACADEMIC POLICY & REGULATIONS UNIT

1 | P a g e

Report to: Academic Committee Prepared by: Academic Policy and Regulations Date: 29 July 2015

TERMS OF REFERENCE COLLEGE BOARDS

1. REASON FOR REPORT

To provide a model for College Board Terms of Reference so that College Boards can review their roles and responsibilities in the light of requested delegations.

2. BACKGROUND

In May 2015 Academic Committee was requested to consider a change to the implementation of delegations regarding paper-level amendments (AC15/05/107). A review and response by APRU (AC15/05/108) supported the request. The review noted disparities between the Terms of Reference for each College Board leading to some ambiguity as to how the delegations requested could be safely enacted. Colleges were asked to produce a report on their core requirements, how the individual Terms of Reference adhere to them, and what action will be taken to fix issues which arise. To assist Colleges with this task, APRU have been requested to provide a generic terms of reference for College Boards, canvassing the relationship with Academic Board and Academic Committee, to be offered to Colleges to guide their considerations.

3. MODEL TERMS OF REFERENCE

Attached as Appendix A is a proposed model Terms of Reference for College Boards. These Terms of Reference provide a guide for College Boards as to what a best-practice Terms of Reference would include. College Boards may either choose to: adopt the model and customise it to their specific needs; or identify gaps in their current Terms of Reference and incorporate relevant

clauses as necessary.

AC15/08/298

2 | P a g e

This proposed model has been informed by: 3.1 Current Terms of Reference

The current Terms of Reference for College Boards, attached as Appendix B, indicate a degree of disparity, with two primary approaches and many minor differences. The proposed model Terms of Reference have captured the key attributes that appear in the current Terms of Reference documents and provide options to customise to accommodate specific representation and sub-committees. The degree of disparity between, and ambiguity within, the current College Boards creates issues for staff in interpreting the requirements – particularly in relation to quorum, rights of delegates/nominees to participate, and clauses which overlap with other requirements such as the legislation or standing orders.

3.2 Requested Delegations

The representatives from the Colleges of Business, Health, Humanities and Social Sciences, and Sciences have requested that certain academic decisions, which are not captured in the University Calendar, be able to be implemented in IPP upon approval at College Board and prior to reporting to Academic Committee. The request (Appendix C) and the response from APRU (Appendix D) outline the change required to delegations, with non-Calendar paper-level changes able to be approved at College Board under direct delegation from Academic Board, rather than under assignment from Academic Committee. 3.3 Treaty of Waitangi

The articles of the Treaty of Waitangi have significance for the exercise of academic governance in the University. The three principles commonly recognised and first outlined in the Royal Commission on Social Policy (1988) are: Partnership: interactions between the Treaty partners must be based on mutual

good faith, cooperation, tolerance, honesty and respect; Participation: this principle secures active and equitable participation by tangata

whenua; Protection: government must protect whakapapa, cultural practices and

taonga, including protocols, customs and language. The University’s Māori@Massey strategy outlines six broad aims, being:

enhancement of Māori academic capacity expansion of the Māori professional workforce collaboration with Māori in the creation of new knowledge informing cultural, social, economic, and ecological policies and programmes promotion of te reo Māori as a spoken language direct participation in iwi and Māori ventures linked to positive Māori

development. The primary responsibility for delivering on some of these aims lies within the domain of the Colleges and it is a significant omission that no reference to the Treaty is made in the current Terms of Reference. Accordingly, a monitoring and evaluation function is included

AC15/08/298

3 | P a g e

in the model Terms of Reference. The Senior Advisor Māori from the Office of the AVC Māori has advised on the wording of section 1.3.5 of the Terms of Reference. 3.4 Standing Orders

Many staff engaged on University Committees, particularly those which are sub-committees of the Academic Board, and thereby sub-committees of Council, are unaware of the existence, role, and requirements of standing orders. A clause is included in the model Terms of Reference to bring these to the attention of Committee members and to clarify their function. There is some overlap between the current Terms of Reference for College Boards, and the Council standing orders, the Guidelines for the Conduct of Council and Council Committees 2014 (Appendix E), that requires resolution. For example, the standing orders address matters such as a casting vote for the Chair which is also canvassed in the CoH ToR. As per the Standing Orders, the following items are specifically required to be stated in the Terms of Reference: Scheduled Meetings Quorum Chair Secretarial

These factors are addressed in the model Terms of Reference. 3.5 Clarity of Administrative and Legislative Requirements

In addition to lack of transparency of the role of standing orders, many people are unaware of the legislation which guides the exercise of governance in public bodies, the availability of documents, and the retention of records. The model Terms of Reference include relevant clauses addressing the relevant legislation, and the role of the Committee Administrator in meeting the requirements.

4. IMPLICATIONS

As a consequence of the request for greater delegation to College Boards, it is proposed that non-Calendar paper-level changes are able to be approved at College Board under direct delegation from Academic Board, rather than under assignment from Academic Committee. Giving effect to this request will require a change to the Terms of Reference for the Academic Committee. The proposed changes are: Deletion and consequential renumbering of: III. Changes to the paper offering status (valid, not offered, obsolete) IV. Changes to the paper offering details (semester, mode, paper beginning and end

dates) V. Changes to the elearning category of the paper VI. Changes to the location of delivery of a paper (onshore and offshore)

AC15/08/298

4 | P a g e

VIII. Changes to the paper learning outcomes IX. Changes to the paper assessment weightings

A Track Changes version of the Academic Committee Terms of Reference is appended (Appendix F). No changes are required to the Terms of Reference for the Academic Board which are provided as Appendix G for information. Other implications that emerge from having a model Terms of Reference are that it provides greater clarity and transparency as to the legislative context within which academic governance is exercised.

5. IMPLEMENTATION

Any change to Terms of Reference for College Boards and Academic Committee, must first be agreed in principle to allow individual committees to propose revisions to their Terms of Reference with confidence. All changes to Terms of Reference must be recommended to, and approved by, the Academic Board. It is proposed that the post-consultation sequence of events would be:

Action: Referral to: Recommendation Contingent upon College Boards to propose changes to their Terms of Reference

Referral to Academic Committee

That changes to the College Board Terms of Reference be recommended to Academic Board for approval contingent on the recommendation of Academic Committee

Agreement in Principle

Academic Committee to propose changes to its Terms of Reference and note support for College Board recommendations

Referral to Academic Board

That Academic Committee note the recommendation for changes to College Board Terms of Reference That changes to the Academic Committee Terms of Reference be recommended to Academic Board for approval contingent on the approval of changes to College Board Terms of Reference

All Colleges agreeing changes to delegations

Academic Board That changes to College Board and Academic Committee Terms of Reference be approved

Academic Committee support for changes to delegations and aligned changes to Academic Committee delegations

It would be advantageous to progress consideration of this issue at this time to ensure appropriate delegations are in place prior to the commencement of Semester One 2016,

AC15/08/298

5 | P a g e

which is the time of year that issues to do with timing of implementation of decisions commonly arise at Academic Committee.

6. QUALIFICATION FRAMEWORK

The current delegations between Committees and the current decision points and pathways are illustrated in the Qualification Framework and in the approved templates. These will require update to reflect the change in delegations as requested. A review of the Qualification Framework is due in early 2016 and the required changes can be incorporated into the wider review.

7. CONSULTATION

It is proposed that this report and its appendices, including the model Terms of Reference be disseminated to College Boards for consideration as to how their current Terms of Reference may be aligned whilst retaining clauses or formats which reflect the specific needs and circumstances of the College. Feedback could be provided to the Academic Committee by Friday 23rd October which will enable two full cycles of College Boards to occur. The feedback will then inform the Academic Committee meeting of November at which it can be determined whether there is agreement in principle to pursue relevant changes to the Terms of References for all College Boards and the Academic Committee.


The authority to approve changes to the Terms of Reference for College Boards and the Academic Committee rests with the parent committee of both which is the Academic Board.

9. RECOMMENDATIONS


9.1 Disseminate this report to College Boards for consideration and feedback on whether there is support for changing their Terms of Reference, and if so, what changes they propose to make to their Terms of Reference.

AC15/08/298

6 | P a g e

AC15/08/298

7 | P a g e

Contents

Page

Appendix A Model Terms of Reference 8

Appendix Bi Current Terms of Reference College of Business 13

Appendix Bii Current Term of Reference College of Creative Arts 17

Appendix Biii Current Term of Reference College of Health 22

Appendix Biv Current Terms of Reference College of Humanities And Social Sciences 28

Appendix Bv Current Terms of Reference College of Sciences 33

Appendix C Request from Colleges 37

Appendix D APRU Response to request 39

Appendix E Council and Meeting Guidelines 48

Appendix F Academic Committee Terms of Reference 55

Appendix G Academic Board Terms of Reference 60

AC15/08/298

8 | P a g e

Appendix A

ACADEMIC BOARD COMMITTEES

College Board, College of [insert name]

Terms of Reference 1. Statement of Intent and Purpose

1.1 Legislative Authority College Board, College of [insert] is a sub-committee of the Massey University Academic Board. Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations of the Academic Board to its subcommittees are hereby deemed to be delegations by Council to its Committees. Those subcommittees may further delegate to staff. 1.2 Purpose

The College Board is established to exercise Academic Governance within the College, to effectively engage the University community in academic decision-making, and to contribute to the quality agenda as defined by the University’s strategy, international best practice, and internal and external compliance frameworks. 1.3 Role and Function

The roles and functions of the College Board of the College of [name] are as follows:

1.3.1 The Board will act as the foremost body for academic decision-making within the College of [insert], engage its academic community in that process, and accept the role of custodian of the core principles, processes, standards and integrity of the College’s programmes of teaching, learning and research, including the adequacy of resourcing.

1.3.2 The Board will contribute to the development of the College academic strategy for

its programmes of teaching, learning and research and will be the forum in which that strategy is approved. The College strategy will contribute to, and operate within, the principles of the University’s academic strategy.

1.3.4 The Board will advise the Massey University Academic Board on academic matters,

including but not limited to teaching, research, academic policy issues, creation of and revision of the regulatory framework, and content of qualifications managed by

AC15/08/298

9 | P a g e

the College on behalf of Massey University, and matters relating to prizes, scholarships and other awards.

1.3.5 The Board will monitor and evaluate the contribution of the College to positive

Māori development in accordance with the Treaty of Waitangi, University policy, and strategy, particularly in relation to: the enhancement of Māori academic capacity, the creation of new Māori knowledge, and the assurance of equitable outcomes for Māori students.

2. Specific Delegations

Council delegates the following powers to the College Board, College of [insert]:

2.1 Communicate with, disseminate information to, and seek feedback from, academic and professional staff, and students, of the College;

2.2 Advise the Massey University Academic Board on academic matters, including but not limited to: the exercise of academic freedom, academic policy issues, revisions to the regulatory framework, and content of qualifications managed by the College on behalf of Massey University; and matters related to prizes, scholarships and other awards;

2.3 Delegate responsibility, as appropriate, to individual staff, responsibility for

programme management within the regulatory framework of the University, including but not limited to, the admission with equivalent status, recognition of prior learning, approval of waivers, courses of study, and examination results for individual students, and quality assurance of academic programme delivery and student learning;

2.4 Establish standing committees to facilitate and support and oversee the

implementation of the College’s academic strategy including review of curricula and expected learning outcomes, the College teaching and learning strategy, and the College research strategy;

[List approved Standing Committees]

2.5 To approve, the following functions with outcomes to be implemented in IPP on

College Board authority and for noting at Academic Committee: Non-Calendar Paper Amendments 2.5.1 Changes to the eLearning category of the paper 2.5.2 Removal or addition of entry limitations 2.5.3 Changes to the paper learning outcomes 2.5.4 Changes to the paper assessment weightings 2.5.5 Changes to the paper offering status (valid, not offered, obsolete) 2.5.6 Changes to the paper offering details (semester, mode, paper beginning and

end dates) 2.5.7 Changes to the location of delivery of a paper (onshore and offshore)

AC15/08/298

10 | P a g e

In all cases amendments will be made on University approved templates in accordance with University approved timeframes. A summary of decisions made will be forward to Academic Committee on a monthly basis for noting.

2.6 To approve, as assigned by Academic Committee, the following functions – with

outcomes to be forwarded to the Committee Administrator for Academic Committee for noting at Academic Committee prior to implementation in IPP: Calendar Paper Amendments 2.6.1 Changes to the paper title 2.6.2 Changes to the paper prescription 2.6.3 Changes to the prerequisites, co-requisites or restrictions

Programme Amendments (non CUAP) 2.6.4 Adding an existing paper to, or removing it from, another qualification or

specialisation schedule

2.7 Exercise other powers delegated to it by the Massey University Academic Board. 3. Membership

The membership of College Board, College of [insert] shall be as follows: Title Number to Attend Ex Officio Membership Pro Vice-Chancellor 1 Heads of Units

[list] [#] College Directors

e.g. [Director of Academic Programmes] [#] [Director of Teaching and Learning] [#] [Programme Directors] [#] [Research Director] [#] [Dean of Students] [#] [Dean International] [#] Elected Membership

e.g. Nominee of Maori staff of College [#] Nominee(s) of Disciplines/ Disciplinary

Groupings [#]

College Campus representatives [#] College Professorial Forum [#] Appointed Membership Student representatives as nominated by

MUSAF [#]

Total Membership [#]

AC15/08/298

11 | P a g e

3.1 Power to Co-opt

College Board may, at its discretion, co-opt up to four additional members for specific periods to bring specific skills to the Board. 3.2 Period of Appointment Ex Officio members shall hold their position for the duration of their appointment in that role. Elected members shall hold their position for a specified term, or until their resignation, whichever is earlier. The specified term for staff members shall be three years; noting that initial terms may be for a lesser period to enable turnover of members to be staggered. Student representatives will be appointed for the term of one year as nominated by the Massey University Student Association Federation; as far as practicable nominees shall be representative of the disciplines, levels, and modes/locations of delivery, of the College’s academic programmes. 3.3 Elections

The election of academic staff members to the Board in accordance with 3.2 above shall be managed by the Committee Administrator and will include a call for nominees from the relevant constituency and a secret ballot. Should an elected member resign from the Board, a by-election shall be held to fill the vacancy for the remainder of the term of the member. 3.4 Representation by Proxy

On request of a Committee member, and at the discretion of the Chair, permission may granted for a proxy to attend the meeting in the absence of a Committee member; the proxy will be able to participate as a full member of the Committee for the meeting(s) and will count toward the quorum. 3.5 Dismissal of Members

College Board may, by resolution, dismiss a member of the Board as a member if the member fails to attend three consecutive meetings (or send an approved proxy) of the Board without having given the Chair prior notice of their inability to attend. In the event of dismissal of an elected member, a by-election will be held; otherwise, the vacancy will be appointed by the Pro Vice-Chancellor.

4. Meetings and Protocols 4.1 Chair

The Pro Vice-Chancellor of the College shall be the Chair of the College Board.

OR

The Chair of the College Board shall be elected by the Committee members, and all members shall be eligible for election. A two-year election term will apply.

The Chair will preside at all meetings at which they are present. If the Chair is absent, a member of the Board shall be nominated by the Pro Vice-Chancellor to preside.

AC15/08/298

12 | P a g e

4.2 Quorum

No business shall be transacted at a meeting unless at least a majority of the members currently holding office are present. For the avoidance of doubt, the quorum shall be half the current members plus one.

4.3 Timing and Frequency of Meetings

The Board shall meet monthly on a regular date and time agreed by its members, and at such other times as the Chair shall decide. If so requested by written notice by no fewer than five members of the Board, the Chairperson shall convene a special meeting of the Board. 4.4 Standing Orders

The conduct of the business of the meeting shall be subject to the Guidelines for the Conduct of Council and Council Committees 2011 and, where relevant, to the Model Standing Orders for Meetings of Local Authorities and Community Boards NZS 9202:2003 and Amendment 1, 2006

4.5 Agenda, Administration, and Minutes

The College Board shall be serviced by a Committee Administrator furnished to the Committee by the Academic Policy and Regulations Unit, or as otherwise provided by the Pro Vice-Chancellor of the College. The College Board may set its own deadlines for agenda items, noting any University policy or agreed deadlines and required formats for matters affecting the academic offer of the University. In conjunction with the Chair, the Committee Administrator will make available the agenda and the documents for the Committee, and shall record the proceedings, in accordance with the provisions of the Local Government, Official Information, and Meetings Act 1987. All records of the meetings, including the minutes, shall be retained in accordance with the Public Records Act 2005. The Committee Administrator shall be responsible for ensuring disseminating correspondence and decisions made by the Committee are available to relevant people or bodies.

5. Reporting to the Academic Board

Annually, and as otherwise required by the Academic Board, the College Board shall furnish a report on its activities and the exercise of its delegations, to the Academic Board.

6. Document Control

Version Number 1.0 Approved by: Academic Board [ref]

Date: [insert]

AC15/08/298

13 | P a g e

Appendix Bi COLLEGE OF BUSINESS BOARD

TERMS OF REFERENCE 1.0 Statement of Intent and Purpose 1.1 University Strategy

The University strategies for research and teaching and learning promote academic leadership, research excellence and innovative teaching. Effective engagement of the University community in academic decision-making is an integral part of these strategies.

As part of achieving effective engagement of the University’s community in academic decision-making the role and function of the College of Business Board is to contribute to the quality assurance of the College’s academic portfolio of qualifications and papers, the scrutiny of proposals made to the Board and the provision of advice to Academic Board.

1.2 Legislative Authority

Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations by the Academic Board to its sub-committees are hereby deemed to be delegations by Council to its Committees. Those sub-committees may further delegate to staff.

1.3 Specific Delegations The powers and functions of the College of Business Board is to advise the Massey University Academic Board on academic matters, including but not limited to: teaching, research, academic policy issues, creation of and revision of the regulatory framework and content of qualifications managed by the College on behalf of Massey University, and matters relating to prizes, scholarships and other awards.

AC15/08/298

14 | P a g e

2.0 Membership

2.1 The membership of the College of Business Board shall be comprised as follows:

Number a) The Pro Vice-Chancellor (ex officio).

1

b) Associate Pro Vice-Chancellors appointed to the Board by the Pro Vice-Chancellor (ex officio).

Maximum of 4

c) The Heads of Schools (ex officio).

5

d) The Director, Teaching & Learning (ex officio).

1

e) The Director, Postgraduate Studies (ex officio)..

1

f) The Chairperson, Undergraduate Studies Committee (ex officio).

1

g) The Chairperson, Postgraduate Studies Committee (ex officio)

1

h) Three professors elected by the Professorial Forum, one of whom shall be from each of the three campuses.

3

i) Nine academic staff elected by the academic staff, at least one of whom shall be from each of the three campuses.

9

j) One Māori academic staff member elected by the Māori academic staff.

1

k) Three student representatives, one of whom must represent extramural students with the other two representing different campuses.

3

l) Two members of the general staff elected by the general staff.

2

TOTAL ELECTED 18 TOTAL APPOINTED 10-14 MAXIMUM BOARD MEMBERSHIP 32

2.2 Attendance The Board may dismiss by resolution and replace through the appropriate process an

elected member of the Board if that member fails to attend three consecutive meetings of the Board without having an apology for each absence accepted by the Board.

2.3 Election of Staff Members

The election of staff members to the Board in accordance with Schedule A shall be conducted by the Secretary in the middle of the calendar year and be by secret ballot of the relevant staff of the College. Elected members shall hold office for two years and be eligible for re-election. Should a member resign from the Board or be

AC15/08/298

15 | P a g e

dismissed in accordance with Clause 2.2 a by-election shall be held to fill the vacancy.

2.4 Appointment of Student Representatives Student representatives do not have to be elected from the student body of the college. They may instead be nominated annually by the elected representatives of the relevant students’ groups.

2.5 Quorum No business shall be transacted at a meeting unless at least forty percent of the members are present.

3.0 Officers of the College of Business Board

3.1 The Pro Vice-Chancellor of the College of Business shall be the Chairperson of the

Board.

3.2 The Chair shall appoint a Deputy Chairperson to act in the Chairperson’s absence.

3.3 The Secretary of the Board shall be appointed by the Pro Vice-Chancellor. 4.0 Standing Committees of the College of Business Board

The Sub-Committees of the Board are: 4.1 Undergraduate Studies Committee; (1998 Constitution) 4.2 Postgraduate Studies Committee; (1998 Constitution) 4.3 Examinations Committee; (CBB 2002/371) 4.4 Research Committee (CBB 2013/ 4.5 Teaching and Learning Committee (CBB 2013/

5.0 College Professorial Forum

All Professors and Associate Professors of the College of Business with permanent positions will comprise the College Professorial Forum. The Forum shall meet at least once in each calendar year to discuss such matters as the Forum shall deem to be relevant. The Forum shall annually elect a Professor as Chair who will normally also be an elected member of College Board.

6.0 Meetings and other Protocols

6.1 The Board shall normally meet monthly, except December, at a date and time agreed

from time to time by its members, and at such other times as the Chairperson shall decide to hold a special meeting.

6.2 The Chairperson shall preside at meetings at which he/she is present. The Deputy Chairperson shall preside when the Chairperson is absent.

6.3 If so requested by written notice by not fewer than seven members of the Board, the Chairperson shall convene a special meeting of the Board.

AC15/08/298

16 | P a g e

6.4 Documents for discussion shall normally reach the Secretary not later than the eight working day before a meeting and shall normally be distributed to Board members at least three working days before the meeting.

6.5 The Agenda for each Board meeting shall be distributed to Board members prior to the meeting. In addition, the agenda will be made available to all members of the College of Business staff in advance of each meeting.

6.6 Where an urgent decision of the Board is required on some matter, the Chairperson may request that a special meeting be held by email or other suitable electronic means. In this event votes will be counted at least five working days after distribution of agenda and documents, a simple of majority of all members must be in favour of a motion for it to succeed, there can be no casting vote, and the minutes will record each member’s vote.

6.7 Every motion before a meeting shall be decided by a majority of votes cast on it by the members present.

6.8 At a meeting the member presiding shall have a deliberative vote on every motion, and in the event that the deliberative votes for and against a motion are equal, shall also have a casting vote.

6.9 Except as provided by New Zealand statute and this Constitution, the College of Business Board shall determine its own procedures.

6.10 The Board will delegate responsibility, as appropriate, to the Standing Committees of the Board to perform such tasks as were approved in the relevant founding documents or subsequent amendments, including but not limited to, academic review of programme curricula and expected learning outcomes, approval of Personal Course Approval requests, examination results and oversight of the quality assurance of academic programme deliveries.

6.11 The Board will exercise other powers delegated to it by the Massey University Academic Board.

6.12 College Board Minutes, Parts I and II, shall be distributed to all Board members, the Vice-Chancellor, the Pro Vice-Chancellors of other Colleges in the University, and the Deputy and Assistant Vice-Chancellors.

6.13 A copy of College Board Minutes, Part I, shall be available for perusal by staff either on request from School offices or from the intranet.

7.0 Reporting to Academic Board

The College of Business Board will provide an annual report to Academic Board summarising and highlighting where appropriate, the approvals made and matters considered during the previous year. The report will be in accordance with the guidelines provided by Academic Board.

AC15/08/298

17 | P a g e

Appendix Bii


College of Creative Arts College Board

TERMS OF REFERENCE

1.0 Statement of Intent and Purpose 1.1 University Strategy

The University’s teaching and learning strategy is to provide an exceptional, distinctive and high quality learning experience for all students. Effective engagement of the University community in academic decision-making is an integral part of this strategy. To provide effective engagement of the University’s community in academic decision-making the role and function of the College of Creative Arts College Board is to provide advice and undertake duties in relation to principles, processes, standards and integrity of its academic programmes and other academic matters.



1.3 Specific Delegations

Council delegates the following powers to the College of Creative Arts College Board:

AC15/08/298

18 | P a g e

1.3.1 Advise the Massey University Academic Board on academic matters, including but not limited to: academic policy issues, revisions to the regulatory framework and content of qualifications managed by the College on behalf of Massey University, and matters related to prizes, scholarships and other awards;

1.3.2 Delegate responsibility, as appropriate, to the College Academic Leaders for programme management within the regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students, and quality assurance of academic programme delivery;

1.3.3 Delegate responsibility, as appropriate, to its academic sub-committees to facilitate and support the academic review of curricula and expected learning outcomes;

1.3.4 To approve, as assigned by Academic committee, the following functions with outcomes to be forward to the Academic Policy and Regulations Unit for noting at Academic Committee

Paper- changes

I. Changes to the paper title II. Changes to the paper prescription III. Changes to the paper offering status (valid, not offered, obsolete) IV. Changes to the paper offering details (semester, mode, paper beginning and

end dates) V. Changes to the location of delivery of a paper (onshore and offshore) VI. Changes to the prerequisites, corequisites or restrictions

Non-Calendar changes

VII. Changes to the elearning category of the paper VIII. Removal or addition of entry limitations and referral to ARIC IX. Changes to the paper learning outcomes X. Changes to the paper assessment weightings

Programme amendments (non CUAP)

I. Adding an existing paper to, or removing it from, another qualification or specialisation schedule

1.3.5 Exercise other powers delegated to it by the Massey University Academic Board.

AC15/08/298

19 | P a g e

2.0 Membership 2.1 The membership of the College of Creative Arts College Board shall be

comprised as follows: a) Pro Vice-Chancellor (Chair) 1 b) Heads of Academic Units 3 or 4 c) Director of Teaching and Learning 1 d) Director of Postgraduate Studies 1 e) One Professor elected by the College Professoriate 1 f) Five academic members of the College elected by the academic staff of the College 5

g) Five student members to represent the students of the College, one of whom is in the doctoral programme. 5

h) Kaiwhakaahua of the College 1 i) Doctoral Research Committee member if not already represented 1 j) Academic Committee nominee if not already represented 1 k) Wellington-based academic staff member external to the College 1 l) Director NZSM 1

Total membership 20 to 23

In attendance Academic Registrar University Librarian or nominee

Secretarial support provided by the PVC Office 2.2 Election of Academic Staff Members (2 year terms)

The election of academic staff members to the Board in accordance with Clauses 2(d) and 2(e) shall be by secret ballot during Semester Two conducted prior to the end of the calendar year by the Secretary. The elected members shall hold office for two years commencing with the first College Board meeting of the ensuing calendar year and shall be eligible for re-election. Should an elected member resign from the Board a by-election shall be held to fill the vacancy for the remainder of the term of the resigned member.

2.3 Election of Student Representatives (1 year term)

There will be four student members elected in a manner as determined by the Federation of Massey University Students Association

3.0 Chair of College of Creative Arts College Board The Pro Vice-Chancellor shall be the Chairperson of the Board.

4.0 Sub-Committees of College of Creative Arts College Board The Board shall have sub-committees Design QEC, Fine Arts QEC and Research Degree QEC and any others that are deemed necessary for its functioning and these shall report to the Board.

AC15/08/298

20 | P a g e


5.1 The Chairperson shall preside at all meetings at which he/she is present. If the Chairperson is absent, a nominee of the Pro Vice-Chancellor shall preside.

5.2 No business shall be transacted at a meeting unless at least a majority of the members currently holding office are present.

5.3 Every motion before a meeting shall be decided by a majority of votes cast on it by the members present.

5.4 At a meeting the member presiding has a deliberative vote on every motion, and on any motion where the deliberative votes for and against are equal, also has a casting vote.

5.5 Except as provided in Section 182 of the Education Amendment Act 1990, the College Board shall determine its own procedures.

5.6 Meetings:

5.6.1 The Board shall meet at monthly intervals on a regular date and time in accordance with the Academic Board cycle of meetings, and at such other times as the Chairperson shall decide.

5.6.2 If so requested by written notice by not fewer than five members of the Board, the Chairperson shall convene a special meeting of the Board.

5.6.3 Documents for discussion shall normally reach the Secretary not later than five working days before a meeting, and shall be distributed to Board members at least three working days in advance.

5.6.4 Agenda for the Board meetings shall be distributed to all Board members prior to each Board meeting. In addition, all agenda will be made available to all academic members of staff in the College in advance of each meeting.

5.6.5 Part I Minutes shall be made available to all Programme Leaders. A copy of the Minutes shall also be held in the Pro Vice-Chancellor’s office for perusal by staff by request.

6.0 Reporting to Academic Board The College of Creative Arts College Board will report regularly to the Academic Board for information and approval and to the wider University community on its activities.

Document Control:

Document 16/03/11 following approval of revised Academic Committee Terms of Reference 16/03/11 based on document first developed in 2010 as CB10/68.

CB13.61Draft revision prepared for 2013 July College Board primarily to include Director of Postgraduate Studies as a member of the board, and CB 13.61rev include a student representative from the doctoral programme.

AC15/08/298

21 | P a g e

CB13.61rev 2 Revised version prepared for 2013 October CoCA College Board to incorporate the consequential change relating to Academic Committee Terms of Reference Clause 1.3.4 VIII Removal or addition of entry limitations to be forward to ARIC.

AC15/08/298

22 | P a g e

Appendix Biii


College Board, College of Health

Terms of Reference 1. Statement of Intent and Purpose

1.1. University Strategy

The University’s teaching and learning goal is to provide an exceptional, distinctive and high quality learning experience for all students. Effective engagement of the University community in academic decision-making is an integral part of this strategy.

To provide effective engagement of the College of Health disciplines in academic decision-making, the roles and functions of the College Board of the College of Health are as follows.

The Board will act as the foremost body for academic decision-making within the College of Health, engage its academic community in that process, and accept the role of custodian of the core principles, processes, standards and integrity of the College’s programmes of teaching, learning and research.

The Board will contribute to the development of the College academic strategy for its programmes of teaching, learning and research and will be the forum in which that strategy is approved. The College strategy will contribute to, and operate within, the principles of the University’s academic strategy.

The Board will advise the Massey University Academic Board on academic matters, including but not limited to teaching, research, academic policy issues, creation of and revision of the regulatory framework and content of qualifications managed by the College on behalf of Massey University, and matters relating to prizes, scholarships and other awards.

1.2. Legislative Authority

Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations of the Academic Board to its subcommittees are hereby deemed to be delegations by Council to its Committees. Those subcommittees may further delegate to staff.

AC15/08/298

23 | P a g e

1.3. Specific Delegations

Council delegates the following powers to the College of Health Board:

1.3.1. Advise the Massey University Academic Board on academic matters, including but not limited to: academic policy issues, revisions to the regulatory framework and content of qualifications managed by the College on behalf of Massey University and matters related to prizes, scholarships and other awards;

1.3.2. Delegate responsibility, as appropriate, to the Director of Teaching and

Learning, Academic Programmes Director and Programme Directors, for programme management within the regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students, and quality assurance of academic programme delivery;

1.3.3. Delegate responsibility, as appropriate, to its academic sub-committees to

facilitate and support the academic review of curricula and expected learning outcomes;

1.3.4. To approve, as assigned by Academic committee, the following functions with

outcomes to be forwarded to the Academic Policy and Regulations Unit for noting at Academic Committee;

Paper-changes 1.3.4.1. Changes to the paper title 1.3.4.2. Changes to the paper prescription 1.3.4.3. Changes to the paper offering status (valid, not offered, obsolete) 1.3.4.4. Changes to the paper offering details (semester, mode, paper

beginning and end dates) 1.3.4.5. Changes to the location of delivery of a paper (onshore and offshore) 1.3.4.6. Changes to the prerequisites, co-requisites or restrictions

Non-Calendar changes 1.3.4.7. Changes to the eLearning category of the paper 1.3.4.8. Removal or addition of entry limitations 1.3.4.9. Changes to the paper learning outcomes 1.3.4.10. Changes to the paper assessment weightings


1.3.4.11. Adding an existing paper to, or removing it from, another qualification or specialisation schedule

1.3.5. Exercise other powers delegated to it by the Massey University Academic

Board.

AC15/08/298

24 | P a g e

2. Membership

The membership of College Board for the College of Health shall be as follows: Number to

Attend Ex officio (15)

Pro Vice-Chancellor 1

Heads of Units 5

ISchool of Food and Nutrition School of Social Work School of Nursing School of Public Health School of Sport and Exercise

College Directors 4 Academic Programmes Research Teaching and Learning International

HOI/HOS Nominated Representatives 5 ISchool of Food and Nutrition 1 School ofSocial Work 1 School of Nursing 1

School of Public Health 1

School of Sport and Exercise 1

Appointed (2)

Student Representatives (one-year term)

Elected (13) Academic staff representatives (two-year term) (ensuring appropriate representation, including at least 1 representative from each campus and at least one programme director from outside the college)

9

Professoriate representatives (two-year term) 2 Maori Representative 1 Pasifika Representative 1

Total Board Membership (30)

In attendance Board secretary (to be arranged by the Pro Vice Chancellor)

Representatives of University Shared Services, as requested by the Board Directors of the College (non-members), as requested by the Board

AC15/08/298

25 | P a g e

Co-option College Board may, at its discretion, co-opt up to four additional members

Notes In the event of there being insufficient academic staff candidates for election, the Pro Vice Chancellor may call for nominations and appoint members in the appropriate proportions of the disciplinary groupings specified above.

In the event of a vacancy arising from the elected academic staff representatives, the place will be offered to the person who polled highest but was not elected in the previous contest. If that does not fill the place, the Pro Vice-Chancellor will appoint a person from the appropriate disciplinary grouping to serve until the next scheduled election.

3. Chair of the College of Health College Board

The Chairperson and Deputy Chairperson of the Board will be elected from the academic staff representatives for the term of two years.

4. Sub-committees of the College of Health College Board

The College Board may, at its discretion, establish standing committees and forums to undertake duties on its behalf, or appoint sub-committees or working parties for specific purposes from time to time.

4.1. Standing Committees

4.1.1. Academic Programmes Committee This committee supports undergraduate and postgraduate studies quality assurance, programme and paper changes and development and examinations.

4.1.2. Teaching and Learning Committee

This committee supports teaching and learning innovation/excellence in both undergraduate and postgraduate studies.

4.1.3. Research Committee

This committee supports staff and postgraduate research and provides leadership for scholarship and research innovation, excellence and performance.

5. Meetings and other Protocols

5.1. Meetings of the Board 5.1.1. Meetings shall be held monthly from February through November in the

ordinary course of events.

5.1.2. Members of the Board, who are unable to attend a meeting, may nominate a member of the College of Health as a designate/proxy to attend on their behalf, with prior notification to the Chair.

AC15/08/298

26 | P a g e

5.1.3. The Chair shall convene a meeting if so requested by written notice of no fewer than five members of the Board.

5.1.4. The Agenda for College Board meetings will be established by the Chair in

consultation with the Pro Vice Chancellor. This will normally include a report from the PVC or designate.

5.1.5. Documents for discussion shall normally reach the Secretary not later than

five working days before a meeting, and shall be distributed to Board members at least three working days in advance.

5.1.6. The Board will require annual reports for publication by its standing

committees and forums, and will allow for them as standing items in its Agenda.

5.1.7. In setting its Agenda, College Board acknowledges the benefit of early

notification of academic matters to be considered in both Parts I and II.

5.1.8. College Board Minutes, Parts I and II shall be distributed to all Board members, the Vice-Chancellor, The Pro-Vice Chancellors of other Colleges in the University and the Assistant Vice-Chancellor (Academic and International). Part 1 is open to the public including any staff member of the College of Health.

5.1.9. The College Board Secretary will record attendance and apologies, and take

minutes. Minutes will be circulated to all members, and minutes uploaded to the College intranet.

5.2. Election of Academic Staff Members (2 year terms)

5.2.1. The election of staff members to the Board shall be conducted by the Secretary in the middle of the calendar year and be by secret ballot of the relevant staff of the College. Elected staff members shall hold office for two years and be eligible for re-election but only half the elected members should be eligible for re-election in any one year. Thus half of the members elected to the inaugural Board should stand for re-election after just one year. Should a member resign from the Board or be dismissed in accordance with Clause 5.7 a by-election shall be held to fill the vacancy.

5.2.2. The Chairperson and Deputy Chairperson will be elected from the elected academic staff representatives of the Board for a period of two years at the initial meeting of the Board, the nomination and election process to be conducted by the College Returning Officer.

5.3. Appointment of Student Representatives

Where feasible up to two students will be appointed to the Board by the Pro Vice-Chancellor for a term of one year. These students may be nominated by the Programme Directors or other staff members of the College.

AC15/08/298

27 | P a g e

5.4. Quorum

No business shall be transacted at a meeting unless at least forty percent of the elected members are present.

5.5. Chairperson

The Chair may convene meetings as s/he thinks necessary for the efficient performance of the functions of the College.

5.6. Casting Vote

The Chair of College Board has a deliberative vote on any motion and, on any motion where the deliberative votes for and against are equal, also has a casting vote.

5.7. Procedures

College Board may, by resolution, dismiss a member of the Board as a member if the member fails to attend three consecutive meetings (or send a designate/proxy) of the Board without having given the Chair prior notice of his/her inability to attend. In the event of dismissal of an elected member, a new election will be held; otherwise, the vacancy will be filled by PVC appointment.

5.7.1. Unless otherwise specified in these Terms of Reference, the conduct of

meetings of College Board will be in line with the guidelines adopted by the University Council from time to time and, where not specified, shall be determined by the Chair with reference to established meeting procedure.

5.7.2. The Board will provide a full induction and training process for all new

members, with specific provision for the Chair and Deputy Chair.

5.7.3. College Board will report to the wider College membership on its activities, making use of the College intranet amongst other media.

6. Reporting to Academic Board

College Board will report to Academic Board and Academic Committee as required through the Pro Vice Chancellor and its other representatives on those bodies. An annual report to Academic Board will be provided in accordance with the schedule determined by that Board.

Document Control: Approved by the College of Health: 22 January 2013 Forwarded to Academic Board: 06 March 2013 Approved by Academic Board: 20 March 2013

Revised July, 2013

Revised August 2013

AC15/08/298

28 | P a g e

Appendix Biv


College Board, College of Humanities and Social Sciences

Terms of Reference 1.0 Statement of Intent and Purpose 1.1 University Strategy The University’s teaching and learning strategy is to provide an exceptional, distinctive and high quality learning experience for all students. Effective engagement of the University community in academic decision-making is an integral part of this strategy. To provide effective engagement of the College of Humanities and Social Sciences disciplines in academic decision-making, the roles and functions of the College Board of the College of Humanities and Social Sciences are as follows. The Board will act as the foremost body for academic decision-making within the College of Humanities and Social Sciences, engage its academic community in that process, and accept the role of custodian of the core principles, processes, standards and integrity of the College’s programmes of teaching, learning and research. The Board will contribute to the development of the College academic strategy for its programmes of teaching, learning and research and will be the forum in which that strategy is approved. The College strategy will contribute to, and operate within, the principles of the University’s academic strategy. The Board will advise the Massey University Academic Board on academic matters, including but not limited to teaching, research, academic policy issues, creation of and revision of the regulatory framework and content of qualifications managed by the College on behalf of Massey University, and matters relating to prizes, scholarships and other awards. 1.2 Legislative Authority Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations of the Academic Board to its subcommittees are hereby deemed to be delegations by Council to its Committees. Those subcommittees may further delegate to staff.

AC15/08/298

29 | P a g e

1.3 Specific Delegations Council delegates to the College Board of the College of Humanities and Social Sciences the power to establish Terms of Reference and delegate powers to standing committees, occasional working parties, and College regional forums, which will report through their Chairs and Convenors to the meetings of the Board. Council delegates the following responsibilities to the College Board of the College of Humanities and Social Sciences: Paper Level changes 1. Changes to the paper title. 2. Changes to the paper prescription. 3. Changes to the paper offering status (valid, not offered, obsolete). 4. Changes to the paper offering details (semester, mode, paper beginning and end dates). 5. Changes to the e-learning category of the paper. 6. Changes to the location of delivery of a paper (onshore and offshore). 7. Changes to prerequisites, corequisites or restrictions. 8. Removal or addition of entry limitations. 9. Changes to the paper learning outcomes. 10. Changes to the paper assessment weightings. Programme Level Amendments (non-CUAP) 1. Addition or removing an existing paper to another qualification or specialisation schedule. In turn, these responsibilities are assigned to the College Directors of Academic Programmes and Teaching and Learning, to be consulted with the respective College Committees and presented to College Board and Academic Committee for information. 2.0 Membership The membership of College Board for the College of Humanities and Social Sciences shall be as follows: Number to Attend Ex officio (5) Pro Vice-Chancellor 1 College Directors 3 Academic Programmes Research (1) Teaching and Learning Director of PACE 1 Appointed (2)

AC15/08/298

30 | P a g e

Student Representatives (one-year term) 2 Two student representatives, nominated by MUSAF Elected (19) Convenors of College forums: Albany, Manawatu, Wellington 3 (two-year term) Academic staff representatives (two-year term) 16 A minimum of one member and the balance elected proportionally from the following disciplinary groupings, established in accordance with Education Act 1989 Section 171: Creative Arts Education Humanities Maori Knowledge Social Sciences Professional Studies Total Board membership 26 In attendance Board Secretary (To be arranged by the Pro Vice-Chancellor) Heads of Academic Units or their nominees, as requested by the Board Representatives of University Shared Services, as requested by the Board Directors of the College (non-members), as requested by the Board Co-option College Board may, at its discretion, co-opt up to four additional members Notes In the event of there being insufficient academic staff candidates for election, the Pro Vice-Chancellor may call for nominations and appoint members in the appropriate proportions of the disciplinary groupings specified above. In the event of a vacancy arising from the elected academic staff representatives, the place will be offered to the person who polled highest but was not elected in the previous contest. If that does not fill the place, the Pro Vice-Chancellor will appoint a person from the appropriate disciplinary grouping to serve until the next scheduled election. 3.0 Chair of the College of Humanities and Social Sciences College Board The Chairperson and Deputy Chairperson of the Board will be elected from the academic staff representatives for a term of two years.

AC15/08/298

31 | P a g e

4.0 Disciplinary Groupings

1. Prior to each election of academic staff representatives, all academic staff of the College (as defined by the Education Act 1989 Section 171) will be invited to register for one of the disciplinary groupings.

2. Only those staff who have registered for a disciplinary grouping are eligible to accept nomination, make a nomination, second a nomination, and vote within that disciplinary grouping

3. Between elections, the College Returning Officer is responsible for the regular updating of the registrations for each disciplinary grouping to reflect appointments and resignations within the College.

5.0 Sub-committees of the College of Humanities and Social Sciences College Board The College Board may, at its discretion, establish standing committees and forums to undertake duties on its behalf, or appoint sub-committees or working parties for specific purposes from time to time. Standing Committees Academic Programmes Committee Research Committee Teaching and Learning Committee Forums College Forum, Albany campus College Forum, Manawatu campus College Forum, Wellington campus 6.0 Meetings and other Protocols 1. The Chairperson and Deputy Chairperson will be elected from the academic staff representatives of the Board for a period of two years at the initial meeting of the Board, the nomination and election process to be conducted by the College Returning Officer. 2. Meetings shall be held monthly from February through November in the ordinary course of events. 3. The Chair may convene meetings as s/he thinks necessary for the efficient performance of the functions of the College. 4. The Chair shall convene a meeting if so requested by written notice of no fewer than five members of the Board. 5. The Agenda for College Board meetings will be established by the Chair in consultation with the Pro Vice-Chancellor, and the Directors of Academic Programmes, Research, and Teaching and Learning. 6. The Board will require annual reports for publication by its standing committees and forums, and will allow for them as standing items in its Agenda. 7. In setting its Agenda, College Board acknowledges the benefit of early notification of academic matters to be considered.

AC15/08/298

32 | P a g e

8. The quorum for a meeting of the College Board shall be a majority of the members then holding office. 9. The College Board Secretary will record attendance and apologies, and take minutes. Minutes will be circulated to all members, and minutes uploaded to the College intranet. 10. College Board may, by resolution, dismiss a member of the Board as a member if the member fails to attend three consecutive meetings of the Board without having given the Chair prior notice of his/her inability to attend. In the event of dismissal of an elected member, a new election will be held; otherwise, the vacancy will be filled by PVC appointment. 11. Unless otherwise specified in these Terms of Reference, the conduct of meetings of College Board will be in line with the guidelines adopted by the University Council from time to time and, where not specified, shall be determined by the Chair with reference to established meeting procedure. 12. The Chair of College Board has a deliberative vote on any motion and, on any motion where the deliberative votes for and against are equal, also has a casting vote. 13. The Board will provide a full induction and training process for all new members, with specific provision for the Chair and Deputy Chair. 14. College Board will report to the wider College membership on its activities, making use of the College intranet amongst other media. 7.0 Reporting to Academic Board College Board will report to Academic Board through the Chair, and will provide an annual report to Academic Board in accordance with the schedule determined by that Board. College Board will report to other University Committees as required, through the Pro Vice-Chancellor and/or its other representatives on those bodies. Document History: HSS CB 11/162 (Rev1) College Board, College of Humanities and Social Sciences, Terms of Reference Revisions consequential to review of academic decision making and governance in the College. Approved by the College of Humanities and Social Sciences Board: 29 July 2011 Approved by Academic Board: 17 August 2011 Effective date: 1 January 2012 HSS CB 12/222 (Rev1) College Board, College of Humanities and Social Sciences, Terms of Reference Revisions consequential to establishment of Institute of Education within the College of Humanities and Social Sciences from 2013. Approved by the College of Humanities and Social Sciences Board: 21 September 2012 Approved by Academic Board: 17 October 2012 Effective date: 1 January 2013

AC15/08/298

33 | P a g e

Appendix Bv


COLLEGE OF SCIENCES ACADEMIC BOARD TERMS OF REFERENCE

1.0 Statement of Intent and Purpose

1.1 University Strategy The teaching and learning strategy of Massey University is to provide an exceptional, distinctive and high-quality learning experience for all students. Effective engagement of the University community in academic decision-making is an integral part of this strategy. As part of providing an effective means for the engagement of staff in academic decision-making, the Massey University Academic Board has delegated certain powers and functions to College Academic Boards. 1.2 Legislative Authority The Massey University Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations by the Academic Board to its sub-committees are hereby deemed to be delegations by Council to its Committees. Those sub-committees may further delegate to staff. 1.4 Specific Delegations The Massey University Academic Board delegates the following powers and functions to the College of Sciences Academic Board:

a) Advise the Massey University Academic Board on academic matters, including but not limited to; academic policy issues, revisions to the regulatory framework and content of qualifications hosted by the College on behalf of Massey University, and matters related to prizes, scholarships and other awards;

b) Delegate responsibility, as appropriate, to the Programme Directors for programme management within the regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students, quality assurance of academic programme delivery and oversight of programme marketing and recruitment;

c) Delegate responsibility, as appropriate, to its programme management committees and other College sub-committees to facilitate and support the academic review of curricula and expected learning outcomes;

AC15/08/298

34 | P a g e

d) Exercise other powers delegated to it by the Massey University Academic Board including but not limited to

i. Approval of all paper level changes with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU).

ii. Approve addition or removal of existing papers to qualification schedules with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU).

2.0 Membership The membership of the College of Sciences Academic Board shall comprise:

a) Pro Vice-Chancellor (Chair) 1 b) Heads of Institutes / Schools in the College, or nominees 5 c) Director of Teaching and Learning 1 d) Programme Directors in the College, or nominees 11 e) Three elected Professors in the College (as advised by the 3

College Professorial Forum – including at least one from each campus) f) Ten elected Academic Staff members in the College (including 10

at least one from each campus) g) College Kai-Arahi 1 h) An elected postgraduate student in the College 1 i) Two elected undergraduate students in the College 2 j) Projects and Business Manager in the College (in attendance) k) Project Administrator in the College (in attendance) l) Coordinator – Committee and Academic Information (APRU) (in attendance,

Secretary) m) Service Leader, Academic Administration (Student Administration) (in attendance)

Total membership 35 3.0 Chair of the College Academic Board Pro Vice-Chancellor 4.0 Sub-Committees of the College Academic Board

4.1 Sub-Committees

a) Programme Management Committees, each chaired by the Programme Director, shall be sub-committees of the Board and shall report, as necessary, to the Board;

b) The Board shall have such other sub-committees as are deemed necessary for its functioning.

4.2 Programme Management Committees

a) The purpose of each Programme Management Committee is to facilitate and support

the academic review of curricula and graduate profiles, and to support the Programme Director in the formulation and review of ongoing programme management within the

AC15/08/298

35 | P a g e

regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students;

b) The Chair shall be the Programme Director, and the Secretary shall be appointed by the Academic Policy and Regulations Unit;

c) Each Programme Committee shall have its own Terms of Reference, to be reviewed at least every three years and submitted to the College of Sciences Academic Board for approval.

5.0 Meetings and other Protocols 5.1 Meetings of the Board

a) The Board shall meet monthly on a regular date and time agreed by its members, and at such other times as the Chairperson shall decide;

b) If so requested by written notice by not fewer than five members of the Board, the Chairperson shall convene a special meeting of the Board;

c) Documents for discussion shall reach the Secretary not later than ten working days before a meeting, and shall be distributed to Board members three working days in advance;

d) Agenda for the Board meetings shall be distributed to all Board members prior to each Board meeting. In addition, all agenda will be made available to all academic members of staff in the College of Sciences in advance of each meeting;

e) College Board Minutes, Parts I and II shall be distributed to all Board members, the Vice-Chancellor, the Pro Vice-Chancellors of other Colleges in the University and the Assistant Vice-Chancellor (Research, Academic & Enterprise);

f) Parts I and II Minutes shall be made available to all Qualification Co-ordinators. A copy shall also be held in all Institute / School offices for perusal by staff on request.

5.2 Election of Academic Staff Members (2-year terms)

The election of academic staff members to the Board in accordance with Clause 2(f) shall be by secret ballot conducted prior to the end of the calendar year by the Secretary. The elected members shall hold office for two years and shall be eligible for re-election. Should an elected member resign from the Board a by-election shall be held to fill the vacancy.

5.3 Election of Student Representatives Representatives of students in accordance with 2(h) and 2(i) shall be elected by the corresponding student constituencies.

5.4 Quorum No business shall be transacted at a meeting unless at least forty percent of the members are present.

5.5 Chairperson The Chairperson shall preside at all meetings at which he/she is present. If the Chairperson is absent, the members present shall appoint one of their number to preside.

AC15/08/298

36 | P a g e

5.6 Voting Every motion before a meeting shall be decided by a majority of votes cast on it by the members present.

5.7 Casting Vote At a meeting the member presiding has a deliberative vote on every motion, and on any motion where the deliberate votes for and against are equal, also has a casting vote.

5.8 Procedures Except as provided in Section 182 of the Education Amendment Act 1990, the College Board shall determine its own procedures.

AC15/08/298

37 | P a g e

Appendix C

M E M O R A N D U M AC15/05/107 To: Professor Brigid Heywood, Chair Academic Committee Copy to: Mrs Sue Bell From: Dr Kathleen Vossler, Director Academic Programmes, College of Health (CoH)

Dr Claire Matthews, Director Academic Programmes, Massey Business School (MBS)

Dr Jenny Coleman, Director Academic Programmes, College of Humanities and Social Sciences CoHSS)

Assoc. Prof. Ewen Cameron, Academic Committee representative, College of Sciences (CoS) Date: 25 March 2015 _______________________________________________________________________________ Subject: APPROVAL OF PAPER LEVEL CHANGES AND PROCESSES TO

PROGRESS THOSE TO IPP _________________________________________________________________________________ College representatives on Academic Committee have been asked to consider which of the nine Paper Level Changes described in Appendix A of AC15/02/05A, Academic Committee Terms of Reference, relevant excerpt appended as appendix A, we believe ought to be able to be approved at College level with immediate effect in IPP and which would require Academic Committee noting before being able to be progressed. The Directors of Academic Programmes of the CoH, MBS and COHSS and the CoS representative propose the following:

• Changes to the paper level information that relate to the Calendar, that is items; • Changes to the paper title, • Changes to the paper prescription, • Changes to the pre-requisites, co-requisites or restriction,

should all need to be noted at Academic Committee before changes can be made at IPP. Changes to all paper level information including those beyond the nine listed in Appendix A of the Academic Committee’s Terms of Reference, including prior learning and learning experience should be able to be made following approval at College level. The IPP change should be able to be implemented using reference to the relevant College Board document number. To facilitate audit processes APRU should then provide Academic Committee a summary document which details the changes made on a regular, quarterly basis. The College representatives also wish to signal that we believe present fields for “E-Learning Category” do not represent well the range of arrangements available. In particular, with the widespread adoption of Stream, the use of “Partially-taught on line”, which relates to almost all papers, doesn’t provide useful information about the nature of the learning experience provided. We request that the Teaching and Learning Committee consider splitting this grouping to provide more information for students.

AC15/08/298

38 | P a g e

Appendix A: Functions at present delegated to College Boards and the way in which this is operationalised. Academic Committee has assigned the following functions to College Boards, with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU) for noting at Academic Committee: Paper Level Changes I. Changes to the paper title II. Changes to the paper prescription III. Changes to the paper offering status (valid, not offered, obsolete) IV. Changes to the paper offering details (semester, mode, paper beginning and end dates) V. Changes to the e-learning category of the paper VI. Changes to the location of delivery of a paper (onshore and offshore) VII. Changes to prerequisites, co-requisites or restrictions VIII. Changes to the paper learning outcomes IX. Changes to the paper assessment weightings Appendix B: Functions to be delegated to College Boards and the way in which this is to be operationalised. Academic Committee has assigned the following functions to College Boards, with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU) for noting at Academic Committee: Paper Level Changes relating to information in the calendar I. Changes to the paper title II. Changes to the paper prescription III. Changes to prerequisites, co-requisites or restrictions Academic Committee has assigned the following functions to College Boards for implementation in IPP on production of a College Board number and for noting at Academic Committee: Paper level changes relating to information for prospects, paper detail, offering information, content and assessment, including but not limited to: IV. Changes to the paper offering status (valid, not offered, obsolete) V. Changes to the paper offering details (semester, mode, paper beginning and end dates) VI. Changes to the e-learning category of the paper (none, Paper Guide and Administration, Partially Taught online, Fully Taught Online) VII. Changes to the location of delivery of a paper (onshore and offshore) VIII. Changes to the paper learning outcomes IX. Changes to the paper assessment weightings

AC15/08/298

39 | P a g e

Appendix D

AC15/05/108

ACADEMIC POLICY & REGULATIONS UNIT

Report to: Academic Committee Prepared by: Academic Policy and Regulations Unit Date: 20 April 2015

APPROVAL OF PAPER LEVEL CHANGES AND PROCESSES TO PROGRESS THOSE TO IPP

1. REASON FOR REPORT

To provide advice and to recommend a course of action in response to a proposal from College representatives to Academic Committee regarding the approval and implementation of paper level changes at College Board level.

2. BACKGROUND

In the 2010 review of committee terms of references, Academic Board delegated some academic approvals to Academic Committee, a subset of which were in turn assigned by Academic Committee to College Boards. These have been incorporated to varying degrees of clarity into College Board Terms of Reference (see Appendix I).

The flow of documents between the committees and practice around the implementation of decisions has as far as practicable reflected the terms of references, the assigned delegations, and the approved timeframes for decisions.

In their memorandum of 25 March 2015, four Colleges propose a change to the locus of decision-making and the timing of the implementation of decisions, specifically that IPP change should be implemented subsequent to College Board and prior to Academic Committee having considered the proposal.

It would be useful to know if the College of Creative Arts also wishes join this consensus.

The outcomes that College participants sought were:

Consistency across the University/ a one-university approach; Clarity around the outcomes from a process perspective; To refer E-Learning categories to Teaching and Learning Committee to reconsider.

APRU have considered this proposal and welcome the opportunity to provide advice on the proposed course of action.

AC15/08/298

40 | P a g e

3. RESPONSE TO PROPOSAL

APRU believe the proposal is, in the main, sensible. The successful implementation of such a proposal will be predicated on: a) Clarity of the locus of decisions; b) Adherence to the approved timeframes; c) College use of University approved templates; d) Alignment of Terms of Reference ; e) Ongoing adjustment of IPP screens as appropriate, to align implementation with

requested changes; f) Facilitation of Audit Processes

3.1 Clarity of the locus of decisions

The division between the types of paper amendments that affect the Calendar and those that don’t is logical and easily-implementable. Changes to the paper number should be added to the list of paper amendments that relate to the Calendar in Academic Committee’s Terms of Reference. APRU further propose that changes in offering status and e-learning category need not be reported to Academic Committee, as these are administrative, rather than academic, matters. We recommend changing “assessment weightings” to “assessments”, as any changes to assessment descriptions, as well as the weightings, should be noted by Academic Committee.

3.2 Adherence to Approved Timeframes

APRU supports the proposal that paper amendments should be able to be implemented in IPP once they have been approved by the College Boards, on the basis that such changes are compliant with the university’s required timeframes as outlined in the Policy Relating to Paper Information and Study Resources and the Massey University Qualification Framework. For example, Colleges should not be able to approve changes to Learning Outcomes or Assessments after the beginning of the semester in which the paper is delivered.

3.3 College Use of University Approved Templates

In 2011, and again in 2013, Academic Committee committed to using the approved University templates for paper changes. This has been adopted by all Colleges with the exception of the College of Sciences. Staff implementing decisions need to have transparency about the exercise of delegations and the decisions that are required to be implemented. This is best achieved through the use of consistent documentation which effectively communicates the required action.

3.4 Alignment of Terms of Reference

If Colleges are to be able to approve and implement non-Calendar-related paper amendments, the College Boards need to be delegated this authority by Academic Board. The Terms of Reference for each College and for Academic Committee will need to be updated to indicate that this level of decision-making has been delegated to the College Boards. If Academic Committee supports this proposal, a request should be made to Academic Board to make the necessary delegation, which for clarity should then be removed from Academic Committee with only a monitoring responsibility retained.

3.5 Ongoing adjustment of IPP screens as appropriate, to align implementation with requested changes

AC15/08/298

41 | P a g e

The system architecture of SMS does not mirror the assignations/ delegations in that decisions that can be made at College Board level are still required to go the two step change control process. It is unlikely that any changes will be made in SMS given the University is moving to a new SMS. Confirmation of how these delegations will work in practice will be important to inform the architecture of the new system.

An interim process for managing the approval of paper amendments in IPP is outlined in the following section 3.6.

3.6 Facilitation of Audit Processes

With regard to the process, College Board administrators currently produce each month a summary of paper amendments that have been approved by the College Board, which is sent to Academic Committee for noting. College Board administrators forward approved Paper Amendment proposals that are saved in the acadocs shared drive. APRU recommend that, if College Boards are delegated the authority to approve and implement paper amendments, College Board administrators continue with the same process after each Board meeting.

Non-Calendar-related changes could be implemented in IPP as soon as they are approved by the College Board, with a College Board reference number used in IPP for quality assurance through the Change Control process. There would be no change to the summary document that is forwarded to Academic Committee after each College Board meeting. Academic Committee would continue to note all paper changes that have been proposed and approved by the College each month. The approved Paper Amendment proposals should continue to be saved in acadocs after each meeting, so that the staff implementing and approving changes in IPP will continue to have access to the required documents authorising the changes.

College Directors of Academic Programmes already have access to IPP change reports and flexi-reports, so may view IPP changes actioned if desired; additionally, automated emails recording such IPP changes are routinely sent to staff. This means that further auditing, routed through Academic Committee, should be unlikely to be required.

Following agreement and implementation of the steps outlined above, APRU believe that the changes in process as proposed by the College-based members of Academic Committee could be readily achieved and safely implemented.

The additional matter raised, that of the suitability of the university’s online component categories, will be considered as part of the review of the Policy relating to Paper Information and Study Resources, scheduled for October 2015.

4. RECOMMENDATIONS


4.1 Receive the report;

4.2 Note APRU’s support for the proposed changes in locus of decision-making and timing of implementation;

4.3 Note the obligation of each College to adhere to the approved timeframes outlined in the Policy relating to Paper Information and Study Resources and the

AC15/08/298

42 | P a g e

Massey University Qualification Framework, and to adhere to the approved University templates for academic proposals;

4.4 Note the requirement to review and align the Terms of Reference for each College and for Academic Committee, including the recommendation to add paper number to the list of paper amendments that relate to the Calendar in Academic Committee’s Terms of Reference, the recommendation that changes in offering status and e-learning category not be reported to Academic Committee, and the recommendation that assessment weightings be changed to assessments, and be reported to Academic Committee;

4.5 Note the current processes to evidence IPP changes for audit purposes;

4.6 Note the forthcoming review of the Policy relating to Paper Information and Study Resources.

Deleted:

Deleted:

AC15/08/298

ACADEMIC POLICY & REGULATIONS

43 | P a g e

Extracts from committee Terms of Reference:

Humanities and Social Sciences Council delegates to the College Board of the College of Humanities and Social Sciences the power to establish

Terms of Reference and delegate powers to standing committees, occasional working parties, and College regional forums, which will report through their Chairs and Convenors to the meetings of the Board.

Council delegates the following responsibilities to the College Board of the College of Humanities and

Social Sciences: Paper Level changes 1. Changes to the paper title. 2. Changes to the paper prescription. 3. Changes to the paper offering status (valid, not offered, obsolete). 4. Changes to the paper offering details (semester, mode, paper beginning and end dates). 5. Changes to the e-learning category of the paper. 6. Changes to the location of delivery of a paper (onshore and offshore). 7. Changes to prerequisites, corequisites or restrictions. 8. Removal or addition of entry limitations. 9. Changes to the paper learning outcomes. 10. Changes to the paper assessment weightings. Programme Level Amendments (non-CUAP) 1. Addition or removing an existing paper to another qualification or specialisation schedule. In turn, these responsibilities are assigned to the College Directors of Academic Programmes and Teaching

and Learning, to be consulted with the respective College Committees and presented to College Board and Academic Committee for information.

Business Legislative Authority


1.4 Specific Delegations The powers and functions of the College of Business Board is to advise the Massey University Academic Board on academic matters, including but not limited to:

AC15/08/298

44 | P a g e

teaching, research, academic policy issues, creation of and revision of the regulatory framework and content of qualifications managed by the College on behalf of Massey University, and matters relating to prizes, scholarships and other awards.

Sciences The Massey University Academic Board delegates the following powers and functions to the College of Sciences Academic Board:

e) Advise the Massey University Academic Board on academic matters, including but not limited to; academic policy issues, revisions to the regulatory framework and content of qualifications hosted by the College on behalf of Massey University, and matters related to prizes, scholarships and other awards;

f) Delegate responsibility, as appropriate, to the Programme Directors for programme management within the regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students, quality assurance of academic programme delivery and oversight of programme marketing and recruitment;

g) Delegate responsibility, as appropriate, to its programme management committees and other College sub-committees to facilitate and support the academic review of curricula and expected learning outcomes;

h) Exercise other powers delegated to it by the Massey University Academic Board including but not limited to

iii. Approval of all paper level changes with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU).

iv. Approve addition or removal of existing papers to qualification schedules with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU).

Creative Arts Council delegates the following powers to the College of Creative Arts College Board:

1.3.1 Advise the Massey University Academic Board on academic matters, including but not limited to: academic policy issues, revisions to the regulatory framework and content of qualifications managed by the College on behalf of Massey University, and matters related to prizes, scholarships and other awards;

1.3.2 Delegate responsibility, as appropriate, to the College Academic Leaders for programme management within the regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students, and quality assurance of academic programme delivery;

1.3.3 Delegate responsibility, as appropriate, to its academic sub-committees to facilitate and support the academic review of curricula and expected learning outcomes;

AC15/08/298

45 | P a g e

1.3.4 To approve, as assigned by Academic committee, the following functions with outcomes to be forward to the Academic Policy and Regulations Unit for noting at Academic Committee

Paper- changes

XI. Changes to the paper title XII. Changes to the paper prescription XIII. Changes to the paper offering status (valid, not offered, obsolete) XIV. Changes to the paper offering details (semester, mode, paper beginning and

end dates) XV. Changes to the location of delivery of a paper (onshore and offshore) XVI. Changes to the prerequisites, corequisites or restrictions

Non-Calendar changes

XVII. Changes to the elearning category of the paper XVIII. Removal or addition of entry limitations and referral to ARIC XIX. Changes to the paper learning outcomes XX. Changes to the paper assessment weightings


I. Adding an existing paper to, or removing it from, another qualification or specialisation schedule

1.3.5 Exercise other powers delegated to it by the Massey University Academic Board.

Health Council delegates the following powers to the College of Health Board:

6.1.1. Advise the Massey University Academic Board on academic matters,

including but not limited to: academic policy issues, revisions to the regulatory framework and content of qualifications managed by the College on behalf of Massey University and matters related to prizes, scholarships and other awards;

6.1.2. Delegate responsibility, as appropriate, to the Director of Teaching and

Learning, Academic Programmes Director and Programme Directors, for programme management within the regulatory framework of the University, including but not limited to, the approval of courses of study and examination results for individual students, and quality assurance of academic programme delivery;

6.1.3. Delegate responsibility, as appropriate, to its academic sub-committees to

facilitate and support the academic review of curricula and expected learning outcomes;

6.1.4. To approve, as assigned by Academic committee, the following functions with

outcomes to be forwarded to the Academic Policy and Regulations Unit for noting at Academic Committee;

AC15/08/298

46 | P a g e

Paper-changes

6.1.4.1. Changes to the paper title 6.1.4.2. Changes to the paper prescription 6.1.4.3. Changes to the paper offering status (valid, not offered, obsolete) 6.1.4.4. Changes to the paper offering details (semester, mode, paper

beginning and end dates) 6.1.4.5. Changes to the location of delivery of a paper (onshore and offshore) 6.1.4.6. Changes to the prerequisites, co-requisites or restrictions

Non-Calendar changes 6.1.4.7. Changes to the eLearning category of the paper 6.1.4.8. Removal or addition of entry limitations 6.1.4.9. Changes to the paper learning outcomes 6.1.4.10. Changes to the paper assessment weightings


6.1.4.11. Adding an existing paper to, or removing it from, another qualification or specialisation schedule

6.1.5. Exercise other powers delegated to it by the Massey University Academic

Board.

Academic Committee Council delegates the following powers to the Academic Board Committee Academic Committee: (i) Approval of all minor Calendar changes and changes to existing programmes and

papers that do not require CUAP approval with the exception of (v) below; (ii) Approval of all proposals from College Boards for new papers; (iii) Approval of key dates for the academic year to be published annually in the

University Calendar (iv) Acceptance of Qualification Review Reports from the Colleges including reports on

progress toward implementation of review recommendations; (v) Acceptance of Graduating Year Review Reports from College Boards and approval

of those reports for forwarding to CUAP; and (vi) Approval and quality assurance of community education, credit bearing continuing

education and professional development courses provided by Massey University. Academic Committee has assigned the following functions to College Boards, with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU) for noting at Academic Committee: Paper Level Changes I. Changes to the paper title II. Changes to the paper prescription III. Changes to the paper offering status (valid, not offered, obsolete) IV. Changes to the paper offering details (semester, mode, paper beginning and end

dates)

AC15/08/298

47 | P a g e

V. Changes to the elearning category of the paper VI. Changes to the location of delivery of a paper (onshore and offshore) VII. Changes to prerequisites, corequisites or restrictions VIII. Removal or addition of entry limitations and referral to Academic, Research and

International Committee (ARIC) IX. Changes to the paper learning outcomes X. Changes to the paper assessment weightings Programme Level Amendments (non-CUAP) I. Adding an existing paper to, or removing it from, another qualification or


Academic Board To consider, approve and/or adopt:

• Proposals for the introduction of new academic qualifications • Proposals for the introduction of new subjects • Proposals for the introduction of new majors • Changes to existing or introduction of new academic policies and procedures • Formal responses to NZVCC (including its delegate) on University Academic Programmes

or NZQA on any matter relating to the structure and composition of degree frameworks and definitions

• Any academic issues relating to the University’s portfolio of qualifications • Conferment of Degrees and awarding of Diplomas and Certificates (including the power

to revoke) • The Terms of Reference of Sub-committees of Academic Board • Any other matter referred by Council.

2.0 Committees of Council

1.1 Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board advises the council on matters relating to courses of study or training, awards, and other academic matters. The Board also undertakes certain functions on behalf of Council with authority to act under delegation or by Council-approved statute.

1.2 The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations by the Academic Board to its sub-committees are hereby deemed to be delegations by Council to its Committees. Those sub-committees may further delegate to staff.

AC15/08/298

48 | P a g e

Appendix E

ACADEMIC BOARD

GUIDELINES FOR THE CONDUCT OF

COUNCIL AND COUNCIL COMMITTEE MEETINGS 2014

16 April 2014

Attached please find the Guidelines for the Conduct of Council and Council Committee Meetings 2014 which were approved at the 7 March 2014 Council meeting. The only change at the annual approval was to the name. This document addresses Council and Council Committee meeting conduct rather than the conduct of the members of those bodies and the name change brought clarity to this.

Paddy Nicol Executive Secretary - Council 9 April 2014

AC15/08/298

49 | P a g e

GUIDELINES FOR THE CONDUCT OF

COUNCIL AND COUNCIL COMMITTEE MEETINGS 2014

1.0 Scheduled meetings

1.1 Council Meetings of Council shall be held in March, May, July, September, October and December or at other times as determined by Council.

1.2 Council Committees Meetings of Council committees shall be determined by the committee.

2.0 Special meetings 2.1 Council

The Chancellor • may call a special meeting of Council; and • shall upon receipt of a request in writing from not fewer than five

members stating the business to be transacted, call a special meeting.

Notice of such a meeting shall be sent to all members not less than two clear days before the day of the special Council meeting.

2.2 Council Committees

The chair of a committee of Council may call a special meeting of that committee. Notice of such a meeting shall be sent to all members not less than two clear days before the day of the special meeting.

3.0 Meeting Quorum

3.1 Council meetings The quorum for a meeting of the Council shall be a half the members then holding office if the membership is even and a majority of the members if the membership is uneven.

3.2 Council Committee meetings The quorum for a Council committee meeting shall be determined by each committee’s Terms of Reference.

AC15/08/298

50 | P a g e

3.3 Apologies

If a member of Council or a Council committee cannot attend a meeting an apology should be tendered to the secretary. The secretary will minute attendance and apologies.

3.4 Extended Absence If a member plans to absent from Council or a Council committee for a period greater than three meetings the absence is confirmed by the chair and the quorum adjusted for that period.

4.0 Meeting Chair

4.1 Council

The Chancellor shall chair the Council. In the absence of the Chancellor the Pro Chancellor shall take the chair, and in the absence of both the Chancellor and Pro Chancellor the members of the Council present shall elect a member present to chair that meeting.

4.2 Council Committees

Committees of Council should be chaired by a member of Council. The chair of each Committee shall be determined by that committee’s Terms of Reference.

5.0 Secretary

5.1 Council Secretary

The Assistant Vice-Chancellor & University Registrar shall be secretary to the Council and shall arrange to have the Council and Council committees operational work carried out.

5.2 Committee secretaries

The secretaries of Council’s committees shall be determined by each committee’s Terms of Reference.

6.0 Business of Council

6.1 Initiating agenda items A member may initiate any matter for discussion with the leave of the chair or by giving notice of motion in writing to the secretary not less than seven clear days before the meeting at which the matter is to be considered.

6.2 Business to be transacted The business to be transacted at any meeting shall be specified in the notice of the meeting and, except with the agreement of Council, no other business shall be transacted.

AC15/08/298

51 | P a g e

6.3 Minutes of previous meeting At every meeting of Council and Council committees minutes of previous meetings not hitherto approved shall be submitted for approval as a correct record before any other business is transacted.

6.4 Exclusion of the Public All proceedings of Council and Council committees shall be open to the public except where Council or the Council committee resolves that a matter should exclude the public. The grounds to exclude the public are attached in Appendix I.

7.0 Conflict of Interest 7.1 Register of Interest

A Register of Council members interests is held by the Secretary of Council.

7.2 Declaration of Conflict of Interest Members with an actual or potential conflict of interest must declare that interest prior to the item being discussed. The interest will be recorded in the meeting minutes.

8.0 Debate on a Motion

8.1 Speaking Rights Every member when speaking shall address the chair and shall not, without the leave of the chair, speak twice to the same motion or amendment except to ask a question or to explain some matter upon which the member has been misunderstood; provided that the proposer of any motion or amendment thereto shall be entitled to reply to the debate before the motion or amendment is put to the vote.

8.2 Amendment of a Motion

If an amendment to a motion under consideration is proposed the debate thenceforth shall be addressed to the amendment and not to the original motion. No amendment may be proposed to an amendment motion, but during the debate a member may give notice of intention to move a further amendment to the original motion at the conclusion of the debate on the first amendment. If an amendment on being put to the vote is carried, any further debate shall be on the original motion as amended unless a further amendment is moved.

8.3 Interruption of a debate on any motion

The debate on any motion may be interrupted by the raising of a question related to the motion, a point of order or by a motion for the reading of any document relevant to the matter. All such matters shall be dealt with by the chair before any further consideration of the matter before Council.

AC15/08/298

52 | P a g e

8.4 Superseding of a debate on any motion The debate on any motion may be superseded by a procedural motion that the Council adjourn; or that the question be put; or that the Council proceed to the next business; or that the matter be referred (or referred back) to the relevant committee or official.

8.5 Procedural motions

Procedural motions shall be put to the vote immediately without discussion or debate.

9.0 Voting

9.1 Decisions

All business of the Council and Council committees shall be decided by resolution, moved by a member of Council or the Council committee and agreed to by a majority of the members voting.

9.2 Determining the vote

A motion of any kind being put shall be determined in the affirmative or the negative by a majority of the voices “aye” or “no”. The chair shall state whether the ayes or noes have it, and unless a division be called for, that decision shall be conclusive. Abstentions shall be called for and recorded prior to the vote.

9.3 Determining a division If a division is called for, the chair shall require a show of hands, “aye” or “no”, and a majority of those voting shall determine the decision. The Chair has a deliberative vote in a division and a further vote in the case of an equality of votes.

Notes:

1. The Chancellor can authorise the Vice-Chancellor to release Part material II into Part I.

2. Model Standing Orders For meetings of Local Authorities and Community Boards

NZS 9202:2003 and Amendment 1, 2006 shall be used as a guide on procedural matters not covered in these Guidelines.

AC15/08/298

53 | P a g e

APPENDIX 1

Grounds to exclude the public from meetings in terms of the Local Government Official Information and Meetings Act 1987 The local authority may by resolution or upon motion being made exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the following grounds, namely:

1. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where such disclosure would be likely:

a. To prejudice the maintenance of the law, including the prevention, investigation, and detection of offences, and the right to a fair trial; or

b. To endanger the safety of any person.

2. That the public conduct of the whole or relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

a. Protect the privacy of natural persons, including that of deceased natural persons; or

b. Protect information where the making available of the information: i. Would disclose a trade secret; or

ii. Would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information; or

c. Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information:

i. Would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied; or

ii. would be likely otherwise to damage the public interest; or d. Avoid prejudice to measures protecting the health or safety of members of the

public; or e. Avoid prejudice to measures that prevent or mitigate material loss to members

of the public; or f. Maintain the effective conduct of public affairs through:

i. The free and frank expression of opinions by, or between, or to members or officers or employees of any local authority, or any persons to whom section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty; or

ii. The protection of such members, officers, employees, and persons from improper pressure or harassment; or

g. Maintain legal professional privilege; or h. Enable the local authority holding the information to carry out, without

prejudice or disadvantage, commercial activities; or i. Enable the local authority holding the information to carry on, without

prejudice or disadvantage, negotiations (including commercial and industrial negotiations); or

AC15/08/298

54 | P a g e

j. Prevent the disclosure or use of official information for improper gain or improper advantage.

Provided that where paragraph 2 of this Appendix applies the public may be excluded, unless, in the circumstances of the particular case, the exclusion of the public is outweighed by other considerations which render it desirable, in the public interest, that the public not be excluded.

3. That the public conduct of the whole or relevant part of the proceedings of the meeting would be likely to result in the disclosure of information the public disclosure of which would:

a. Be contrary to the provisions of a specified enactment; or b. Constitute contempt of Court or of the House of Representatives.

4. That the purpose of the whole or relevant part of the proceedings of the meeting is to

consider a recommendation made to the local authority by an Ombudsman under Section 30(1) or Section 38(3) of the Local Government Official Information and Meetings Act 1987 (in the case of a local authority named or specified in the First Schedule of this Act).

5. That the exclusion of the public from the whole or relevant part of the proceedings of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation in:

a. Any proceedings before the local authority where: i. A right of appeal lies to any Court or Tribunal against the final

decision of the local authority in those proceedings; or ii. The local authority is required, by any enactment, to make a

recommendation in respect of the matter that is the subject of those proceedings.

AC15/08/298

55 | P a g e

Appendix F


ACADEMIC COMMITTEE

TERMS OF REFERENCE

1.0 Statement of Intent and Purpose 1.1 University Strategy

The University’s teaching and learning strategy is to provide an exceptional, distinctive and high quality learning experience for all students. Effective engagement of the University community in academic decision-making is an integral part of this strategy. To provide effective engagement of the University’s academic community in academic decision-making the role and function of Academic Committee is to contribute to the quality assurance of the University’s academic portfolio of qualifications and papers through cross-College peer review and scrutiny of proposals made to the Committee, and the provision of advice to Academic Board.



1.5 Specific Delegations

Council delegates the following powers to the Academic Board Committee Academic Committee: (i) Approval of all minor Calendar changes and changes to existing programmes and

papers that do not require CUAP approval with the exception of (v) below; (ii) Approval of all proposals from College Boards for new papers; (iii) Approval of key dates for the academic year to be published annually in the

University Calendar (iv) Acceptance of Qualification Review Reports from the Colleges including reports on

progress toward implementation of review recommendations; (v) Acceptance of Graduating Year Review Reports from College Boards and approval

of those reports for forwarding to CUAP; and (vi) Approval and quality assurance of community education, credit bearing continuing

education and professional development courses provided by Massey University.

AC15/08/298

56 | P a g e

Academic Committee has assigned the following functions to College Boards, with outcomes to be forwarded to the Academic Policy and Regulations Unit (APRU) for noting at Academic Committee: Paper Level Changes I. Changes to the paper title II. Changes to the paper prescription III. Changes to prerequisites, corequisites or restrictions Programme Level Amendments (non-CUAP) I. Adding an existing paper to, or removing it from, another qualification or


2.0 Membership The membership of the Academic Committee shall be comprised as follows:

• Assistant Vice-Chancellor with portfolio responsibilities for Academic matters

(Chair)Pro Vice-Chancellor or their representative (representatives to be appointed for a term of one year) and their nominee of each College (Nominees to be appointed for a term of 3 years)

• One Maori staff representative, nominated by the Assistant Vice-Chancellor with portfolio responsibilities for Māori and Pasifika Two student representatives nominated by the Massey University Students’ Association. (to be appointed for a maximum term of 3 years)

• University Librarian • Massey University’s CUAP Representative (if not Assistant Vice-Chancellor with

portfolio responsibilities for Academic matters ) • An academic staff member co-opted by the Chair Director Academic Policy and

Regulations Unit Administrative Support to be provided from the Academic Policy & Regulations Unit.

Total Membership: 17

3.0 Chair of Academic Committee Assistant Vice-Chancellor with portfolio responsibilities for Academic matters 4.0 Sub-Committees of Academic Committee

Nil

Comment [I1]: Deleted: III Changes to the paper offering status (valid, not offered, obsolete) IV Changes to the paper offering details (semester, mode, paper beginning and end dates) V Changes to the elearning category of the paper VI Changes to the location of delivery of a paper (Onshore and offshore)

Comment [I2]: Deleted: VII

Comment [I3]: Deleted: VIII Changes to the paper learning outcomes IX Changes to the paper assessment weightings

AC15/08/298

57 | P a g e


The duties of Academic Committee are to: 1) Receive, review and make recommendations to Academic Board regarding:

a) the approval of all proposals from College Boards and the Graduate Research School for new qualifications and specialisations;

b) changes to existing, or introduction of new regulations relating to the portfolio of qualifications;

c) the provision of formal responses to Universities New Zealand or its Committee on University Academic Programmes or NZQA on any matter relating to the structure and composition of degree frameworks and definitions;

d) any issues relating to the University’s portfolio of qualifications as appropriate or if requested by the Academic Board; and

e) any other matters as may be referred to the Committee by the Vice-Chancellor’s Office, Academic Board, Teaching & Learning Committee, or College Boards.

2) Receive, review and approve as appropriate:

a) summary reports from the Academic Policy and Regulations Unit on paper and programme changes made by College Boards

b) all proposals submitted by College Boards for Calendar changes and changes to existing programmes and papers;

c) all proposals from College Boards for new papers; d) key dates for the academic year to be published annually in the University

Calendar; e) all Graduating Year Review Reports from College Boards for forwarding to

CUAP; f) all credit-bearing proposals for community education and continuing and

professional development education courses to be provided by Massey University

3) Receive and review all Qualification Review Reports, and reports on progress toward

implementation of review recommendations, from Colleges. 4) Liaise with the Academic Policy and Regulations Unit, College Boards and any other

committees or services as appropriate regarding the implementation of new statutes or regulations, or changes to existing statutes or regulations.

Academic Committee will normally meet monthly at least one week prior to the meeting of Academic Board. A quorum of the Academic Committee shall comprise a majority of the members then holding office and no business will be transacted unless a quorum is present. Pro-Vice Chancellors may cede their membership to a named representative for a term of one year, this representative will have full speaking and voting rights. The Pro-Vice Chancellor will notify Academic Committee of their intention to do so and

AC15/08/298

58 | P a g e

this will be minuted accordingly. At no meeting will both the representative and the Pro-Vice Chancellor attend together. In the event that either the PVC or their normal representative cannot attend a meeting of the Committee, a representative can be named to speak and vote on their behalf. The Assistant Vice-Chancellor with portfolio responsibilities for Academic matters will convene and chair the meetings of the Academic Committee or nominate a substitute chairperson in his/her absence. The substitute Chairperson to be drawn from the membership of the Committee. At any meeting of Academic Committee the person presiding will have a deliberative vote and, in the case of an equality of votes, a casting vote. Every question before Academic Committee will be decided by a majority of the valid votes recorded. The role of the Academic Policy and Regulation Unit, in support of Academic Committee deliberations, will be to quality-assure documents submitted for discussion, and to facilitate and expedite prior cross-College consultation so that Academic Committee is free to focus primarily on substantive matters and decision-making. Academic Policy and Regulations Unit consultants will be in direct contact with the College sponsors of proposal documents to ensure that the business of Academic Committee is conducted with maximum efficiency. The Agenda, Minutes and other documents for the meeting will be managed by the Academic Policy & Regulations Unit, with documents to be received at least eight days prior to the meeting. Late papers will not normally be accepted. Tabled documents will not be voted upon at that meeting. They will be placed on the agenda of the following meeting. Proposals that the Committee believes may have significant resourcing or strategic implications should be referred to the relevant PVC or, as appropriate, to the Academic, Research and International sub-committee of the Senior Leadership Team. Meetings will be conducted in two parts. Part One will consist of general business and may be attended by the public. Part Two will exclude the public and press so that matters may be discussed without public disclosure when the committee is satisfied that there are considerations which outweigh the public interest of disclosure. In any case where the Committee agrees that a particular member of the University community, or any Board, Committee, or Working Party could provide pertinent information regarding an item before it, it may invite the individual or representative(s) of a larger group to contribute to its proceedings.

6.0 Reporting to Academic Board Minutes of the Committee, together with the relevant documents, will be forwarded for the agenda of the next scheduled meeting of Academic Board, where the Chair of Academic Committee will also be responsible for speaking to specific items of business and recommendations from the Committee to Academic Board for review and action. Academic Committee will also provide an annual report to Academic

AC15/08/298

59 | P a g e

Board summarising the approvals made and matters considered by the Committee during the previous year.

Document Control Approved by Academic Committee February 2015

AC15/08/298

60 | P a g e

Appendix G

ACADEMIC BOARD TERMS OF REFERENCE 1.0 Statement of Intent and Purpose The role and function of Massey University’s Academic Board is derived from University Strategy and from legislation.

1.1 University Strategy The University’s teaching and learning strategy is to provide an exceptional, distinctive and high quality learning experience for all students. Effective engagement of the University community in academic decision-making is an integral part of this strategy. Academic Board is the foremost body for the academic decision-making process. In carrying out this role the Academic Board acts as guardian of the core principles, processes, standards and integrity of Massey University’s academic and research programmes, and other academic matters. 1.2 Legislative Authority The Education Act 1989 requires the University Council to establish an academic board consisting of the institution’s Vice-Chancellor, and members of the staff and students to: (a) advise the council on matters relating to courses of study or training, awards, and other academic matters; and (b) exercise powers delegated to it by the council (Section 182(2)) and by the Vice-Chancellor (Section 197(1)). The Council is to request and consider the advice of Academic Board prior to making decisions in respect of academic matters in (a) above (Section 182(4)). 1.6 Specific Delegations Academic Board provides reports, advice and recommendations to Council with respect to major academic directions including the introduction of new programmes and majors; and the receipt of Sub-Committee Annual Reports, and major changes to Regulations. Council delegates the following powers to Academic Board: To consider, approve and/or adopt:

• Proposals for the introduction of new academic qualifications • Proposals for the introduction of new subjects • Proposals for the introduction of new majors • Changes to existing or introduction of new academic policies and procedures • Formal responses to NZVCC (including its delegate) on University Academic

Programmes or NZQA on any matter relating to the structure and composition of degree frameworks and definitions

AC15/08/298

61 | P a g e

• Any academic issues relating to the University’s portfolio of qualifications • Conferment of Degrees and awarding of Diplomas and Certificates (including the power

to revoke) • The Terms of Reference of Sub-committees of Academic Board • Any other matter referred by Council.

2.0 Committees of Council

1.1 Academic Board is a Board established pursuant to Section 182(2) of the Education Act 1989. The Academic Board advises the council on matters relating to courses of study or training, awards, and other academic matters. The Board also undertakes certain functions on behalf of Council with authority to act under delegation or by Council-approved statute.

1.2 The role, function, composition and responsibilities of the Academic Board are reflected in

the Academic Board Terms of Reference as approved by Council from time to time.

1.3 The Academic Board may convene sub-committees to undertake specific duties on behalf of the Board. For the avoidance of doubt, all sub-committees constituted by the Academic Board are hereby deemed to be Committees of Council appointed pursuant to Section 193 of the Education Act 1989. All delegations by the Academic Board to its sub-committees are hereby deemed to be delegations by Council to its Committees. Those sub-committees may further delegate to staff.

1.4 The Terms of Reference, including the membership of such sub-committees shall be

approved by the Academic Board under the delegated authority of Council and such sub-committees will be bound by their Terms of Reference or such other Terms of Reference as agreed by the Academic Board from time to time.

1.5 There are 12 sub-committees of Academic Board two of which has sub-committees. They are

as follows:

• Academic Committee • Teaching and Learning Committee • University Scholarships Committee • University Research Committee

o Doctoral Research Committee • Human Ethics Chairs Committee

o Human Ethics Committees – Northern, Southern A and Southern B • University Library Committee • Grievance Committee • College of Business College Board • College of Creative Arts College Board • College of Health College Board • College of Humanities & Social Sciences College Board • College of Sciences College Board

3.0 Membership 3.1 The membership of the Board shall be comprised as follows:

• Vice-Chancellor 1 Appointed

AC15/08/298

62 | P a g e

3.2 Elected Members The majority of members of Academic Board will be elected members. Elections will be carried out in line with University practices and carried out by the office of the Assistant Vice-Chancellor & University Registrar. The following specific processes will apply.

3.2.1 Professorial Elections (15) (three year terms)

• All professors of the University with permanent status, (Education Act 1989 Section 171 (10)) comprise the Professorial Electoral College

• Nominations will be called for and elections held in a manner to ensure that: • Professors from each College are nominated; and • Up to three professors from each College are elected.

3.2.2 Academic Staff elections (three from each College) (three year terms)

• All academic staff with permanent status (Education Act 1989 Section 171 (10)) will comprise the Academic Electoral College for each of the colleges.

• Nominations will be called for by each College in a manner that will ensure that any permanent academic staff member has an opportunity to nominate.

• Elections will be held in a manner to ensure that up to three academic staff from each College are elected.

• Assistant Vice-Chancellors: Academic and International, Research, and Māori and Pasifika

3 Appointed

• Pro Vice-Chancellors: Colleges of Business, Creative Arts, Health, Humanities & Social Sciences, and Sciences

5 Appointed

• Director, Pasifika 1 Appointed

• Director, New Zealand School of Music 1 Appointed

• Director, Teaching and Learning 1 Appointed

• Academic Board Sub-Committee Chairs: Scholarships, Human Ethics Chairs and Library

3 Appointed

• College Board Chairs (unless appointed in another capacity) 5 Elected

• Academic Board Sub-Committees: Sub-Committee Chairs: Doctoral Research

1 Appointed

• Assistant Vice-Chancellor &University Registrar 1 Appointed

• University Librarian 1 Appointed

• Māori Academic Staff 2 Elected

• Professors: Three from each College 15 Elected

• Academic Staff: Three from each College 15 Elected

• Student Representatives (representing undergraduate, postgraduate, distance, Māori, Pasifika and international student interests

5 Elected

Total membership 55-60

AC15/08/298

63 | P a g e

3.2.3 Māori Academic Staff (two) (three year terms)

• All Māori academic staff with permanent status (Education Act 1989 Section 171 (10)) will comprise the Māori Academic Electoral College.

• The Assistant Vice-Chancellor Māori and Pasifika will co-ordinate the process for nominations in a manner that will ensure any permanent Māori academic member of staff has the opportunity to nominate.

• Elections will be held in a manner to ensure that up to two Maori academic staff are elected.

3.2.4 Student Representatives (five) Annual Terms • There will be five student members to include representation from undergraduate,

postgraduate, distance, Māori, Pasifika and international student interests elected in a manner as determined by the Federation of Massey University Students’ Associations.

4.0 Chair of Academic Board

4.1 Chair candidates will be Professorial members of the Academic Board, except those professors who are Senior Leadership Team members, and will be elected by Academic Board members for a three year term.

4.2 The proposer and seconder must have a recognisable stakeholder interest in

Massey University, but not necessarily as a member of Academic Board, and will be willing to be identified to members of Academic Board.

4.3 Candidate nominations must be proposed and seconded with the candidate's written consent.

4.4 Candidates should provide a statement of their vision for the position, and the skills and

experience they bring to the position.

4.5 The Electoral College will be comprised of all members of the Academic Board.

4.6 Voting will be by anonymous postal ballot.

4.7 There shall be a Terms of Reference for the Chair of Academic Board which will include the tenure of the position, the nature of the support required for this position, and the nature of the formal relationship of this position with the University Council.

4.8 The Chair of Academic Board will meet with Council on a regular basis to present the

reports, recommendations and advice to Council on academic matters and be in attendance at Council meetings for specific academic discussions.

4.9 The Chair of Academic Board and the Academic Board appointees to Council shall meet

regularly. 4.10 A deputy chair of Academic Board will be elected annually by the Board at the first meeting of the year, and will act in the chair’s absence. Deputy chair candidates will be Professorial members of the Academic Board, except those professors who are Senior Leadership Team members.

AC15/08/298

64 | P a g e


5.1 Meetings shall be held once a month in February, March, April, June July, August, October and November in the ordinary course of events.

5.2 The Chair may convene additional meetings as he or she thinks necessary for the efficient

performance of the functions of the Academic Board.

5.3 If so requested by written notice by not fewer than 15 members of the Academic Board the Chair shall convene a meeting.

5.4 The agenda for Academic Board meetings will be established by the Agenda Working

Group comprising at a minimum the Chair of the Board, the Vice-Chancellor or his or her delegate and one member of the Board elected by the elected members of the Board.

5.5 The agenda of Academic Board should regularly include opportunities for reflection,

debate and academic policy-formation focused on the values of the University, its strategic direction and academic policies and practices that have significant implications for teaching and research.

5.6 In setting agendas Academic Board acknowledges the benefit whenever possible of early

notification of academic matters under consideration.

5.7 The quorum for a meeting of the Academic Board shall be a majority of the members then holding office being present.

5.8 The Committee secretary will record attendance and apologies.

5.9 The Academic Board may by resolution dismiss a member of the Board as a member if

the member fails to attend three consecutive meetings of the Academic Board without having given the Chair prior notice of his or her inability to attend the meeting concerned.

5.10 Unless otherwise specified in these Terms of Reference the conduct of meetings of

Academic Board will be in line with the guidelines adopted by the University Council from time to time and where not specified shall be determined by the Chair with reference to established meeting practice and procedure.

5.11 Elections will be held as set out in these Terms of Reference and otherwise as in

accordance with established University policy and practice. 6.0 Reporting to Council The Academic Board will report regularly to the University Council for information and approval, and to the wider University community on its activities. 7.0 Academic Board Appointees on Council The constitution of the Council calls for two members of the Academic Board to be elected to Council by Academic Board. The two Academic Board appointees on Council will report regularly to the Board with respect to Part I academic matters.

AC15/08/298

65 | P a g e

AC15/08/299

OFFICE OF RESEARCH ETHICS

Report to: Academic Committee Prepared by: Director, Research Ethics Date: 27 July 2015

MANAGING ETHICS APPROVAL FOR SUB-DOCTORAL RESEARCH 1. REASON FOR REPORT

To inform Academic Committee about best-practice processes for sustainably managing research proposals at sub-doctoral level.

2. BACKGROUND The Universities New Zealand Committee on University Academic Programmes approved the adoption of 180 credit masterates in 2012, providing the impetus for a re-imagining of the structure of master’s degrees. Since that time, Massey University has re-configured many of its masterate degrees to 180 credit models. While some of these 180 credit Master’s degrees have retained a 120 credit thesis, many of the new degrees provide a compressed Level 9 component. Attendant to the lower credit value has been the reduced timeframe of offer; in general this is 180 months, but in some cases is as short as a single year (February to February).

3. ISSUE The change to 180 credit masters is having an impact on the research that PG students undertake. While it is still desirable for students to gain research experience, careful consideration is required about the nature of the projects that students are realistically able to complete within the new time and scope constraints. These constraints require new ways of managing student research-design and ethical approval. Paper level management has a number of advantages for staff and students.

4. PROPOSAL For the Committee’s information The Ethics Office is cognisant of these changes and wishes to contribute positively to the postgraduate student research experience. Some discipline areas have

AC15/08/299

managed this situation by more closely specifying and documenting the research parameters which will enable students to successfully complete. The Teaching and Learning Committee has accepted recommendations that:

• Directors of Teaching and Learning work with the coordinators of postgraduate research papers to create ways of managing student research within the 180-credit Masters which are sustainable for the academic staff and for the Ethics Office.

• Paper coordinators develop customised guidance and low risk approval processes for their students. Paper level Ethics approvals provide an effective and efficient mechanism for Schools, the Ethics Office and the University.

Documentation to advise and guide students, once submitted as an ethics application and approved, allows the coordinator to approve student research which meets their protocols. This arrangement ensures that students have education in the ethics of a small number of research methodologies, the experience of justifying their design, of adapting information and consent documents and of considering ethical issues.

5. IMPLICATIONS More effectively tailored ethical processes within courses will improve student experience, be more manageable for paper coordinators and more sustainable for the Ethics Office.

6. CONSULTATION

Consultation has occurred with paper coordinators in several Colleges, particularly those who have experienced difficulties in accommodating ethics approval into the design of research papers of less than 90 credits.

7. COMMUNICATION

Directors of Teaching and Learning or their nominees are responsible for liaising with staff in their Colleges.


This proposal has been approved by the Teaching and Learning Committee.

9. RECOMMENDATION It is recommended that Academic Committee:

receive this report for information and noting

AC15/08/299

APPENDICES: FOR INFORMATION Appended Examples show:

• Each of the disciplines specifies the methodologies appropriate for this context, • student choice of topic is guided in example 1, • planning that students need to bring to a staff discussion of their proposal is shown

in 2, • a process flow chart for students in example 3. The Ethics Office thanks the staff involved in the examples appended for their willingness to share the documents with the wider University. The examples are intended to show a range of practices each of which has been tailored to suit the discipline area and each of which is part of a paper-level application which has received ethics approval.

AC15/08/299

EXAMPLE ONE This explanation from an Institute of Education ethics application shows how the course manages research; the ethics application included templates for information sheets and consent forms (where appropriate) for each of the methods. On the next page is a document for students which guides their choice of project.

AC15/08/299

EXAMPLE TWO

The Institute of Development Studies runs an application and staff discussion process (prior to the 180 credit masters) with the form below guiding students’ preparation:

Development Studies

Massey University Required information for in-house Ethics document from Masters and PhD students

Notes:

1. Before filling in this form you are required to read the Massey University ‘Code of Ethical Conduct for Research, Teaching and Evaluations Involving Human Participants’.

http://www.massey.ac.nz/massey/research/research-ethics/human-ethics/approval.cfm

2. Please submit this document to your supervisor at least 2 days before your ethics meeting – s/he will forward it to other staff who will be attending your ethics meeting.

Name:

Research topic:

1. Summarise your research project (1 paragraph) 2. Summarise your methodology (1-2 paragraphs) 3. Reflect on the following ethical issues with relation to your research project (an

explanatory paragraph under each bullet point is usually sufficient): • Recruitment & access to participants • Obtaining informed consent • Privacy & confidentiality • Potential harm participants/researcher/university • Handling information/data • Use of information • Promising access to information • Conflicts of roles • Use of research assistant(s) • Cultural/gender concerns

http://www.massey.ac.nz/massey/research/research-ethics/human-ethics/approval.cfm

AC15/08/299

EXAMPLE THREE The Music Therapy Masters programme (prior to the change to 180 credits) includes a case study component where students are closely guided in the processes involved. Below are a consent form and a flow chart which shows the process for students.

AC15/08/299

NZSM MASTER OF MUSIC THERAPY NZSM 526 RESEARCH PROJECTS: ETHICAL DECISION TREE FOR

STUDENTS - Part A Approval

Follow

HDEC Procedure or seekapproval of DHB MaoriResearchCommittee

Student & Supervisor continue to monitor ethical process as research proceeds. (See part B)

A: Proposal approved with minor changes

B: Proposal returned to student for revision

RESEARCH PLACEMENT

Placements undertake to host a student to conduct practice and research. Students undertake clinical practice on placement. Develop QUESTION Consultation with Māori about practice.

Students read NZSM 526 Ethical Guidelines Undertake ETHICAL ANALYSIS

9. Compile PERMISSION LETTER for facility/information sheets and consent forms for team members.

6 DEVELOP PROPOSAL

7 Proposal checked and amended by supervisor.

Submitted to ACADEMICCOMMITTEE of NZSM

Proposal revised

according tocommittee,

andreturned to

supervisor or

Complete Ethical Analysis SCREEN

A: Choose Secondary Analysis of Data & NZSM Ethical Template

12. Sarah Hoskyns (Paper Coordinator) & Daphne Rickson (both Research Supervisors) sign–off Ethical Process.

STUDENTS PROCEED WITH RESEARCH

B: Choose another research approval process, because either music therapy clients are activeparticipants in study, or because the majority of music therapy clients are Māori.

AC15/08/300

National Centre for Teaching and Learning

Report to: Academic Committee Prepared by: Andrea Mackay, Coordinator Student Success Date: 28 July 2015

Academic Standing Regulations (Part A, B) 1. REASON FOR REPORT

To present the revised Part A and B sections of the Academic Progress Regulations for approval.

2. INTRODUCTION The Academic Progress Regulations, incorporating Academic Standing, were introduced in 2014. As a result of the implementation of the Academic Standing model two issues were identified with the current regulations: 1. Use of the word semester 2. The process for managing students who do not have a full set of grades

2.1 Semester Semester has been used throughout the regulations to refer to the study period in which student receive grades. There was some question as to whether this meant that Summer School results should also be included. The intent was always to include Summer School as a valid study period. In reviewing with the Calendar glossary, Semester is defined as: A prescribed period of the academic year during which a paper is taught and completed. A single semester normally comprises 13 weeks of teaching followed by final assessment where appropriate. with Enrolment Period being defined as The period during which particular papers are offered. The use of the term Enrolment Period is seen as more appropriate in the context of the Academic Standing Model and removes any confusion with regards to Summer School.

2.2 Students with Partial Grades

AC15/08/300

Page 2

Academic Standing runs each main enrolment period and relies on grades being available in a timely manner to ensure that the calculations can be run and student notified of any potential enrolment restrictions for the next enrolment period. In the four iterations of Academic Standing completed at the end of each period there have been a proportion of students who have not had a full set of grades by the official ‘release’ date. Reasons have include:

• Late scripts • Extensions that have been granted • Papers that have non standard start and end dates • Project work

The current regulations imply that a student have a full set of grades prior to being able to assign a University Academic Standing. From Semester 2, 2014 onwards a “best outcome” approach has been adopted. Each student was reviewed and it was assumed that the student would pass any remaining papers. Students were advised how their University Academic Standing was calculated and provided the opportunity to make a submission and appeal. One of the concerns when the approach was first trialled was that students would end up with a Standing much better than they should have received. However, over the three iterations that this approach has been adopted this has only been the case for a small percentage of students 1402 5 students 1403 2 students 1501 7 students Students with no grades at the conclusion of the Academic Standing process will not be allocated an Academic Standing for that enrolment period. Their previous Standing (or initial, if a new student) will remain in place. The proposed wording to be added to the 2016 Calendar is as follows:

If the grades for an individual student for the enrolment period are unavailable the week following the release of grades for that enrolment period a student will be assigned the best possible Academic Standing based on their available grades and assuming a first class pass for their papers that are outstanding.

3. PROPOSAL

The proposed changes to Part A and B are included in Appendix A. Specifically the following changes have been made:

• Replacement of the word Semester with Enrolment Period • Addition of language to outline the management of student’s with partial grades

4. IMPLICATIONS

AC15/08/300

Page 3

The following are the possible implications if approved

• Greater clarity for students that all their study is included as part of the Academic Standing calculations.

• A small percentage of student’s with partial grades may receive a higher Academic Standing than would have been the case if their grades had been available.

The following are the possible implications if not approved

• A student could question whether achievement in Summer School should be included in their Academic Standing history.

5. CONSULTATION

The following parties have been consulted regarding the changes to the Regulations • Professor Brigid Heywood, AVC Research, Academic & Enterprise • Rebecca Argyle, Senior Advisor (Academic and International) • Jacqui Hofmann, Associate Director, Student Administration • Andrea Mackay, Coordinator Student Success • Rachael Lane, Student Engagement Advisor

The College Academic Standing contacts were advised of partial grade process prior to implementation in March 2015 prior to the first implementation for 1402/1412 grades.

6. RECOMMENDATIONS

It is recommended that the Academic Committee:

6.1 receive the report 6.2 approve Part A and B of the Academic Progress Regulations

AC15/08/300

Academic Progress Regulations

Part A: Academic Standing 1. All students are required to make satisfactory academic progress in each enrolment period and maintain an Academic Standing of Good

or Excelling.

2. Academic Progress is determined to be satisfactory for a given enrolment period if students pass all of the credits in which they are enrolled for those papers which conclude in that enrolment period.

3. In addition to maintaining an Academic Standing of Good or Excelling, students are required to comply with the Progression and Unsatisfactory Academic Progress regulations for the qualification(s) in which they are enrolled.

Academic progress is assessed on the results of those papers in which students are enrolled which conclude at the end of the enrolment period, and students are advised of their Academic Standing as soon as practicable after the release of grades. Should the grades for an individual student for the enrolment period remain unavailable seven days following the published examination results notification date for that enrolment period a student will be assigned an Academic Standing based on their available grades and assuming a first class pass for their papers that have grades outstanding.

5. The following levels of Academic Standing may be applied: Excelling, Good, Academic Management, Academic Risk, Excluded Short Term, and Excluded Long Term. The criteria for each level is outlined in the following table:

ACADEMIC STANDING CRITERIA Performance during most recent enrolment period

(Awards of WD and Zero credit papers are neutral) Previous Academic Standing

Excelling Passed 100% of credits in enrolment period and have cumulatively achieved a grade average of A-(or higher) over credits taken within the preceding 8 academic years.

Excelling; Good; New/New Level*

Good Passed 100% of credits in enrolment period. Excelling; Good; Academic Management; New/New Level*

Academic Management

Passed less than 100% of credits in enrolment period Excelling; Good; New/New Level*

Passed 50–99% of credits in enrolment period Academic Management; Academic Risk

Academic Risk Passed less than 50% of credits in enrolment period Academic Management

First enrolment period after Exclusion. Exclusion (Short or Long Term)

Excluded (Short Term)

Passed less than 50% of credits in enrolment period Academic Risk

Excluded (Long Term)

Passed less than 50% of credits in enrolment period and eligible for Excluded status for second or more time in preceding 8 years (not necessarily consecutive).

Academic Risk

* In accordance with Regulations 6 and 7.

6. Students new to study at Massey University will be advised of their Academic Standing on conclusion of their first enrolment period : possible University Academic Standings are Excelling, Good, and Academic Management.

7. Students transitioning from sub-degree to undergraduate level study, and from undergraduate/ graduate to postgraduate level study, will have their Academic Standing assessed and awarded in accordance with these regulations, on the conclusion of their first enrolment period at the higher level.

8. Students returning to Massey University following a University Exclusion imposed prior to the 2014 Academic Year will have an Academic Standing of Academic Risk upon their reenrolment.

9. Students returning to Massey University following a College Exclusion imposed prior to the 2014 Academic Year will have an Academic Standing of Academic Management upon their reenrolment.

10. All other returning students will have their Academic Standing assessed and awarded in accordance with these regulations, on the conclusion of their first enrolment period following their return to Massey University from Semester One 2014.

11. The following additional levels of Qualification-Specific Academic Standing may be applied: Qualification Exclusion. Qualification Exclusion will apply when a student meets the requirements for exclusion as outlined in Part C.

Part B: Unsatisfactory Academic Progress 12. Academic Progress is considered to be unsatisfactory if students fail to obtain a pass in one or more papers in which they are enrolled

and which conclude in that enrolment period.

13. Any student who fails to obtain a pass in a paper for which that person has been enrolled on two occasions will be excluded from enrolling in that paper for a period of 12 months.

Deleted: semester

Deleted: semester

Deleted: 4. Student

Deleted: semester

Deleted: If

Deleted: are

Deleted: the week

Deleted: release of grades

Deleted: the best possible

Deleted: are

Deleted: Semester

Deleted: semester

Deleted: semester

Deleted: semester

Deleted: semester

Deleted: semester

Deleted: semester

Deleted: enrolment

Deleted: of enrolment

Deleted: semester

Deleted: semester

Deleted: following

Deleted: semester

Deleted: of study

Deleted: statuses

Deleted: semester

Deleted: of study

Deleted: semester

Deleted: of enrolment

Deleted: Semester

Deleted: Enrolment period

Deleted: semester

AC15/08/300

14. Massey University defines the grades of D, E, F, and DNC as failing grades. Awards of WD and zero credit papers are neutral for the purposes of calculating Academic Standing.

15. Students with an Academic Standing of Academic Management may be required to participate in an academic support initiative(s) at the discretion of the University.

16. Students with an Academic Standing of Academic Risk will be restricted to enrolment in a maximum of 30 credits per enrolment period and may be required to participate in an academic support initiative(s) at the discretion of the University.

17. Subject to Regulation 18, students with an Academic Standing of Academic Risk who fail to obtain a pass in 50 percent or more of the credits in which they are enrolled, will be excluded from the University for a period of 12 months, after which time, and subject to Regulation 20, they may re-enrol.

18. Further to Regulation 17, students who are excluded two or more times within the preceding 8 academic years will be excluded for a period of 3 years and must apply for readmission to the University if they wish to return to study.

19. Applications for readmission under Regulation 18 may be submitted to the AVC (Research, Academic and Enterprise) no earlier than 6 months prior and no later than 2 months prior to the first enrolment period in which they are eligible and in which they seek to re-enrol; permission may be withheld. Applications will not be accepted for readmission into Summer School.

20. The future enrolment of any student who has been excluded will be subject to:

(a) Part C; and

(b) the University’s rights, at law, to refuse to enrol any person; and

(c) other University prescribed requirements (including (re)selection criteria in courses with a limited number of places available); and

(d) the outcomes of any misconduct or disciplinary process.

(e) satisfactory participation in academic support initiatives required in accordance with Regulations 15 and 16 above.

21. Credits from study undertaken elsewhere while excluded from Massey University, or a Massey University programme or paper, cannot be transferred back to Massey University, or to the programme or the paper that the student was excluded from.

22. Except with the prior written permission of the Academic Board (or its delegate), no student shall be enrolled at Massey University on transfer from another University when their academic record is such that had they been enrolled at Massey University then under these or other University Regulations they would qualify for exclusion on the grounds of Unsatisfactory Academic Progress.

Deleted: semester

Deleted: semester

AC15/08/301

1

MASSEY UNIVERSITY COLLEGE OF SCIENCES

Summary of approved documents from July 2015 meeting

CSB Number Paper

Number Paper Title Change/s Year of

Implementation Rationale

15/242 228172 Engineering Mathematics 1B

Restrictions 2016 Changes to Year 1 mathematics papers in 2016 require a change in restrictions to ensure students complete both 160101 and 160102 as the equivalent of 228171 and 228172

15/247 141745 Dairy Science Technology and Engineering

Assessments Completion Reqs

2016 2016

Introduction of new assessments based on adjustments to existing course content, and rebalancing of overall assessment contributions

15/248 141746 Dairy Products Technology Assessments Completion Reqs

2016 2016


15/249 141747 Dairy Products Research Projects

Assessments Completion Reqs

2016 2016


15/250 141748 Dairy Science and Technology Research Project

Learning Outcomes Assessments Completion Reqs

2016 2016 2016

Adding Learning Outcomes; rebalancing overall assessment contributions to better reflect outputs from the paper

15/251 159xxx Eleven Computer Science papers

Primary Programme

2016 Changing the primary programme from BSc to BInfSc

AC15/08/302

College of Business

Summary of minor regulatory changes approved at the College Board meeting of 21st July 2015 for noting by Academic Committee

Reference Paper Title Paper Number

Description of Change Year of Implementation

Rationale

CBB2015/211 Principles of Navigation II

190.154 Prescription Learning Outcomes Assessment Weightings

2016 There are currently no learning outcomes or assessment weightings in the paper descriptions for the above papers and the prescription requires updating.

CBB2015/212 Air Traffic Control/Aviation Law

190.203 Learning Outcomes Assessment Weightings

2016 There are currently no learning outcomes or assessment weightings in the paper descriptions for the above papers.

CBB2015/213 Flight Instructor Human Factors

190.301 Prescription Prerequisite Learning Outcomes Assessment Weightings

2016 There are currently no learning outcomes or assessment weightings in the paper descriptions for the above papers. The prescription and prerequisite also need updating.

CBB2015/214 Flight Instruction Fundamentals I

190.315 Prescription Prerequisite Learning Outcomes Assessment Weightings

2016 There are currently no learning outcomes or assessment weightings in the paper descriptions for the above papers. The prescription and prerequisite requires amending.

CBB2015/215 Natural Resource and Environmental Economics

178.360 Prerequisites 2016 The change to the prerequisite is because students do not require foundation knowledge in Economics at the commencement of paper 178.360, it is a stand-alone sub-field within the economics discipline which does not build upon previous economics study.

CBB2015/216 Business & Sustainability

152.704 Assessment Weightings 2016 The existing number of assessments and their weightings was imbalanced. It was considered necessary to offer three pieces of assessment in each mode and to stipulate the same assessment weightings.

AC15/08/302

CBB2015/217 Advanced Social Marketing

156.758 Assessment Weightings On-line learning category Prescription Learning Outcomes

2016 Reducing the assessment weighting for the first assessment from 30% to 20% will better enable students to reflect on the feedback provided in a lower weighted first assessment and apply it to improving subsequent performance in the second and third assessments. An increase in assessment weighting for the third assessment, from 40% to 50%, is to reflect a change in assessment expectations and requirements for the final assessment.

AC15/08/303 HSS CB 15/07/235

Page 1 of 1

College of Humanities and Social Sciences

Summary of Minor Regulatory Changes recommended by the Director Academic Programmes and Director Teaching and Learning, approved at CoHSS College Board of

17 July 2015 for noting by Academic Committee

Reference Paper Title/Qualification

Paper Number

Description of Change

Year of Implementation

Rationale

HSS 15/04/32a,b, Rev Historical and Comparative Linguistics

172.337 Learning Outcomes Assessment Weightings On Line Learning Category

2016 2016 2016

Updating information missing from pre-filled paper description


So students can engage with materials, activities and readings online

HSS 15/04/36a,b Rev Introduction to Language Studies

172.133 Learning Outcomes Assessment Weightings On Line Learning Category

2016 2016 2016

Updating to align with Learning Outcome stem


So students can engage with materials, activities and readings online

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled

1 Non-CUAP Qualification Amendment template, issued February 2013

NON-CUAP QUALIFICATION AMENDMENT Name of College: College of Business Contact Person for the Proposal: Dr Claire Matthews Qualification Title: Graduate Diploma in Business Studies Planned year of Introduction: 2016 Proposed Change: Change to qualification regulations not requiring CUAP approval, being Closure to New Enrolments in: 1. Business Information Systems 2. Business Law 3. Communication Management 4. Economics 5. Entrepreneurship and Small Business 6. Finance 7. International Business 8. Management 9. Management and Leadership for Maori Providers 10. Marketing 11. Property Management 12. Rural Valuation 13. Sport Management 14. Urban Valuation Paper Number(s) (if applicable): N/A Rationale: Numbers in the Graduate Diploma in Business Studies have been in decline for several years. The majority of endorsements are not compliant with CUAP requirements in two primary respects: students may be admitted without a prior Bachelor’s degree; and the structure only requires 60 credits at 300 level, rather than the 72 credits necessary to be compliant. Students would be more appropriately enrolled in the Diploma in Business Studies if they are new to university study, or in the new 180 Credit Masterate degrees if they hold a prior degree. Massey Business School has therefore taken the strategic decision to move away from offering endorsed diplomas in favour of offering unendorsed diplomas and degrees. Alternative qualifications are not available for Personal Financial Planning, Dispute Resolution and Human Resource Management. These endorsements also have substantial enrolments. They will therefore be retained for now. The endorsement in Accountancy will also be retained for now. Further amendments to the Graduate Diploma in Business Studies are planned, in particular to address the non-CUAP compliance issues for the diploma structure as a whole – including transition arrangements for students. However, these cannot be done within the timeframes for CUAP Round 2 and will be addressed for CUAP Round 1 in 2016.

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


Consultation: This proposal has undergone extensive consultation through circulation of the College Board paper on the Reform of College of Business Graduate Diplomas CBB 2014/111. The results of this consultation were summarised and the final decisions endorsed in CBB 2014/159. These results were further confirmed through extensive consultation on the broader Qualification Strategy for Massey Business School CBB 2014/154 and the subsequent paper summarising feedback and endorsing final decisions CB 2014/217. Resource Impacts: Students The papers that comprise the endorsements continue to be offered in general, and currently enrolled students will be able to complete the endorsements. Where the papers are no longer offered (Property Management and Urban Valuation), alternative arrangements will be made as necessary to meet student needs. The Graduate Diploma in Business Studies is currently able to be completed without endorsement, and this option will continue to be available. Staffing No impact is expected. Library Not required. Calendar Amendments Graduate Diploma in Business (p 300 – 304, 2015 Calendar)

Add “(No new enrolments from 2016)” to the endorsements as listed above. (See revised Qualification Description for details).

A revised Qualification Description for the Graduate Diploma in Business showing the proposed amendment in ‘tracked changes’ is attached. College/Academic Unit Sign Off (Head of Unit/Programme Leader signature, as per relevant College process)

(Signed hardcopy held on file)

Dr Claire Matthews 29 June 2015

Name Signature Date

Committee Recommendation

College Sub-committee That the proposal be approved for forwarding to College Board.

College Board That the proposal be approved for forwarding to Academic Committee.

Academic Committee That the proposed amendments be approved.

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


THE GRADUATE DIPLOMA IN BUSINESS STUDIES - GRADDIPBUSSTUDS

COURSE REGULATIONS PART I

These regulations are to be read in conjunction with all other Statutes and Regulations of the

University including the General Regulations for Undergraduate Degrees, Undergraduate Diplomas,

Undergraduate Certificates, Graduate Diplomas and Graduate Certificates.

PART II

COURSE REQUIREMENTS

1. Before enrolment, candidates shall satisfy the Academic Board that they have backgrounds and

relevant experience sufficient to be able to follow the course with a reasonable chance for success.

2. Candidates shall:

(a) have qualified for the award of a university degree or qualification approved for the purpose of

these Regulations by the Academic Board or have been admitted to this University under the

admission with equivalent status Regulations; or

(b) have been credited with at least 120 credits towards a degree and have met Regulation 1; or

(c) have sufficient maturity and have met the requirements of Regulation 1.

3. To qualify for the award of the Diploma candidates shall:

(a) pass approved papers totalling at least 120 credits from the Schedule to the Graduate Diploma

in Business Studies, or from papers with College of Business prefixes of 110, 114, 115, 125,

127, 137, 152, 153, 155, 156, 178 or 219; and

(b) complete to the satisfaction of the Academic Board such other work as may be required as part

of an approved course of study.

4. Notwithstanding Regulations 3(a) and 3(b), up to 45 200-level credits may be cross-credited from a

completed degree of this University provided that the papers are listed in Part II of the BBS

Schedule.

http://www.massey.ac.nz/massey/about-massey/calendar/qualification-regulations/general-regulations-for-undergraduate-degrees-undergraduate-diplomas-undergraduate-certificates-graduate-diplomas-and.cfm

http://www.massey.ac.nz/massey/about-massey/calendar/qualification-regulations/general-regulations-for-undergraduate-degrees-undergraduate-diplomas-undergraduate-certificates-graduate-diplomas-and.cfm

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


5. The course shall not include 100-level credits and shall include at least 60 credits from above the

200-level.

6. Candidates may credit to the Graduate Diploma in Business Studies no more than 15 credits in

which they have gained a Restricted pass.

7. Where a course includes a combination of papers approved for the purpose by the Academic

Board, the Diploma may be awarded with an endorsement in one of the following areas:

Accounting, Agribusiness, Business Information Systems, Business Law, Coaching,

Communication Management, Dispute Resolution, Economics, Employment Relations

Management, Entrepreneurship and Small Business, Finance, Human Resource Management,

Insurance Management, International Business, Management, Management and Leadership for

Māori Providers, Marketing, Personal Financial Planning, Personal Risk Management, Property

Management, Public Relations, Real Estate, Rural Valuation, Sport Management, Tax

Consultancy, Urban Valuation.

8. (a) Where a candidate seeks to include a paper from outside the College of Business, written

application must be made to seek approval from the Pro Vice-Chancellor's office, normally

prior to enrolment in the paper.

(b) Where an endorsement provides for approval by the Head of School of discretionary papers,

this approval is conditional on the Pro Vice-Chancellor's office being notified in writing for

inclusion in the student's textual record.

9. An awarded GradDipBusStuds may be surrendered to obtain a greater level of credit towards

another Massey University qualification than the maximum 45 200-level credits permitted under the

cross-credit regulations.

10. Candidates are deemed to have met the prerequisite requirements for the 200-level papers

specified in an endorsement when they have been admitted to candidature for that endorsement,

unless explicitly excluded from this provision in the endorsement rules below.

Note: Where "Head of School" is mentioned, it means the Head of the School(s) where the

endorsement is based.

SCHEDULE TO THE GRADUATE DIPLOMA IN BUSINESS STUDIES

ACCOUNTING 110.209Intermediate Financial Accounting15P 110.109 or 110.215 or 110.230; R 10.210, 10.213 (pre-1999), 110.313

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


110.229Management Accounting15P 110.109 or 110.215 or 110.230; R 110.200, 10.220, 110.223

110.230Introductory Financial and Management Accounting15P any 100-level paper; R 110.109, 10.110, 10.213 (1999),

110.215

110.249Accounting Information Systems15P 110.109 or 110.215 or 110.230; and 115.107 or 157.100 or PHOS; R 110.243,

10.240

110.279Auditing15P 110.100 or 110.230 or 115.102; R 10.273, 110.274

110.289Taxation15P 110.100 or 110.230 or 115.102; R 10.283, 110.274

110.303Integrative Accounting15P 240 credits inclusive of 110.209 or 110.313; 110.223 or 110.229; and at least 15 credits at

300-level with a 110 prefix from the BBS Schedule

110.309Advanced Financial Accounting15P 110.209 or 110.313; R 10.310, 110.713

110.329Advanced Management Accounting15P 110.229 or 110.223; R 10.320, 110.723

110.349Advanced Accounting Information Systems15P 110.249 or 110.243; R 110.743

110.379Advanced Auditing15P 110.109 or 110.215 or 110.230; and 110.279 or 110.274; R 10.370, 110.773

110.380Estate and Tax Planning15P 110.274 or 110.289, or P or C 125.211

110.389Advanced Taxation15P 110.109 or 110.215 or 110.230; and 110.289 or 110.274; R 110.783

ENDORSEMENT REQUIREMENTS OF ACCOUNTING

90 credits at 200-level or above from papers with a 110 prefix, with at least 45 of these credits at the

300-level; and 30 credits from papers listed in the Schedule to the Graduate Diploma in Business

Studies, or from papers with College of Business prefixes of 110, 114, 115, 125, 127, 137, 152, 153,

155, 156, 178 or 219, with at least 15 of these credits at the 300-level.

Note: Regulation 10 is excluded. Candidates must meet all prerequisites, except for 110.230 which

may be included in this endorsement without a prerequisite.

AGRIBUSINESS (NO NEW ENROLMENTS FROM 2011) 112.248Food and Agribusiness Value Chains15P 119.180, nil for GradDipRuralStud

112.302Food and Agribusiness Strategies15P 112.248

119.281Decision Tools for Primary Industries15P 119.180 and one of 117.152, 189.151, 283.101, 284.101, 286.101; nil for

GradDipRuralStud; R 111.231, 111.251, 111.252

119.381Decision-Making in Primary Industry15P 119.281

119.382Opportunity Analysis in Primary Industry15P 119.381

127.242Applied Valuation I15P any 100-level paper: R 127.255

152.261International Business15P any 100-level paper

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


178.358International Trade in Agri-food Products15P any 100-level Econ paper or 119.156 and any 200-level paper

239.391Special Topic15P PPD

ENDORSEMENT REQUIREMENTS OF AGRIBUSINESS

112.248 and 112.302 and 30 credits from 119.281, 127.242, 152.261; and 60 credits from 119.381,

119.382, 178.358, 239.391, or another 15 credits at 300-level approved as relevant to the candidate's

course.

BUSINESS INFORMATION SYSTEMS (NO NEW ENROLMENTS FROM 2016)

152.252Project Management15P any 100-level paper

157.240Social Media Networks for Business15P any 15 credits

157.241Information Systems, Organisations and ECommerce15P 115.107 or 157.1xx or 158.1xx or 159.1xx; R 157.242

152.304Managing Services15P any two papers at 200-level

157.325Information Management Project15P 157.24x; C 157.341; R 157.342, 157.381

157.340Organisational Knowledge Management15P 152.2xx or 157.2xx or 158.2xx or 159.2xx

157.341Strategic Management for Information Systems15P 157.2xx or 158.2xx or 159.2xx; R 157.301, 157.373

ENDORSEMENT REQUIREMENTS OF BUSINESS INFORMATION SYSTEMS

152.252, 157.240, 157.241, 157.340, 157.341, (157.325 or 152.304) and 30 credits at 300-level from

the Schedule to the Graduate Diploma in Business Studies, or from papers with College of Business

prefixes of 110, 114, 115, 125, 127, 137, 152, 153, 155, 156, 178 or 219.

BUSINESS LAW (NO NEW ENROLMENTS FROM 2016) 110.289Taxation15P 110.100 or 110.230 or 115.102; R 10.283, 110.274



134.220Business and Professional Ethics15P any 100-level BA or BBS paper; R 134.320, 134.219, 134.319

155.201Law of Property15P 115.103 or 155.202; R 155.216, 155.700

155.203Law of Business Organisations15P 115.103 or 155.202; R 155.200, 155.700

155.210Commercial Law15P 115.103 or 155.202; R 155.200, 155.700

155.301Employment Law15P 115.103 or 155.202 or 114.254, or 153.200 and 153.202; R 152.351, 155.700

155.313Commercial Transactions Contrary to Conscience15P 115.103 or 155.202; R 155.700

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


155.315Sport Law15P 115.103 or 155.202 recommended

155.700Fundamentals of Law30Graduate status

ENDORSEMENT REQUIREMENTS OF BUSINESS LAW

At least 75 credits selected from 110.380, 110.389, 155.301, 155.313, 155.315 and 155.700. Up to 45

credits selected from 110.289, 134.220, 155.201, 155.203, and 155.210

Note: Regulation 10 is excluded. Candidates must meet all prerequisites.

COACHING (NO NEW ENROLMENTS FROM 2011) 152.200Contemporary Management15P any 100-level paper

234.232Sport Business15P any 100-level paper; R 152.211

234.236Sport Coaching: Management and Leadership15P any 100-level paper; R 152.214

234.315Fitness and Athletic Conditioning15P 152.216 or 234.237 or 214.166 or 234.111; and any 200-level paper; R 152.319

234.331Sport in the Social Context15P any three papers at 200-level; R 152.210, 152.313

234.338Sport Management/Coaching Practicum30P (152.215 or 234.233) and (152.212 or 234.235; or 152.217 or 234.234), or

152.214 or 234.236) and 152.216 or 234.237); R 152.371, 152.372 and 152.376

234.360Sport Psychology15P any three papers at 200-level; R 152.318

ENDORSEMENT REQUIREMENTS OF COACHING

152.200, 234.232, 234.236, 234.315, 234.331, and either 234.338; or 234.360 plus one other 300-

level business paper.

COMMUNICATION MANAGEMENT (NO NEW ENROLMENTS FROM 2016)

219.202Professional and E-Business Writing15P any 100-level paper

219.203Business Communication15P any 100-level paper; R 219.100, 114.100

219.204News Media Processes15P any 100-level paper

219.205Professional Presentations in Business15P any 100-level paper

219.206Communication and Technological Change15P any 100-level paper; R 114.263, 14.263

219.209Public Relations Practice15P any 100-level paper

219.231Introduction to Journalism15P any 100-level paper

219.302Gender and Communication in Organisations15P any 200-level paper

219.303Organisational Communication15P any 200-level paper

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


219.304Cross-Cultural Communication15P any 200-level paper

219.305Public Relations Management15P 219.209; or any 200-level paper for GDipJS and GradDipBusStuds; R 114.363

219.307Interpersonal Communication15P any 200-level paper

219.310Speech Writing15P any 200 level paper

ENDORSEMENT REQUIREMENTS OF COMMUNICATION MANAGEMENT

60 credits from 219.202, 219.203, 219.204, 219.205, 219.206, 219.209, 219.231.

60 credits from 219.302, 219.303, 219.304, 219.305, 219.307, 219.310.

DISPUTE RESOLUTION 153.200Introduction to Dispute Resolution15P any 100-level paper

153.202Law and Mediation15P any 100-level paper

153.204Negotiation Principles15P any 100-level paper; R 153.307

153.210Dispute Resolution Practicum15P PHOS

153.302Mediation Process15P 153.200

153.306Negotiation Practice15P any 200-level paper

153.310Arbitration Practicum15P PHOS

153.311Mediation Practicum15P PHOS

153.314Dispute Resolution Advocacy15P any 200-level paper; R 153.201

153.315Adjudicative Processes15P 153.200

153.320Employment Dispute Resolution15P any 200-level paper; R 153.708

ENDORSEMENT REQUIREMENTS OF DISPUTE RESOLUTION

153.200; 30 credits from 153 prefix papers at 200-level; 45 credits from 153 prefix papers at 300-

level; and a further 30 credits at 300-level from 114, 152, 153 and 155 prefixes.

ECONOMICS (NO NEW ENROLMENTS FROM 2016) 178.200Intermediate Macroeconomics15P 178.100

178.201Intermediate Microeconomics15P 115.106 or 178.101; R 178.204

178.210Economic Policy15P 178.100 or 178.110

178.221Methods of Economic Analysis15P 115.106 or any 178.1xx paper

178.240Managerial Economics15P 115.106 or 178.101

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


178.242Land Economics15P any 100-level Econ paper

178.250Contemporary Economic Issues15P any 100-level paper

178.280Introduction to Econometrics15P 115.101 or 161.110 or 161.120, and 115.105 or 115.106 or 125.1xx or 178.1xx; R

178.220

178.300Advanced Macroeconomics15P 178.200

178.301Advanced Microeconomics15P 178.201

178.307Markets, Firms and Consumers15P 78.201 or 178.204 or 125.230; or (115.106 or 178.101) and 178.280

178.308Economic Analysis of Money, Banking and Financial Markets15P 15 credits of 178.2xx, R 178.300

178.328Project Evaluation15P any 100-level Econ paper and any 200-level paper

178.350International Economics15P 178.201 or 178.240 or 178.204

178.358International Trade in Agri-food Products15P any 100-level Econ paper or 119.156 and any 200-level paper

178.360Natural Resource and Environmental Economics15P any 100-level Econ paper and any 200-level paper

178.370Development Economics15P 115.106 or any 178.xxx paper; and any 15 credits at 200-level

178.380Applied Econometrics15P 178.220 or 178.280; R 178.321, 178.320

ENDORSEMENT REQUIREMENTS OF ECONOMICS

At least 30 credits from 178.2xx papers, 60 credits from 178.3xx papers, and up to 30 credits of other

papers at 200-level or above from the Schedule to the Graduate Diploma in Business Studies, or from

papers with College of Business prefixes of 110, 114, 115, 125, 127, 137, 152, 153, 155, 156, 178 or

219.

EMPLOYMENT RELATIONS MANAGEMENT (NO NEW ENROLMENTS FROM 2012)

Only available through the Employers and Manufacturers Association.

114.297Human Resource Development15P any 100-level paper and PHOS

114.298Employment Relations Management15P any 100-level paper and PHOS

114.368Special Topic in Occupational Safety and Health15P any 200-level paper and PHOS

114.397The New Zealand Industrial Relations Framework15P 114.298

114.398Labour Negotiation Techniques15P 114.298

152.381Action Learning Management Practicum15

ENDORSEMENT REQUIREMENTS OF EMPLOYMENT RELATIONS MANAGEMENT

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


114.297, 114.298, 114.398, two of 114.368 or 114.397 or 152.381, and another 45 credits of which at

least 15 credits must be above 200-level.

ENTREPRENEURSHIP AND SMALL BUSINESS (NO NEW ENROLMENTS FROM 2016)

114.241Managing Human Resources15P any 100-level paper

114.2xx15P any 100-level paper

114.3xx15P any 100-level paper

152.230Entrepreneurship15P any 100-level paper

152.232Small Business Management15P any 100-level paper

152.330Enterprise Development15P any two papers at 200-level

152.333New Venture Project15P any 200-level paper

152.334Innovation, Creativity and Entrepreneurship15P any 200-level paper

152.336Leadership15R 152.328, 152.329

152.350Strategic Management and Governance15P any 200-level Management paper; R 152.341, 152.365.

153.306Negotiation Practice15P any 200-level paper

156.200Marketing for Non-Marketers15P any 100-level paper; R 115.104 or 156.100.

ENDORSEMENT REQUIREMENTS OF ENTREPRENEURSHIP AND SMALL BUSINESS

152.230, 152.232, 152.330, 152.333, 152.334, 152.336, and 30 credits from 114.241 and 114.3xx; or

156.200 and 152.350; or 114.2xx and 153.306.

FINANCE (NO NEW ENROLMENTS FROM 2016) 125.211The Financial Planning Process15P any 100-level paper; R 125.210, 125.237, 125.620

125.220Financial Institutions and Markets15P 115.105 or 125.100 recommended; R 125.221, 125.231, 125.621

125.230Business Finance15P 115.105 or 125.100 or 110.109 pre-2009 or 110.100 pre-1997; 115.101 or 161.110

recommended; R 125.201

125.240Fundamentals of Investment15P any 100-level paper for BBS; C 125.211 for GradDipBusStuds; R 125.241

125.241Introduction to Investments15P 115.105 or 125.100; R 125.240

125.250Financial Modelling15P 115.105 and 115.101

125.310Financial Advice Implementation15P 125.240, 125.351, C one of 110.380, 125.342, 125.356, 125.357; R 125.311

125.320International Finance15P 125.230; and one of 125.220 or 125.241 or 110.209 or 178.200 or 178.201

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


125.330Advanced Business Finance15P 125.230; and one of 125.220 or 125.241 or 110.209 or 178.200 or 178.201

125.340Investment Analysis15P 125.230; and either 125.220 or 125.241; R 125.342

125.342Investment Planning15C 125.220 and P 125.230 or P 125.240; R 125.340, 125.341

125.350Financial Risk Management15P 125.230; and either 125.220 or 125.241

125.351Personal Risk Management15P or C 125.211

125.356Business Insurance15P or C 125.211

125.357Advanced Issues in Insurance15P or C 125.211 or PHOS

125.364Bank Financial Management15P 115.105 and 125.220; R 125.360, 125.361, 125.362, 125.363

ENDORSEMENT REQUIREMENTS OF FINANCE

At least 30 credits from 125.2xx papers, 60 credits from 125.3xx papers, and up to 30 credits of other

papers at 200-level or above from the Schedule to the Graduate Diploma in Business Studies, or from

papers with College of Business prefixes of 110, 114, 115, 125, 127, 137, 152, 153, 155, 156, 178 or

219.

Note: Regulation 10 is excluded. Candidates must meet all prerequisites.

HUMAN RESOURCE MANAGEMENT 114.240Organisational Behaviour15P any 100-level paper

114.241Managing Human Resources15P any 100-level paper

114.242Human Resource Development15P any 100-level paper

114.254Managing Employment Relations15P any 100-level paper

114.271Occupational Safety and Health I15P any 100-level paper

114.326Human Resource Practices15P 114.241

114.330Equity and Diversity in the Workplace15P any 200-level paper

114.350Current Issues in Human Resource Management15P 114.240, or 114.241 or 114.254

114.396Strategic Human Resource Management15P 114.241

114.3xx15

152.3xx15

ENDORSEMENT REQUIREMENTS OF HUMAN RESOURCE MANAGEMENT

114.240, 114.241, 114.326, 114.330, 114.350, 114.396; and 15 credits from 114.242, 114.254, or

114.271; and 15 credits from 152.3xx or 114.3xx.

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


INSURANCE MANAGEMENT (NO NEW ENROLMENTS FROM 2012)

114.240Organisational Behaviour15P any 100-level paper

152.200Contemporary Management15P any 100-level paper

152.350Strategic Management and Governance15P any 200-level Management paper; R 152.341, 152.365.

152.386Risk Management I15P any 200-level paper

152.387Risk Management II15P any 200-level paper

ENDORSEMENT REQUIREMENTS OF INSURANCE MANAGEMENT

152.200, 152.350, 152.386, 152.387, 114.240 and another 45 credits with at least 30 credits at 300-

level, as approved by the Head of School.

INTERNATIONAL BUSINESS (NO NEW ENROLMENTS FROM 2016)

125.320International Finance15P 125.230; and one of 125.220 or 125.241 or 110.209 or 178.200 or 178.201

152.200Contemporary Management15P any 100-level paper


152.262Contemporary Issues in International Business15P any 100-level paper

152.263Applied International Trade Management15P any 100-level paper

152.269Principles of E-Business15P any 100-level paper

152.350Strategic Management and Governance15P any 200-level Management paper; R 152.341, 152.365

152.366Operational Management of International Business15P any two papers at 200-level

156.231Strategic Marketing Management15P 115.104 or 156.200; R 156.701

178.350International Economics15P 178.201 or 178.240 or 178.204

178.370Development Economics15P 115.106 or any 178.xxx paper; and any 15 credits at 200-level

200.261World Politics15P any 100-level BA paper; R 148.261


xxx.2xxLanguage paper15

xxx.3xxLanguage paper15

ENDORSEMENT REQUIREMENTS OF INTERNATIONAL BUSINESS

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


152.200, 152.261, either 152.262 or 152.263; 152.350; 152.366; one paper from 152.269, 156.231,

200.261, a 200-level language paper; and 30 credits from 125.320, 178.350, 178.370, 219.304, a

300-level language paper.

MANAGEMENT (NO NEW ENROLMENTS FROM 2016) 152.200Contemporary Management15P any 100-level paper

152.203Business and Society15P any 100-level paper; R 152.101



153.204Negotiating Principles15P any 100-level paper

152.304Managing Services15P any two papers at 200-level

152.333New Venture Project15P any 200-level paper

152.336Leadership15R 152.328, 152.329


152.360Change Management15R 152.303 and 152.341

152.370Te Whanaketanga o te Pakihi Māori - Advanced Māori Business Development and Management15P any 15 credits at

200-level

152.3xx15

ENDORSEMENT REQUIREMENTS OF MANAGEMENT

152.200, 152.203, 152.336, 152.350, and 15 credits from (152.252, 152.261, or 153.204) and 15

credits from (152.304, 152.333, 152.360, or 152.370) and another 30 credits from 152.3xx papers.

MANAGEMENT AND LEADERSHIP FOR MĀORI PROVIDERS (NO NEW ENROLMENTS FROM 2016)

150.201Te Kawenata o Waitangi: The Treaty of Waitangi in New Zealand Society15P any 100-level BA paper


152.270Maori Management15P any 100-level paper

152.2xx15

114.330Equity and Diversity in the Workplace15P any 200-level paper

152.336Leadership15R 152.328, 152.329


AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


152.370Te Whanaketanga o te Pakihi Māori - Advanced Māori Business Development and Management15P any 15 credits at

200-level

152.3xx


ENDORSEMENT REQUIREMENTS OF MANAGEMENT AND LEADERSHIP FOR MĀORI PROVIDERS

152.252, 152.270, (150.201 or 152.2xx), 152.336, 152.350, 152.370, and 30 credits from (114.330,

152.3xx and 219.307).

MARKETING (NO NEW ENROLMENTS FROM 2016) 156.231Strategic Marketing Management15P 115.104 or 156.200; R 156.701

156.232Consumer Behaviour15P 115.104 or 156.100 for BBS; 156.200 or any 75 credits for other Business and non-Business

programmes; R 156.702

156.233Marketing Research15P 115.104 or 156.100 for BBS; 156.200 or any 75 credits for other Business and non-Business

programmes. 115.101 or 161.110 (recommended); R 156.703

156.331Marketing Strategy15P 156.231 and 156.232; R 156.704

156.333Market Analysis15P 156.231 and 156.233

156.334Marketing Planning15P 156.231 and 156.232

ENDORSEMENT REQUIREMENTS OF MARKETING

156.231, 156.232, 156.233, 156.331, 156.333, 156.334, and another 30 credits of which at least 15

credits must be above 200-level.

Note: Regulation 10 is excluded. Candidates must meet all prerequisites, except for 156.200 which

may be included in this endorsement without a prerequisite.

PERSONAL FINANCIAL PLANNING 125.211The Financial Planning Process15P any 100-level paper; R 125.210, 125.237, 125.620

125.212Personal Financial Management15P any 100-level




125.310Financial Advice Implementation15P 125.240, 125.351, C one of 110.380, 125.342, 125.356, 125.357; R 125.311

125.342Investment Planning15C 125.220 and P 125.230 or 125.240; R 125.340, 125.341

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled



ENDORSEMENT REQUIREMENTS OF PERSONAL FINANCIAL PLANNING

125.211, 125.212, 125.220, 125.240, 110.380, 125.342, 125.351, 125.310.

PERSONAL RISK MANAGEMENT (NO NEW ENROLMENTS FROM 2012)

125.211The Financial Planning Process15P any 100-level paper; R 125.210, 125.237, 125.620




125.310Financial Advice Implementation15P 125.240,125.351; C one of 110.380, 125.342, 125.356, 125.357; R 125.311


125.356Business Insurance15P or C 125.211

125.357Advanced Issues in Insurance15P or C 125.211 or PHOS

ENDORSEMENT REQUIREMENTS OF PERSONAL RISK MANAGEMENT

125.211, 125.220, 125.240, 110.380, 125.310, 125.351, 125.356, 125.357.

PROPERTY MANAGEMENT (NO NEW ENROLMENTS FROM 2016)

127.241Real Estate Valuation and Management15P any 100-level paper; R 127.243

127.341Property Management and Development15P 127.241 or P 127.243 or P 127.244

127.342Real Estate Investments15P 127.241 and (127.242 or PHOS)

127.343Applied Valuation II15P 127.242

132.221Planning Studies15P any 100-level paper

138.383Building Technology: Commercial Buildings15P 138.281 or 138.282

155.201Law of Property15P 115.103 or 155.202; R 155.216, 155.700


ENDORSEMENT REQUIREMENTS OF PROPERTY MANAGEMENT

127.241, 132.221, 155.201, 178.242, 127.341, 138.383 and 30 credits from 127.342, 127.343,

115.377.

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


PUBLIC RELATIONS (NO NEW ENROLMENTS FROM 2012) 156.200Marketing for Non-Marketers15P any 100-level paper; R 115.104 or 156.100

219.202Professional and E-Business Writing15P any 100-level paper

219.204News Media Processes15P any 100-level paper

219.206Communication and Technological Change15P any 100-level paper; R 114.263, 14.263

219.209Public Relations Practice15P any 100-level paper

219.231Introduction to Journalism15P any 100-level paper

219.303Organisational Communication15P any 200-level paper


219.305Public Relations Management15P 219.209; or any 200-level paper for GDipJS and GradDipBusStuds; R 114.363


219.309International Case Studies in Public Relations15P any 200-level paper

219.310Speech Writing15P any 200 level paper

219.335Media Law and Ethics15P any 30 credits at 200-level; R 219.331

ENDORSEMENT REQUIREMENTS OF PUBLIC RELATIONS

219.204, 219.209, 219.305, 15 credits from 219.202, 219.206, 219.231, 156.200, and 60 credits from

219.303, 219.304, 219.307, 219.309, 219.310, 219.335.

REAL ESTATE (NO NEW ENROLMENTS) RURAL VALUATION (NO NEW ENROLMENTS FROM 2016)

119.281Decision Tools for Primary Industries15P 119.180 and one of 117.152, 189.151, 283.101, 284.101, 286.101; nil for

GradDipRurStud; R 111.231, 111.251, 111.252

127.242Applied Valuation I15P any 100-level paper; R 127.255

138.255Engineering Principles in Food and Fibre Production15P any 100-level paper

119.381Decision-Making in Primary Industry15P 119.281; R 111.351

119.382Opportunity Analysis in Primary Industry15P 119.381; R 111.352 and 127.355

127.356Rural Valuation15P 127.242 or 127.255

ENDORSEMENT REQUIREMENTS OF RURAL VALUATION

119.281, 127.242, 138.255, 119.381, 119.382, 127.356, and another 30 credits, at least 15 credits of

which must be at 300-level, approved by the Head of School.

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


SPORT MANAGEMENT (NO NEW ENROLMENTS FROM 2016) 152.200Contemporary Management15P any 100-level paper

234.232Sport Business15P any 100-level paper; R 152.211

234.233Sport Facility and Event Management15P any 100-level paper; R 152.310, 152.215

234.234Sport Management Planning and Promotion15P any 100-level paper; 152.217

234.235Outdoor Recreation Management15P any 100-level paper; R 152.212

234.331Sport in the Social Context15P any three papers at 200-level; R 152.210, 152.313

234.338Sport Management/Coaching Practicum30P (152.215 or 234.233) and (152.212 or 234.235; or 152.217 or 234.234), or

152.214 or 234.236) and 152.216 or 234.237); R 152.371, 152.372 and 152.376

234.360Sport Psychology15P any three papers at 200-level; R 152.318

ENDORSEMENT REQUIREMENTS OF SPORT MANAGEMENT

152.200, 234.232, (234.235 or 234.234), 234.233, 234.331, 234.360 and 234.338.

TAX CONSULTANCY (NO NEW ENROLMENTS FROM 2011) 110.230Introductory Financial and Management Accounting15P any 100-level paper; R 110.109, 10.110, 10.213 (1999),

110.215

110.289Taxation15P 110.100 or 110.230 or 115.102; R 10.283, 110.274



110.3xx15

125.2xx15

ENDORSEMENT REQUIREMENTS OF TAX CONSULTANCY

110.230, 110.289, 125.2xx, 110.380, 110.389, 110.3xx plus 30 credits of other papers at 200-level or

above, including at least 15 credits from above 200-level, from Part II of the Schedule for the BBS

degree.

Note: Regulation 10 is excluded, except for 110.230 which may be taken without a prerequisite.

URBAN VALUATION (NO NEW ENROLMENTS FROM 2016) 127.241Real Estate Valuation and Management15P any 100-level paper; R 127.243

127.242Applied Valuation I15P any 100-level paper; R 127.255

127.341Property Management and Development15P 127.241, 127.243 or 127.244

AC15/08/304 CBB2015/210 CSC 2015/07/05 Tabled


127.342Real Estate Investments15P 127.241 and (127.242 or PHOS)

127.343Applied Valuation II15P 127.242

138.281Building Technology: Construction and Design15P any 100-level paper; R 138.254 and 138.282

138.383Building Technology: Commercial Buildings15P 138.281 or 138.282


ENDORSEMENT REQUIREMENTS OF URBAN VALUATION

127.241, 127.242, 138.281, 178.242, 127.341, 127.342, 127.343, 138.383.

AC15/08/305 COH CB15-07/069


NON-CUAP QUALIFICATION AMENDMENT Name of College: Health Contact Person for the Proposal: Dr Sarah Gee Qualification Title: Bachelor of Sport and Exercise (Management and Coaching major) Planned year of Introduction: Proposed Change: Change to qualification regulations not requiring CUAP approval. No new enrolments to the Management and Coaching major of the Bachelor of Sport and Exercise after 2015. Paper Number(s) (if applicable): Rationale: The introduction of a new Bachelor of Sport Management for a 2016 intake and the College of Health’s strategy to consolidate its sport offerings, indicate the preferred degree for enrollment in 2016 is the Bachelor of Sport Management. Consultation: Dr Kathleen Vossler (Academic Programmes Director) Prof Sarah Leberman (HoS, School of Management) Dr Andy Foskett (HoS, School of Sport and Exercise) Resource Impacts: Students Students currently enrolled in the Management and Coaching major of the Bachelor of Sport and Exercise (or earlier) may continue under the regulations in the 2015 calendar and will be able to complete their degree as most of the papers required for this major will continue to be taught as part of the new Bachelor of Sport Management. Staffing Staff will continue to teach out the Management and Coaching major of the Bachelor of Sport and Exercise over the next 2 years, as the new Bachelor of Sport and Exercise begins. Library Not applicable. Calendar Amendments According to the BSpEx programme page on following link:

http://www.massey.ac.nz/massey/about-massey/calendar/qualification-regulations/bachelors-degrees/bachelor-of-sport-and-exercise.cfm

- Under Specialisations #5. Remove “Management and Coaching (180 credits)” from the approved majors.

- Remove Schedule B: Specialisation – Management and Coaching compulsory papers (180 credits)



AC15/08/305 COH CB15-07/069


On p.242 of the Massey University Calendar, - Under Specialisations #5. Remove “Management and Coaching (180 credits)” from the approved majors.

On p.243 of the Massey University Calendar, - Remove Schedule B: Specialisation – Management and Coaching compulsory papers (180 credits)

College/Academic Unit Sign Off (Head of Unit/Programme Leader signature, as per relevant College process)

Name Signature Date

Committee Recommendation

College Sub-committee That the proposal be approved for forwarding to College Board.

College Board That the proposal be approved for forwarding to Academic Committee.

Academic Committee That the proposed amendments be approved.